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10-31-1990 Regular Meeting MIAMI SHORES COUNTRY CLUB ADVISORY BOARD MEETING a OCTOBER 31 , 1990 Present: Dick Thornton, Joe Schwartz, Jule Petruziello, Joseph Obermeyer, Ernest Upthegrove, Lewis Harms, Jim Meyer, RichardrHaft, Chuck Hart Meeting was called to order by Chairman Dick Thornton, at 5 :40 PM. The first order of business being the election of officers for the coming year, the Chairman requested nominations for the office of Chairman. Lewis Harms was nominated by Dick Thornton. There being no further nominations, Lewis Harms was declared unanimously elected Chairman for the 1990-91 year. Lewis Harms thereupon took over as Chairman of the meeting. He then requested nominations for the offices of Vice-Chairman and Secretary. Dick Thornton was unanimously elected Vice Chairman, and Richard Haft was unanimously elected Secretary. I Report by Chuck Hart: 1 . The Optimists Day event held Oct. 24 presented the management with a terrible problem in the failure of the group to provide the Club with a proper Certificate of Insurance in a timely manner. Such action is in violation of the lease with the Village; the management, in the future, will insist on compliance with all requirements in advance without exception. 2 . Membership: Renewals - 477 Social - 273 Golf - 100 Tennis - 4 Business/Professional Totals 854 , out of 973 billed (approx. 88% ) . As of the end of October, 1989, 70% had renewed, with 18% in November and 11 % in December. When Mr. .Hart took over in March, 1990 there were 311 golf memberships. 3 . Tennis - As to installation of lights, this project is on , hold pending review by management of cash needs . 4 . Pro Shop: Relocation is costing more than anticipated ( see tennis lights above) . Hoping to have the job completed by Thanksgiving. 5. Lawsuit: Petition has been filed by Plaintiff to close the range. Management is developing a plan to redirect the range, or Village may buy Plaintiff Bell ' s house. 6. Pro-Am: Difficult to schedule date before Christmas and therefore trying for a January 1991 date, which will work out better because: 1 ) golf course overseeding complete and 2) more people will have returned to town. Advisory Board Meeting Page Two ( 2 ) 7. Major projects still to be completed: a) Tree trimming - under- way. Estimated to spend $ 27,000 now, with balance to be completed in the spring. Large tree on the 16th will grow in, but large tree on # 10 may not survive. b) Gas containment facility - going through an arduous permit process now. 8. Social : a) Autumn Ball - 253 attended. Cost wise the Club broke even. b) Dues & Booze party format will be changed next year from a stand up cocktail party to something else. Mr. Hart is concerned that it is a very expensive tradition. 9 . Drinking fountains on course - the fountain on # 14 will be abandoned, and the one on # 15 will be repaired. Mr. Hart offered to install Igloo coolers to be serviced daily by rangers as requested by the Committee. Joe Schwartz advised that the fountain at court. # 9 was not working. Mr. Hart will have it replaced. 10 . Swimming Pool - Village plans to build a new pool at the South end of the parking lot, and will continue to operate the existing pool during construction (approx. 9 months ) . This will cause some inconvenience. We may be tight on parking, _ which should be alleviated by additional parking near the cart barn. 11 . Traffic light - management continues to lobby for a traffic light and feels that it is really urgent to obtain one at the entrance to. the Club. This concludes the manager ' s report. II Tennis Joe Schwartz stated that he has 10 to 20 new members lined up when the installation of the lights is finalized. There is a good tennis program in progress, and he is grateful for all that the management is doing. i {ice 9 ss �d f 7 �Y Advisory Board Meeting Page Three ( 3 ) III Ladies Activities Jule Petruziello reported 7 fewer renewals for the Ladies Golf Association; program is going along fine. . In response to her question, Mr. Hart advised that no summer membership program is being contemplated. There will be an introductory program to regular membership offered with some type of credit. Renewals will not be pro-rated, but new memberships will. (At this point, at 6 : 10 PM, Joe Schwartz asked to be excused and he left the meeting. ) IV Men' s Golf Association Lewis Harms advised that the Men' s Golf Assoc. is not represented on the Advisory Board, although he is on the Board of the Assoc. V Committees Mr. Hart requested that the following committees be organized: Golf - Men' s & Ladies Greens Tournament Social Handicap Lewis Harms will draft a notice to be from both management and the Advisory Board to appear in the next newsletter - deadline 11 /15/90. Upon motion, the meeting was adjourned at 6 :30 PM. Next meeting of the Advisory Board will be held at 5:00 PM on Wednesday, November 28, 1990.