08-15-2001 Regular Meeting MIAMI SHORES VILLAGE
GENERAL EMPLOYEE PENSION BOARD
REGULAR MEETING
AUGUST 15, 2001
1. CALL TO ORDER
The regular meeting of the Miami Shores Village General Employee Pension Board was held on
Wednesday,August 15,2001 in the Conference Room of the Village Hall. The meeting was called to
order at 8:08 A.M.
2. ROLL CALL
In order for the record to reflect those present the roll was called with the following members
present:
Present:Mayor Al Davis
Chief Richard Masten for Thomas J.Benton
Joseph Charles
Les Forney
Wendy Reiner
Richard Trumble
Absent:Henry Courtney
Also Present: Mark A. Malatak,Plan Administrator
Lisa Keeley,Recording Secretary
3. APPROVAL OF MINUTES
Mr. Charles moved for approval of the minutes as submitted. Mr.Trumble seconded the motion and
the vote was unanimous in favor.
4. APPROVAL OF PAYMENT WARRANT
There was some discussion regarding the quarterly fees charged by Colonial Bank for custodial
services. It was noted that this was the market rate for such services. Mr. Malatak gave a brief
overview of the custodial responsibilities. In addition, Mr. Malatak indicated that there have been
some recent developments in the services provided by Colonial Bank. He suggested that the Bank be
put on notice with a sixty day window. Should they not respond satisfactorily to the Pension Plan's
needs, there would be a proposal for new custodians at the next Board meeting. Resolving the
custodial fees issue,Mr. Charles moved for approval of the payment warrant. Mr. Forney seconded
the motion which passed unanimously.
5. INVESTMENT REPORTS-Merrill Lynch,Jeff Swanson
Mr. Swanson explained that the pension plan was still evaluated as a combined fund due to the investment
program transition last quarter. In moving the securities to Colonial Bank there were several transactions over the
first month before the monies were fully allocated and invested. The total market value of the funds was
$18,037,150 with a total return of 3.5%. Mr. Swanson indicated that the volatility will continue in the equity
market. The Miami Shores Village Combined Pension Plan ranked 31" in comparison with other Florida
municipal clients. Mr.Malatak noted that there is an increasing number of plans investing internationally. He
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General Employee Pension Board August 15,2001 Page 2
6a. INVESTMENT REPORTS-The Boston Company,Carl O'Connell&Paul Leahy
Mr.O'Connell relayed information regarding a transition made by The Boston Company's fixed income managers
to affiliate with the Standish Mellon Group. This will enable the managers to have a more dedicated resources to
evaluate the portfolio. This is strictly an administrative matter with no impact to the plan nor change to fees.
Mr. O'Connell proceeded to give a brief overview of the equities held and the investment objectives utilized by
the firm in their value-oriented investment process. The total market value of the fund ending July 31,2001 was
$3,769,706. The total portfolio return ending July 31,2001 was 9.3%for the equities exceeding the 4.0%return
of the Russell 1000 Value. Mr.Leahy reported the fixed income return of 2.7%was just under the Merrill Lynch
Government/Corporation return of 3.3%.
7b. INVESTMENT REPORTS-Davis,Hamilton,Jackson&Associates,Janna Woods
Ms. Woods reported that the fund's total market value as of June 30, 2001 was $3,658,333. The total equity
return for the period ending July 31,2001 was 6.5%with a fixed income return of 0.3%. She noted that cash
was held in a money market account so there was always earnings on the funds.
Mr. Heffernan left at this time.
Ms. Woods explained the investment philosophy of DHJ&A as one of a growth style manager. In addition, the
firm is an intermediate fixed income manager holding assets not longer than a ten year period.
8. OTHER BUSINESS
There was no other business to discuss.
9. ADJOURNMENT
The August 15,2001 regular meeting ofthe General Employee Pension Board was adjourned at 9:20
A.M.
Al Davis, Chairman
Lisa Keeley, RecordingSecretary
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WARRANT - G No. 01- 3
For payment from the Village Pension Fund for General Employee's in the Village of Miami Shores,Florida.
To Chair and Administrator,or such other officers,who from time to time are duly designated and authorized by the Board of
Trustees of said Fund,to sign checks,drafts or orders for the payment of money;You are hereby authorized by the Board of Trustees
of the Miami Shores Village Pension Fund for General Employees in Miami Shores Village to pay the amounts listed below for
services rendered to the said Board of Trustees,and to pay the persons named below,hereby certified by the Board of Trustees as
being on the Pension list of said Board at its meeting held on 08/15/01 pensions from 04/01/01 to 07/31/01 inclusive,or for
the period of time opposite the name of said persons.
Name(Pensions,Benefits, Services Provided or Obligations) Amount Check Nr.
Reimburse Miami Shores Village for:
Miscellaneous Expenses:
Federal Express Delivery $ 27.04 90687
Teleconferencing Services $ 38.87 91132
Lon Worth Crow -Premium for Crime Bond $ 93.00 90964
Teleconferencing Services $ 7.25 91132
Teleconferencing Services $ 12.50 91603
Federal Express Delivery $ 8.52 91849
TOTAL MISCELLANEOUS EXPENSES S 187.18
Davis,Hamilton,Jackson&Associates
Quarterly management fees for the period 04/06/01 -06/30/01 $4,055.30 91052
TOTAL REIMBURSEMENT TO MIAMI SHORES VILLAGE 4�
Estimated Distribution of Pension Contribution due to resignation:
Ismel Perez $20,290.70
Authorize payment to Davis,Hamilton,Jackson&Associates
Quarterly management fees for the period 07/01/01 -09/30/01 $ 4,572.92
Authorize payment to The Boston Company
Quarterly management fees for the period 04/10/01 -06/30/01 $ 5,067.31
Authorize payment to Colonial Bank
Quarterly trust fees Davis,Hamilton account
for the period ending 06/30/01 $ 5,965.02
Quarterly trust fees The Boston Company account
for the period ending 06/30/01 $ 6,247.77
Dated this 15t`day of August, 2001 Approved by:
Al Davis
As Chair of the Board of Trustees Village Pension Fund for
General Employee's in the Village of Miami Shores,Florida
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