2015-2016Miami Shores Village
Florida
Adopted Operating Budgets
and Capital Budget
By Department and Division
for the fiscal year
beginning...
October 1, 2015
and ending...
September 30, 2016
Presented to the
Miami Shores Village Council
July 2, 2015
Prepared by the
Miami Shores Village Finance Department
FY 2015 -2016 OPERATING & CAPITAL BUDGETS
Miami Shores Village, Florida
TABLE OF CONTENTS
Please note that each Division begins at Pagel under the respective tab.
Introduction
Transmittal Letter
Financial Summaries - Revenues .....,
Financial Summaries - Expenditures
Community Development
Planning & Zoning Division ..................
Building De partment ............................
Code Enforcement Division ................
Recreation & Culture
Em
Brockway Memorial Library Department .....................................................................
............................1 -6
RecreationDe partment .....................................................................................................
..............................1
AdministrationDivision ..................................................................................
............................1 -6
AthleticsDivision ............................................................................................
............................1 -6
Athletic Programs .............. ...............................
......................Separated by Program
Community Center Division .........................................................................
............................... 1 -6
AquaticsDivision ..........................................................................................
............................... 1 -5
TennisDivision ..............................................................................................
............................... 1 -3
Public Safety
PoliceDepartment .............................................................................................................
..............................1
OperationsDivision .............................................. .......................................................................
1 -9
School Crossing Guard Division .................................................................
............................... 1 -2
Public Works
PublicWorks Department .................................................................................................
..............................1
AdministrationDivision ..................................................................................
............................1 -5
StreetsDivision ...............................................................................................
............................1 -6
ParksDivision ............... ............................... ...........................................................................
...... 1 -4
Recreation Maintenance Division .................................................................
............................1 -4
Sanitation Enterprise Division ......................................................................
............................1 -7
Stormwater Enterprise Division ...............................................................
............................... 1 -6
Fleet Maintenance Division ...........................................................................
...........................1 -14
Local Option Gas Tax Division .......................................................................
............................1 -5
Transportation Tax Division ..........................................................................
............................1 -4
Administration
Office of the Mayor and Village Council .............. ....................................................................................
1 -3
Officeof the Village Attorney ...................................................................................
............................... 1 -2
Officeof the Village Manager. .....................................................................................................
............ 1-4
Officeof the Village Clerk ..................... ....................................................................................................
1 -4
FinanceDepartment ............. ........................................................................................................................
1 -5
Non - Departmental ........................................................................................
............................... 1 -6
DebtService Division ..................................................................................
............................... 1 -3
RiskManagement ..........................................................................................
............................... 1 -4
ExciseTax ........................................................................................................
............................1 -2
Capital Fund
Capital Project Budget FY 2016 ... ........................... ......................................
1 -8 with back -up documents
Five year Capital Improvement Plan Summary ........................................................
............................... 1 -6
Reference
Glossary in back of book
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 1 of 10 Tuesday, September 29,
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund: 001 General Fund
Revenue
TAXES - Taxes
311 000 -Ad Valorem Taxes Current
$5,894,715.76
$6,321,800.00
$6,321,800.00
$6,788,095.00
$466,295.00
316 100 - Local Business Tax Village
$79,438.76
$80,000.00
$84,000.00
$85,000.00
$5,000.00
TAXES - Taxes Totals
$5,974,154.52
$6,401,800.00
$6,405,800.00
$6,873,095.00
$471,295.00
PFS - Permits. Fees and Special Assessments
322 000 - Building Permits Building Permits
$706,148.71
$700,000.00
$753,135.00
$783,260.00
$83,260.00
329 100 - Other Permits, Fees and Special
$87,769.68
$50,000.00
$51,194.00
$53,242.00
$3,242.00
Assessments Other Permits
329 110 - Other Permits, Fees and Special
$58,775.00
$54,000.00
$37,170.00
$62,985.00
$8,985.00
Assessments Structural Engineer Fees
329 120 - Other Permits, Fees and Special
$13,575.00
$13,000.00
$13,000.00
$13,520.00
$520.00
Assessments Certificate of Re- Occupancy
329 200 - Other Permits, Fees and Special
$15,125.00
$12,000.00
$12,000.00
$12,000.00
$0.00
Assessments Zoning and Variance Fees
329 300 - Other Permits, Fees and Special
$35,583.25
$33,000.00
$35,000.00
$35,000.00
$2,000.00
Assessments Alarm Permits
PFS - Permits, Fees and Special Assessments
$916,976.64
$862,000.00
$901,499.00
$960,007.00
$98,007.00
Totals
1GOVR - Interaovernmental Revenues
335 120 - State Revenue Sharing Revenue
$238,970.12
$245,000.00
$233,430.00
$263,000.00
$18,000.00
Sharing
335 140 - State Revenue Sharing Mobile Home
$19.25
$0.00
$21.00
$20.00
$20.00
License Tax
335 150 - State Revenue Sharing Alcoholic
$929.94
$850.00
$783.00
$800.00
($50.00)
Beverage License Tax
335 180 - State Revenue Sharing Half -Cent Sales
$762,264.29
$800,000.00
$800,000.00
$850,500.00
$50,500.00
Tax
337 700 - Grants from Other Local Units Fireworks
$0.00
$0.00
$0.00
$0.00
$0.00
338 100 - Shared Revenue From Other Local Units
$21,884.99
$22,000.00
$25,000.00
$25,000.00
$3,000.00
Local Business Tax County
338 900 - Shared Revenue From Other Local Units
$16,898.62
$21,000.00
$16,900.00
$17,000.00
($4,000.00)
Crossing Guards
IGOVR - Intergovernmental Revenues Totals
$1,040,967.21
$1,088,850.00
$1,076,134.00
$1,156,320.00
$67,470.00
CFS - Charges for Services
339 000 - Payments in Lieu of Taxes Barry Pilot
$28,989.89
$29,000.00
$29,146.00
$29,300.00
$300.00
Program Fee
341 900 - General Government Services Other
$3,826.13
$5,000.00
$8,000.00
$8,000.00
$3,000.00
General Government Charges
user: NWS Pages 1 of 10 Tuesday, September 29,
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
Unity Day- Wristbands
user: NWS Pages 2 of 10 Tuesday, September 29, 2016
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
341 910 - General Government Services Lien
$33,058.00
$30,000.00
$35,000.00
$30,000.00
$0.00
Searches
341 920 - General Government Services Property
$0.00
$0.00
$0.00
$0.00
$0.00
342 100 - Public Safety Services Police Extra Duty
$329,525.00
$320,000.00
$360,000.00
$376,000.00
$56,000.00
Pay
342 110 - Public Safety Services Police Extra Duty
$65,958.20
$64,000.00
$72,000.00
$75,200.00
$11,200.00
Surcharge
343 910 - Physical Environment Lot Clearing
$70,925.20
$42,000.00
$60,000.00
$60,000.00
$18,000.00
343 920 - Physical Environment Landscape
$14,925.96
$19,900.00
$5,000.00
$5,000.00
($14,900.00)
Maintenance
344 500 - Transportation User Fees Parking Fees
$0.00
$300.00
$150.00
$150.00
($150.00)
347 100 - Culture /Recreation Service Charges
$5,885.00
$4,500.00
$4,997.00
$4,997.00
$497.00
Library
347 110 - Culture/Recreation Service Charges
$1,371.50
$1,200.00
$1,359.00
$1,359.00
$159.00
Computer Access Fees
347 120 - Culture /Recreation Service Charges
$775.07
$750.00
$782.00
$782.00
$32.00
Lost Books
347 130 - Culture/Recreation Service Charges
$526.10
$500.00
$562.00
$562.00
$62.00
Miscellaneous - Library
347200 - Culture /Recreation Service Charges
$1,147,571.32
$1,184,000.00
$1,092,713.00
$1,137,920.00
($46,080.00)
Program Fees
347210 - Culture /Recreation Service Charges
$14,160.00
$12,000.00
$17,250.00
$19,500.00
$7,500.00
Non - Resident Memberships
347 220 - Culture/Recreation Service Charges
$1,807.10
$1,200.00
$1,448.00
$1,300.00
$100.00
Basketball Passes
347 230 - Culture /Recreation Service Charges
$85,887.14
$79,000.00
$81,000.00
$83,000.00
$4,000.00
Aquatic Admissions
347235 - Culture /Recreation Service Charges
$9,943.28
$16,000.00
$8,500.00
$8,500.00
($7,500.00)
Swim Team Registration
347 240 - Culture/Recreation Service Charges
$929.44
$600.00
$1,200.00
$1,200.00
$600.00
Tennis Admission Fees
347250 - Culture /Recreation Service Charges
($18,584.03)
($14,650.00)
$0.00
$0.00
$14,650.00
Recreation Program Refunds
347 260 - Culture /Recreation Service Charges
$30,185.00
$0.00
$28,000.00
$30,000.00
$30,000.00
Adventure Camp
347400 - Culture /Recreation Service Charges SK
$13,126.46
$9,500.00
$5,314.00
$5,000.00
($4,500.00)
Run
347410 - Culture /Recreation Service Charges
$0.00
$19,500.00
$19,231.00
$20,000.00
$500.00
Unity Day
347 420 - Culture/Recreation Service Charges
$14,263.20
$0.00
$1,510.00
$1,500.00
$1,500.00
Unity Day- Wristbands
user: NWS Pages 2 of 10 Tuesday, September 29, 2016
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
Supplemental
user: NWS Pages 3 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
347 430 - Culture/Recreation Service Charges
$5,025.00
$0.00
$620.00
$500.00
$500.00
U nity Day - Sponsors/Vendors
347 500 - Culture /Recreation Service Charges
$53,884.50
$56,523.00
$64,029.00
$65,000.00
$8,477.00
Facility Rental
347510 - Culture /Recreation Service Charges
$16,144.00
$15,000.00
$14,523.00
$17,000.00
$2,000.00
Community Center Bridge Rental
347520 - Culture /Recreation Service Charges
$4,569.00
$4,500.00
$8,456.00
$8,495.00
$3,995.00
Rental Staff Reimbursement
347 530 - Culture/Recreation Service Charges
$6,871.40
$7,500.00
$6,000.00
$6,500.00
($1,000.00)
Umbrella Rental Admission
347535 - Culture /Recreation Service Charges
$6,177.00
$7,300.00
$5,500.00
$6,000.00
($1,300.00)
Umbrella Rental Concession
347 910 - Culture /Recreation Service Charges
$272.00
$250.00
$208.00
$208.00
($42.00)
Luminaries
347920 - Culture /Recreation Service Charges
$1,581.46
$1,850.00
$1,920.00
$1,920.00
$70.00
Snack Shack
347930 - Culture /Recreation Service Charges
$33,388.39
$34,000.00
$33,000.00
$34,000.00
$0.00
Pool Concessions
347 940 - Culture /Recreation Service Charges
$23,754.90
$24,000.00
$24,000.00
$24,000.00
$0.00
Insurance Fees
347950 - Culture /Recreation Service Charges
$908.00
$650.00
$1,867.00
$1,600.00
$950.00
Fingerprinting
349 100 - Other Service Charges Returned Check
$854.00
$500.00
$400.00
$400.00
($100.00)
Fee
CFS- Charges for Services Totals
$2,008,484.61
$1,976,373.00
$1,993,685.00
$2,064,893.00
$88,520.00
JFF - Judgments. Fines and Forfeitures
351 500 - Court Ordered Judgments and Fines
$83,645.49
$84,000.00
$81,000.00
$80,000.00
($4,000.00)
Traffic Fines
352 000 - Fines - Library Library
$6,497.19
$7,000.00
$6,313.00
$6,313.00
($687.00)
354 100 - Fines - Local Ordinance Violations Local
$0.00
$2,000.00
$2,100.00
$2,100.00
$100.00
Business Tax
354 200 - Fines - Local Ordinance Violations Code
$384,390.00
$350,000.00
$350,000.00
$300,000.00
($50,000.00)
Violations
354 210 - Fines - Local Ordinance Violations Code
$0.00
$0.00
$6,000.00
$10,000.00
$10,000.00
Enforcement Admin Fees
JFF - Judgments, Fines and Forfeitures Totals
$474,532.68
$443,000.00
$445,413.00
$398,413.00
($44,587.00)
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
($573.62)
$5,700.00
$4,200.00
$4,000.00
($1,700.00)
Income
362 100 - Rents and Royalties Country Club Base
$24,920.53
$25,000.00
$25,000.00
$25,000.00
$0.00
362 110 - Rents and Royalties Country Club
$125,000.00
$0.00
$150,000.00
$150,000.00
$150,000.00
Supplemental
user: NWS Pages 3 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 4 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
362 200 - Rents and Royalties Charter School
$180,000.00
$180,000.00
$180,000.00
$180,000.00
$0.00
364 100 - Disposition of Fixed Assets Sale of
$7,372.38
$0.00
$15,000.00
$7,000.00
$7,000.00
Surplus Assets
365 000 - Sale of Surplus Materials and Scrap
$1,862.45
$1,500.00
$800.00
$800.00
($700.00)
Recycling
366 100 - Contributions and Donations Recreation
$10,000.00
$10,000.00
$4,500.00
$0.00
($10,000.00)
Donations
369 300 - Other Miscellaneous Revenues
$0.00
$0.00
$0.00
$0.00
$0.00
Settlements
369 900 - Other Miscellaneous Revenues
$11,531.34
$11,000.00
$22,000.00
$11,000.00
$0.00
Miscellaneous
369 910 - Other Miscellaneous Revenues
$0.00
$0.00
$0.00
$0.00
$0.00
Discounts
MISC - Miscellaneous Totals
$360,113.08
$233,200.00
$401,500.00
$377,800.00
$144,600.00
OS - Other Sources
381 001 - Inter -Fund Group Transfers In General
$0.00
$0.00
$0.00
$0.00
$0.00
Fund
381 120- Inter -Fund Group Transfers In Excise
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Tax
381 150 - Inter -Fund Group Transfers In Grants
$0.00
$0.00
$0.00
$0.00
$0.00
381 201 - Inter -Fund Group Transfers In Debt
$37,000.00
$0.00
$0.00
$0.00
$0.00
Service
382 000 - Contributions from Enterprise
$395,000.00
$400,000.00
$400,000.00
$400,000.00
$0.00
Operations Management Fees
389900 - Proprietary Non- Operating Sources
$0.00
$101,562.00
$0.00
$0.00
($101,562.00)
Appropriation from Fund Balance
OS - Other Sources Totals
$2,548,500.00
$3,019,062.00
$2,607,500.00
$2,825,350.00
($193,712.00)
Fund Total: General Fund
$13,323,728.74
$14,024,285.00
$13,831,531.00
$14,655,878.00
$631,593.00
Fund: 120 Excise Tax
Revenue
TAXES - Taxes
314 100 - Utility Service Tax Electricity
$869,181.96
$885,000.00
$850,000.00
$850,000.00
($35,000.00)
314 300 - Utility Service Tax Water
$1.27,647.53
$120,000.00
$140,000.00
$144,000.00
$24,000.00
314 310 - Utility Service Tax Water - North Miami
$16,308.00
$8,500.00
$10,566.00
$12,000.00
$3,500.00
314 400 - Utility Service Tax Gas
$26,473.55
$25,000.00
$30,000.00
$30,000.00
$5,000.00
315 000 - Communications Services Taxes CST
$481,738.20
$482,000.00
$475,000.00
$466,000.00
($16,000.00)
TAXES - Taxes Totals
$1,521,349.24
$1,520,500.00
$1,505,566.00
$1,502,000.00
($18,500.00)
PFS - Permits. Fees and Special Assessments
323 100 - Franchise Fees Electricity
$662,528.96
$670,000.00
$642,800.00
$645,000.00
($25,000.00)
323 400 - Franchise Fees Gas
$11,546.43
$12,000.00
$13,300.00
$13,500.00
$1,500.00
user: NWS Pages 4 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 6 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
323 700 - Franchise Fees Solid Waste
$19,026.42
$15,000.00
$22,100.00
$22,000.00
$7,000.00
PFS - Permits, Fees and Special Assessments
$693,101.81
$697,000.00
$678,200.00
$680,500.00
($16,500.00)
Totals
OS - Other Sources
389 900 - Proprietary Non - Operating Sources
$0.00
$300,000.00
$23,734.00
$242,850.00
($57,150.00)
Appropriation from Fund Balance
OS - Other Sources Totals
$0.00
$300,000.00
$23,734.00
$242,850.00
($57,150.00)
Fund Total: Excise Tax
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Fund: 130 Local Option Gas Tax (LOGT)
Revenue
TAXES - Taxes
312 410 - Local Option Taxes First Local Option
$185,583.44
$185,000.00
$196,000.00
$196,000.00
$11,000.00
Fuel Tax
312 420 - Local Option Taxes Second Local
$73,286.09
$73,000.00
$75,000.00
$75,000.00
$2,000.00
Option Fuel Tax
TAXES - Taxes Totals
$258,869.53
$258,000.00
$271,000.00
$271,000.00
$13,000.00
IGOVR - Intergovernmental Revenues
335 120 - State Revenue Sharing Revenue
$82,961.83
$78,000.00
$81,000.00
$81,500.00
$3,500.00
Sharing
335490 - State Revenue Sharing Fuel Tax
$14,493.06
$14,000.00
$14,500.00
$14,500.00
$500.00
Refunds
IGOVR - Intergovernmental Revenues Totals
$97,454.89
$92,000.00
$95,500.00
$96,000.00
$4,000.00
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$1,306.50
$1,200.00
$1,300.00
$1,300.00
$100.00
Income
MISC - Miscellaneous Totals
$1,306.50
$1,200.00
$1,300.00
$1,300.00
$100.00
OS - Other Sources
389 900 - Proprietary Non - Operating Sources
$0.00
$324,439.00
$290,498.00
$73,450.00
($250,989.00)
Appropriation from Fund Balance
OS - Other Sources Totals
$0.00
$324,439.00
$290,498.00
$73,450.00
($250,989.00)
Fund Total: Local Option Gas Tax (LOGT)
$357,630.92
$675,639.00
$658,298.00
$441,750.00
($233,889.00)
user: NWS Pages 6 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 6 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund: 135 Citizens' Indep Trust (CITT)
Revenue
IGOVR - Interaovemmental Revenues
335 180 - State Revenue Sharing Half -Cent Sales
$384,663.00
$369,000.00
$364,375.00
$369,000.00
$0.00
Tax
IGOVR - Intergovernmental Revenues Totals
$384,663.00
$369,000.00
$364,375.00
$369,000.00
$0.00
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$1,060.65
$1,000.00
$1,060.00
$1,000.00
$0.00
Income
MISC- Miscellaneous Totals
$1,060.65
$1,000.00
$1,060.00
$1,000.00
$0.00
OS -Other Sources
389 900 - Proprietary Non- Operating Sources
$0.00
$267,142.00
$91,285.00
$34,625.00
($232,517.00)
Appropriation from Fund Balance
OS - Other Sources Totals
$0.00
$267,142.00
$91,285.00
$34,625.00
($232,517.00)
Fund Total: Citizens' Indep Trust (CITT)
$385,723.65
$637,142.00
$456,720.00
$404,625.00
($232,517.00)
Fund: 201 Debt Service
Revenue
TAXES - Taxes
311 000 -Ad Valorem Taxes Current
$512,127.10
$505,020.00
$505,020.00
$453,975.00
($51,045.00)
TAXES - Taxes Totals
$512,127.10
$505,020.00
$505,020.00
$453,975.00
($51,045.00)
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$3,089.69
$0.00
$3,160.00
$2,000.00
$2,000.00
Income
MISC - Miscellaneous Totals
$3,089.69
$0.00
$3,160.00
$2,000.00
$2,000.00
OS - Other Sources
381 001 - Inter -Fund Group Transfers In General
$286,800.00
$286,800.00
$286,800.00
$286,800.00
$0.00
Fund
381 130 - Inter -Fund Group Transfers In Local
$93,700.00
$93,700.00
$93,700.00
$93,700.00
$0.00
Option Gas Tax (LOGT)
384 000 - Debt Proceeds Debt Proceeds
$0.00
$0.00
$4,017,600.00
$0.00
$0.00
389 900 - Proprietary Non - Operating Sources
$0.00
$0.00
$0.00
$0.00
$0.00
Appropriation from Fund Balance
OS - Other Sources Totals
$380,500.00
$380,500.00
$4,398,100.00
$380,500.00
$0.00
Fund Total: Debt Service
$895,716.79
$885,520.00
$4,906,280.00
$836,475.00
($49,045.00)
user: NWS Pages 6 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 7 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund: 301 Capital Projects
Revenue
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$353.87
$0.00
$355.00
$0.00
$0.00
Income
MISC - Miscellaneous Totals
$353.87
$0.00
$355.00
$0.00
$0.00
OS - Other Sources
381 001 - Inter -Fund Group Transfers In General
$284,300.00
$319,700.00
$319,700.00
$259,800.00
($59,900.00)
Fund
381 161 - Inter -Fund Group Transfers In Special
$0.00
$0.00
$0.00
$0.00
$0.00
Purpose Revenue
381 501 - Inter -Fund Group Transfers In Risk
$0.00
$62,000.00
$62,000.00
$0.00
($62,000.00)
389 900 - Proprietary Non - Operating Sources
$0.00
$151,772.00
$0.00
$0.00
($151,772.00)
Appropriation from Fund Balance
OS- Other Sources Totals
$284,300.00
$533,472.00
$381,700.00
$259,800.00
($273,672.00)
Fund Total: Capital Projects
$284,653.87
$533,472.00
$382,055.00
$259,800.00
($273,672.00)
Fund: 402 Stormwater
Revenue
CFS - Charges for Services
343 900 - Physical Environment Stormwater Fees
$240,963.97
$244,950.00
$244,950.00
$246,435.00
$1,485.00
CFS - Charges for Services Totals
$240,963.97
$244,950.00
$244,950.00
$246,435.00
$1,485.00
JFF - Judgments. Fines and Forfeitures
354402- Fines - Local Ordinance Violations
$3,143.32
$3,500.00
$2,400.00
$2,500.00
($1,000.00)
Stormwater Penalties
JFF - Judgments, Fines and Forfeitures Totals
$3,143.32
$3,500.00
$2,400.00
$2,500.00
($1,000.00)
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$1,109.17
$1,200.00
$1,100.00
$1,250.00
$50.00
Income
369 900 - Other Miscellaneous Revenues
$0.00
$0.00
$0.00
$0.00
$0.00
Miscellaneous
MISC - Miscellaneous Totals
$1,109.17
$1,200.00
$1,100.00
$1,250.00
$50.00
OS - Other Sources
389 900 - Proprietary Non - Operating Sources
$0.00
$6,044.00
$0.00
$8,450.00
$2,406.00
Appropriation from Fund Balance
OS - Other Sources Totals
$0.00
$6,044.00
$0.00
$8,450.00
$2,406.00
Fund Total: Stormwater
$245,216.46
$255,694.00
$248,450.00
$258,635.00
$2,941.00
user: NWS Pages 7 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 8 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund: 405 Sanitation
Revenue
CFS - Charaes for Services
343 400 - Physical Environment Garbage/Solid
$2,561,265.61
$2,615,900.00
$2,615,900.00
$2,648,900.00
$33,000.00
Waste Collection
343 410 - Physical Environment Special Pick -Up
$0.00
$5,000.00
$1,000.00
$1,000.00
($4,000.00)
Waste
343 420 - Physical Environment Recycling -
$35,000.00
$0.00
$0.00
$0.00
$0.00
Biscayne Park
CFS - Charges for Services Totals
$2,596,265.61
$2,620,900.00
$2,616,900.00
$2,649,900.00
$29,000.00
JFF - Judgments. Fines and Forfeitures
354 405 - Fines - Local Ordinance Violations
$45,017.60
$50,000.00
$35,000.00
$32,500.00
($17,500.00)
Sanitation Penalties
JFF - Judgments, Fines and Forfeitures Totals
$45,017.60
$50,000.00
$35,000.00
$32,500.00
($17,500.00)
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$4,598.81
$5,000.00
$4,500.00
$4,600.00
($400.00)
Income
364 100 - Disposition of Fixed Assets Sale of
$0.00
$0.00
$0.00
$0.00
$0.00
Surplus Assets
MISC - Miscellaneous Totals
$4,598.81
$5,000.00
$4,500.00
$4,600.00
($400.00)
OS -Other Sources
389 900 - Proprietary Non - Operating Sources
$0.00
$348,500.00
$298,836.00
$402,278.00
$53,778.00
Appropriation from Fund Balance
OS - Other Sources Totals
$0.00
$348,500.00
$298,836.00
$402,278.00
$53,778.00
Fund Total: Sanitation
$2,645,882.02
$3,024,400.00
$2,955,236.00
$3,089,278.00
$64,878.00
Fund: 501 Risk Management
Revenue
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$1,520.27
$1,500.00
$1,500.00
$1,500.00
$0.00
Income
369 300 -Other Miscellaneous Revenues
$90,799.72
$110,000.00
$100,000.00
$649.00
($109,351.00)
Settlements
369 900 - Other Miscellaneous Revenues
$0.00
$0.00
$0.00
$0.00
$0.00
Miscellaneous
369 920 - Other Miscellaneous Revenues Country
$86,643.36
$86,645.00
$86,645.00
$86,644.00
($1.00)
Club Insurance
369 930 - Other Miscellaneous Revenues
$0.00
$70,000.00
$53,177.00
$50,000.00
($20,000.00)
Insurance Refund
MISC- Miscellaneous Totals
$178,963.35
$268,145.00
$241,322.00
$138,793.00
($129,352.00)
user: NWS Pages 8 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
Projects
user: NWS Pages 9 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
OS - Other Sources
381 000 - Inter -Fund Group Transfers In Workers
$0.00
$0.00
$0.00
$271,060.00
$271,060.00
Comp
381 001 - Inter -Fund Group Transfers In General
$382,836.00
$296,589.00
$296,589.00
$235,366.00
($61,223.00)
Fund
381 130 - Inter -Fund Group Transfers In Local
$0.00
$2,457.00
$2,457.00
$1,732.00
($725.00)
Option Gas Tax (LOGT)
381 135 - Inter -Fund Group Transfers In Citizens'
$2,821.00
$2,718.00
$2,718.00
$1,604.00
($1,114.00)
Indep Trust(CITT)
381 150 - Inter -Fund Group Transfers In Grants
$0.00
$0.00
$0.00
$0.00
$0.00
381 402 - Inter -Fund Group Transfers In
$3,637.00
$2,970.00
$2,970.00
$1,721.00
($1,249.00)
Stormwater
381 405 - Inter -Fund Group Transfers In
$38,563.00
$35,655.00
$35,655.00
$11,370.00
($24,285.00)
Sanitation
381 550 - Inter -Fund Group Transfers In Fleet
$96,290.00
$95,726.00
$95,726.00
$112,906.00
$17,180.00
Maintenance
389900 - Proprietary Non - Operating Sources
$0.00
$127,325.00
$217,605.00
$0.00
($127,325.00)
Appropriation from Fund Balance
OS- Other Sources Totals
$524,147.00
$563,440.00
$653,720.00
$635,759.00
$72,319.00
Fund Total: Risk Management
$703,110.35
$831,585.00
$895,042.00
$774,552.00
($57,033.00)
Fund: 550 Fleet Maintenance
Revenue
CFS - Charges for Services
344 900 - Transportation User Fees Mileage
$18,563.96
$17,000.00
$17,000.00
$17,000.00
$0.00
Reimbursement
CFS - Charges for Services Totals
$18,563.96
$17,000.00
$17,000.00
$17,000.00
$0.00
MISC - Miscellaneous
361 100 - Interest and Other Earnings Interest
$984.13
$1,000.00
$800.00
$800.00
($200.00)
Income
MISC - Miscellaneous Totals
$984.13
$1,000.00
$800.00
$800.00
($200.00)
OS - Other Sources
381 001 - Inter -Fund Group Transfers In General
$516,889.00
$534,577.00
$534,577.00
$563,597.00
$29,020.00
Fund
381 130 - Inter -Fund Group Transfers In Local
$65,277.00
$66,985.00
$66,985.00
$78,744.00
$11,759.00
Option Gas Tax(LOGT)
381 135 - Inter -Fund Group Transfers In Citizens'
$18,536.00
$13,864.00
$13,864.00
$23,343.00
$9,479.00
Indep Trust (CITT)
381 163 - Inter -Fund Group Transfers In Police
$0.00
$0.00
$0.00
$0.00
$0.00
Forfeiture
381 301 - Inter -Fund Group Transfers In Capital
$0.00
$30,000.00
$30,000.00
$0.00
($30,000.00)
Projects
user: NWS Pages 9 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Revenue Annual Budget by Account Classification Report
Detail
user: NWS Pages 10 of 10 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
381 402 - Inter -Fund Group Transfers In
$10,177.00
$8,561.00
$8,561.00
$9,017.00
$456.00
Stormwater
381 405 - Inter -Fund Group Transfers In
$455,808.00
$431,957.00
$431,957.00
$435,681.00
$3,724.00
Sanitation
381 501 - Inter -Fund Group Transfers In Risk
$0.00
$60,000.00
$60,000.00
$0.00
($60,000.00)
389 900 - Proprietary Non - Operating Sources
$0.00
$81,310.00
$33,600.00
$211,901.00
$130,591.00
Appropriation from Fund Balance
OS - Other Sources Totals
$1,066,687.00
$1,227,254.00
$1,179,544.00
$1,322,283.00
$95,029.00
Fund Total: Fleet Maintenance
$1,086,235.09
$1,245,254.00
$1,197,344.00
$1,340,083.00
$94,829.00
Revenue Grand Totals:
$22,142,348.94
$24,630,491.00
$27,738,456.00
$24,486,426.00
($144,065.00)
Expenditure Grand Totals:
$0.00
$0.00
$0.00
$0.00
$0.00
Net Grand Totals:
$22,142,348.94
$24,630,491.00
$27,738,456.00
$24,486,426.00
($144,065.00)
user: NWS Pages 10 of 10 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Annual Budget by Organization Report
Summary
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund: 001 General Fund
Expenditures
001.10 - General Fund,Village Manager
$223,178.55
$233,102.00
$233,948.00
$230,175.00
($2,927.00)
001.11 - General Fund,Mayor & Council
$4,990.52
$9,547.00
$8,247.00
$15,961.00
$6,414.00
001.12 - General Fund,Village Clerk
$132,470.78
$164,504.00
$145,589.00
$152,901.00
($11,603.00)
001.13 - General Fund,Finance
$447,533.18
$518,740.00
$470,466.00
$601,955.00
$83,215.00
001.14 - General Fund,Legal
$242,994.79
$167,850.00
$236,371.00
$192,970.00
$25,120.00
001 .15 - General Fund,Planning & Zoning
$147,592.30
$175,381.00
$175,905.00
$218,398.00
$43,017.00
001.19 - General Fund,Non- Departmental
$1,089,169.34
$1,447,541.00
$1,335,652.00
$1,249,443.00
($198,098.00)
001.21 - General Fund,Police
$6,312,928.95
$6,539,628.00
$6,502,398.00
$6,634,454.00
$94,826.00
001.24 - General Fund,Building Department
$489,072.42
$486,573.00
$484,929.00
$587,733.00
$101,160.00
001 .29 - General Fund,Code Compliance
$165,372.94
$175,099.00
$185,058.00
$188,177.00
$13,078.00
001.39 - General Fund,Public Works
$1,418,036.61
$1,374,469.00
$1,371,765.00
$1,659,847.00
$285,378.00
001.71 - General Fund,Brockway Memorial Library
$389,591.09
$421,524.00
$394,837.00
$436,472.00
$14,948.00
001.72 - General Fund,Recreation
$2,257,571.94
$2,310,327.00
$2,275,162.00
$2,487,392.00
$177,065.00
Fund Total: General Fund
($13,320,503.41)
($14,024,285.00)
($13,820,327.00)
($14,655,878.00)
($631,593.00)
Fund: 120 Excise Tax
Expenditures
120 .19 - Excise Tax,Non- Departmental
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Fund Total: Excise Tax
($2,116,500.00)
($2,517,500.00)
($2,207,500.00)
($2,425,350.00)
$92,150.00
Fund: 130 Local Option Gas Tax (LOGT)
Expenditures
130.39 - Local Option Gas Tax (LOGT),Public
$360,325.91
$675,639.00
$658,298.00
$441,750.00
($233,889.00)
Works
Fund Total: Local Option Gas Tax (LOGT)
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
Fund: 135 Citizens' Indep Trust (CITT)
Expenditures
135.39 - Citizens'Indep Trust(CITT),Public Works
$361,229.59
$637,142.00
$456,720.00
$404,625.00
($232,517.00)
Fund Total: Citizens'lndep Trust(CITT)
($361,229.59)
($637,142.00)
($456,720.00)
($404,625.00)
$232,517.00
Fund: 201 Debt Service
Expenditures
201 .19 - Debt Service,Non- Departmental
$921,226.55
$885,520.00
$4,906,280.00
$836,475.00
($49,045.00)
Fund Total: Debt Service
($921,226.55)
($885,520.00)
($4,906,280.00)
($836,475.00)
$49,045.00
Fund: 301 Capital Projects
Expenditures
301.13 - Capital Projects,Finance
$39,506.27
$39,000.00
$0.00
$0.00
($39,000.00)
301. 19 - Capital Projects,Non- Departmental
$50,721.81
$56,000.00
$56,000.00
$75,000.00
$19,000.00
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Annual Budget by Organization Report
Summary
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
301.21 - Capital Projects,Police
$97,529.09
$123,442.00
$37,500.00
$58,000.00
($65,442.00)
301. 24 - Capital Projects, Building Department
$0.00
$0.00
$0.00
$0.00
$0.00
301 .39 - Capital Projects,Public Works
$157,631.19
$158,498.00
$518,228.00
$82,000.00
($76,498.00)
301.71 - Capital Projects,Bmckway Memorial Library
$0.00
$6,700.00
$23,650.00
$0.00
($6,700.00)
301 .72 - Capital Projects,Recreation
$146,572.96
$149,832.00
$150,208.00
$44,800.00
($105,032.00)
Fund Total: Capital Projects
($491,961.32)
($533,472.00)
($785,586.00)
($259,800.00)
$273,672.00
Fund: 402 Stormwater
Expenditures
402.39 - Stormwater,Public Works
$210,537.91
$255,694.00
$228,698.00
$258,635.00
$2,941.00
Fund Total: Stormwater
($210,537.91)
($255,694.00)
($228,698.00)
($258,635.00)
($2,941.00)
Fund: 405 Sanitation
Expenditures
405.39 - SanitaOon,Public Works
$2,644,398.56
$3,024,400.00
$2,955,236.00
$3,089,278.00
$64,878.00
Fund Total: Sanitation
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
Fund: 501 Risk Management
Expenditures
501. 19 - Risk Management,Non- Departmental
$688,144.47
$831,585.00
$895,042.00
$774,552.00
($57,033.00)
Fund Total: Risk Management
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
Fund: 550 Fleet Maintenance
Expenditures
550. 39 - Fleet Maintenance,Public Works
$1,066,733.79
$1,245,254.00
$1,197,344.00
$1,340,083.00
$94,829.00
Fund Total: Fleet Maintenance
($1,066,733.79)
($1,245,254.00)
($1,197,344.00)
($1,340,083.00
($94,829.00)
Revenue Grand Totals:
$0.00
$0.00
$0.00
$0.00
$0.00
Expenditure Grand Totals:
$22,181,561.51
$24,630,491.00
$28,111,031.00
$24,486,426.00
($144,065.00)
Net Grand Totals:
($22,181,561.51)
($24,630,491.00)
($28,111,031.00)
($24,486,426.00)
$144,065.00
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
Table of Contents
Community Development
- Planning & Zoning Department
- Building Department
- Code Compliance Department
Qff/w/com-
Reorder No. 7-30505
Public Safety
3 - Police Department
o Operations
o School Guards
PLANNING & ZONING
ORGANIZATION CHART
PLANNING & ZONING DIRECTOR
DAVID A. DACQUISTO
ADMINISTRATIVE
ASSISTANT
MARIANA GRACIA (0.5 FTE)
PLANNING AND ZONING DEPARTMENT
Services, Functions anddActivities
The mission of the Planning and Zoning Department is to provide Miami
Shores Village with professional, courteous and timely planning services
that promote and facilitate the orderly and efficient development of the
community; to protect existing neighborhoods through sound regulatory
controls; and to promote development that is in conformity with the
Comprehensive Plan, Village Code, Federal and State regulations.
Personnel Services .........................
Operating Expenditures /Expenses .....
TOTAL ..............................
FYI
FYI
Change
$ 146,644
$154,495
$ 7,851
28,737
63,903
35,166
$ 175,381
$218,398
$ 43,017
*The comment(s) for each line item can be found below the account and amounts on the following pages
user: NWS
Miami shores Village, FL Live
Budget Worksheet Report
Expense
2015 Budget vs
2015 Estimated 2016 Ado ted 2016 Ado tell
2014 Actual
20`1513 ud et Amount
Amount
Account Number
Description General Fund
001
Fund
planning & Zoning
Department
15 planning and Zoning
0450
Division
None
program
00
Comprehensive Planning
Activity
515
$109,223.00 $3,587.00
Services
$105,636.00 $103,565.00
�nnel
$103,622.63
Executive Salaries Salaries
Comment
11 -000
comment: Level
planning and Zoning Director base salary
$0.00
Department Entry
$6,500.00 $6,500.00
$6,500.00
$6,500.00
11 -100
Executive Salaries Executive
Comment
Benefit
Comment: Level
Executive Package
($255.00)
Department Entry
$16,098.00 $16,165.00
$10.399.71
$16.420.00
12 -000
Regular Salaries and Wages
Comment Enforcement Department
Salaries
Comment: Level
Budget is the 3 °k Cola which was added.
(1) administrative Assistant (50% allocated with Code
Department Entry
difference between the Position Transaction and the $515.00 posed
Council Review
The
$1,000.00 $1,515.00
$250.58
$1,000.00
14 -000
Overtime Overtime
Comment: Level
Comment
Administrative Assistant, Board Hearings and Workshops
De panment Entry
$500.00 $500.00 $0.00
$500.00
$500.00
18 -100
Compensated Compensatory
Leave Longevity
Comment
Comment: Level
Benefit paid to tenured employees per policy
$296.00
Department Entry
$8,766.00 $10,245.00
$9,227 41
$9,949.00
Payroll Taxes Employer Fica
21 -000
and Medicare
Comment
Comment: Level
Social Security and Medicare taxes
$4,520.00
Department Entry
$5,166.00 $9,686.00
$4,919.76
$5,166.00
23 -000
Life and Health Insurance
Health Insurance
Comment
for health insurance benefits
Comment: Level
Estimated annual employee costs
Department Entry
September 29, 2015
Tuesday,
Pages 1 of 4
user: NWS
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
Total: Personnel Services $136,996.57
Ooeratina ExoendituresrEmenses
31 -000 Professional Services $0.00
Professional services
Comment: Level
Department Entry
31 -100 Professional Services $1,736.00
Technology
Comment: Level
Department Entry
34 -100 Other services Temporary $0.00
Personnel
Comment
Projected costs for all eligible employee salary increases (dependent upon union contracts, other contractually required personnel
cost increases and the associated federal Was for a one year period
$146,644.00 $144,068.00 $154,495.00 $7,851.00
$20,000.00 $20,000.00 $50,000.00 $30,000.00
Comment
Comprehensive Plan update and Dmntmn Development Plan
$0.00 $3,000.00 $3,000.00 $3,000.00
Comment
Annual maintenance fees to Energov
$0.00 $0.00 $0.00 $0.00
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
15
Planning & Zoning
Division
0450
Planning and Zoning
Program
00
None
Activity
515
Comprehensive Planning
23 -100
Life and Health Insurance
$167.28
$148.00
$148.00 $286.00 $138.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$103.20
$103.00
$103.00 $122.00 $19.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$1,306.00
$1,222.00
$1,222.00 $253.00 ($969.00)
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Flodda League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment: Level
Department Entry
Total: Personnel Services $136,996.57
Ooeratina ExoendituresrEmenses
31 -000 Professional Services $0.00
Professional services
Comment: Level
Department Entry
31 -100 Professional Services $1,736.00
Technology
Comment: Level
Department Entry
34 -100 Other services Temporary $0.00
Personnel
Comment
Projected costs for all eligible employee salary increases (dependent upon union contracts, other contractually required personnel
cost increases and the associated federal Was for a one year period
$146,644.00 $144,068.00 $154,495.00 $7,851.00
$20,000.00 $20,000.00 $50,000.00 $30,000.00
Comment
Comprehensive Plan update and Dmntmn Development Plan
$0.00 $3,000.00 $3,000.00 $3,000.00
Comment
Annual maintenance fees to Energov
$0.00 $0.00 $0.00 $0.00
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated 2015 Budget vs
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
15
Planning & Zoning
Division
0450
Planning and Zoning
Program
00
None
Activity
515
Comprehensive Planning
40 -000
Travel and Per Diem Travel
$3,434.26
$4,100.00
$4,100.00 $3,500.00 ($600.00)
Comment:
Level
Comment
Department Entry
Conferences and Continuing Education
41 -100
Communications Services
$1.92
$25.00
$25.00 $25.00 $0.00
Cellular
Comment:
Level
Comment
Department Entry
Cell Phone
42 -000
Freight and Postage Services
$145.40
$100.00
$100.00 $100.00 $0.00
Postage
Comment:
Level
Comment
Department Entry
Zoning hearing notices, certified mailings and miscellaneous correspondence
45 -000
Insurance ISF: Risk
$2,362.00
$1,615.00
$1,615.00 $2,581.00 $966.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$775.00
$0.00
$0.00 $950.00 $950.00
Services ISF: Fleet
Maintenance
47 -000
Printing and Binding Printing
$495.00
$500.00
$750.00 $750.00 $250.00
Comment:
Level
Comment
Department Entry
Posters
51 -000
Office Supplies Office Supplies
$425.52
$500.00
$500.00 $500.00 $0.00
Comment:
Level
Comment
Department Entry
General office supplies far one and one half (1.5) full -time employees
52 -200
Operating Supplies Other
$141.63
$750.00
$0.00 $0.00 ($750.00)
Operating Supplies
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 15
Planning & Zoning
Division 0450
Planning and Zoning
Program 00
None
Activity 515
Comprehensive Planning
54-000 Books, Publications,
$629.00
$747.00
$747.00
$747.00
$0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
APA Membership
55 -000 Training Training and Education
$450.00
$400.00
$1,000.00
$1,750.00
$1,350.00
Comment:
Level
Comment
Department Entry
Moved registration expense from travel
Total Operating Expenditures /Expenses
$10,595.73
$28,737.00
$31,837.00
$63,903.00
$35,166.00
Activity Total: Comprehensive Planning
($147,592.30)
($175,381.00)
($175,905.00)
($218,398.00)
($43,017.00)
Program Total: None
($147,592.30)
($175,381.00)
($175,905.00)
($216,398.00)
($43,017.00)
Division Total: Planning and Zoning
($147,592.30)
($175,381.00)
($175,905.00)
($218,398.00)
($43,017.00)
Department Total: Planning & Zoning
($147,592.30)
($175,381.00)
($175,905.00)
($218,398.00)
($43,017.00)
Fund Total: General Fund
($147,592.30)
($175,381.00)
($175,905.00)
($218,398.00)
($43,017.00)
Net Grand Totals:
($147,592.30)
($175,381.00)
($175,905.00)
($218,398.00)
($43,017.00)
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
BUILDING DEPARTMENT
ORGANIZATION CHART
BUILDING DIRECTOR
ISMAEL NARANJO
ADMINISTRATIVE
SUPERVISOR
ARLENIS SILVERA
PERMIT CLERK I
JOANNA FELICIANO
PERMIT CLERK I
SINDIAALVAREZ
MECHANICAL
INSPECTOR
JAN PEIRRE PEREZ
PLUMBING
INSPECTOR
OSVALDO DIAZ
ELECTRICAL
INSPECTOR
MIKE DEVANEY
STRUCTURAL
REVIEW
SYEDASHRAF
BUILDING DEPARTMENT
Services, Functions andActivities
The Building Department is responsible for the administration and application
of all Federal, State, County and municipal construction and building related
codes in a client sensitive manner. Permit clerks intake the permit application
and all pertinent submittal documents. They verify the application for
completeness, verify contractor information and input the information into the
permitting system prior to forwarding the documents to plans review.
Plan examiners review permit applications, plans and documents for
compliance with implemented codes and regulations prior to the issuance of
permits. Building inspectors ensure compliance with regulations and
approved plans during the construction process. The inspectors also ensure
that construction methods, materials and workmanship comply with standard
practice. Upon completion of the project, the Department issues a certificate
of occupancy or certificate of completion.
BUDGET HIGHLIGHTS
FYI
FY16
Change
Personnel Services ......................... $ 475,912
$ 561,482
$ 85,570
Operating Expenditures /Expenses ..... 10,661
26,251
15,590
TOTAL . ............................... $ 486,573
$ 587,733
$ 101,160
*The comments) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
(2) Permit clerk II
(1) Permit clerk I
13 -000
Other Salaries and Wages
2014 Actual
$198,800.00
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department Entry
(3) Chief Inspectors: Electrical, Plumbing and Mechanical
Department
24
Building Department
(1) Building Inspector
Division
0400
Building
Program
00
None
a total salary increase for both of about $10,000
14-000
Activity
524
Protective Inspections
$0.00 $0.00 $0.00
18 -100
Compensated Compensatory
$0.00
Personnel Services
$0.00 $0.00 $0.00
Leave Longevity
11 -000
Executive Salaries Salaries
$113,921.96
$117,751.00
$115,488.00
$121,736.00
$3,985.00
Comment:
Level
Comment
Level
Comment
Department Entry
Department Entry
Building Director base salary
Social Security and Medicare taxes
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00
$6,500.00
$0.00
Benefit
Comment:
Level
Comment
Department Entry
Executive benefit package
12 -000
Regular Salaries and Wages
$77,196.97
$96,457.00
$94,611.00
$133,474.00
$37,017.00
Salares
Comment:
Level
Comment
Department Entry
(1) Permit clerk supervisor
(2) Permit clerk II
(1) Permit clerk I
13 -000
Other Salaries and Wages
$215,961.00
$198,800.00
$198,800.00 $230,585.00 $31,785.00
Other Salaries
Comment:
Level
Comment
Department Entry
(3) Chief Inspectors: Electrical, Plumbing and Mechanical
(1) Building Inspector
(1) Structural Engineer (Funded by structural review fees)
Due to the volume of work additional inspection dates will be required for both the plumbing and the mechanical inspectors. I expect
a total salary increase for both of about $10,000
14-000
Overtime Overtime
$57.70
$0.00
$0.00 $0.00 $0.00
18 -100
Compensated Compensatory
$0.00
$0.00
$0.00 $0.00 $0.00
Leave Longevity
21 -000
Payroll Taxes Employer Fica
$30,071.54
$32,130.00
$31,808.00 $36,965.00 $4,835.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
user: NWS
Pages 1 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
24
Building Department
Division
0400
Building
Program
00
None
Activity
524
Protective Inspections
23 -000
Life and Health Insurance
$17,219.16
$20,663.00
$20,663.00 $25,829.00 $5,166.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$515.78
$443.00
$443.00 $763.00 $320.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$122.04
$112.00
$113.00 $152.00 $40.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$2,676.00
$3,056.00
$3,056.00 $5,478.00 $2,422.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
Total: Personnel
Services
$464,242.15
$475,912.00
$471,482.00 $561,482.00 $85,570.00
Operatino Exoenditums/Exoenses
31 -100
Professional Services
$0.00
$0.00
$0.00 $0.00 $0.00
Technology
34 -000
Other services Contract
$0.00
$0.00
$0.00 $0.00 $0.00
Services
34 -100
Other Services Temporary
$3,526.07
$0.00
$2,000.00 $0.00 $0.00
Personnel
Comment:
Level
Comment
Department Entry
Temporary permit clerk if needed
user: NWS Pages 2 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000 Repair and Maintenance $7,349.00 $1,811.00 $1,811.00 $8,499.00 $6,688.00
Services ISF: Fleet
Maintenance
Comment: Level Comment
Department Entry The Building Department vehicle only has 12,000 miles. I expect the maintenance on the vehicle to be very low for the upcoming
fiscal year.
46 -200 Repair and Maintenance $300.58 $300.00 $300.00 $300.00 $0.00
Services Repairs and
Maintenance
Comment: Level Comment
Department Entry Plans perforator
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
24
Building Department
Division
0400
Building
Program
00
None
Activity
524
Protective Inspections
40 -000
Travel and Per Diem Travel
$24.27
$0.00
$303.00
$1,150.00
$1,150.00
Comment:
Level
Comment
Department Entry
2016 FEMA training at EMI, and the Building Officials State conference
41 -000
Communications Services
$0.00
$0.00
$0.00
$0.00
$0.00
Telephone
41 -100
Communications Services
$0.00
$0.00
$0.00
$0.00
$0.00
Cellular
41 -200
Communications Services
$0.00
$0.00
$0.00
$0.00
$0.00
Internet
42 -000
Freight and Postage Services
$405.60
$360.00
$153.00
$360.00
$0.00
Postage
Comment:
Level
Comment
Department Entry
Postage services will be used to send notices to property owners for soon to expire permits and expired permits
45 -000
Insurance ISF: Risk
$7,087.00
$4,845.00
$4,845.00
$7,742.00
$2,897.00
Management
Comment:
Level
Comment
Department Entry Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000 Repair and Maintenance $7,349.00 $1,811.00 $1,811.00 $8,499.00 $6,688.00
Services ISF: Fleet
Maintenance
Comment: Level Comment
Department Entry The Building Department vehicle only has 12,000 miles. I expect the maintenance on the vehicle to be very low for the upcoming
fiscal year.
46 -200 Repair and Maintenance $300.58 $300.00 $300.00 $300.00 $0.00
Services Repairs and
Maintenance
Comment: Level Comment
Department Entry Plans perforator
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry
2014 Actual
2016 department entry for this account is pending a meeting with Mr. Benton as to the requirements of permit fees for Village
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Department Entry
Pens, paper, ink and other office supplies far a one year period for (4) full time employees
52 -200 Operating Supplies Other
Department
24
Building Department
Operating Supplies
Division
0400
Building
Comment
Department Entry
Program
00
None
$645.00
$1,110.00 $2,000.00 $1,355.00
Subscriptions, and
Activity
524
Protective Inspections
Memberships and Subs
47 -000
Printing and Binding Printing
$405.26
$150.00
$300.00
$300.00
$150.00
Comment:
Level
Purchase the 5th edition of the 2014 Florida Building Code for inspectors and plans examiners
Comment
$392.66
$300.00
$300.00 $1,200.00 $900.00
Comment:
Department Entry
Business cards
Department Entry
49 -700
Other Current Charges and
$297.68
$100.00
$100.00
$0.00
($100.00)
($489,072.42)
Obligations Village Permit Fees
($484,929.00) ($587,733.00) ($101,160.00)
Program Total: None
($489,072.42)
($486,573.00)
($484,929.00) ($587,733.00) ($101,160.00)
Division Total: Building
Comment:
Level
($484,929.00) ($587,733.00) ($101,160.00)
Comment
($489,072.42)
($486,573.00)
Department Entry
2016 department entry for this account is pending a meeting with Mr. Benton as to the requirements of permit fees for Village
projects.
51 -000 Office Supplies Office Supplies
$658.61
$650.00
$975.00 $900.00 $250.00
Comment:
Level
Comment
Department Entry
Pens, paper, ink and other office supplies far a one year period for (4) full time employees
52 -200 Operating Supplies Other
$3,912.95
$1,500.00
$1,250.00 $3,800.00 $2,300.00
Operating Supplies
Comment:
Level
Comment
Department Entry
New furniture setup for Plans examiner in the back room
54-000 Books, Publications,
$470.59
$645.00
$1,110.00 $2,000.00 $1,355.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Purchase the 5th edition of the 2014 Florida Building Code for inspectors and plans examiners
55 -000 Training Training and Education
$392.66
$300.00
$300.00 $1,200.00 $900.00
Comment:
Level
Comment
Department Entry
Education Tuition Reimbursement for Arlenis Silvera
Total: Operating Expenditures /Expenses
$24,830.27
$10,661.00
$13,447.00 $26,251.00 $15,590.00
Activity Total: Protective Inspections
($489,072.42)
($486,573.00)
($484,929.00) ($587,733.00) ($101,160.00)
Program Total: None
($489,072.42)
($486,573.00)
($484,929.00) ($587,733.00) ($101,160.00)
Division Total: Building
($489,072.42)
($486,573.00)
($484,929.00) ($587,733.00) ($101,160.00)
Department Total: Building Department
($489,072.42)
($486,573.00)
($484,929.00) ($587,733.00) ($101,160.00)
user: NWS
Pages 4 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Fund Total: General Fund ($489,072.42) ($486,573.00) ($484,929.00) ($587,733.00) ($101,160.00)
Net Grand Totals: ($489,072.42) ($486,573.00) ($484,929.00) ($587,733.00) ($101,160.00)
user: NW S Pages 5 of 5 Tuesday, September 29, 2015
CODE COMPLIANCE
ORGANIZATION CHART
CODE COMPLIANCE SUPERVISOR
ANTHONY FLORES
CODE COMPLIANCE
OFFICER
MICHAEL ORTA
ADMINISTRATIVE ASSISTANT
MARIANA GRACIA (0.5 FTE)
CODE COMPLIANCE DEPARTMENT
Services, ,Functions anddActilvities
The Code Compliance Department performs community -wide inspections to
maintain the highest standards per the Code of Ordinances of Miami Shores
Village. By forging an alliance with the community and its residents, staff is
able to achieve an exceptionally high compliance percentage. Continuing
violations are processed through our Code Enforcement Board which may
impose fines in the form of property liens. Staff associates work closely with
the Public Works, Finance and Police Departments in order to achieve Village
wide community improvement programs.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
TOTAL . ...............................
FYI FYI Change
$ 150,006 $ 159,303 $ 9,297
25,093 28,874 3,781
$ 175,099 $ 188,177 $ 13,078
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
29
Code Compliance
Division
0351
Code Compliance
Program
00
None
Activity
529
Other Public Safety
Personnel Services
12 -000
Regular Salaries and Wages
$112,145.68
$120.268.00
$122,912.00 $123,425.00 $3,157.00
Salaries
Comment:
Level
Comment
Department Entry
(1) Code Compliance Supervisor
(1) Code Compliance Officer
(1) Administrative Assistant - 50% allocated with Planning & Zoning Department
14-000
Overtime Overtime
$2,860.12
$2,100.00
$3,912.00 $4,592.00 $2,492.00
Comment:
Level
Comment
Department Entry
Estimated overtime costs for special enforcement efforts and attendance at board meetings under FLSA regulations
18 -100
Compensated Compensatory
$1,000.00
$1,000.00
$1,000.00 $1,000.00 $0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefits paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$8,835.31
$9,437.00
$9,300.00 $9,870.00 $433.00
and Medicare
Comment:
Level
Comment
Department Entry
Employee paid taxes for FICA & Medicare
23 -000
Life and Health Insurance
$13,529.34
$15,497.00
$11,623.00 $16,143.00 $646.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$473.96
$443.00
$550.00 $477.00 $34.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$97.33
$108.00
$110.00 $89.00 ($19.00)
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee cost for long -term care insurance benefits
user: NWS
Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry Allocated cost of workers' compensation premiums paid to the Florida League
29 -990 Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level Comment
Department Entry Projected costs for eligible employee salary increases, other contractually required personnel cost increases and the associated
federal taxes for a one year period
Total Personnel Services $140,151.74 $150,006.00 $150,560.00 $159,303.00 $9,297.00
Operatina Expenditures/Expenses
31 -100 Professional Services $1,596.00 $1,600.00 $1,596.00 $1,596.00 ($4.00)
Technology
Comment: Level Comment
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department Entry
Department
29
Code Compliance
Telephone
Division
0351
Code Compliance
$963.42
Program
00
None
Comment:
Level
Activity
529
Other Public Safety
42 -000
Freight and Postage Services
24-000
Workers'Compensation
$1,210.00
$1,153.00 $1,153.00
$3,707.00 $2,554.00
Comment:
Workers' Compensation
Comment:
Level
Comment
Department Entry Allocated cost of workers' compensation premiums paid to the Florida League
29 -990 Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level Comment
Department Entry Projected costs for eligible employee salary increases, other contractually required personnel cost increases and the associated
federal taxes for a one year period
Total Personnel Services $140,151.74 $150,006.00 $150,560.00 $159,303.00 $9,297.00
Operatina Expenditures/Expenses
31 -100 Professional Services $1,596.00 $1,600.00 $1,596.00 $1,596.00 ($4.00)
Technology
Comment: Level Comment
Department Entry
Funding for the EnerGov program maintenance
$0.00 $7,929.00 $0.00 $0.00
Comment
Cost associated with the hiring of temporary staff
$0.00 $0.00 $0.00 $0.00
$1,000.00 $1,000.00 $1,000.00 $0.00
Comment
Estimated cost for mobile internet access
$3,500.00 $5,000.00 $5,000.00 $1,500.00
Comment
Correspondence and certified mail
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Department Entry
34 -100
Other Services Temporary
$0.00
Personnel
Comment:
Level
Department Entry
41 -000
Communications Services
$0.00
Telephone
41 -200
Communications Services
$963.42
Internet
Comment:
Level
Department Entry
42 -000
Freight and Postage Services
$5,289.46
Postage
Comment:
Level
Department Entry
Funding for the EnerGov program maintenance
$0.00 $7,929.00 $0.00 $0.00
Comment
Cost associated with the hiring of temporary staff
$0.00 $0.00 $0.00 $0.00
$1,000.00 $1,000.00 $1,000.00 $0.00
Comment
Estimated cost for mobile internet access
$3,500.00 $5,000.00 $5,000.00 $1,500.00
Comment
Correspondence and certified mail
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
29
Code Compliance
Division
0351
Code Compliance
Program
00
None
Activity
529
Other Public Safety
45 -000
Insurance ISF: Risk
$3,937.00
$2,692.00
$2,692.00 $4,302.00 $1,610.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida league
46 -000
Repair and Maintenance
$6,895.00
$7,901.00
$7,901.00 $8,596.00 $695.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village' s fleet including the costs for automobile liability coverage paid to the Florida League
46 -200
Repair and Maintenance
$191.75
$250.00
$250.00 $250.00 $0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Estimated funding requirement for repairs and maintenance to furniture, fixtures and equipment
47 -000
Printing and Binding Printing
$480.40
$700.00
$700.00 $700.00 $0.00
Comment:
Level
Comment
[)apartment Entry
Printing of educational or advisory pamphlets, courtesy notices and business cards
49 -600
Other Current Charges and
$3,597.00
$4,000.00
$4,000.00 $4,000.00 $0.00
Obligations Court Filing Fees
Comment:
Level
Comment
Department Entry
Cost to record notices, orders and lien releases
51 -000
Office Supplies Office Supplies
$931.35
$700.00
$700.00 $700.00 $0.00
Comment:
Level
Comment
Department Entry
Pens, paper, folders and other office supplies for a one year period for two and one half (2.5) full time employees and the Code
Compliance program
52 -200
Operating Supplies Other
$1,159.82
$1,500.00
$1,500.00 $1,500.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Tonerfor printer and special software requirements to support Code Compliance programs
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 29
Code Compliance
Division 0351
Code Compliance
Program 00
None
Activity 529
Other Public Safety
52 -225 Operating Supplies Computer
$0.00
$0.00
$0.00
$0.00
$0.00
Comment:
Level
Comment
Department Entry
New laptops, tablets or ipads
52 -400 Operating Supplies Uniforms
$0.00
$250.00
$250.00
$250.00
$0.00
Comment:
Level
Comment
Department Entry
Uniform cost for the Code Compliance Supervisor and Code Compliance Officer
54 -000 Books, Publications,
$180.00
$200.00
$160.00
$180.00
($20.00)
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Florida Association of Code Enforcement dues & South Florida Association of Code Enforcement dues
55 -000 Training Training and Education
$0.00
$800.00
$800.00
$800.00
$0.00
Comment:
Level
Comment
Department Entry
Continuing education funding
Total Ooemtina Exoenditures/Exoenses
$25,221.20
$25,093.00
$34,498.00
$28,874.00
$3,781.00
Activity Total: Other Public Safety
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
Program Total: None
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
Division Total: Code Compliance
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
Department Total: Code Compliance
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
Fund Total: General Fund
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
Net Grand Totals:
($165,372.94)
($175,099.00)
($185,058.00)
($188,177.00)
($13,078.00)
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
ADULT SERVICES LIBRARIAN
FRANCES WALSH
PFF LIBRARY ASSISTANT I
PHILIP GREEN
P/T LIBRARY ASSISTANT I
ANNE ROBERTSON
LIBRARY DEPARTMENT
ORGANIZATION CHART
DIRECTOR OF LIBRARY SERVICES
MICHELLE BROWN
FT LIBRARY ASSISTANT II
CATIE FARRINGTON
YOUTH SERVICES LIBRARIAN
ANNE KELLY
P/T LIBRARY ASSISTANT I
ANA COMERIO
P/T LIBRARY ASSISTANT I
MARILIZ ANIMA
P/T LIBRARY ASSISTANT I I I PIT LIBRARY PAGE
JENNIFER ORLANDI ALENNDRAAMAYA
BROCKWAY MEMORIAL LIBRARY
Services, Functions and-Activities
Brockway Memorial Library provides area residents with free access to library
materials in a variety of formats and media. The Library staff is committed to
providing patrons with a high level of personal assistance to gain access to
information, meeting various personal, educational and professional needs.
The Library promotes community enrichment and individual achievement
through reading and cultural programs. The Library keeps its shelves filled
with best sellers, latest works by popular authors, magazines, periodicals,
audio books, videos, large print books and the newest addition of ebooks. The
Library Budget is reviewed and approved by the Brockway Memorial Library
Board of Trustees.
BUDGET HIGHLIGHTS
*The comment(s) for each line item can be found below the account and amounts on the following pages
FYI
FY16
Change
Personnel Services .........................
$ 309,964
$ 299,952
$ (10,012)
Operating Expenditures /Expenses .....
65,593
95,100
29,507
Capital Outlay ...............................
39,267
41,420
2,153
Other Uses .... ...............................
6,700
-
(6,700)
TOTAL . ...............................
$ 421,524
$ 436,472
$ 14,948
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Benefit
Department
71
Brockway Memorial Library
Comment:
Division
1500
Library
Program
00
None
Executive benefit package
Activity
571
Libraries
$600.00
$150.00 $0.00
Personnel Services
Benefit Allowance
11 -000
Executive Salaries Salaries
$83,102.40 $84,764.00
$72,000.00
$72,710.00 ($12,054.00)
Comment:
Level
Comment
Department Entry
Library Director base salary
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00 $6,500.00
$0.00
Benefit
Comment:
Level
Comment
Department Entry
Executive benefit package
11 -300
Executive Salaries Executive
$650.00
$600.00
$150.00 $0.00
($600.00)
Benefit Allowance
Comment:
Level
Comment
Department Entry
Funding for car allowance
12 -000
Regular Salaries and Wages
$160,266.32
$174,457.00
$162,354.00 $177,034.00
$2,577.00
Salaries
Comment:
Level
Comment
Department Entry
(1) Youth Services Librarian (full -time)
(1) Adult Services Librarian (full -time)
(1) Library Assistant II (full -time)
(5) Library Assistant I (part-time)
(1) Library Page (part-time)
14 -000
Overtime Overtime
$2,447.19
$2,400.00
$1,670.00 $537.00
($1,863.00)
Comment:
Level
Comment
Department Entry
Estimated overtime costs for special events and coverage
18 -100
Compensated Compensatory
$3,000.00
$4,000.00
$3,673.00 $2,500.00
($1,500.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
user: NWS
Pages 1 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
71
Brockway Memorial Library
Division
1500
Library
Program
00
None
Activity
571
Libraries
21 -000
Payroll Taxes Employer Fica
$19,540.27
$20,863.00
$18,846.00 $19,836.00 ($1,027.00)
and Medicare
Comment:
Level
Comment
Department Entry
social Security and Medicare taxes
23 -000
Life and Health Insurance
$9,839.52
$15,497.00
$11,623.00 $19,372.00 $3,875.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$333.48
$443.00
$487.00 $763.00 $320.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$110.40
$172.00
$172.00 $209.00 $37.00
Tenn Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24-000
Workers' Compensation
$274.00
$268.00
$268.00 $491.00 $223.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated workers' compensation premiums paid to the Florida League
29 -990
Personnel services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for eligible employee salary increases (dependent upon union contract), other contractually required personnel cost
increases and the associated federal taxes for a one year period
Total: Personnel
services
$286,063.58
$309,964.00
$277,743.00 $299,952.00 ($10,012.00)
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 3 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
71
Brockway Memorial Library
Division
1500
Library
Program
00
None
Activity
571
Libraries
Ooerati n g Expend
itu res/Exoenses
31 -100
Professional Services
$0.00
$0.00
$1,824.00 $4,590.00
$4,590.00
Technology
Comment:
Level
Comment
Department Entry
eBook Platform Annual Fee; 2 Wireless Lang -range systems + Labor; Follett Software Support Agreement; W atchGuard Firewall 3
yr. Security Bundle
34-000
Other Services Contract
$13,030.29
$14,762.00
$14,212.00 $12,163.00
($2,599.00)
Services
Comment:
Level
Comment
Department Entry
Fire Alarm Maintenance; Annual Fire Inspection; Fire Equipment Maintenance; ADTAIarm Monitor, Janitorial Services; Pest Conrol
40 -000
Travel and Per Diem Travel
$0.00
$680.00
$680.00 $682.00
$2.00
Comment:
Level
Comment
Department Entry
Florida Library Annual Conference for 2: Lodging 8 per diem
41 -000
Communications Services
$0.00
$0.00
$0.00 $0.00
$0.00
Telephone
41 -200
Communications Services
$0.00
$0.00
$0.00 $0.00
$0.00
Internet
42 -000
Freight and Postage Services
$280.78
$540.00
$540.00 $590.00
$50.00
Postage
Comment:
Level
Comment
Department Entry
Library correspondence and media mail
43 -100
Utility Services Electric
$13,839.07
$14,080.00
$14,080.00 $14,000.00
($80.00)
Comment:
Level
Comment
Department Entry
Estimated Actual + 5%
43 -200
Utility Services Water
$202.81
$252.00
$252.00 $302.00
$50.00
Comment:
Level
Comment
Department Entry
Estimated cost for water usage
user: NWS Pages 3 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount 2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
71
Brockway Memorial Library
Division
1500
Library
Program
00
None
Activity
571
Libraries
45 -000
Insurance ISF: Risk
$23,847.00
$20,734.00
$20,734.00 $24,758.00 $4,024.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -200
Repair and Maintenance
$8,024.05
$7,025.00
$7,025.00 $8,860.00 $1,835.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
AC Monthly Service; AC parts not covered under contract i.e. filters, etc.; Electrical repairs, General building maintenance and
repair, Plumbing; Gutters
47 -000
Printing and Binding Printing
$225.00
$400.00
$400.00 $960.00 $560.00
Comment:
Level
Comment
Department Entry
Application forms, bookmarks, brochures, envelopes, library letterhead, program advertising, etc.
48 -000
Promotional Activities
$788.81
$600.00
$5,010.00 $18,316.00 $17,716.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Banners; Summer Program and Monthly Programs for Children and Adults; NEW: Once monthly Mad Science K -6 program
($2690);NEW: Weekly Tangerine Bilingual Story Time: $6500; NEW: Weekly Wholesome Harmonies Baby R Toddler Program
($6240); NEW: Twice monthly Theatre Arts Workshop for Teens and Tweens - Miami Theatre Center ($2000)
51 -000
Office Supplies Office Supplies
$626.52
$600.00
$600.00 $570.00 ($30.00)
Comment:
Level
Comment
Department Entry
General office supplies
52 -200
Operating Supplies Other
$4,378.16
$5,400.00
$5,400.00 $5,800.00 $400.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Supplies needed for specific library functions i.e. book jackets, DVD cases, etc.
user: NWS
Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level Comment
Department Entry
2014 Actual
Print Copy Books; Periodicals
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Comment
Department Entry
Department
71
Brockway Memorial Library
$38,085.02
$39,267.00
Division
1500
Library
($414,824.00)
($388,137.00) ($436,472.00) ($21,648.00)
Program
00
None
Activity
571
Libraries
54 -000
Books, Publications,
$200.00
$520.00
$200.00 $232.00
($288.00)
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Florida Library Association annual membership for 2 full -time librarians; Dade County Library Association annual membership for 2
full -time librarians.
55 -000
Training Training and Education
$0.00
$0.00
$170.00 $3,277.00
$3,277.00
Comment:
Level
Comment
Department Entry
Florida Library Annual Conference for 2: conference registration fees; Tuition reimbursement for Master of Library Science program
for (1) full -time Adult Services Librarian
Total: Operating
Expenditures /Expenses
$65,442.49
$65,593.00
$71,127.00 $95,100.00
$29,507.00
Capital Outlay
66 -000
Books, Publications, and
$29,438.58
$31,412.00
$31,412.00 $32,020.00
$608.00
Library Materials Books and
Publications
Comment: Level Comment
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
Department Entry
Print Copy Books; Periodicals
66 -100 Books, Publications, and
$8,646.44
$7,855.00
$7,855.00 $9,400.00 $1,545.00
Library Materials Media
Comment:
Level
Comment
Department Entry
Electronic Library Media: Books on CD, DVDs, eBooks and eAudios through Overdrive as part of SEFLIN consortium.
Total: Canital Outlay
$38,085.02
$39,267.00
$39,267.00 $41,420.00 $2,153.00
Activity Total: Libraries
($389,591.09)
($414,824.00)
($388,137.00) ($436,472.00) ($21,648.00)
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 71
Brockway Memorial Library
Division 1500
Library
Program 00
None
Activity 581
Other Use
Inter -Fund Group Transfers Out
91 -301 Intedund Transfers Capital
$0.00
$6,700.00
$6,700.00
$0.00
($6,700.00)
Projects
Comment:
Level
Comment
Department Entry
Transfer to Capital Projects
Total: Other Uses
$0.00
$6,700.00
$6,700.00
$0.00
($6,700.00)
Activity Total: Inter -Fund Group Transfers
$0.00
($6,700.00)
($6,700.00)
$0.00
$6,700.00
Out
Program Total: None
($389,591.09)
($421,524.00)
($394,837.00)
($436,472.00)
($14,948.00)
Division Total: Library
($389,591.09)
($421,524.00)
($394,837.00)
($436,472.00)
($14,948.00)
Department Total: Brockway Memorial Library
($389,591.09)
($421,524.00)
($394,837.00)
($436,472.00)
($14,948.00)
Fund Total: General Fund
($389,591.09)
($421,524.00)
($394,837.00)
($436,472.00)
($14,948.00)
Net Grand Totals:
($389,591.09)
($421,524.00)
($394,837.00)
($436,472.00)
($14,948.00)
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
RECREATION DEPARTMENT
ORGANIZATION CHART
ADMINISTRATIVE
ASSISTANT - VACANT
MARISVA MALDONADO I I SPENCER NSALTZBURG
Pff COUNSELOR
MARIALUIG
RECREATION DIRECTOR
JERRY A. ESTEP
ANN MARIE INDORF
JACKI MORRIS
ADMINISTRATIVE
ASSISTANT
- AUREENJOCELYN
EXECUTIVE ASSISTANT
LESLIE RACKL
AQUATIC SUPERVISOR
ERIK OLSEN
ASST AQUATIC I "T LIFEGUARD IF
SUPERVISOR ' MARKGRAVIE
P ?CASHIER P ? LIFEGUARD II
M.STOKESBERRV I I ERNIEJOHNSON
PIT CASHIER I I Pa LIFEGUARD II
JOELNASH VACANT
RECREATION DEPARTMENT
Administration Division
Services, Functions andActivitis
The Administration Division is responsible for coordinating the highest quality of
cultural and recreational programs for Village residents. This includes directing,
planning, developing and implementing programs, facility maintenance and special
events. The Division also oversees the preparation and administration of the annual
recreation operating budget, five year capital plan, the Fine Arts programs, as well as
coordinating the daily operations at each facility.
BUDGET HIGHLIGHTS
*The comment(s) for each line item can be found below the account and amounts on the following pages
FYI
FY_16
Change
Personnel Services .........................
$ 182,419
$ 196,569
$ 14,150
Operating Expenditures /Expenses .....
54,636
69,649
15,013
Other Uses .... ...............................
28,000
-
(28,000)
TOTAL . ...............................
$ 265,055
$ 266,218
$ 1,163
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Benefit
Comment: Level Comment
Department Entry Executive benefit package
12 -000 Regular Salaries and Wages $50,461.92 $51,413.00 $50,461.00 $53,155.00 $1,742.00
Salaries
Comment: Level Comment
Department Entry
2014 Actual
$1,870.83
2015 Estimated
Level
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
$11,954.17
and Medicare
Comment:
Department
72
Recreation
Division
1401
Recreation Administration
Program
00
None
Activity
572
Parks and Recreation
Personnel Services
11 -000
Executive Salaries Salaries
$96,904.08
$98,842.00
$96,904.00
$102,201.00
$3,359.00
Comment:
Level
Comment
Department Entry
Recreation Director
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00
$6,500.00
$0.00
Benefit
Comment: Level Comment
Department Entry Executive benefit package
12 -000 Regular Salaries and Wages $50,461.92 $51,413.00 $50,461.00 $53,155.00 $1,742.00
Salaries
Comment: Level Comment
(1) Executive Assistant
$600.00 $2,200.00 $2,682.00 $2,082.00
Comment
Funding estimate for overtime required during summer special events and Board meetings
$2,000.00 $2,000.00 $2,000.00 $0.00
Comment
Benefit paid to tenured employees per policy
$12,190.00 $11,595.00 $12,740.00 $550.00
Comment
Department Entry Social Security and Medicare taxes
23 -000 Life and Health Insurance $9,839.52 $10,331.00 $10,331.00 $12,914.00 $2,583.00
Health Insurance
Comment: Level Comment
Department Entry Estimated annual employee costs for health insurance benefits
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Department Entry
14 -000 Overtime Overtime
$1,870.83
Comment:
Level
Department Entry
18 -100 Compensated Compensatory
$2,000.00
Leave Longevity
Comment:
Level
Department Entry
21 -000 Payroll Taxes Employer Fica
$11,954.17
and Medicare
Comment:
Level
(1) Executive Assistant
$600.00 $2,200.00 $2,682.00 $2,082.00
Comment
Funding estimate for overtime required during summer special events and Board meetings
$2,000.00 $2,000.00 $2,000.00 $0.00
Comment
Benefit paid to tenured employees per policy
$12,190.00 $11,595.00 $12,740.00 $550.00
Comment
Department Entry Social Security and Medicare taxes
23 -000 Life and Health Insurance $9,839.52 $10,331.00 $10,331.00 $12,914.00 $2,583.00
Health Insurance
Comment: Level Comment
Department Entry Estimated annual employee costs for health insurance benefits
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
23 -200 Life and Health Insurance Long- $92.40
Term Care
Comment: Level
Comment
Estimated annual employee costs for dental insurance benefits
$92.00 $93.00 $92.00 $0.00
Comment
Department Entry Estimated annual employee costs for long -term care insurance benefits
24 -000 Workers'Compensation $154.00 $156.00 $156.00 $3,904.00 $3,748.00
Workers' Compensation
Comment: Level Comment
Department Entry Allocated costs of workers' compensation premiums paid to the Florida League
29 -990 Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level Comment
Department Entry
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
$8,500.00
$8,500.00 $8,500.00 $0.00
Division
1401
Recreation Administration
Comment:
Program
00
None
Department Entry
Activity
572
Parks and Recreation
$0.00
$0.00
23 -100
Life and Health Insurance
$333.48 $295.00
$335.00
$381.00 $86.00
Dental
Comment: Level
Department Entry
23 -200 Life and Health Insurance Long- $92.40
Term Care
Comment: Level
Comment
Estimated annual employee costs for dental insurance benefits
$92.00 $93.00 $92.00 $0.00
Comment
Department Entry Estimated annual employee costs for long -term care insurance benefits
24 -000 Workers'Compensation $154.00 $156.00 $156.00 $3,904.00 $3,748.00
Workers' Compensation
Comment: Level Comment
Department Entry Allocated costs of workers' compensation premiums paid to the Florida League
29 -990 Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level Comment
employment Screening
Comment: Level Comment
Department Entry Pre - employment screening including:
Dept. of Family Services level 2 screening, drug lest, Social Security report and background check
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cast increases and the associated federal taxes for a one year period
Total Personnel Services
$180,110.40
$182,419.00
$180,575.00 $196,569.00 $14,150.00
Ooeratina Expenditures/Expenses
31 -100 Professional Services
$7,686.70
$8,500.00
$8,500.00 $8,500.00 $0.00
Technology
Comment:
Level
Comment
Department Entry
Funding for the Recreation Participant insurance, Rectrac and related reports
31 -270 Professional Services Pre-
$0.00
$0.00
$8,900.00 $11,000.00 $11,000.00
employment Screening
Comment: Level Comment
Department Entry Pre - employment screening including:
Dept. of Family Services level 2 screening, drug lest, Social Security report and background check
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1401
Recreation Administration
Program
00
None
Activity
572
Parks and Recreation
34 -000
Other Services Contract
$3,025.70
$3,400.00
$3,400.00 $3,600.00
$200.00
Services
Comment:
Level
Comment
Department Entry
Service contract on department equipment
40 -000
Travel and Per Diem Travel
$60.00
$500.00
$150.00 $300.00
($200.00)
Comment:
Level
Comment
Department Entry
Funding to attend the FRPA conference, per -diem charges at conference and staff reimbursement for use of personal vehicle
40 -100
Travel and Per Diem Per Diem
$0.00
$85.00
$0.00 $0.00
($85.00)
Allowance
40 -200
Travel and Per Diem Local
$0.00
$50.00
$50.00 $100.00
$50.00
Mileage Reimbursement
Comment:
Level
Comment
Department Entry
Funding to reimburse staff for use of their personal vehicles
41 -100
Communications Services
$1.92
$0.00
$320.00 $0.00
$0.00
Cellular
41 -200
Communications Services
$0.00
$1,540.00
$1,540.00 $1,540.00
$0.00
Internet
Comment:
Level
Comment
Department Entry
Funding for internet connection
42 -000
Freight and Postage Services
$20.02
$75.00
$60.00 $75.00
$0.00
Postage
Comment:
Level
Comment
Department Entry
Department postage costs
43 -200
Utility Services Water
$0.00
$65.00
$65.00 $75.00
$10.00
Comment:
Level
Comment
Department Entry
Estimated funding for water consumption at Tot Lot
user: NWS
Pages 3 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1401
Recreation Administration
Program
00
None
Activity
572
Parks and Recreation
45 -000
Insurance ISF: Risk
$3,787.00
$2,791.00
$2,791.00 $4,078.00 $1,287.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
45 -200
Insurance Premium: Liability
$0.00
$0.00
$0.00 $0.00 $0.00
46 -200
Repair and Maintenance
$0.00
$3,000.00
$3,000.00 $3,500.00 $500.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
General repair cost for items not under maintenance or warranty agreements. Tot lot repairs and replacement of damaged
equipment.
47 -000
Printing and Binding Printing
$0.00
$250.00
$150.00 $250.00 $0.00
Comment:
Level
Comment
Department Entry
Funding for publication of Recreation programs and events
48 -000
Promotional Activities
$0.00
$150.00
$150.00 $150.00 $0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Annual funding for advertisements for special events
49 -220
Other Current Charges and
$6,305.47
$6,500.00
$6,500.00 $8,000.00 $1,500.00
Obligations Special Events -
Fine Arts
Comment:
Level
Comment
Department Entry
Funding for the Fine Arts Commission to provide art exhibits, educational programs and concerts
49 -230
Other Current Charges and
$2,180.28
$2,180.00
$2,180.00 $2,181.00 $1.00
Obligations Special Events -
MSV Band
Comment:
Level
Comment
Department Entry
Annual funding for band appearances at Village sponsored events and other related community events
user: NWS
Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1401
Recreation Administration
Program
00
None
Activity
572
Parks and Recreation
49 -800
Other Current Charges and
$0.00
$350.00
$335.00 $350.00
$0.00
Obligations Licenses and
Permits
Comment:
Level
Comment
Department Entry
ASCAP music license fee
51 -000
Office Supplies Office Supplies
$774.48
$1,400.00
$960.00 $1,000.00
($400.00)
Comment:
Level
Comment
Department Entry
General office supplies for the department
52 -200
Operating Supplies Other
$2,680.45
$1,700.00
$1,500.00 $1,700.00
$0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for supplies necessary to maintain the operation of the department
52 -400
Operating Supplies Uniforms
$265.14
$350.00
$300.00 $300.00
($50.00)
Comment:
Level
Comment
Department Entry
Funding to provide uniforms to staff
54 -000
Books, Publications,
$554.00
$500.00
$600.00 $600.00
$100.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual funding for FRPA and NRPA membership
55 -000
Training Training and Education
$0.00
$250.00
$320.00 $350.00
$100.00
Comment:
Level
Comment
Department Entry
Estimated funding for staff to attend training
Total Operating
Expenditures /Expenses
$27,341.16
$33,636.00
$41,771.00 $47,649.00
$14,013.00
Activity Total: Parks and Recreation
($207,451.56)
($216,055.00)
($222,346.00) ($244,218.00)
($28,163.00)
user: NWS
Pages 5 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Program 20
572
Operating Expenditures/Expenses
49 -210 Other Current Charges and
Obligations Special Events -
Unity Day
Total: Operatina Exoenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Unity Day
Division Total: Recreation Administration
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$0.00 ($28,000.00) ($28,000.00) $0.00 $28,000.00
($207,451.56) ($244,055.00) ($250,346.00) ($244,218.00) ($163.00)
Unity Day
Parks and Recreation
$19,925.11 $21,000.00 $17,912.00 $22,000.00 $1,000.00
$19,925.11 $21,000.00 $17,912.00 $22,000.00 $1,000.00
($19,925.11)
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
($22,000.00)
Department
72
Recreation
($265,055.00)
Division
1401
Recreation Administration
($1,163.00)
Program
00
None
($268,258.00)
Activity
Other Use
581
Inter -Fund Group Transfers Out
($227,376.67)
91 -301
Interfund Transfers Capital
$0.00
$28,000.00
$28,000.00 $0.00
($28,000.00)
Projects
($227,376.67)
($265,055.00)
Comment:
Level
($266,218.00)
Comment
($1,163.00)
Department Entry
Transferto Capital Projects
Total: Other Uses
$0.00
$28,000.00
$28,000.00 $0.00
($28,000.00)
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Program 20
572
Operating Expenditures/Expenses
49 -210 Other Current Charges and
Obligations Special Events -
Unity Day
Total: Operatina Exoenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Unity Day
Division Total: Recreation Administration
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$0.00 ($28,000.00) ($28,000.00) $0.00 $28,000.00
($207,451.56) ($244,055.00) ($250,346.00) ($244,218.00) ($163.00)
Unity Day
Parks and Recreation
$19,925.11 $21,000.00 $17,912.00 $22,000.00 $1,000.00
$19,925.11 $21,000.00 $17,912.00 $22,000.00 $1,000.00
($19,925.11)
($21,000.00)
($17,912.00)
($22,000.00)
($1,000.00)
($19,925.11)
($21,000.00)
($17,912,00)
($22,000.00)
($1,000.00)
($227,376.67)
($265,055.00)
($268,258.00)
($266,218.00)
($1,163.00)
($227,376.67)
($265,055.00)
($268,258.00)
($266,218.00)
($1,163.00)
($227,376.67)
($265,055.00)
($268,258.00)
($266,218.00)
($1,163.00)
($227,376.67)
($265,055.00)
($268,258.00)
($266,218.00)
($1,163.00)
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
RECREATION DEPARTMENT
Athletics Division
Services, ,unctions andActivities
The Athletics Division of the Miami Shores Recreation Department is
responsible for the sports, after school care and summer camp programs.
The Athletics Division is managed directly by the Athletic Supervisor with
assistance from the Assistant Athletic Supervisor and the Program Director.
The sports program runs all year round and offers intramural soccer,
intramural basketball, intramural baseball, softball and flag football. The
intramural programs average 250 participants per sport. The after school care
program runs from August to June with an average of 70 children a week.
The program hires an average of seven counselors throughout the year. The
summer camp program runs from mid -June to mid - August with a maximum of
150 participants each week. We staff an average of 18 counselors each
week with 4 supervisors who monitor the pool, field trips, arts and crafts, and
facilities. Athletics also runs an average of 15 specialty sports camps
throughout the year.
Personnel Services .........................
Operating Expenditures /Expenses .....
Other Uses .... ...............................
TOTAL. ...............................
FY'15 FYI Change
$ 480,585 $ 529,569 $ 48,984
222,629 280,152 57,523
13,000 9,500 (3,500)
$ 716,214 $ 819,221 $ 103,007
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
00
None
(1) Assistant Program Coordinator
Activity
Services
572
Parks and Recreation
$1,500.00
$6,600.00 $6,700.00
personnel
12 -000
Regular Salaries and Wages
$169,711.74
$202,401.00 $169,712.00
$210,562.00 $8,161.00
Salaries
Comment:
Level
Comment:
Level
Comment
Department Entry
(1) Athletics Supervisor
(1) Assistant Athletics Supervisor
(1) Program Coordinator
(1) Administrative Assistant
(1) Assistant Program Coordinator
13 -000
Other Salaries and Wages
$3,689.49
$1,500.00
$6,600.00 $6,700.00
$5,200.00
Other Salaries
Comment:
Level
Comment
Department Entry
Employees who cover facility rental
13 -100
Other Salaries and Wages
$0.00
$0.00
$3,150.00 $0.00
$0.00
Rental
14 -000
Overtime Overtime
$4,173.71
$2,000.00
$5,400.00 $4,632.00
$2,632.00
Comment:
Level
Comment
Department Entry
Funding estimatefor overtime required during summer and special events
18 -100
Compensated Compensatory
$500.00
$1,500.00
$1,500.00 $2,000.00
$500.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$13,328.08
$15,866.00
$14,257.00 $17,126.00
$1,260.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$17,856.79
$25,829.00
$22,815.00 $32,285.00
$6,456.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
user: NWS
Pages 1 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
Total: Personnel Services $212,732.23
Operating Expenditures/Expenses
34-000 Other Services Contract $4,491.92
Services
Comment: Level
Department Entry
34 -150 Other Services Program $38,016.04
Instructors
Comment: Level
Department Entry
34 -400 Other Services Field Trips $0.00
Comment
Projected costs for eligible employee's salary increase (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
$253,178.00 $227,560.00 $281,105.00 $27,927.00
$7,087.00 $6,800.00 $7,000.00 ($87.00)
Comment
Funding for annual service agreements on athletic equipment and sport official fees
$26,250.00 $38,000.00 $26,000.00 ($250.00)
Comment
Funding for specialty camp instructors not engaged as employees
$0.00 $250.00 $0.00 $0.00
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
00
None
Activity
572
Parks and Recreation
23 -100
Life and Health Insurance
$500.22
$739.00
$783.00 $953.00 $214.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$115.20
$165.00
$165.00 $165.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costsfor long -term care insurance benefits
24-000
Workers'Compensation
$2,857.00
$3,178.00
$3,178.00 $6,682.00 $3,504.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment: Level
Department Entry
Total: Personnel Services $212,732.23
Operating Expenditures/Expenses
34-000 Other Services Contract $4,491.92
Services
Comment: Level
Department Entry
34 -150 Other Services Program $38,016.04
Instructors
Comment: Level
Department Entry
34 -400 Other Services Field Trips $0.00
Comment
Projected costs for eligible employee's salary increase (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
$253,178.00 $227,560.00 $281,105.00 $27,927.00
$7,087.00 $6,800.00 $7,000.00 ($87.00)
Comment
Funding for annual service agreements on athletic equipment and sport official fees
$26,250.00 $38,000.00 $26,000.00 ($250.00)
Comment
Funding for specialty camp instructors not engaged as employees
$0.00 $250.00 $0.00 $0.00
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
00
None
Activity
572
Parks and Recreation
40 -000
Travel and Per Diem Travel
$95.32
$95.00
$95.00 $95.00
$0.00
Comment:
Level
Comment
Department Entry
Funding to attend the FRPA Conference
40 -200
Travel and Per Diem Local
$11.41
$50.00
$50.00 $50.00
$0.00
Mileage Reimbursement
Comment:
Level
Comment
Department Entry
Funding to reimburse staff for use of their personal vehicle
41 -100
Communications Services
$113.86
$120.00
$39.00 $0.00
($120.00)
Cellular
Comment:
Level
Comment
Department Entry
Funding for AT &T cellular phones
42 -000
Freight and Postage Services
$5.60
$40.00
$15.00 $15.00
($25.00)
Postage
Comment:
Level
Comment
Department Entry
Funding for special mailings
43 -100
Utility Services Electric
$7,192.45
$9,100.00
$8,800.00 $9,100.00
$0.00
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -200
Utility Services Water
$339.41
$450.00
$450.00 $450.00
$0.00
Comment:
Level
Comment
Department Entry
Annual funding forwater consumption
45 -000
Insurance ISF: Risk
$5,790.00
$3,797.00
$3,797.00 $6,373.00
$2,576.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS
Pages 3 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
00
None
Activity
572
Parks and Recreation
46 -000
Repair and Maintenance
$14,823.00
$15,935.00
$15,935.00 $28,204.00 $12,269.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Ronde League
46 -200
Repair and Maintenance
$5,288.97
$9,000.00
$8,480.00 $7,000.00 ($2,000.00)
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding to maintain and repair all athletic equipment and the facility
47 -000
Printing and Binding Printing
$145.80
$400.00
$400.00 $400.00 $0.00
Comment:
Level
Comment
Department Entry
Funding for special printing
51 -000
Office Supplies Office Supplies
$1,812.67
$1,600.00
$1,530.00 $1,600.00 $0.00
Comment:
Level
Comment
Department Entry
Funding forgeneral office suppliesforfour staff members including pens, pencils, etc
52 -200
Operating Supplies Other
$3,338.76
$6,200.00
$5,280.00 $6,200.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for supplies used by participants and equipment needs
52 -400
Operating Supplies Uniforms
$2,143.57
$1,300.00
$1,280.00 $750.00 ($550.00)
Comment:
Level
Comment
Department Entry
Funding forstaff uniforms and uniforms for special camp programs
user: NWS
Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 72
Recreation
Division 1402
Athletics
Program 00
None
Activity 572
Parks and Recreation
54 -000 Books, Publications,
$75.00
$350.00
$350.00
$350.00
$0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Funding for FRPA and NRPA memberships
55 -000 Training Training and Education
$0.00
$250.00
$250.00
$250.00
$0.00
Comment:
Level
Comment
Department Entry
Funding to send staff to FRPA Training
Total: Operating Emenditures /Expenses
$83,683.78
$82,024.00
$91,801.00
$93,837.00
$11,813.00
Capital Outlay
64 -000 Machinery and Equipment
$0.00
$0.00
$0.00
$0.00
$0.00
Machinery and Equipment
Total, Capital Outlay
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Parks and Recreation
($296,416.01)
($335,202.00)
($319,361.00)
($374,942.00)
($39,740.00)
Activity 561
Inter -Fund Group Transfers Out
Other Uses
91 -301 Interfund Transfers Capital
$40,000.00
$13,000.00
$13,000.00
$9,500.00
($3,500.00)
Projects
Comment:
Level
Comment
Department Entry
Field house alarm system
Total: Other Uses
$40,000.00
$13,000.00
$13,000.00
$9,500.00
($3,500.00)
Activity Total: Inter-Fund Group Transfers
($40,000.00)
($13,000.00)
($13,000.00)
($9,500.00)
$3,500.00
Out
Program Total: None
($336,416.01)
($348,202.00)
($332,361.00)
($384,442.00)
($36,240.00)
Division Total: Athletics
($336,416.01)
($348,202.00)
($332,361.00)
($384,442.00)
($36,240.00)
Department Total: Recreation
($336,416.01)
($348,202.00)
($332,361.00)
($384,442.00)
($36,240.00)
Fund Total: General Fund
($336,416.01)
($348,202.00)
($332,361.00)
($384,442.00)
($36,240.00)
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Net Grand Totals: ($336,416.01) ($348,202.00) ($332,361.00) ($384,442.00) ($36,240.00)
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Workers' Compensation
Comment: Level
Department Entry
Total: Personnel Services $87,852.15
Operating Expenditures/Emenses
34 -000 Other Services Contract $4,810.00
Services
Comment: Level
Comment
Allocated cost of workers' compensation premiums paid to the Florida League
$91,745.00 $89,719.00 $94,452.00 $2,707.00
$7,350.00 $7,250.00 $7,250.00 ($100.00)
Comment
Department Entry Funding to special instructors and teachers
34 -150 Other Services Program $0.00 $0.00 $518.00 $0.00 $0.00
Instructors
34-400 Other Services Field Trips $13,704.50 $16,300.00 $14,000.00 $16,300.00 $0.00
Comment: Level Comment
Department Entry Funding for events and trips sponsored during kids day of programs
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$0.00
21 -000
Department
72
Recreation
$6,400.00
$6,503.00
Division
1402
Athletics
Program
10
Afterschool
Comment:
Activity
572
Parks and Recreation
Personnel Services
Department Entry
13 -000
Other Salaries and Wages
$80,545.42
$84,000.00 $82,000.00
$85,000.00 $1,000.00
$0.00
Other Salaries
$0.00
$0.00
Health Insurance
Comment:
Level
Comment
Workers' Compensation
Comment: Level
Department Entry
Total: Personnel Services $87,852.15
Operating Expenditures/Emenses
34 -000 Other Services Contract $4,810.00
Services
Comment: Level
Comment
Allocated cost of workers' compensation premiums paid to the Florida League
$91,745.00 $89,719.00 $94,452.00 $2,707.00
$7,350.00 $7,250.00 $7,250.00 ($100.00)
Comment
Department Entry Funding to special instructors and teachers
34 -150 Other Services Program $0.00 $0.00 $518.00 $0.00 $0.00
Instructors
34-400 Other Services Field Trips $13,704.50 $16,300.00 $14,000.00 $16,300.00 $0.00
Comment: Level Comment
Department Entry Funding for events and trips sponsored during kids day of programs
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Department Entry
Part-time seasonal counselors
14 -000
Overtime Overtime
$0.00
$0.00
$0.00
$0.00
$0.00
21 -000
Payroll Taxes Employer Fica
$6,183.73
$6,426.00
$6,400.00
$6,503.00
$77.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$0.00
$0.00
$0.00
$0.00
$0.00
Health Insurance
24 -000
Workers'Compensation
$1,123.00
$1,319.00
$1,319.00
$2,949.00
$1,630.00
Workers' Compensation
Comment: Level
Department Entry
Total: Personnel Services $87,852.15
Operating Expenditures/Emenses
34 -000 Other Services Contract $4,810.00
Services
Comment: Level
Comment
Allocated cost of workers' compensation premiums paid to the Florida League
$91,745.00 $89,719.00 $94,452.00 $2,707.00
$7,350.00 $7,250.00 $7,250.00 ($100.00)
Comment
Department Entry Funding to special instructors and teachers
34 -150 Other Services Program $0.00 $0.00 $518.00 $0.00 $0.00
Instructors
34-400 Other Services Field Trips $13,704.50 $16,300.00 $14,000.00 $16,300.00 $0.00
Comment: Level Comment
Department Entry Funding for events and trips sponsored during kids day of programs
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 72
Recreation
Division 1402
Athletics
Program 10
Afterschool
Activity 572
Parks and Recreation
34-500 Other Services Transport
$0.00
$0.00
$0.00
$0.00
$0.00
Services
45 -000 Insurance ISF: Risk
$4,260.00
$0.00
$4,260.00
$5,721.00
$5,721.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
51 -000 Office Supplies Office Supplies
$39.65
$200.00
$100.00
$200.00
$0.00
Comment:
Level
Comment
Department Entry
General office supplies for staff
52 -200 Operating Supplies Other
$8,419.65
$9,500.00
$9,200.00
$9,500.00
$0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Supplies used for program
52 -400 Operating Supplies Uniforms
$0.00
$630.00
$630.00
$600.00
($30.00)
Comment:
Level
Comment
Department Entry
Funding for counselor uniforms
Total Operating Expenditures /Ex ep nses
$31,233.80
$33,980.00
$35,958.00
$39,571.00
$5,591.00
Activity Total: Parks and Recreation
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
Program Total: Afterschool
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
Division Total: Athletics
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
Department Total: Recreation
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
Fund Total: General Fund
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
Net Grand Totals:
($119,085.95)
($125,725.00)
($125,677.00)
($134,023.00)
($8,298.00)
user: NWS
Pages 2 of 2
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Operating Expenditures/Expenses
34 -150 Other Services Program $0.00
Instructors
34 -400 Other Services Field Trips $21,595.61
Comment: Level
Department Entry
$0.00 $0.00 $0.00 $0.00
$21,000.00 $21,000.00 $22,500.00 $1,500.00
Comment
Funding for events and trips sponsored by the summer camp program
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
11
Summer Camp
Activity
572
Parks and Recreation
Personnel Services
13 -000
Other Salaries and Wages
$73,888.17
$66,000.00
$63,000.00 $83,600.00
$17,600.00
Other Salaries
Comment:
Level
Comment
Department Entry
Summer Camp Counselors: Part-time
14 -000
Overtime Overtime
$0.00
$2,000.00
$0.00 $0.00
($2,000.00)
Comment:
Level
Comment
Department Entry
Funding estimate for overtime required during summer camp and special events
21 -000
Payroll Taxes Employer Fide
$5,652.97
$5,202.00
$6,000.00 $6,395.00
$1,193.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
24 -000
Workers' Compensation
$1,106.00
$1,068.00
$1,068.00 $2,901.00
$1,833.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total Personnel Services
$80,647.14
$74,270.00
$70,068.00 $92,896.00
$18,626.00
Operating Expenditures/Expenses
34 -150 Other Services Program $0.00
Instructors
34 -400 Other Services Field Trips $21,595.61
Comment: Level
Department Entry
$0.00 $0.00 $0.00 $0.00
$21,000.00 $21,000.00 $22,500.00 $1,500.00
Comment
Funding for events and trips sponsored by the summer camp program
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Account Number Description
Fund
Miami Shores Village, FL Live
General Fund
Expense
Budget Worksheet
Report
2014 Actual
2015 Estimated
2015 Budget vs
Amount 2015 Budget Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
11
Summer Camp
Activity
572
Parks and Recreation
34-500
Other Services Transport
$20,962.50
$22,000.00
$22,000.00 $23,500.00 $1,500.00
Services
Comment:
Level
Comment
Department Entry
Funding for the payment of transportation and special programs assigned to outside vendors
44 -000
Rentals and Leases Equipment
$2,242.27
$2,000.00
$2,000.00 $2,000.00 $0.00
Rental
Comment:
Level
Comment
Department Entry
Rental of equipment / supplies for program
45 -000
Insurance ISF: Risk
$9,371.00
$0.00
$0.00 $12,587.00 $12,587.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
47 -000
Printing and Binding Printing
$0.00
$500.00
$250.00 $250.00 ($250.00)
Comment:
Level
Comment
Department Entry
Registration forms, Flyers and posters for summer camp
48 -000
Promotional Activities
$0.00
$200.00
$200.00 $200.00 $0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Estimated annual funding for advertisements and events for the department
51 -000
Office Supplies Office Supplies
$0.00
$300.00
$300.00 $100.00 ($200.00)
Comment:
Level
Comment
Department Entry
General office supplies for staff
52 -200
Operating Supplies Other
$8,239.19
$5,840.00
$5,840.00 $6,200.00 $360.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Art supplies, board games, balls, program supplies and equipment used for program
user: NWS
Pages 2 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Total Ooemtno Exoenditures/Exoenses
Activity Total: Parks and Recreation
Program Total: Summer Camp
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$65,575.57 $55,040.00 $54,790.00 $70,617.00 $15,577.00
($146,222.71) ($129,310.00) ($124,858.00) ($163,513.00) ($34,203.00)
($146,222.71) ($129,310.00) ($124,858.00) ($163,513.00) ($34,203.00)
($146,222.71)
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
($129,310.00)
Department
72
Recreation
($163,513.00)
Division
1402
Athletics
Program
11
Summer Camp
Activity
572
Parks and Recreation
($146,222.71)
52 -400
Operating Supplies Uniforms
$3,165.00
$3,200.00 $3,200.00 $3,280.00 $80.00
Comment:
Level
Comment
Department Entry
Funding for uniform costs for staff, participants and CITs
Total Ooemtno Exoenditures/Exoenses
Activity Total: Parks and Recreation
Program Total: Summer Camp
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$65,575.57 $55,040.00 $54,790.00 $70,617.00 $15,577.00
($146,222.71) ($129,310.00) ($124,858.00) ($163,513.00) ($34,203.00)
($146,222.71) ($129,310.00) ($124,858.00) ($163,513.00) ($34,203.00)
($146,222.71)
($129,310.00)
($124,858.00)
($163,513.00)
($34,203.00)
($146,222.71)
($129,310.00)
($124,858.00)
($163,513.00)
($34,203.00)
($146,222.71)
($129,310.00)
($124,858.00)
($163,513.00)
($34,203.00)
($146,222.71)
($129,310.00)
($124,858.00)
($163,513.00)
($34,20100)
user: NWS Pages 3 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry
21 -000 Payroll Taxes Employer Fica $948.78
and Medicare
Comment: Level
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Workers' Compensation
Department
72
Recreation
Division
1402
Athletics
$14,620.19
Operating
Program
12
Soccer
Other Services Contract
$150.00
Activity
Personnel Services
572
Parks and Recreation
Comment:
13 -000
Other Salaries and Wages
$13,464.41
$12,000.00 $11,381.00
$12,600.00 $600.00
Insurance ISF: Risk
Other Salaries
Management
Comment:
Level
Comment
Department Entry
21 -000 Payroll Taxes Employer Fica $948.78
and Medicare
Comment: Level
Part-time seasonal coaches
$918.00 $871.00 $964.00 $46.00
Comment
Social Security and Medicare taxes
$0.00 $0.00 $0.00 $0.00
$188.00 $188.00 $437.00 $249.00
Comment
Allocated cost of workers' compensation premiums paid to the Fl(
$13,106.00 $12,440.00 $14,001.00 $895.00
$350.00 $155.00 $165.00 ($185.00)
Comment
Funding for referee payments
$0.00 $0.00 $5,721.00 $5,721.00
Comment
Department Entry Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Department Entry
23 -000
Life and Health Insurance
$0.00
Health Insurance
24-000
Workers'Compensation
$207.00
Workers' Compensation
Comment:
Level
Department Entry
Total: Personnel
Services
$14,620.19
Operating
Expenditures /Expenses
34 -000
Other Services Contract
$150.00
Services
Comment:
Level
Department Entry
45 -000
Insurance ISF: Risk
$4,260.00
Management
Comment:
Level
Part-time seasonal coaches
$918.00 $871.00 $964.00 $46.00
Comment
Social Security and Medicare taxes
$0.00 $0.00 $0.00 $0.00
$188.00 $188.00 $437.00 $249.00
Comment
Allocated cost of workers' compensation premiums paid to the Fl(
$13,106.00 $12,440.00 $14,001.00 $895.00
$350.00 $155.00 $165.00 ($185.00)
Comment
Funding for referee payments
$0.00 $0.00 $5,721.00 $5,721.00
Comment
Department Entry Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment:
Level
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$22,786.00
$8,786.00
Department
72
Recreation
($9,681.00)
($27,106.00)
Division
1402
Athletics
Program
12
Soccer
Activity
572
Parks and Recreation
52 -200
Operating Supplies Other
$6,229.57
$8,050.00 $11,047.00
$11,400.00 $3,350.00
Operating Supplies
Comment:
Level
$5,500.00
Department Entry
52 -400 Operating Supplies Uniforms
$5,581.00
Comment:
Level
Department Entry
Tot* Operating Exnenditures /Ex en nses
Activity Total: Parks and Recreation
Program Total: Soccer
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$16,220.57
($30,840.76)
($30,840.76)
Comment
Equipment, trophies and supplies
$5,600.00
$9,582.00
$5,500.00
($100.00)
Comment
Funding for uniform costs for participants and
coaches
$14,000.00
$20,784.00
$22,786.00
$8,786.00
($27,106.00)
($33,224.00)
($36,787.00)
($9,681.00)
($27,106.00)
($33,224.00)
($36,787.00)
($9,681.00)
($30,840.76) ($27,106.00) ($33,224.00) ($36,787.00) ($9,681.00)
($30,840.76) ($27,106.00) ($33,224.00) ($36,787.00) ($9,681.00)
($30,840.76) ($27,106.00) ($33,224.00) ($36,787.00) ($9,681.00)
($30,840.76) ($27,106.00) ($33,224.00) ($36,787.00) ($9,681.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level Comment
Department Entry Part-time seasonal coaches
14 -000 Overtime Overtime $0.00 $0.00 $101.00 $0.00 $0.00
21 -000 Payroll Taxes Employer Fide $1,603.17 $1,530.00 $1,554.00 $1,599.00 $69.00
and Medicare
Comment: Level Comment
Department Entry Social Security and Medicare taxes
24 -000 Workers' Compensation
$285.00
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Level
Department
72
Recreation
Department Entry
Division
1402
Athletics
$22,847.90
$21,844.00
Program
13
Basketball
Operating Expenditures /Expenses
Activity
Personnel Services
572
Parks and Recreation
34 -000 Other Services Contract
13 -000
Other Salaries and Wages
$20,959.73
$20,000.00 $20,213.00
$20,900.00 $900.00
Services
Other Salaries
Comment: Level Comment
Department Entry Part-time seasonal coaches
14 -000 Overtime Overtime $0.00 $0.00 $101.00 $0.00 $0.00
21 -000 Payroll Taxes Employer Fide $1,603.17 $1,530.00 $1,554.00 $1,599.00 $69.00
and Medicare
Comment: Level Comment
Department Entry Social Security and Medicare taxes
24 -000 Workers' Compensation
$285.00
$314.00
$314.00
$725.00
$411.00
Workers Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total: Personnel Services
$22,847.90
$21,844.00
$22,182.00
$23,224.00
$1,380.00
Operating Expenditures /Expenses
34 -000 Other Services Contract
$845.00
$1,200.00
$1,215.00
$1,215.00
$15.00
Services
Comment: Level
Department Entry
45 -000 Insurance ISF: Risk $4,260.00
Management
Comment: Level
Department Entry
Comment
Funding for referee payments
$0.00 $4,260.00 $5,721.00 $5,721.00
Comment
Allocated costs for property, casualty and general liability insurance
to the Florida League
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 72
Recreation
Division 1402
Athletics
Program 13
Basketball
Activity 572
Parks and Recreation
52 -200 Operating Supplies Other
$5,374.35
$4,200.00
$5,939.00
$5,500.00
$1,300.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Equipment, trophies and supplies used for program
52 -400 Operating Supplies Uniforms
$4,339.40
$3,885.00
$4,486.00
$4,500.00
$615.00
Comment:
Level
Comment
Department Entry
Funding for uniform costs for participants and coaches
Total: O en rating Expenditures/Expenses
$14,818.75
$9,285.00
$15,900.00
$16,936.00
$7,651.00
Activity Total: Parks and Recreation
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
Program Total: Basketball
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
Division Total: Athletics
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
Department Total: Recreation
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
Fund Total: General Fund
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
Net Grand Totals:
($37,666.65)
($31,129.00)
($38,082.00)
($40,160.00)
($9,031.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
14
Baseball
Activity
Personnel Services
572
Parks and Recreation
13 -000
Other Salaries and Wages
$15,341.35
$12,500.00
$15,319.00 $13,500.00
$1,000.00
Other Salaries
Comment:
Level
Comment
Department Entry
Part-time seasonal coaches
14-000
Overtime Overtime
$0.00
$0.00
$0.00 $0.00
$0.00
21 -000 -
Payroll Taxes Employer Fica
$1,170.84
$1,056.00
$1,172.00 $1,033.00
($23.00)
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
24-000
Workers'Compensation
$207.00
$217.00
$217.00 $468.00
$251.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total: Personnel Services
$16,719.19
$13,773.00
$16,708.00 $15,001.00
$1,228.00
Operating Expenditures
/Expenses
34 -000
Other Services Contract
$1,655.00
$1,000.00
$1,700.00 $1,700.00
$700.00
Services
Comment:
Level
Comment
Department Entry
Funding for umpire payments
45 -000
Insurance ISF: Risk
$4,260.00
$0.00
$4,000.00 $5,721.00
$5,721.00
Management
Comment:
Level
Comment
Department Entry
Allocated casts for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS
Pages 1 of 2
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
Comment
Equipment, trophies and supplies used for program
52 -400 Operating Supplies Uniforms $8,104.00 $7,500.00 $7,067.00 $7,580.00 $80.00
Comment: Level Comment
Department Entry Funding for uniform costs for participants and coaches
Total Operating Expenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Baseball
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$17,517.62
$11,700.00
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
($25,473.00)
($32,695.00)
Department
72
Recreation
($34,236.81)
Division
1402
Athletics
($33,202.00)
Program
14
Baseball
($25,473.00)
Activity
572
Parks and Recreation
($33,202.00)
52 -200
Operating Supplies Other
$3,498.62
$3,200.00 $3,200.00
$3,200.00 $0.00
Operating Supplies
Comment: Level
Department Entry
Comment
Equipment, trophies and supplies used for program
52 -400 Operating Supplies Uniforms $8,104.00 $7,500.00 $7,067.00 $7,580.00 $80.00
Comment: Level Comment
Department Entry Funding for uniform costs for participants and coaches
Total Operating Expenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Baseball
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$17,517.62
$11,700.00
$15,987.00
$18,201.00
($32,695.00)
$6,501.00
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
($34,236.81)
($25,473.00)
($32,695.00)
($33,202.00)
($7,729.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
15
Softball
Activity
Personnel Services
572
Parks and Recreation
13 -000
Other Salaries and Wages
$3,023.75
$2,700.00
$3,500.00 $2,500.00
($200.00)
Other Salaries
Comment:
Level
Comment
Department Entry
Part-time seasonal coaches
21 -000
Payroll Taxes Employer Fica
$231.36
$207.00
$245.00 $191.00
($16.00)
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
24 -000
Workers' Compensation
$59.00
$42.00
$42.00 $87.00
$45.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total Personnel
Services
$3,314.11
$2,949.00
$3,787.00 $2,778.00
($171.00)
Operating Expenditures/Expease
34 -000
Other Services Contract
$1,090.00
$500.00
$1,200.00 $1,200.00
$700.00
Services
Comment:
Level
Comment
Department Entry
Funding for umpire payments
45 -000
Insurance ISF: Risk
$852.00
$0.00
$825.00 $1,159.00
$1,159.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florda League
52 -200
Operating Supplies Other
$838.77
$1,100.00
$1,000.00 $1,000.00
($100.00)
Operating Supplies
Comment:
Level
Comment
Department Entry
Equipment, trophies and supplies used for program
user: NWS
Pages 1 of 2
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
54 -000 Books, Publications,
Subscriptions, and
Memberships Dues,
Memberships and Subs
55 -000 Training Training and Education
Total: Operating Expenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Softball
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1402
Athletics
Program
15
Softball
($8,985.18)
Activity
572
Parks and Recreation
($9,512.00)
52 -400
Operating Supplies Uniforms
$2,890.30
$2,700.00 $2,700.00 $2,800.00 $100.00
($8,985.18)
Comment:
Level
Comment
($9,512.00)
Department Entry
Funding for uniform costs for participants and coaches
54 -000 Books, Publications,
Subscriptions, and
Memberships Dues,
Memberships and Subs
55 -000 Training Training and Education
Total: Operating Expenditures /Expenses
Activity Total: Parks and Recreation
Program Total: Softball
Division Total: Athletics
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,671.07
$4,300.00
$5,725.00
$6,159.00
$1,859.00
($8,985.18)
($7,249.00)
($9,512.00)
($8,937.00)
($1,688.00)
($8,985.18)
($7,249.00)
($9,512.00)
($8,937.00)
($1,688.00)
($8,985.18)
($7,249.00)
($9,512.00)
($8,937.00)
($1,688.00)
($8,985.18)
($7,249.00)
($9,512.00)
($8,937.00)
($1,688.00)
($8,985.18) ($7,249.00) ($9,512.00) ($8,937.00) ($1,688.00)
($8,985.18) ($7,249.00) ($9,512.00) ($8,937.00) ($1,688.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
and Medicare
Department
72
Recreation
Comment:
Division
1402
Athletics
Program
16
Flag football
Social Security and Medicare taxes
Activity
572
Parks and Recreation
$86.00
$66.00 $191.00
Personnel Servi
Workers Compensation
13 -000
Other Salaries and Wages
$4,562.16
$5,500.00 $5,500.00
$5,500.00 $0.00
Other Salaries
Department Entry
Comment:
Level
Comment
Services
Department Entry
Part-time seasonal coaches
21 -000
Payroll Taxes Employer Fica
$363.09
$421.00
$400.00 $421.00
$0.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
24-000
Workers'Compensation
$87.00
$86.00
$66.00 $191.00
$105.00
Workers Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total Personnel
Services
$5,012.25
$6,007.00
$5,986.00 $6,112.00
$105.00
O eRratina Expenditures/Expenses
34 -000
Other services Contract
$2,674.00
$1,800.00
$2,800.00 $2,800.00
$1,000.00
services
Comment:
Level
Comment
Department Entry
Funding for referee payments
45 -000
Insurance ISF: Risk
$852.00
$0.00
$865.00 $1,145.00
$1,145.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS
Pages 1 of 2
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 72
Recreation
Division 1402
Athletics
Program 16
Flag football
Activity 572
Parks and Recreation
52 -200 Operating Supplies Other
$1,701.32
$1,000.00
$1,300.00
$1,400.00
$400.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Equipment for program; including footballs, flag belts, etc.
52 -400 Operating Supplies Uniforms
$1,465.60
$2,100.00
$1,700.00
$1,700.00
($400.00)
Comment:
Level
Comment
Department Entry
Funding for uniform costs for participants and coaches
54 -000 Books, Publications,
$4,655.00
$5,000.00
$4,800.00
$5,000.00
$0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Fees to participate in multi- agency program
Total, Operating Expenditures /Expenses
$11,347.92
$9,900.00
$11,465.00
$12,045.00
$2,145.00
Activity Total: Parks and Recreation
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
Program Total: Flag football
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
Division Total: Athletics
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
Department Total: Recreation
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
Fund Total: General Fund
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
Net Grand Totals:
($16,360.17)
($15,907.00)
($17,451.00)
($18,157.00)
($2,250.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
RECREATION DEPARTMENT
Community Center Division
Services, ,Functions andActivities
The Recreation Community Center Division runs over 40 recreation classes a
week and coordinates special events throughout the year. Special events
include Unity Day, Winterfest, Marshmallow Drop and Memorial Day
programs.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
Other Uses .... ...............................
TOTAL . ...............................
FYI
FYI Change
$ 247,406
$ 289,220 $ 41,814
408,118
440,299 32,181
24,500
(24,500)
$ 680,024 $ 729,519 $ 49,495
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1403
Community Center
Program
00
None
Activity
Personnel Services
572
Parks and Recreation
12 -000
Regular Salaries and Wages
$150,388.04
$149,850.00
$145,212.00 $178,636.00
$28,786.00
Salaries
Comment:
Level
Comment
Department Entry
(1) Recreation Superintendent
(2) Maintenance Workers II
(1) Administrative Assistant
13 -000
Other Salaries and Wages
$27,423.28
$49,386.00
$22,198.00 $24,970.00
($24,416.00)
Other Salaries
Comment:
Level
Comment
Department Entry
(2) Community Center Attendants
(1) Basketball Attendant
13 -100
Other Salaries and Wages
$0.00
$0.00
$500.00 $22,575.00
$22,575.00
Rental
Comment:
Level
Comment
Department Entry
Reimbursement for staff working facility rentals
14 -000
Overtime Overtime
$5,880.57
$4,800.00
$4,600.00 $4,635.00
($165.00)
Comment:
Level
Comment
Department Entry
Maintenance staff overtime for facility rentals, vacations and special events
18 -100
Compensated Compensatory
$3,000.00
$3,000.00
$3,000.00 $3,000.00
$0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$13,595.68
$15,838.00
$13,600.00 $17,888.00
$2,050.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
user: NWS
Pages 1 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level Comment
Department Entry Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
Total: Personnel Services $218,812.07 $247,406.00 $208,256.00 $289,220.00 $41,814.00
Operating Emenditures/Exoenses
34 -000 Other services Contract $6,304.60 $6,500.00 $2,575.00 $2,800.00 ($3,700.00)
Services
Comment: Level Comment
Department Entry Exterminating services, ac services and alarm services
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1403
Community Center
Program
00
None
Activity
572
Parks and Recreation
23 -000
Life and Health Insurance
$14,759.28
$20,663.00
$15,497.00 $25,828.00 $5,165.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$500.22
$591.00
$370.00 $763.00 $172.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$138.00
$138.00
$139.00 $138.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$3,127.00
$3,140.00
$3,140.00 $10,787.00 $7,647.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment: Level Comment
Department Entry Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
Total: Personnel Services $218,812.07 $247,406.00 $208,256.00 $289,220.00 $41,814.00
Operating Emenditures/Exoenses
34 -000 Other services Contract $6,304.60 $6,500.00 $2,575.00 $2,800.00 ($3,700.00)
Services
Comment: Level Comment
Department Entry Exterminating services, ac services and alarm services
user: NWS Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1403
Community Center
Program
00
None
Activity
572
Parks and Recreation
34 -150
Other Services Program
$327,396.96
$312,000.00
$325,000.00 $325,000.00
$13,000.00
Instructors
-
Comment:
Level
Comment
Department Entry
Funding for Class /Program instructors
34 -400
Other Services Field Trips
$13,899.32
$9,890.00
$17,870.00 $15,885.00
$5,995.00
Comment:
Level
Comment
Department Entry
Adventure Camp Field Trips
Senior Programming Field Trips
40 -000
Travel and Per Diem Travel
$408.00
$456.00
$420.00 $420.00
($36.00)
Comment:
Level
Comment
Department Entry
FRPA Annual Conference
41 -100
Communications Services
$1.92
$66.00
$10.00 $10.00
($56.00)
Cellular
Comment:
Level
Comment
Department Entry
Cell Phone Usage
43 -100
Utility Services Electric
$23,580.64
$24,440.00
$24,440.00 $24,400.00
($40.00)
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actural FPL usage
43 -200
Utility Services Water
$2,035.84
$1,944.00
$2,262.00 $2,000.00
$56.00
Comment:
Level
Comment
Department Entry
Annual funding forwater consumption
44 -000
Rentals and Leases Equipment
$571.28
$325.00
$349.00 $575.00
$250.00
Rental
Comment:
Level
Comment
Department Entry
Rentals and Leases/Equipment Rental for Special Events
user: NWS
Pages 3 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1403
Community Center
Program
00
None
Activity
572
Parks and Recreation
45 -000
Insurance ISF: Risk
$20,498.00
$15,058.00
$15,058.00 $21,373.00
$6,315.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -200
Repair and Maintenance
$9,017.37
$6,775.00
$7,446.00 $7,500.00
$725.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding to provide on -going maintenance and repairs to building and equipment at the Community Center
47 -000
Printing and Binding Printing
$199.50
$100.00
$200.00 $200.00
$100.00
Comment:
Level
Comment
Department Entry
Funding for special Flyers
48-000
Promotional Activities
$5,394.78
$0.00
$6,268.00 $6,300.00
$6,300.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Funding for promotional events/ 5K Race Shirts and Promotional Materials
48 -100
Promotional Activities Fireworks
$11,500.00
$10,000.00
$12,000.00 $12,000.00
$2,000.00
Display
Comment:
Level
Comment
Department Entry
Fourth of July Fireworks
49 -000
Other Current Charges and
$335.70
$497.00
$497.00 $497.00
$0.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Annual fire safety permit and elevator permit
51 -000
Office Supplies Office Supplies
($76.46)
$199.00
$100.00 $100.00
($99.00)
Comment:
Level
Comment
Department Entry
General O0ice supplies for staff
user: NWS
Pages 4 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adapted
Fund
001
General Fund
Department
72
Recreation
Division
1403
Community Center
Program
00
None
Activity
572
Parks and Recreation
52 -200
Operating Supplies Other
$18,605.55
$18,500.00
$19,997.00 $19,500.00
$1,000.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for supplies for community center class and special events sponsored by the Village
52 -400
Operating Supplies Uniforms
$867.24
$695.00
$700.00 $870.00
$175.00
Comment:
Level
Comment
Department Entry
Uniforms for community center staff and community center summer counselors
54 -000
Books, Publications,
$369.00
$184.00
$369.00 $369.00
$185.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
FRPA Membership
55 -000
Training Training and Education
$225.00
$489.00
$489.00 $500.00
$11.00
Comment:
Level
Comment
Department Entry
FRPA conferences and seminars
Total: 0oeratina
Expenditures/Expenses
$441,134.24
$408,118.00
$436,050.00 $440,299.00
$32,181.00
Capital Outlav
64 -000
Machinery and Equipment
$0.00
$0.00
$0.00 $0.00
$0.00
Machinery and Equipment
Comment:
Level
Comment
Department Entry
Office furniture and Equipment
Total Capital Outlay
$0.00
$0.00
$0.00 $0.00
$0.00
Activity Total:
Parks and Recreation
($659,946.31)
($655,524.00)
($644,306.00) ($729,519.00)
($73,995.00)
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Community Center
Department Total: Recreation
Fund Total: General Fund ($665,346.31) ($680,024.00) ($668,806.00) ($729,519.00) ($49,495.00)
Net Grand Totals: ($665,346.31) ($680,024.00) ($668,806.00) ($729,519.00) ($49,495.00)
($5,400.00)
2014 Actual
($24,500.00)
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
($680,024.00)
($668,806.00)
Department
72
Recreation
($665,346.31)
($680,024.00)
Division
1403
Community Center
($49,495.00)
Program
00
None
Activity
581
Inter-Fund Group Transfers Out
Other Uses
91 -301
Intedund Transfers Capital
$5,400.00
$24,500.00
$24,500.00 $0.00
($24,500.00)
Projects
Comment:
Level
Comment
Department Entry
Transfer to Capital Projects
Total: Other Uses
$5,400.00
$24,500.00
$24,500.00 $0.00
($24,500.00)
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Community Center
Department Total: Recreation
Fund Total: General Fund ($665,346.31) ($680,024.00) ($668,806.00) ($729,519.00) ($49,495.00)
Net Grand Totals: ($665,346.31) ($680,024.00) ($668,806.00) ($729,519.00) ($49,495.00)
($5,400.00)
($24,500.00)
($24,500.00)
$0.00
$24,500.00
($665,346.31)
($680,024.00)
($668,806.00)
($729,519.00)
($49,495.00)
($665,346.31)
($680,024.00)
($668,806.00)
($729,519.00)
($49,495.00)
($665,346.31)
($680,024.00)
($668,806.00)
($729,519.00)
($49,495.00)
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
RECREATION DEPARTMENT
Aquatics Division
Services, Functions andActivities
The Miami Shores Aquatic Facility is comprised of an 8 lane competition pool,
activity pool and jacuzzi offering comprehensive aquatic programs including
adult and youth swimming lessons, swim team competitions, water exercise
classes and free swim. The activity pool features slides, water cannons and
interactive toys. This state -of- the -art facility offers the best aquatics facility in
the area, competing with several large capacity facilities. The Aquatic Center
also hosts several special events including egg dive, teen nights, dive -in
theater and family nights.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
Other Uses .... ...............................
TOTAL . ...............................
FYI
FY16
Change
$ 425,621
$ 440,325
$ 14,704
170,244
182,489
12,245
40,000
35,300
(4,700)
$ 635,865 $ 658,114 $ 22,249
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1405
Aquatics
Program
00
None
Activity
572
Parks and Recreation
Personnel Services
12 -000
Regular Salaries and Wages
$143,398.63
$164,268.00
$130,000.00 $135,229.00 ($29,039.00)
Salaries
Comment:
Level
Comment
Department Entry
(1) Aquatics Supervisor
(1) Assistant Aquatics Supervisor
(1) Lifeguard III
13 -000
Other Salaries and Wages
$185,658.38
$206,000.00
$215,000.00 $240,026.00 $34,026.00
Other Salaries
Comment:
Level
Comment
Department Entry
Funding for part-time seasonal staff and (2) Lifeguard II
14 -000
Overtime Overtime
$1,171.40
$2,800.00
$630.00 $2,000.00 ($800.00)
Comment:
Level
Comment
Department Entry
Funding estimate for overtime required during summer and special events
18 -100
Compensated Compensatory
$2,000.00
$2,000.00
$2,000.00 $1,000.00 ($1,000.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Tares Employer Fica
$25,535.17
$28,692.00
$26,594.00 $28,937.00 $245.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$9,839.52
$15,497.00
$12,483.00 $19,371.00 $3,874.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$333.48
$443.00
$429.00 $572.00 $129.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
user: NWS
Pages 1 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1405
Aquatics
Program
00
None
Activity
572
Parks and Recreation
23 -200
Life and Health Insurance Lang-
$55.20
$83.00
$83.00 $83.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24-000
Workers' Compensation
$5,492.00
$5,838.00
$5,838.00 $13,107.00 $7,269.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost
Increases and the associated federal taxes for a one year period
Total: Personnel services
$373,483.78
$425,621.00
$393,057.00 $440,325.00 $14,704.00
Operating Expenditures/Excenses
34 -000
Other services Contract
$2,837.00
$3,200.00
$3,200.00 $3,200.00 $0.00
Services
Comment:
Level
Comment
Department Entry
Pest control, office equipment, fire extinguishers and Thorguard (lightning detection)
34-150
Other services Program
$4,726.45
$6,000.00
$7,000.00 $7,000.00 $1,000.00
Instructors
Comment:
Level
Comment
Department Entry
Funding for swim class instructors
41 -000
Communications Services
$0.00
$0.00
$0.00 $0.00 $0.00
Telephone
Comment:
Level
Comment
Department Entry
Telephone expenses
user: NWS
Pages 2 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1405
Aquatics
Program
00
None
Activity
572
Parks and Recreation
41 -100
Communications Services
$3.84
$50.00
$50.00 $50.00
$0.00
Cellular
Comment:
Level
Comment
Department Entry
Cellular phones
43 -100
Utility services Electric
$45,141.99
$43,000.00
$43,000.00 $44,000.00
$1,000.00
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -200
Utility Services Water
$10,761.21
$7,000.00
$11,000.00 $11,500.00
$4,500.00
Comment:
Level
Comment
Department Entry
Annual funding forwater consumption
45 -000
Insurance ISF: Risk
$21,857.00
$17,413.00
$17,413.00 $22,439.00
$5,026.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -200
Repair and Maintenance
$13,717.62
$18,000.00
$18,000.00 $18,000.00
$0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding to maintain and repair equipment located at the aquatics facility
47 -000
Printing and Binding Printing
$0.00
$400.00
$400.00 $400.00
$0.00
Comment:
Level
Comment
Department Entry
Funding for printing of notices
48 -000
Promotional Activities
$386.00
$600.00
$600.00 $400.00
($200.00)
Promotional Activities
Comment:
Level
Comment
Department Entry
Funding for promotions 8 lifeguard ads
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1405
Aquatics
Program
00
None
Activity
572
Parks and Recreation
49 -000
Other Current Charges and
$1,684.38
$2,195.00
$2,000.00 $2,200.00 $5.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Pool, spa, and activity area permits and engineer fees. Also includes fees to the State of Florida and Dade County.
51 -000
Office Supplies Office Supplies
$789.99
$800.00
$1,200.00 $1,200.00 $400.00
Comment:
Level
Comment
Department Entry
General office supplies for staff
52 -200
Operating Supplies Other
$13,296.18
$15,000.00
$15,000.00 $15,000.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Supplies for non -food related operations
52 -250
Operating Supplies Food for
$25,524.41
$26,686.00
$26,000.00 $26,000.00 ($686.00)
Resale
Comment:
Level
Comment
Department Entry
Funding for the purchase of concession stand supplies at the Aquatics facility
52 -400
Operating Supplies Unifonns
$303.22
$2,000.00
$5,550.00 $2,200.00 $200.00
Comment:
Level
Comment
Department Entry
Funding for staff uniforms
52 -500
Operating Supplies Fertilizer
$31,015.70
$27,000.00
$27,000.00 $28,000.00 $1,000.00
and Chemicals
Comment:
Level
Comment
Department Entry
Funding for the purchase of chlorine and other chemicals to operate facility
54-000
Books, Publications,
$239.00
$400.00
$400.00 $400.00 $0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Membership fee to FRPA S ASCA (American Swim Coaches Association)
user: NWS
Pages 4 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 5 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 72
Recreation
Division 1405
Aquatics
Program 00
None
Activity 572
Parks and Recreation
55 -000 Training Training and Education
$337.00
$500.00
$800.00
$500.00
$0.00
Comment:
Level
Comment
Department Entry
Training fees required by state
Total: Operating Expenditures/Expenses
$172,620.99
$170,244.00
$178,613.00
$182,489.00
$12,245.00
Capital Outlay
64-000 Machinery and Equipment
$0.00
$0.00
$0.00
$0.00
$0.00
Machinery and Equipment
Comment:
Level
Comment
Department Entry
Machinery or equipment needed to run Aquatic Facility
Total: Capital Outlay_
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Parks and Recreation
($546,104.77)
($595,865.00)
($571,670.00)
($622,814.00)
($26,949.00)
Activity 581
Inter-Fund Group Transfers Out
Other Use
91 -301 Interfund Transfers Capital
$67,500.00
$40,000.00
$40,000.00
$35,300.00
($4,700.00)
Projects
Comment:
Level
Comment
Department Entry
Funding to replace aquatic center deck showers, pool strainers, aquatic center concession shutters and purchase four 20' sunbrella
tops
Total: Other Uses
$67,500.00
$40,000.00
$40,000.00
$35,300.00
($4,700.00)
Activity Totat: Inter-Fund Group Transfers
($67,500.00)
($40,000.00)
($40,000.00)
($35,300.00)
$4,700.00
Out
Program Total: None
($613,604.77)
($635,865.00)
($611,670.00)
($658,114.00)
($22,249.00)
Division Total: Aquatics
($613,604.77)
($635,865.00)
($611,670.00)
($658,114.00)
($22,249.00)
Department Total: Recreation
($613,604.77)
($635,865.00)
($611,670.00)
($658,114.00)
($22,249.00)
Fund Total: General Fund
($613,604.77)
($635,865.00)
($611,670.00)
($658,114.00)
($22,249.00)
Net Grand Totals:
($613,604.77)
($635,865.00)
($611,670.00)
($658,114.00)
($22,249.00)
user: NWS Pages 5 of 5 Tuesday, September 29, 2015
RECREATION DEPARTMENT
Tennis Division
Services, Functions andActivities
The Operation of the Tennis Division was reorganized at the start of FY09 /10
with the Tennis Pro outsourced. The Tennis courts remain open and a part-
time employee is present when the Tennis Pro is not on -duty.
BUDGET HIGHLIGHTS
FY_15 FY_16 Change
Personnel Services ......................... $ 10,225 $ 10,147 $ (78)
Operating Expenditures /Expenses ..... 2,944 4,173 1,229
TOTAL . ............................... $ 13,169 $ 14,320 $ 1,151
`The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
and Medicare
Comment: Level
Department Entry
23 -000 Life and Health Insurance $0.00
Health Insurance
24 -000 Workers' Compensation $161.00
Workers' Compensation
Comment: Level
Department Entry
29 -990 Personnel Services $0.00
Contingency
Total: Personnel Services $9,721.36
Ooeratino Expenditures/Exoenses
34-000 Other Services Contract $849.00
Services
Comment: Level
Department Entry
Comment
Social Security and Medicare taxes
2014 Actual
2015 Estimated
$0.00
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Florida League
$0.00
$0.00 $0.00
Division
1406
Tennis
$9,713.00 $10,147.00
($78.00)
$750.00
Program
00
None
Comment
Activity
Personnel Services
572
Parks and Recreation
12 -000
Regular Salaries and Wages
$0.00
$0.00
$0.00
$0.00
$0.00
Salaries
13 -000
Other Salaries and Wages
$8,878.75
$9,165.00
$8,879.00
$9,13100
($32.00)
Other Salaries
Comment:
Level
Comment
Department Entry
Part time tennis attendant
14 -000
Overtime Overtime
$0.00
$200.00
$0.00
$0.00
($200.00)
18 -100
Compensated Compensatory
$0.00
$0.00
$0.00
$0.00
$0.00
Leave Longevity
21 -000
Payroll Taxes Employer Fica
$681.61
$716.00
$690.00
$698.00
($18.00)
and Medicare
Comment: Level
Department Entry
23 -000 Life and Health Insurance $0.00
Health Insurance
24 -000 Workers' Compensation $161.00
Workers' Compensation
Comment: Level
Department Entry
29 -990 Personnel Services $0.00
Contingency
Total: Personnel Services $9,721.36
Ooeratino Expenditures/Exoenses
34-000 Other Services Contract $849.00
Services
Comment: Level
Department Entry
Comment
Reimbursement to tennis contractor for evening play as per contract
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Social Security and Medicare taxes
$0.00
$0.00 $0.00
$0.00
$144.00
$144.00 $316.00
$172.00
Comment
Allocated cost of workers' compensation
premiums
paid to the
Florida League
$0.00
$0.00 $0.00
$0.00
$10,225.00
$9,713.00 $10,147.00
($78.00)
$750.00
$896.00 $800.00
$50.00
Comment
Reimbursement to tennis contractor for evening play as per contract
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 3 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
72
Recreation
Division
1406
Tennis
Program
00
None
Activity
572
Parks and Recreation
43 -200
Utility Services Water
$154.58
$155.00
$150.00 $160.00
$5.00
Comment:
Level
Comment
Department Entry
Annual funding forwater consumption
45 -000
Insurance ISF: Risk
$777.00
$279.00
$279.00 $923.00
$644.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -200
Repair and Maintenance
$263.77
$1,500.00
$800.00 $1,500.00
$0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Wind screen, tennis nets and general facility maintenance
51 -000
Office Supplies Office Supplies
$4.79
$100.00
$0.00 $0.00
($100.00)
Comment:
Level
Comment
Department Entry
General office supplies.
52 -200
Operating Supplies Other
$380.60
$85.00
$700.00 $750.00
$665.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Miscellaneous supplies for tennis center
52 -400
Operating Supplies Uniforms
$0.00
$75.00
$30.00 $40.00
($35.00)
Comment:
Level
Comment
Department Entry
Funding to provide staff uniforms
Total Operating
Expenditures /Expenses
$2,429.74
$2,944.00
$2,855.00 $4,173.00
$1,229.00
Activity Total:
Parks and Recreation
($12,151.10)
($13,169.00)
($12,568.00) ($14,320.00)
($1,151.00)
user: NWS Pages 2 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Tennis
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$3,400.00 $0.00 $0.00 $0.00 $0.00
($3,400.00) $0.00 $0.00 $0.00 $0.00
($15,551.10) ($13,169.00) ($12,568.00) ($14,320.00) ($1,151.00)
($15,551.10)
($13,169.00)
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
($14,320.00)
($1,151.00)
Department
72
Recreation
($14,320.00)
($1,151.00)
Division
1406
Tennis
Program
00
None
Activity
581
Inter -Fund Group Transfers Out
Other Use
91 -301
Interfund Transfers Capital
$3,400.00 $0.00
$0.00
$0.00 $0.00
Projects
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Tennis
Department Total: Recreation
Fund Total: General Fund
Net Grand Totals:
$3,400.00 $0.00 $0.00 $0.00 $0.00
($3,400.00) $0.00 $0.00 $0.00 $0.00
($15,551.10) ($13,169.00) ($12,568.00) ($14,320.00) ($1,151.00)
($15,551.10)
($13,169.00)
($12,568.00)
($14,320.00)
($1,151.00)
($15,551.10)
($13,169.00)
($12,568.00)
($14,320.00)
($1,151.00)
($15,551.10)
($13,169.00)
($12,568.00)
($14,320.00)
($1,151.00)
($15,551.10)
($13,169.00)
($12,568.00)
($14,320.00)
($1,151.00)
user: NWS Pages 3 of 3 Tuesday, September 29, 2015
COMPLAINTOFFICER
KIMBERLYJAMES
T
COMPLAINTOFFICER
JANICE OLDACRE
T
COMPLAINTOFFICER
NATESHASMITH
COMPLAINT OFFICER
VACANT
POLICE DEPARTMENT
ORGANIZATION CHART
CHIEF OF POLICE I E%ECUTIVE ASSISTANT
KEVIN LYSTAD JENNIFER SPOTTS
NEW POSITION
LIEUTENANT
LIEUTENANT
DAVID MCLEOD
JAMESY R,
SPECIAL PROJECTS
GOOROINgTOR
JON HUGHES
VBNK
BEVERL`.
CRIME ANALYST
STEVE WATSON
OFFICER
OFFICER
COURIER
PAUL OLIVER
PR OFFICER
LEGALA.VISOR
DETER MACRIN[
JOSE RIVERA
POLICE CHAPLAIN
J.P. MARC CHARLES
JACK ST �,.
SERGEANT SERGEANT EDOERAMOS I I CHRISTINE HE BERT I I I JOSEPH EELEY I I MICHELLLEE IAUUREI
CORPORAL
STEVEN SADOWSKI
DETECTIVE
RAIILCg220LA
NEW OFFICER
OFFICER
OFFICER
OFFICER
VA..,
JOSE RIVERA
CLIFFORD VICKERS
JACK ST �,.
OFFICER
�9 UNITS
DINNER
0.
F
.ANT
AN GJANNY
CK
IN J�N..UCK
R
KEITH BELL
WUGFFC
WILLIAM �ODWIN
HOER
OFFICER
C RE
CRY MOORE
JEROME
POLICE DEPARTMENT
Operations Division
Services, Functions andActivities
The Miami Shores Police Department is the chief law enforcement agency in the Village,
and is responsible for investigation of crimes, traffic enforcement, public education and
other law enforcement functions.
The Mission Statement of the Police Department is as follows:
We, the Miami Shores Police Department exist to serve all people within our jurisdiction
with the utmost of respect, fairness and compassion. We are committed to the prevention
of crime and the protection of life and property; the preservation of peace, order and
safety; the enforcement of all laws and ordinances; and the safeguarding of our nations
constitutional guarantees. With service to our community as a foundation, we are driven by
goals to enhance the quality of life, investigating problems and all incidents, seeking
solutions and fostering a sense of security in the community. We will strive daily to nurture
public trust by holding ourselves to the highest standards of performance and ethics. To
fulfill our mission, the Miami Shores Police Department is dedicated to providing a quality
work environment and the development of its members through effective training and
The Mission of the Police Department is supported by the deterence of crime and
apprehension of criminals, forging strong community relationships and continuing
enhancement of the training and expertise of each member of the Police Department.
BUDGET HIGHLIGHTS
*The comment(s) for each line item can be found below the account and amounts on the following pages
FYI
FYI
Change
Personnel Services .........................
$ 5,657,787 $
5,742,828
$ 85,041
Operating Expenditures /Expenses .....
757,037
787,567
30,530
Grants and Aids .............................
1,500
1,500
-
Other Uses .... ...............................
81,500
58,000
(23,500)
TOTAL . ...............................
$ 6,497,824 $
6,589,895
$ 92,071
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
521
Law Enforcement
Personnel Services
11 -000
Executive Salaries Salaries
$312,357.65
$359,915.00
$351,877.00
$433,916.00
$74,001.00
Comment:
Level
Comment
Department Entry
1 Police Chief, 2 Lieutenants and 1 Executive Command - New Position for FY2016
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00
$6,500.00
$0.00
Benefit
Comment: Level Comment
uepanment tntry
12 -000 Regular Salaries and Wages $2,782,010.01
Salaries
Comment: Level
Department Entry
Executive Benefit package
$2,868,682.00 $2,822,819.00 $2,832,273.00 ($36,409.00)
Council Review
14 -000 Overtime Overtime $112,678.99 $136,000.00
Comment: Level
Department Entry
14-100 Overtime Special Detail $0.00 $0.00
Comment: Level
Comment
4 Sergeants, 4 Detectives, 1 Corporal, 24 Police Officers, 3 Communication Officers, 1 Communication Supervisor, 1 Special
Projects Coordinator, 1 Executive Assistant, 1 Police Records Specialist, 1 Courier (allocated), 1 Crime Analyst, funding for holiday
pay, supervisor's relief pay and state supplement
Difference between 2016 Proposed Budget and the Position Transactions is replacement of retired officer ($82,020) with an entry
level officer ($51,045).
$136,000.00 $102,000.00 ($34,000.00)
Comment
Funding for overtime for minimum staffing and required taskforce operations. Overtime for court appearances and deposition$.
$0.00 $0.00 $0.00
Comment
uepanment tntry Overtimefor special enforcement operations
14-200 Overtime County Court Standby $1,463.75 $2,000.00 $1,750.00 $0.00 ($2,000.00)
Comment: Level Comment
Department Entry Payment due to Miami -Dade prorating the costs for the court coordinator
15 -000 Special Pay Extra Duty Pay $332,527.00 $320,000.00 $360,000.00 $376,000.00 $56,000.00
Comment: Level Comment
uepanment tntry Funding for security details provided to private entities: services are provided off duty, do not interfere with general operations and
are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to general fund revenue.
user: NWS Pages 1 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
521
Law Enforcement
15 -100
Special Pay Police Beneft
$0.00
$0.00
$0.00 $0.00 $0.00
18 -100
Compensated Compensatory
$9,500.00
$10,500.00
$10,000.00 $7,500.00 ($3,000.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$262,275.55
$283,325.00
$279,202.00 $274,553.00 ($8,772.00)
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
Council Review
Difference between 2016 Manager Proposed Budget and 2016 Council Proposed Budget is replacement of retired officer ($6,421)
with an entry level officer ($3,905)
22 -000
Retirement Contributions
$1,229,020.00
$1,217,000.00
$1,216,746.00 $1,225,000.00 $8,000.00
Pension Contribution
Comment:
Level
Comment
Department Entry
Actuarially calculated contribution required by the Village to fund the benefits paid to retirees of the Police Retirement Plan
23 -000
Life and Health Insurance
$240,417.13
$232,459.00
$232,459.00 $284,117.00 $51,658.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$6,733.02
$6,647.00
$6,647.00 $8,580.00 $1,933.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$1,805.60
$1,880.00
$1,880.00 $1,783.00 ($97.00)
Tenn Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
user: NWS
Pages 2 of 9 Tuesday, September 29, 2015
Account Number Descri
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual 2015 Estimated 2015 Budget vs
Amount 2015 Budget Amount 2016 Adooted 2016 Adooted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
521
Law Enforcement
23 -300
Life and Health Insurance
$8,350.00
$9,600.00
$9,600.00 $9,600.00 $0.00
Dependent
Comment:
Level
Comment
Department Entry
Per PBA Contract, employer will contribute fifty dollars ($50) per month toward the cost of dependent coverage
23 -400
Life and Health Insurance
$60,708.52
$65,600.00
$65,600.00 $65,280.00 ($320.00)
Bonus
Comment:
Level
Comment
Department Entry
Per PBA Contract, employer will provide an insurance cash bonus of one hundred and sixty dollars ($160) per month to each
bargaining unit member, to be applied by the employee toward insurance coverage
23 -500
Life and Health Insurance
$3,931.20
$4,800.00
$4,800.00 $4,800.00 $0.00
Retirement
Comment:
Level
Comment
Department Entry
Funding for the Village's contractual portion of the Police officers Retirement Insurance benefit
23 -600
Life and Health Insurance Life
$0.00
$0.00
$0.00 $1,400.00 $1,400.00
Insurance
Comment:
Level
Comment
Department Entry
Required life insurance per State Statutefor sworn personnel
24 -000
Workers' Compensation
$132,639.00
$132,879.00
$132,879.00 $109,526.00 ($23,353.00)
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contract), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel
Services
$5,502,917.42
$5,657,787.00
$5,638,759.00 $5,742,828.00 $85,041.00
user: NWS
Pages 3 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
Operating
521
Law Enforcement
Expenditures
31 -000
/Ex ep nses
Professional Services
$0.00
$0.00
$0.00 $0.00 $0.00
Professional Services
Comment:
Level
Comment
Department Entry
Costs for legal fees
31 -100
Professional Services
$0.00
$0.00
$900.00 $65,400.00 $65,400.00
Technology
Comment:
Level
Comment
Department Entry
Funding for software maintenance. Advantage Networking, Spillman RMS system, USA legacy software.
31 -270
Professional Services Pre-
$0.00
$0.00
$1,500.00 $14,000.00 $14,000.00
employment Screening
Comment:
Level
Comment
Department Entry
Costs for pre - employment testing (Polygraph, Psychological, Toxicology, Physical). Funding for PBA contract employee physicals.
31 -280
Professional Services County
$0.00
$0.00
$0.00 $2,000.00 $2,000.00
Court Standby
Comment:
Level
Comment
Department Entry
Payment due to Miami -Dade prorating the costs for the court coordinator
34-000
Other Services Contract
$82,416.17
$86,875.00
$80,935.00 $35,490.00 ($51,385.00)
Services
Comment:
Level
Comment
Department Entry
Funding for contractual services including: veterinary service. uniform cleaning, radios, AC, annual physicals, decontamination
services, etc.
40 -000
Travel and Per Diem Travel
$2,527.16
$3,500.00
$3,240.00 $3,500.00 $0.00
Comment:
Level
Comment
Department Entry
Meals, lodging and Per Diem costs for staff attending training related events
41 -000
Communications Services
$0.00
$2,961.00
$2,840.00 $3,099.00 $138.00
Telephone
Comment:
Level
Comment
Department Entry
Estimated casts for emergency police lines
user: NWS
Pages 4 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual 2015 Estimated 2015 Budget vs
Account Number Description Amount 2n15 a.,dnot mmn„nt 2n1a ed,.nmd mn ed..nted
Fund
Department
Division
Program
Activity
41 -100
41 -200
41 -300
42 -000
42 -100
43 -100
43 -200
001
General Fund
21
Police
0900
Police
00
None
521
Law Enforcement
Communications Services
$11,299.85
Cellular
Comment:
Level
Department Entry
Communications Services
$0.00
Internet
Comment:
Level
Department Entry
Communications Services Long
$420.89
Distance
Comment:
Level
Department Entry
Freight and Postage Services
$35.40
Postage
Comment:
Level
Department Entry
Freight and Postage Services
$476.65
Courier and Delivery
Comment:
Level
Department Entry
Utility Services Electric
$18,439.55
Comment:
Level
Department Entry
Utility Services Water
$171.81
Comment:
Level
Department Entry
$11,500.00 $11,670.00 $12,312.00 $812.00
Comment
Estimated charges for cellular communications
$0.00 $0.00 $0.00 $0.00
Comment
Estimate for internet service
$350.00 $327.00 $375.00 $25.00
Comment
Estimated costs for long distance or toll calls
$420.00 $418.00 $420.00 $0.00
Comment
Costs for correspondence and certified mail
$700.00 $485.00 $750.00 $50.00
Comment
Costs for hand delivery and over night service
$19,425.00 $19,100.00 $20,785.00 $1,360.00
Comment
Estimated costs for electrical services based on current actual FPL usage
$500.00 $500.00 $500.00 $0.00
Comment
Estimated utility costs for water consumption
user: NWS Pages 5 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 6 of 9 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
521
Law Enforcement
44-000
Rentals and Leases Equipment
$600.00
$2,000.00
$1,875.00 $2,000.00 $0.00
Rental
Comment:
Level
Comment
Department Entry
Fees related to the use of County based computer equipment and lease of night vision lenses
44 -100
Rentals and Leases Vehicle
$11,400.00
$12,500.00
$12,500.00 $6,000.00 ($6,500.00)
Rental - Special Detail
Comment:
Level
Comment
Department Entry
Costs for police motorcycle lease
45 -000
Insurance ISF: Risk
$66,093.00
$44,813.00
$44,813.00 $71,002.00 $26,189.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$378,565.00
$401,054.00
$401,054.00 $400,044.00 ($1,010.00)
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Provided by Public Works
46 -200
Repair and Maintenance
$17,693.30
$22,003.00
$21,400.00 $22,575.00 $572.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding and repairs and maintenance not under warranty or separate coverage including, radar calibrations, copy machine
maintenance, pistol range and miscellaneous repairs.
47 -000
Printing and Binding Prnting
$1,701.30
$2,400.00
$2,275.00 $2,400.00 $0.00
Comment:
Level
Comment
Department Entry
Funding for stationary, business cards, ID stickers, Survey cards, etc.
48 -000
Promotional Activities
$4,525.93
$8,000.00
$7,875.00 $8,000.00 $0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Funding for annual Police Chiefs dinner and LEO Foundation.
user: NWS Pages 6 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
21
Police
Division
0900
Police
Program
00
None
Activity
521
Law Enforcement
49 -000
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Other Current
Charges
49 -300
Other Current Charges and
$5,658.50
$6,800.00
$6,800.00 $7,000.00 $200.00
Obligations Software Licensing
Comment:
Level
Comment
Department Entry
Funding for software and network licensing
51 -000
Office Supplies Office Supplies
$4,810.52
$5,830.00
$5,506.00 $5,825.00 ($5.00)
Comment:
Level
Comment
Department Entry
Office supplies for one year period for department staff
52 -100
Operating Supplies Gas, Oil
$286.49
$0.00
$425.00 $425.00 $425.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding forfuel, oil and lubricant costs
52 -200
Operating Supplies Other
$20,720.89
$33,390.00
$34,000.00 $36,380.00 $2,990.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for costs of ammo, gun range, K9 supplies, DB supplies and commissary supplies
52 -400
Operating Supplies uniforms
$30,298.77
$48,886.00
$37,510.00 $39,000.00 ($9,886.00)
Comment:
Level
Comment
Department Entry
Funding for uniforms and equipment identified in the PBA Contract
54 -000
Books, Publications,
$3,186.50
$4,080.00
$3,985.00 $4,285.00 $205.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Funding for annual memberships and subscriptions
55 -000
Training Training and Education
$11,743.98
$18,550.00
$16,385.00 $16,000.00 ($2,550.00)
Comment:
Level
Comment
Department Entry
Funding for mandatory police recertification, training and specialized training activities
user: NWS Pages 7 of 9 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
Total: O ep rating Expenditures/Expenses $673,071.66
Capital Outlay
64 -000 Machinery and Equipment $0.00
Machinery and Equipment
Comment: Level
Department Entry
Total: Capital Outlay $0.00
Grants and Aids
83 -200 Other Grants and Aids Crime
Watch
Comment
Contractually required funding for eligible s
$757,037.00 $726,318.00 $787,567.00
$30,530.00
$0.00 $12,844.00 $0.00 $0.00
Comment
Minor Capital equipment and machinery
$0.00 $12,844.00 $0.00 $0.00
$1,343.11 $1,500.00 $1,500.00 $1,500.00 $0.00
Comment:
Level
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$1,500.00
$1,500.00
Department
21
Police
($6,416,324.00)
($6,379,421.00)
Division
0900
Police
Inter -Fund Group Transfers Out
Program
00
None
Activity
521
Law Enforcement
91 -301 Interfund Transfers Capital
$93,000.00
55 -200
Training Tuition
$0.00
$20,500.00 $8,000.00
$8,000.00 ($12,500.00)
Reimbursement
Comment: Level
Department Entry
Total: O ep rating Expenditures/Expenses $673,071.66
Capital Outlay
64 -000 Machinery and Equipment $0.00
Machinery and Equipment
Comment: Level
Department Entry
Total: Capital Outlay $0.00
Grants and Aids
83 -200 Other Grants and Aids Crime
Watch
Comment
Contractually required funding for eligible s
$757,037.00 $726,318.00 $787,567.00
$30,530.00
$0.00 $12,844.00 $0.00 $0.00
Comment
Minor Capital equipment and machinery
$0.00 $12,844.00 $0.00 $0.00
$1,343.11 $1,500.00 $1,500.00 $1,500.00 $0.00
Comment:
Level
Comment
Department Entry
Funding for Crime Watch programs including promotional materials and volunteer recognition
Total: Grants and Aids
$1,343.11
$1,500.00
$1,500.00
$1,500.00
$0.00
Activity Total: Law Enforcement
($6,177,332.19)
($6,416,324.00)
($6,379,421.00)
($6,531,895.00)
($115,571.00)
Activity 581
Inter -Fund Group Transfers Out
Other Uses
91 -301 Interfund Transfers Capital
$93,000.00
$81,500.00
$81,500.00
$58,000.00
($23,500.00)
Projects
Comment:
Level
Comment
Department Entry
Funding to replace the Police station roof (3/3), associated costs of K -9 replacement and taser replacement (212)
Total: Other Uses
$93,000.00
$81,500.00
$81,500.00
$58,000.00
($23,500.00)
Activity Total: Inter -Fund Group Transfers
($93,000.00)
($81,500.00)
($81,500.00)
($58,000.00)
$23,500.00
Out
user: NWS
Pages 8 of 9
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 21
Police
Division 0900
Police
Program Total: None
($6,270,332.19)
($6,497,824.00)
($6,460,921.00)
($6,589,895.00)
($92,071.00)
Division Total: Police
($6,270,332.19)
($6,497,824.00)
($6,460,921.00)
($6,589,895.00)
($92,071.00)
Department Total: Police
($6,270,332.19)
($6,497,824.00)
($6,460,921.00)
($6,589,895.00)
($92,071.00)
Fund Total: General Fund
($6,270,332.19)
($6,497,824.00)
($6,460,921.00)
($6,589,895.00)
($92,071.00)
Net Grand Totals:
($6,270,332.19)
($6,497,824.00)
($6,460,921.00)
($6,589,895.00)
($92,071.00)
user: NWS Pages 9 of 9 Tuesday, September 29, 2015
POLICE DEPARTMENT
School Guard Division
Services, Functions and Activities
The Miami Shores Police Department provides crossing guards for the safety of
the children as they come and go to school during the year. They assist children
in crossing several major thoroughfares in the Village in addition to monitoring
their safety.
!I
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
TOTAL. ...............................
FYI FYI Change
$ 40,974 $ 42,394 $ 1,420
830 2,165 1,335
$ 41,804 $ 44,559 $ 2,755
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment
Projected costs for eligible employee salary increases (dependent upon union contracts), other
increases and the associated federal taxes for a one year period
$40,974.00 $40,647.00 $42,394.00 $1,420.00
personnel cost
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
(1) School Guard /Courier (allocated)
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$0.00 $0.00
Department Entry
Department
21
Police
Leave Longevity
Division
0901
Crossing Guards
$2,671.37
$0.00
Program
00
None
Comment:
Level
Activity
521
Law Enforcement
23 -000
Life and Health Insurance
Personnel Services
Health Insurance
23 -100
12 -000
Regular Salaries and Wages
$8,140.88
$8,077.00 $8,077.00
$8,460.00 $383.00
23 -600
Salaries
$0.00
Insurance
Comment:
Level
Comment
Comment
Projected costs for eligible employee salary increases (dependent upon union contracts), other
increases and the associated federal taxes for a one year period
$40,974.00 $40,647.00 $42,394.00 $1,420.00
personnel cost
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
(1) School Guard /Courier (allocated)
Department Entry
13 -000
Other Salaries and Wages
$27,664.60
Other Salaries
Comment:
Level
$0.00
$0.00 $0.00
Department Entry
18 -100
Compensated Compensatory
$0.00
Leave Longevity
21 -000
Payroll Taxes Employer Fica
$2,671.37
$0.00
and Medicare
$0.00
$0.00
Comment:
Level
$0.00
$0.00 $0.00
Department Entry
23 -000
Life and Health Insurance
$0.00
Health Insurance
23 -100
Life and Health Insurance
$0.00
$0.00 $0.00
Dental
23 -600
Life and Health Insurance Life
$0.00
Insurance
24 -000
Workers Compensation
$1,626.00
Workers' Compensation
Comment:
Level
Department Entry
29 -990
Personnel Services
$0.00
Contingency
Comment:
Level
Department Entry
Total Personnel
Services
$40,102.85
Comment
Projected costs for eligible employee salary increases (dependent upon union contracts), other
increases and the associated federal taxes for a one year period
$40,974.00 $40,647.00 $42,394.00 $1,420.00
personnel cost
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
(1) School Guard /Courier (allocated)
$28,580.00
$28,308.00 $29,756.00
$1,176.00
Comment
(3) School Crossing Guards part-time
$0.00
$0.00 $0.00
$0.00
$2,604.00
$2,749.00 $2,924.00
$120.00
Comment
Social Security and Medicare taxes
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$1,513.00
$1,513.00 $1,254.00
($259.00)
Comment
Allocated cost of workers' compensation premiums paid to the Florida League
$0.00
$0.00 $0.00
$0.00
Comment
Projected costs for eligible employee salary increases (dependent upon union contracts), other
increases and the associated federal taxes for a one year period
$40,974.00 $40,647.00 $42,394.00 $1,420.00
personnel cost
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 21
Police
Division 0901
Crossing Guards
Program 00
None
Activity 521
Law Enforcement
Ooeratino Expend t /Exo n
45 -000 Insurance ISF: Risk
$1,146.00
$150.00
$150.00
$1,437.00
$1,287.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid tot the Florida League
52 -400 Operating Supplies Uniforms
$1,347.91
$680.00
$680.00
$728.00
$48.00
Comment:
Level
Comment
Department Entry
Funding for uniforms and equipment
Total Operating Expenditures /Expenses
$2,493.91
$830.00
$830.00
$2,165.00
$1,335.00
Activity Total: Law Enforcement
($42,596.76)
($41,804.00)
($41,477.00)
($44,559.00)
($2,755.00)
Program Total: None
($42,596.76)
($41,804.00)
($41,477.00
($44,559.00)
($2,755.00)
Division Total: Crossing Guards
($42,596.76)
($41,804.00)
($41,477.00)
($44,559.00)
($2,755.00)
Department Total: Police
($42,596.76)
($41,804.00)
($41,477.00)
($44,559.00)
($2,755.00)
Fund Total: General Fund
($42,596.76)
($41,804.00)
($41,477.00
($44,559.00)
($2,755.00)
Net Grand Totals:
($42,596.76)
($41,804.00)
($41,477.00)
($44,559.00
($2,755.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
PUBLIC WORKS
DEPARTMENT
ORGANIZATION CHART
DIRECTOR OF PUBLIC WORKS
SCOTT DAVIS
PAMELA CAPPUCCIO
SANITATION / FLEET SUPERVISOR
IM MCCOY
REFUSE REFUSE
TRUCKDRIVER TRUCKDRIVER
LUIS VAZOUEZ ERNESTHAMILTON
REFUSE REFUSE
COLLECTOR COLLECTOR
DANTWAN DRADSHAW AVELBELONY
REFUSE REFUSE
COLLECTOR COLLECTOR
DONALDCAMBRIDGE VACANT
REFUSE REFUSE
TRUCKDRIVER TRUCKDRIVER
MULLER BENJAMIN LEROY KNIGHT
EOU MENT REFUSE
OPERATOR II TRUCKDRIVER
RICH5ft0 HALL MARGUISTE DUNCOMB
REFUSE
TRUCKDRIVER
BENJAMIN FLORES
FLEET
RECYCLING
EQUIPMENT
EQUIPMENT
REFUSE
MECHANIC
MECHANIC
TRUCKDRIVER
JOSE RIVERAJR
TRACY LUECKE
EARNEST RAY
EQUIPMENT
AUTO
REFUSE
MECHANIC
OETAILER
TRUCKDRIVER
BRIAN BROWN
FELIXALEGRIA
TRAVIS NAP.
STREETS SUPERVISORI
MIKE SKOFSTAD
STREETS MAINTENANCE
mGROUNDS FOREMAN PATRICKWOOLSERT GROUNDSKEEPER II RENEGARCM
LOGT HALF CENT TA%
MAINTENANCE TREE LEAP WORKER
WAORKERI TRIMMER HENRY DAVIS
DOMINICKADAMS CAIRO BONILLA
MAINTENANCE EQUIPMENT MAINTENANCE
WORKER II OPERATORI VORKERI
JLIAN06ANCHE2 ALIZEE MERE ANTONIO PERRY
MAINTENANCE STORM WATER
NORNER II
LUCIEN EOMONp
STORM WATER
MAINT WORKER I
ROSERTO PASCH
STORM WWTER
EQUIP OPERATOR I
EUSAMUELLOPEZ
PUBLIC WORKS DEPARTMENT
Administration Division
Services, Functions andActivities
The Administration Division of Public Works is responsible for the organizational
functions of a large Village Department. All paperwork associated with this
function (payroll, accounts payable, purchasing, customer service, etc...) is
coordinated through this Division.
The administrative unit also coordinates interdepartmental activities with support
(intergovernmental coordination, etc.). A total of four budgeted positions
supports this element of our department mission.
BUDGET HIGHLIGHTS
FY'15 FY'16 Change
Personnel Services ......................... $ 268,558 $ 331,897 $ 63,339
Operating Expenditures /Expenses ..... 94,216 102,370 8,154
TOTAL . ............................... $ 362,774 $ 434,267 $ 71,493
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
Amount 2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1203
Public Works Administration
Program
00
None
Activity
539
Other Physical Environment
Personnel Serv'
s
11 -000
Executive Salaries Salaries
$106,592.40 $108,724.00
$108,724.00
$112,408.00
$3,684.00
Comment:
Level
Comment
Department Entry
Public Works Director base salary
11 -100
Executive Salaries Executive
$6,500.00 $6,500.00
$6,500.00
$6,500.00
$0.00
Benefit
Comment: Level
Department Entry
12 -000 Regular Salaries and Wages $113,754.30
Salaries
Comment: Level
Entry
14 -000 Overtime Overtime $0.00
Comment: Level
Department Entry
18 -100 Compensated Compensatory $3,000.00
Leave Longevity
Comment: Level
Comment
Executive benefit package
$116,030.00 $116,030.00 $165,322.00 $49,292.00
Comment
(1) Executive Assistant
(1) Purchasing Agent
(1) Assistant Public Works Director- Expected to be hired Apol 1, 2016
$0.00 $0.00 $0.00 $0.00
Comment
Funding for intermittent overtime requirements
$3,000.00 $3,000.00 $4,000.00 $1,000.00
Comment
Department Entry Benefit paid to tenured employees per policy
21 -000 Payroll Taxes Employer Fica $16,249.41 $17,920.00 $17,920.00 $21,838.00 $3,918.00
and Medicare
Comment: Level Comment
uepartment Entry Social Security and Medicare taxes
23 -000 Life and Health Insurance $16,110.28 $15,497.00 $15,497.00 $19,371.00 $3,874.00
Health Insurance
Comment: Level Comment
Department Entry Estimated annual employee costs for health insurance benefits
user: NWS Pages 1 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment:
Level
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Comment
Division
1203
Public Works Administration
Estimated annual employee costs for long -term care Insurance benefits
24-000 Workers' Compensation
Program
00
None
Workers' Compensation
Activity
539
Other Physical Environment
Level
23 -100
Life and Health Insurance
$500.76 $443.00
$443.00
$763.00 $320.00
29 -990 Personnel Services
Dental
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200 Life and Health Insurance Long-
$213.60
$214.00
$214.00 $254.00 $40.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care Insurance benefits
24-000 Workers' Compensation
$246.00
$230.00
$230.00 $1,441.00 $1,211.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers compensation premiums paid to the Florida League
29 -990 Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Total: Personnel Services $263,166.75
Operat no Expenditures/Expenses
31-270 Professional Services Pre- $0.00
employment Screening
Comment: Level
Department Entry
34 -000 Other Services Contract $1,427.08
Services
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
$268,558.00 $268,558.00 $331,897.00 $63,339.00
$0.00 $213.00 $200.00 $200.00
Comment
Professional services pre - employment screening
$2,000.00 $1,000.00 $1,250.00 ($750.00)
Comment: Level Comment
Department Entry DERM fee and other regulatory fees paid to State and County agencies and office machine maintenance contracts
user: NWS Pages 2 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount 2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1203
Public Works Administration
Program
00
None
Activity
539
Other Physical Environment
34 -300
Other Services Security
$69,199.59
$73,000.00
$69,897.00 $73,000.00
$0.00
Comment:
Level
Comment
Department Entry
Funding for contracted security services at Public Works compound
40 -000
Travel and Per Diem Travel
$291.17
$500.00
$278.00 $500.00
$0.00
Comment:
Level
Comment
Department Entry
Management seminars and training
41 -000
Communications Services
$0.00
$0.00
$0.00 $0.00
$0.00
Telephone
Comment:
Level
Comment
Department Entry
Communications Services Telephone
41 -100
Communications Services
$1,032.39
$1,100.00
$1,109.00 $1,200.00
$100.00
Cellular
Comment:
Level
Comment
Department Entry
Funding for AT&T Cellular phones
42 -000
Freight and Postage Services
$21.32
$25.00
$25.00 $25.00
$0.00
Postage
Comment:
Level
Comment
Department Entry
Funding requirements for letters to staff and residents
43 -140
Utility Services Electric -
$0.00
$0.00
$0.00 $0.00
$0.00
Stormwater
Comment:
Level
Comment
Department Entry
Utility Services Electric - Stonnwaler
45 -000
Insurance ISF: Risk
$1,969.00
$475.00
$475.00 $2,407.00
$1,932.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount 2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1203
Public Works Administration
Program
00
None
Activity
539
Other Physical Environment
46 -000
Repair and Maintenance
$12,778.00
$13,066.00
$13,066.00 $19,678.00 $6,612.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Ronde League
47 -000
Printing and Binding Printing
$0.00
$300.00
$0.00 $0.00 ($300.00)
Comment:
Level
Comment
Department Entry
Costs for publication of employment ads and mandatory reporting
48 -000
Promotional Activities
$372.69
$750.00
$887.00 $1,000.00 $250.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Funding for public notices, advertisements or other public documents
49 -000
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Other current charges and obligations
51 -000
Office Supplies Office Supplies
$1,070.09
$1,200.00
$1,000.00 $1,100.00 ($100.00)
Comment:
Level
Comment
Department Entry
Pens, paper, ink and other office supplies for a one year period
52 -200
Operating Supplies Other
$49.00
$500.00
$600.00 $660.00 $160.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Costs for materials required that am not specifically classified in other departmental line items
54-000
Books, Publications,
$564.00
$600.00
$550.00 $650.00 $50.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual subscription renewals
user: NWS
Pages 4 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
($434,267.00)
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
007
General Fund
($434,267.00)
($71,493.00)
Department
39
Public Works
($434,267.00)
($71,493.00)
Division
1203
Public Works Administration
($352,410.00)
Program
00
None
($434,267.00)
Activity
539
Other Physical Environment
55 -000
Training Training and Education
$468.92 $700.00
$513.00
$700.00 $0.00
Comment:
Level
Comment
Department Entry
Funding for staff reimbursement for educational advancements
Total Operating
Exoendif , es/Ex xp nses
$89,243.25 $94,216.00
$89,613.00
$102,370.00 $8,154.00
Activity Total: Other Physical Environment
Activity 581
Other Uses
91 -301 Interfund Transfers Capital
Projects
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Public Works Administration
Department Total: Public Works
Fund Total: General Fund
Net Grand Totals:
($352,410.00) ($362,774.00) ($358,171.00) ($434,267.00) ($71,493.00)
Inter -Fund Group Transfers Out
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($434,267.00)
($71,493.00)
($352,410.00)
($352,410.00)
($362,774.00)
($358,171.00)
($434,267.00)
($71,493.00)
($352,410.00)
($362,774.00)
($358,171.00)
($434,267.00)
($71,493.00)
(asoe,41u.uu)
(5382,774.00)
($358,171.00)
($434,267.00)
($71,493.00)
($352,410.00)
($362,774.00)
($358,171.00)
($434,267.00)
($71,493.00)
($352,410.00)
($362,774.00)
($358,171.00)
($434,267.00)
($71,493.00)
user: NWS Pages 5 of 5 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Facilities Maintenance /Streets Division
Services, Functions anddActivities
The Streets Division of the Public Works Department functions as a multifaceted
workforce which accomplishes building maintenance, and in conjunction with the
Stormwater Division manages stormwater and local option (street maintenance)
applications.
This Division maintains drains, pumps flooded locations during storms, cleans
streets, repairs and replaces sidewalks, performs light maintenance (plumbing,
carpentry, masonry etc.) and manages downtown trash can /parking meter services.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
Other Uses .... ...............................
TOTAL ..............................
FYI FYI Change
$ 151,627 $ 178,719 $ 27,092
322,737 474,507 151,770
70,000 82,000 12,000
$ 544,364 $ 735,226 $ 190,862
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1202
Facilities Maintenance /Streets
Program
00
None
Activity
539
Other Physical Environment
P onr_g� Services
12 -000
Regular Salaries and Wages
$100,920.67
$121,418.00
$106,060.00 $124,209.00 $2,791.00
Salaries
-- - Comment:
Level
Comment
Department Entry
(1) Streets Supervisor
(2) Maintenance Worker II
14-000
Overtime Overtime
$3,240.32
$800.00
$3,414.00 $12,905.00 $12,105.00
Comment:
Level
Comment
Department Entry
Funding estimate for overtime required for special events and staff shortages
18 -100
Compensated Compensatory
$500.00
$500.00
$500.00 $1,000.00 $500.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$8,417.14
$9,388.00
$8,413.00 $10,707.00 $1,319.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$12,759.65
$15,497.00
$9,754.00 $19,371.00 $3,874.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$333.48
$443.00
$355.00 $572.00 $129.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$140.40
$200.00
$141.00 $200.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costsfor long -term care insurance benefits
user: NWS
Pages 1 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1202
Facilities Maintenance /Streets
Program
00
None
Activity
539
Other Physical Environment
24 -000
Workers' Compensation
$3,563.00
$3,381.00
$3,381.00 $9,755.00 $6,374.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel
Services
$129,874.66
$151,627.00
$132,018.00 $178,719.00 $27,092.00
Operatino Expenditures/Expenses
34000
Other Services Contract
$39.75
$0.00
$5,316.00 $5,000.00 $5,000.00
Services
Comment:
Level
Comment
Department Entry
Engineering, pest control and roof repairs
34200
Other Services Janitorial
$29,297.00
$30,210.00
$35,000.00 $35,000.00 $4,790.00
Services
Comment:
Level
Comment
Department Entry
Funding for Village -wide maintenance contracts including A /C, extermination and janitorial services.
40 -000
Travel and Per Diem Travel
$0.00
$25.00
$50.00 $50.00 $25.00
Comment:
Level
Comment
Department Entry
Seminars and training sessions for supervisor and maintenance workers
40 -200
Travel and Per Diem Local
$0.00
$0.00
$0.00 $0.00 $0.00
Mileage Reimbursement
Comment:
Level
Comment
Department Entry
Travel and perdiem local mileage reimbursement
user: NWS
Pages
2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NW S Pages 3 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1202
Facilities Maintenance /Streets
Program
00
None
Activity
539
Other Physical Environment
43 -110
Utility Services Electric-
$200,020.16
$200,000.00
$200,000.00 $220,000.00 $20,000.00
Streets
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -120
Utility Services Elecl - Village
$16,099.78
$14,388.00
$15,000.00 $16,500.00 $2,112.00
Hall
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -130
Utility Services Electric - Public
$8,722.40
$8,194.00
$8,500.00 $9,000.00 $806.00
Works
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -200
Utility Services Water
$794.06
$1,200.00
$909.00 $1,000.00 ($200.00)
Comment:
Level
Comment
Department Entry
Village Hall, Public Works and rights -of -way, water
44 -000
Rentals and Leases Equipment
$0.00
$100.00
$0.00 $0.00 ($100.00)
Rental
Comment:
Level
Comment
Department Entry
Funding to rent specialized equipment for projects identified during the year
45 -000
Insurance ISF: Risk
$3,505.00
$2,010.00
$2,010.00 $3,942.00 $1,932.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$29,781.00
$35,310.00
$35,310.00 $44,523.00 $9,213.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
user: NW S Pages 3 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry Pens, pencils and paper for support staff
52 -200 Operating Supplies Other $9,997.72 $10,000.00 $10,314.00 $38,000.00 $28,000.00
Operating Supplies
Comment: Level Comment
Department Entry Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies; tools and equipment
52 -210 Operating Supplies $0.00 $0.00 $0.00 $45,000.00 $45,000.00
Beautification
Comment:
Level
2014 Actual
2015 Estimated
Manager Review
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
Comment:
Level
Comment
Department
39
Public Works
52 -300 Operating Supplies Kitchen
$293.74
$500.00 $293.00 $312.00 ($188.00)
Division
1202
Facilities Maintenance /Streets
Department Entry
Kitchen supplies
Program
00
None
Activity
539
Other Physical Environment
46 -200
Repair and Maintenance
$28,166.45 $20,000.00
$30,754.00
$25,000.00
$5,000.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Repairs to building and structures, miscellaneous parts not covered by service agreements; roadway repairs and sidewalks
48 -000
Promotional Activities
$0.00 $0.00
$0.00
$0.00
$0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Promotional activities
51 -000
Office Supplies Office Supplies
$86.15 $50.00
$50.00
$50.00
$0.00
Comment:
Level
Comment
Department Entry Pens, pencils and paper for support staff
52 -200 Operating Supplies Other $9,997.72 $10,000.00 $10,314.00 $38,000.00 $28,000.00
Operating Supplies
Comment: Level Comment
Department Entry Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies; tools and equipment
52 -210 Operating Supplies $0.00 $0.00 $0.00 $45,000.00 $45,000.00
Beautification
Comment:
Level
Comment
Manager Review
Estimated funding for Village-wide roadway landscape projects
Council Review
Replacement of trees
52 -215 Operating Supplies Holiday
$0.00
$0.00 $0.00 $30,000.00 $30,000.00
Decorations
Comment:
Level
Comment
Council Review
Holiday Decorations
52 -300 Operating Supplies Kitchen
$293.74
$500.00 $293.00 $312.00 ($188.00)
Comment:
Level
Comment
Department Entry
Kitchen supplies
user: NWS Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1202
Facilities Maintenance /Streets
Program
00
None
Activity
539
Other Physical Environment
52 -400
Operating Supplies Uniforms
$296.75
$250.00
$376.00 $480.00
$230.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specifed uniforms: (5) shirts, (5) pants
52 -500
Operating Supplies Fertilizer
$0.00
$300.00
$500.00 $500.00
$200.00
and Chemicals
Comment:
Level
Comment
Department Entry
Fertilizer and chemicals for street side plantings
54-000
Books, Publications,
$0.00
$50.00
$0.00 $0.00
($50.00)
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual subscription renewals
55 -000
Training Training and Education
$42.00
$150.00
$100.00 $150.00
$0.00
Comment:
Level
Comment
Department Entry
Funding to provide training on use of machinery and equipment
Total Operating
Expenditures /Expenses
$327,141.96
$322,737.00
$344,482.00 $474,507.00
$151,770.00
Activity Total:
Other Physical Environment
($457,016.62)
($474,364.00)
($476,500.00) ($653,226.00)
($178,862.00)
Activity
Sal
Inter -Fund Group Transfers
Out
Other Use
91 -301
Intedund Transfers Capital
$25,000.00
$70,000.00
$70,000.00 $82,000.00
$12,000.00
Projects
Comment:
Level
Comment
Department Entry
Village Hall renovation and replacement of railing at bay (partial allocation)
Total Other Uses
$25,000.00
$70,000.00
$70,000.00 $82,000.00
$12,000.00
Activity Total:
Inter -Fund Group Transfers
($25,000.00)
($70,000.00)
($70,000.00) ($82,000.00)
($12,000.00)
Out
user: NWS
Pages 5 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 39
Public Works
Division 1202
Facilities Maintenance/Streets
Program Total: None
($482,016.62)
($544,364.00)
($546,500.00)
($735,226.00)
($190,862.00)
Division Total: Facilities Maintenance/Streets
($482,016.62)
($544,364.00)
($546,500.00)
($735,226.00)
($190,862.00)
Department Total: Public Works
($482,016.62)
($544,364.00)
($546,500.00)
($735,226.00)
($190,862.00)
Fund Total: General Fund
($482,016.62)
($544,364.00)
($546,500.00)
($735,226.00)
($190,862.00)
Net Grand Totals:
($482,016.62)
($544,364.00)
($546,500.00)
($735,226.00)
($190,862.00)
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Parks Division
Services, Functions andActivities
The Parks Division of the Public Works Department maintains the
grounds /landscaping needs for all Village non - recreational facilities, rights -of-
way areas, plants and trees throughout Miami Shores. The Division maintains
dozens of automated and manual irrigation systems, develops and cares for
approximately fifty specialized plant beds and barricade landscapes. The
Division routinely accomplishes both beautification and irrigation capital
improvement upgrades or projects to enhance the image of "The Village
Beautiful."
BUDGET HIGHLIGHTS
*The comment(s) for each line item can be found below the account and amounts on the following pages
FYI
FY16
Chance
Personnel Services .........................
$ 250,812
$ 251,551
$ 739
Operating Expenditures /Expenses .....
67,681
77,817
10,136
TOTAL . ...............................
$ 318,493
$ 329,368
$ 10,875
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1201
Parks
Program
00
None
Activity
539
Other Physical Environment
Personnel rvic
c
12 -000
Regular Salaries and Wages
$273,955.31
$192,935.00
$176,059.00 $182,142.00
($10,793.00)
Salaries
Comment:
Level
Comment
Department Entry
(1) Parks Foreman
(1) Maintenance Worker 1
(4) Maintenance Worker II
14-000
Overtime Overtime
$5,616.64
$2,500.00
$4,054.00 $5,658.00
$3,158.00
Comment:
Level
Comment
Department Entry
Wages for excess hours and special events
14 -300
Overtime Lot Clearing
$0.00
$0.00
$0.00 $0.00
$0.00
18 -100
Compensated Compensatory
$3,500.00
$2,500.00
$3,000.00 $1,500.00
($1,000.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$21,329.86
$15,142.00
$14,008.00 $14,483.00
($659.00)
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$39,358.08
$30,994.00
$30,994.00 $38,742.00
$7,748.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$1,000.44
$886.00
$800.00 $1,144.00
$258.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount 2015 Budget
2015 Estimated
Amount
2015 Budget vs
2016 Adopted 2016 Adopted
Fund
001
General Fund
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
Department
39
Public Works
cost increases and the associated federal taxes for a one year period
Division
1201
Parks
$234,720.00 $251,551.00 $739.00
34 -000
Program
00
None
$50.00 $50.00 $50.00
Activity
539
Other Physical Environment
23 -200
Life and Health Insurance Long-
$440.40 $399.00
$349.00
$399.00 $0.00
Term Care
Tree installation
40 -000
Comment: Level
Comment
Department Entry Estimated annual employee costs for long -term care insurance benefits
24 -000 Workers' Compensation $6,728.00 $5,456.00 $5,456.00 $7,483.00 $2,027.00
Workers' Compensation
Comment: Level Comment
Department Entry Allocated costs of workers' compensation premiums paid to the Florida League
29 -990 Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel Services
Operating Expenditures/Excen ses
$351,928.73
$250,812.00
$234,720.00 $251,551.00 $739.00
34 -000
Other services Contract
$37.25
$0.00
$50.00 $50.00 $50.00
Services
Comment:
Level
Comment
Department Entry
Tree installation
40 -000
Travel and Per Diem Travel
$0.00
$0.00
$80.00 $100.00 $100.00
Comment:
Level
Comment
Department Entry
Travel to educational seminars
43 -200
Utility Services Water
$2,172.28
$4,500.00
$2,484.00 $2,500.00 ($2,000.00)
Comment:
Level
Comment
Department Entry
Funding for estimated water consumption at non - welled locations
44-000
Rentals and Leases Equipment
$0.00
$500.00
$500.00 $500.00 $0.00
Rental
Comment:
Level
Comment
Department Entry
Funding to rent specialized equipment for projects identified during the year
user: NWS
Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated 2015 Budget vs
_ Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1201
Parks
Program
00
None
Activity
539
Other Physical Environment
45 -000
Insurance ISF: Risk
$8,866.00
$4,013.00
$4,013.00 $9,164.00 $5,151.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$48,611.00
$39,568.00
$39,568.00 $39,828.00 $260.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
46 -200
Repair and Maintenance
$1,941.39
$2,600.00
$10,000.00 $6,000.00 $3,400.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Repairs to various parks and structures not covered by service agreements
51 -000
Office Supplies Office Supplies
$136.49
$100.00
$100.00 $1,000.00 $900.00
Comment:
Level
Comment
Department Entry
Office supplies related to Parks operations
52 -200
Operating Supplies Other
$11,321.97
$11,000.00
$9,817.00 $11,000.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Cost associated with drains and curb repairs, supplies, tools and equipment for park maintenance and paper goods
52 -210
Operating Supplies
$1,856.43
$2,000.00
$2,000.00 $2,000.00 $0.00
Beautification
Comment:
Level
Comment
Department Entry
Improvements for Village -wide projects
52 -300
Operating Supplies Kitchen
$293.75
$300.00
$300.00 $350.00 $50.00
Comment:
Level
Comment
Department Entry
Kitchen supplies
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 39
Public Works
Division 1201
Parks
Program 00
None
Activity 539
Other Physical Environment
52 -400 Operating Supplies uniforms
$1,331.65
$800.00
$1,203.00
$1,200.00
$400.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants.
52 -500 Operating Supplies Fertilizer
$3,254.60
$1,500.00
$3,000.00
$3,000.00
$1,500.00
and Chemicals
Comment:
Level
Comment
Department Entry
Funding for special fertilizers and chemicals to maintain landscaping
52 -600 Operating Supplies Code
$837.46
$600.00
$850.00
$1,000.00
$400.00
Enforcement
Comment:
Level
Comment
Department Entry
Costs associated with enforcement of code issues
54 -000 Books, Publications,
$0.00
$0.00
$25.00
$25.00
$25.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual subscription renewals
55 -000 Training Training and Education
$40.00
$200.00
$100.00
$100.00
($100.00)
Comment:
Level
Comment
Department Entry
Funding to provide training on use of machinery and equipment
Total Operating Expenditures /Expenses
$80,700.27
$67,681.00
$74,090.00
$77,817.00
$10,136.00
Activity Total: Other Physical Environment
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
Program Total: None
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
Division Total: Parks
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
Department Total: Public Works
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
Fund Total: General Fund
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
Net Grand Totals:
($432,629.00)
($318,493.00)
($308,810.00)
($329,368.00)
($10,875.00)
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Recreation Maintenance Division
Services, Functions andActivities
The Recreation Maintenance Division of the Public Works Department
maintains the exterior recreational grounds (multipurpose field, Tot -Lot
playground, basketball /tennis courts, etc...).
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
TOTAL ..............................
FY15 FYI Change
$ 98,563 $ 108,899 $ 10,336
50,275 52,087 1,812
$ 148,838 $ 160,986 $ 12,148
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$1,600.00
$3,677.00 $3,606.00 $2,006.00
Department
39
Public Works
Comment
Division
1204
Recreation Maintenance
Overtime for special events
Program
00
None
$500.00
$500.00 $500.00 $0.00
Activity
539
Other Physical Environment
Personnel Services
12 -000
Regular Salaries and Wages
$75,115.28 $77,438.00
$77,438.00
$80,088.00 $2,650.00
Salaries
Department Entry
Benefit paid to tenured employees per policy ,
21 -000
Comment:
Level
Comment
$6,244.00 $6,440.00 $354.00
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Department Entry
(1) Grounds Foreman
(1) Grounds Keeper
14-000
Overtime Overtime
$2,419.78
$1,600.00
$3,677.00 $3,606.00 $2,006.00
Comment:
Level
Comment
Department Entry
Overtime for special events
18 -100
Compensated Compensatory
$500.00
$500.00
$500.00 $500.00 $0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy ,
21 -000
Payroll Taxes Employer Fica
$5,929.96
$6,086.00
$6,244.00 $6,440.00 $354.00
and Medicare
Comment:
Level
Comment
Department Entry
Social security and medicare taxes
23 -000
Life and Health Insurance
$9,839.52
$10,331.00
$10,331.00 $12,914.00 $2,583.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for heath insurance benefits
23 -100
Life and Health Insurance
$333.48
$295.00
$295.00 $381.00 $86.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$121.20
$121.00
$121.00 $121.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1204
Recreation Maintenance
Program
00
None
Activity
539
Other Physical Environment
24-000
Workers'Compensation
$2,291.00
$2,192.00
$2,192.00 $4,849.00 $2,657.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel
Services
$96,550.22
$98,563.00
$100,798.00 $108,899.00 $10,336.00
Operating Expenditures/Expenses
43 -100
Utility Services Electric
$1,359.04
$1,500.00
$1,500.00 $1,500.00 $0.00
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
44 -000
Rentals and Leases Equipment
$0.00
$100.00
$850.00 $500.00 $400.00
Rental
Comment:
Level
Comment
Department Entry
Funding to rent specialized equipment for projects identified during the year
45 -000
Insurance ISF: Risk
$1,731.00
$236.00
$236.00 $2,169.00 $1,933.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$14,244.00
$15,539.00
$15,539.00 $8,158.00 ($7,381.00)
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's Fleet including the costs for automobile liability coverage paid to the Florida League
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated 2015 Budget vs
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
39
Public Works
Division
1204
Recreation Maintenance
Program
00
None
Activity
539
Other Physical Environment
46 -200
Repair and Maintenance
$2,777.50
$2,000.00
$6,996.00 $4,000.00 $2,000.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Minor repairs to building and Tot Lot equipment
52 -200
Operating Supplies Other
$9,086.88
$7,000.00
$8,008.00 $8,500.00 $1,500.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Costs for materials required that are not specifically classified in other departmental line items
52 -400
Operating Supplies Uniforms
$105.00
$300.00
$207.00 $360.00 $60.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants
52 -500
Operating Supplies Fertilizer
$25,052.35
$23,000.00
$24,000.00 $26,500.00 $3,500.00
and Chemicals
Comment:
Level
Comment
Department Entry
Miscellaneous chemicals and fertilizers to ensure proper growth of field turf
54 -000
Books, Publications,
$0.00
$200.00
$0.00 $0.00 ($200.00)
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Funding for subscription renewals
55 -000
Training Training and Education
$75.00
$400.00
$150.00 $400.00 $0.00
Comment:
Level
Comment
Department Entry
Funding to provide training on use of machinery and equipment
Total Operating
Expenditures/Ex0enses
$54,430.77
$50,275.00
$57,486.00 $52,087.00 $1,812.00
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
Total: Capital Outlay
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
($150,980.99)
($148,838.00)
Department
39
Public Works
Program Total: None
($150,980.99)
Division
1204
Recreation Maintenance
($12,148.00)
Division Total: Recreation Maintenance
Program
00
None
($160,986.00)
($12,148.00)
Activity
Caoital Outlay
539
Other Physical Environment
($158,284.00)
($160,986.00)
64000
Machinery and Equipment
$0.00 $0.00
$0.00
$0.00 $0.00
($160,986.00)
Machinery and Equipment
Net Grand Totals:
($150,980.99)
($148,838.00)
($158,284.00
Comment:
Level
Comment
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
Department Entry
Machinery and Equipment
Total: Capital Outlay
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Other Physical Environment
($150,980.99)
($148,838.00)
($158,284.00)
($160,986.00)
($12,148.00)
Program Total: None
($150,980.99)
($148,838.00)
($158,284.00
($160,986.00)
($12,148.00)
Division Total: Recreation Maintenance
($150,980.99)
($148,838.00)
($158,284.00)
($160,986.00)
($12,148.00)
Department Total: Public Works
($150,980.99)
($148,838.00)
($158,284.00)
($160,986.00)
($12,148.00)
Fund Total: General Fund
($150,980.99)
($148,838.00)
($158,284.00)
($160,986.00)
($12,148.00)
Net Grand Totals:
($150,980.99)
($148,838.00)
($158,284.00
($160,986.00)
($12,148.00)
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Sanitation Fund
Services, ,Functions andActivities
The Sanitation Division is responsible for the management and disposal of all
nonhazardous solid waste for Miami Shores Village residents and businesses.
Curb side recycling, commercial and residential garbage collection and bulk trash
removal services constitute the Division's focus.
Personnel Services. ........................
Operating Expenditures /Expenses .....
Capital Outlay ...............................
Other Uses .... ...............................
TOTAL . ...............................
FYI
$ 940,487
1,385,413
348,500
350,000
$ 3,024,400
FYI Change
$ 1,034,020 $ 93,533
1,467,258 81,845
238,000 (110,500)
350,000 -
$ 3,089,278 $ 64,878
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 7 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
405
Sanitation
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
534
Garbage/Solid Waste Services
Personnel Services
12 -000
Regular Salaries and Wages
$653,716.49
$699,252.00
$651,000.00 $713,001.00
$13,749.00
Salaries
Comment:
Level
Comment
Department Entry
(1) Public Works SupervisooWaste
(3) Equipment Operator III
(1) Equipment Operator II
(9) Refuse Truck Drivers FT
(1) Refuse Truck Driver Tem p
(4) Refuse Collectors
(1) Waste Foreman
14 -000
Overtime Overtime
$41,939.82
$32,568.00
$46,000.00 $47,453.00
$14,885.00
Comment:
Level
Comment
Department Entry
Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies
16 -000
Compensated Annual Leave
$5,533.88
$0.00
$0.00 $0.00
$0.00
Vacation
Comment:
Level
Comment
Department Entry
Compensated annual leave vacation
18 -100
Compensated Compensatory
$10,500.00
$9,500.00
$9,000.00 $10,000.00
$500.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
18 -200
Compensated Compensatory
$16,720.20
$0.00
$0.00 $0.00
$0.00
Leave Accumulated Leave
Settlement
Comment:
Level
Comment
Department Entry
Payout of accumulated leave for employees expected to retire or separate employment
21 -000
Payroll Taxes Employer Fica
$54,230.33
$56,702.00
$55,825.00 $58,939.00
$2,237.00
and Medicare
Comment:
Level
Comment
Department Entry
Social security and Medicare taxes
user: NWS Pages 1 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount_
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
405
Sanitation
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
534
Garbage /Solid Waste Services
23 -000
Life and Health Insurance
$85,445.18
$98,149.00
$92,984.00 $122,687.00 $24,538.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$2,737.00
$2,807.00
$3,193.00 $3,623.00 $816.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23-200
Life and Health Insurance Long-
$1,192.80
$1,340.00
$1,340.00 $1,294.00 ($46.00)
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$26,092.00
$25,169.00
$25,169.00 $62,023.00 $36,854.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
26 -000
Other Postemployment Benefits
$14,378.00
$15,000.00
$15,000.00 $15,000.00 $0.00
(OPEB) OPEB
Comment:
Level
Comment
Department Entry
Estimated annual Other Post Employment benefit employee costs for health, dental and other contractually obligated non - liability
benefits
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total Personnel
Services
$912,485.70
$940,487.00
$899,511.00 $1,034,020.00 $93,533.00
user: NWS
Pages 2 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated 2015 Budget vs
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
405
Sanitation
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
534
Garbage /Solid Waste Services
Op re ating ExpenditurestExpenses
31 -250
Professional Services Legal
$0.00
$0.00
$0.00 $0.00 $0.00
Other
Comment:
Level
Comment
Department Entry
Legal services to facilitate county collection of payments of waste fees
34-000
Other Services Contract
$712.25
$0.00
$5,970.00 $6,000.00 $6,000.00
Services
Comment:
Level
Comment
Department Entry
Auction of disposal of unused vehicles and biotechnical services for ongoing Chipper field environmental reporting
34 -100
Other Services Temporary
$44,014.29
$55,000.00
$54,356.00 $55,000.00 $0.00
Personnel
Comment:
Level
Comment
Department Entry
Funding for temporary staff during vacancies, vacations, special events, emergencies and Chipper Field remediation services
40 -000
Travel and Per Diem Travel
$650.00
$400.00
$620.00 $600.00 $200.00
Comment:
Level
Comment
Department Entry
Surpass in garbage trucks to facilitate shorter travel times and distances to dump
41 -100
Communications Services
$536.22
$550.00
$500.00 $550.00 $0.00
Cellular
Comment:
Level
Comment
Department Entry
Estimated annual costs forcellular service
42 -000
Freight and Postage Services
$954.23
$0.00
$1,500.00 $1,500.00 $1,500.00
Postage
Comment:
Level
Comment
Department Entry
Postage for past due collection notices
43 -400
Utility Services Miami -Dade
$325,340.69
$345,000.00
$300,000.00 $345,000.00 $0.00
Solid Waste Fees
Comment:
Level
Comment
Department Entry
Estimated annual cost for dumping services paid to the County
user: NWS Pages 3 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
405
Sanitation
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
534
Garbage /Solid Waste Services
43 -410
Utility Services Waste
$326,344.52
$315,000.00
$314,947.00 $350,000.00 $35,000.00
Management Fees
Comment:
Level
Comment
Department Entry
Estimated annual cost for solid waste disposal
43 -420
Utility Services Waste Disposal-
$0.00
$5,000.00
$0.00 $0.00 ($5,000.00)
Transfer Station
Comment:
Level
Comment
Department Entry
Estimated annual cost for transfer station for emergency dumping services
44 -000
Rentals and Leases Equipment
$0.00
$0.00
$0.00 $0.00 $0.00
Rental
Comment:
Level
Comment
Department Entry
Funding to rent specialized equipment for projects identified during the year
45 -000
Insurance ISF: Risk
$12,471.00
$10,486.00
$10,486.00 $11,370.00 $884.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casually and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$455,808.00
$431,957.00
$431,957.00 $435,681.00 $3,724.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
46 -100
Repair and Maintenance
$7,042.92
$0.00
$7,000.00 $7,000.00 $7,000.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance costs
46 -200
Repair and Maintenance
$5,412.56
$4,920.00
$10,278.00 $7,500.00 $2,580.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding allocated for repairs and maintenance
user: NWS
Pages 4 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
405
Sanitation
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
534
Garbage /Solid Waste Services
47 -000
Printing and Binding Printing
$282.18
$1,000.00
$0.00 $0.00 ($1,000.00)
Comment:
Level
Comment
Department Entry
Printing for recycling, statements, invoices, courtesy notices and recycling pamphlets
48 -000
Promotional Activities
$4,703.22
$10,000.00
$9,369.00 $10,000.00 $0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Estimated cost for vacant position advertisements
49-400
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Bank Charges
Comment:
Level
Comment
Department Entry
Other current charges and obligations bank charges
49 -420
Other Current Charges and
$0.00
$27,000.00
$27,000.00 $27,000.00 $0.00
Obligations Miami -Dade
Collection Fees
Comment:
Level
Comment
Department Entry
Fees charged by Miami Dade County for collection of sanitation assessments on the property tax bill
49 -800
Other Current Charges and
$875.00
$1,000.00
$955.00 $1,000.00 $0.00
Obligations Licenses and
Permits
Comment:
Level
Comment
Department Entry
Annual DERM review fee
51 -000
Office Supplies Office Supplies
$336.21
$300.00
$221.00 $200.00 ($100.00)
Comment:
Level
Comment
Department Entry
Estimated costs for general office supplies (pen, paper, etc.)
52 -200
Operating Supplies Other
$51,479.98
$40,000.00
$36,814.00 $40,000.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for specialized items related to sanitation, not specifically identified in other line items
user: NWS
Pages
5 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level Comment
Department Entry Replace Loader [V -36] and V -0524 Trash Truck
Total: Capital Outlav $0.00 $348,500.00 $354,841.00 $238,000.00 ($110,500.00)
Activity Total: Garbage /Solid Waste ($2,294,398.56) ($2,674,400.00) ($2,605,236.00) ($2,739,278.00) ($64,878.00)
Services
user: NWS Pages 6 of 7 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
405
Sanitation
Comment
Department
39
Public Works
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants
Division
3000
Sanitation
$100.00
$0.00 $0.00 ($100.00)
Program
00
None
Comment
Activity
534
Garbage /Solid Waste Services
Funding to provide training on use of machinery and equipment
52 -300
Operating Supplies Kitchen
$831.24 $1,300.00
$1,333.00
$1,357.00 $57.00
Comment:
Level
Comment
Comment
Comment: Level Comment
Department Entry Replace Loader [V -36] and V -0524 Trash Truck
Total: Capital Outlav $0.00 $348,500.00 $354,841.00 $238,000.00 ($110,500.00)
Activity Total: Garbage /Solid Waste ($2,294,398.56) ($2,674,400.00) ($2,605,236.00) ($2,739,278.00) ($64,878.00)
Services
user: NWS Pages 6 of 7 Tuesday, September 29, 2015
Department Entry
Kitchen supplies
52 -400
Operating Supplies Uniforms
$5,480.35
$2,000.00
$3,178.00 $3,500.00 $1,500.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants
55 -000
Training Training and Education
$0.00
$100.00
$0.00 $0.00 ($100.00)
Comment:
Level
Comment
Department Entry
Funding to provide training on use of machinery and equipment
59 -000
Depreciation Depreciation
$138,638.00
$134,400.00
$134,400.00 $164,000.00 $29,600.00
Comment:
Level
Comment
Department Entry
Estimated contribution to the renewal and replacement fund
Total: Operating
Expenditures /Expenses
$1,381,912.86
$1,385,413.00
$1,350,884.00 $1,467,258.00 $81,845.00
Capital Outlav
64 -000
Machinery and Equipment
$0.00
$18,500.00
$24,841.00 $0.00 ($18,500.00)
Machinery and Equipment
Comment:
Level
Comment
Department Entry
Map and sign printer and upgrade of the Motor Pool Computer System
64-100
Machinery and Equipment
$0.00
$330,000.00
$330,000.00 $238,000.00 ($92,000.00)
Vehicles
Comment: Level Comment
Department Entry Replace Loader [V -36] and V -0524 Trash Truck
Total: Capital Outlav $0.00 $348,500.00 $354,841.00 $238,000.00 ($110,500.00)
Activity Total: Garbage /Solid Waste ($2,294,398.56) ($2,674,400.00) ($2,605,236.00) ($2,739,278.00) ($64,878.00)
Services
user: NWS Pages 6 of 7 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual 2015 Estimated
2015 Budget vs
$0.00
$0.00 $0.00
Amount 2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
405
Sanitation
$350,000.00 $0.00
Department
39
Public Works
Division
3000
Sanitation
Program
00
None
Activity
Other Uses
581
Inter -Fund Group Transfers Out
95 -000
Other Nonopemting Uses -
$350,000.00 $350,000.00 $350,000.00
$350,000.00 $0.00
Proprietary Funds Management
($3,089,278.00)
Fees
($2,644,398.56)
Comment: Level Comment
99 -000 Other Uses Contingency
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Sanitation
Department Total: Public Works
Fund Total: Sanitation
Net Grand Totals:
Department Entry
Management fee
paid to
General Fund to offset administrative services costs provided by non - sanitation staff
$0.00
$0.00 $0.00
($3,089,278.00)
$0.00 $0.00
$350,000.00
$350,000.00 $350,000.00
($2,644,398.56)
$350,000.00 $0.00
($350,000.00) ($350,000.00) ($350,000.00) ($350,000.00) $0.00
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
($2,644,398.56)
($3,024,400.00)
($2,955,236.00)
($3,089,278.00)
($64,878.00)
user: NWS Pages 7 of 7 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Stormwater Fund
Services, Functions andActivities
The Stormwater Division of the Public Works Department works in conjunction
with the Streets Division to manage stormwater and local option (street
maintenance) applications.
This Division maintains drains, pumps flooded locations during storms, cleans
streets and performs light maintenance.
BUDGET HIGHLIGHTS
FYI
FYF_16
Change
Personnel Services .........................
$ 82,015
$ 93,557
$ 11,542
Operating Expenditures /Expenses.....
111,849
110,078
(1,771)
Capital Outlay ...............................
-
10,000
10,000
Other Uses .... ...............................
61,830
45,000
16,830
TOTAL . ...............................
$ 255,694
$ 258,635
$ 2,941
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
402
Stormwater
Overtime Overtime
$2,644.22
Department
39
Public Works
Comment:
Division
3500
Stormwater
Program
00
None
Wages for excess hours and special events
Activity
538
Flood Control / Stormwater Mgmt
$0.00
$0.00 $0.00
Personnel Services
Vacation
12 -000
Regular Salaries and Wages
$56,261.70 $58,803.00
$58,803.00
$60,847.00 $2,044.00
Salaries
Department Entry
Comment:
Level
Comment
18 -100
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Department Entry
(1) Equipment Operator I
(1) Maintenance Worker 1
14 -000
Overtime Overtime
$2,644.22
$2,000.00
$4,190.00 $5,312.00
$3,312.00
Comment:
Level
Comment
Department Entry
Wages for excess hours and special events
16 -000
Compensated Annual Leave
($939.66)
$0.00
$0.00 $0.00
$0.00
Vacation
Comment:
Level
Comment
Department Entry
Compensated annual leave vacation
18 -100
Compensated Compensatory
$2,000.00
$2,000.00
$1,500.00 $1,500.00
($500.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
18 -200
Compensated Compensatory
$4,907.55
$0.00
$0.00 $0.00
$0.00
Leave Accumulated Leave
Settlement
Comment:
Level
Comment
Department Entry
Estimated cost for payout of accumulated leave for employees expected to retire or separate employment
21 -000
Payroll Taxes Employer Rice
$4,603.19
$4,804.00
$4,766.00 $5,176.00
$372.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$8,199.60
$10,331.00
$10,331.00 $12,914.00
$2,583.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee casts for health insurance benefits
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
402
Stormwater
Department
39
Public Works
Division
3500
Stormwater
Program
00
None
Activity
538
Flood Control / Stormwater Mgmt
23 -100
Life and Health Insurance
$305.60
$295.00
$295.00 $381.00 $86.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$125.05
$102.00
$102.00 $102.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$2,207.00
$1,880.00
$1,880.00 $5,325.00 $3,445.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
26 -000
Other Postemplayment Benefits
$1,797.00
$1,800.00
$1,800.00 $2,000.00 $200.00
(OPEB)OPEB
'
Comment:
Level
Comment
Department Entry
Estimated annual Other Post Employment Benefit employee costs for health, dental and other contractually obligated non - liability
benefits
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total Personnel
Services
$82,111.25
$82,015.00
$83,667.00 $93,557.00 $11,542.00
Operating Expenditures /Expenses
31 -000
Professional Services
$0.00
$0.00
$0.00 $0.00 $0.00
Professional Services
Comment:
Level
Comment
Department Entry
Professional Services
user: NWS
Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
402
Stormwater
Department
39
Public Works
Division
3500
Stormwater
Program
00
None
Activity
538
Flood Control / Stormwater Mgmt
31 -300
Professional Services
$0.00
$10,000.00
$0.00 $0.00 ($10,000.00)
Engineering
Comment:
Level
Comment
Department Entry
Funding for professional engineering design services for stormwater drainage system
34-000
Other Services Contract
$4,797.50
$16,000.00
$5,000.00 $5,500.00 ($10,500.00)
Services
Comment:
Level
Comment
Department Entry
Preliminary cost forslormwater basin rehabilitation program
42 -000
Freight and Postage Services
$0.00
$0.00
$0.00 $0.00 $0.00
Postage
Comment:
Level
Comment
Department Entry
Freight and Postage Services
43 -100
Utility Services Electric
$2,943.70
$2,559.00
$1,500.00 $3,000.00 $441.00
Comment:
Level
Comment
Department Entry
Estimated annual costs for electrical services based on current actual FPL usage
43 -400
Utility Services Miami -Dade
$0.00
$0.00
$0.00 $0.00 $0.00
Solid Waste Fees
Comment:
Level
Comment
Department Entry
Miami -Dade solid waste fees
45 -000
Insurance ISF: Risk
$1,430.00
$1,090.00
$1,090.00 $1,721.00 $631.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$10,177.00
$8,561.00
$8,561.00 $9,017.00 $456.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's Fleet including the costs for automobile liability coverage paid to the Florida League
user: NWS
Pages 3 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
402
Stormwater
Department
39
Public Works
Division
3500
Stormwater
Program
00
None
Activity
538
Flood Control /Stormwater
Mgmt
46 -200
Repair and Maintenance
$3,789.00
$5,000.00
$18,532.00 $5,000.00 $0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding allocated for repairs and maintenance
47 -000
Printing and Binding Printing
$0.00
$0.00
$0.00 $0.00 $0.00
Comment:
Level
Comment
Department Entry
Printing and Binding
48 -000
Promotional Activities
$0.00
$300.00
$0.00 $0.00 ($300.00)
Promotional Activities
Comment:
Level
Comment
Department Entry
Estimated cost for vacant position advertisements
49 -800
Other Current Charges and
$4,090.52
$4,000.00
$3,931.00 $4,500.00 $500.00
Obligations Licenses and
Permits
Comment:
Level
Comment
Department Entry
Annual fling fee with DERM
51 -000
Office Supplies Office Supplies
$86.92
$50.00
$80.00 $80.00 $30.00
Comment:
Level
Comment
Department Entry
Estimated costs for general office supplies (pens, paper, etc.)
52 -200
Operating Supplies Other
$407.27
$5,044.00
$2,000.00 $4,000.00 ($1,044.00)
Operating Supplies
Comment:
Level
Comment
Department Entry
Costs for materials required that are not specially classified in other departmental line items
52 -400
Operating Supplies Uniforms
$94.75
$300.00
$392.00 $360.00 $60.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants
user: NWS
Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
($228,698.00)
2015 Estimated
($258,635.00)
2015 Budget vs
($2,941.00)
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
402
Stormwater
($210,537.91)
($255,694.00)
Department
39
Public Works
($2,941.00)
Division
3500
Stormwater
Program
00
None
($255,694.00)
($228,698.00)
($258,635.00)
Activity
538
Flood Control /Stormwater Mgmt
59 -000
Depreciation Depreciation
$55,610.00
$58,945.00
$58,945.00
$76,900.00
$17,955.00
Comment:
Level
Comment
Department Entry
Funding for year -end depreciation charges for fund assets
Total: Operatina
Expenditures/Expenses
$83,426.66
$111,849.00
$100,031.00
$110,078.00
($1,771.00)
Capital Cullsv
63 -200 Infrastructure Water &Sewer $0.00 $0.00 $0.00 $10,000.00
Project
Comment: Level
Department Entry
Total: Capital Outlay $0.00
Activity Total: Flood Control /Stormwater
Mgmt
Activity 581
Other Use
95 -000 Other Nonopemting Uses -
Proprietary Funds Management
Fees
Comment
GPS to locate and map drains
$0.00 $0.00 $10,000.00
($165,537.91) ($193,864.00) ($183,698.00)
Inter -Fund Group Transfers Out
$45,000.00 $50,000.00 $45,000.00
$10,000.00
$10,000.00
($213,635.00) ($19,771.00)
$45,000.00 ($5,000.00)
Comment: Level Comment
Department Entry Management fee paid to General Fund to offset administrative service costs provided for non - stonnwater staff
99 -000 Other Uses Contingency $0.00 $11,830.00 $0.00 $0.00 ($11,830.00)
Total: Other Uses $45,000.00 $61,830.00 $45,000.00 $45,000.00 ($16,830.00)
Activity Total: Inter -Fund Group Transfers ($45,000.00) ($61,830.00) ($45,000.00) ($45,000.00) $16,830.00
Out
Program Total: None
Division Total: Stormwater
Department Total: Public Works
Fund Total: Stormwater
Net Grand Totals:
juiu,537.91) ($255,694.00) ($228,698.00) ($258,635.00) ($2,941.00)
($Z1U,537.91)
($255,694.00)
($228,698.00)
($258,635.00)
($2,941.00)
($210,537,91)
($255,694.00)
($228,698.00)
($258,635.00)
($2,941.00)
($210,537.91)
($255,694.00)
($228,698.00)
($258,635.00)
($2,941.00)
($210,537.91)
($255,694.00)
($228,698.00)
($258,635.00)
($2,941.00)
user: NWS Pages 5 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 6 of 6 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Fleet Maintenance Fund
Services, ,Functions anddActivities
The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund of
the Public Works Department, is responsible for the acquisition and maintenance
of all Village owned vehicles in the municipal inventory. Assets managed by this
Fund include: police or squad units, heavy trucks, the Village's 29 passenger bus,
recreation vans, small engine repair, pick up trucks, loaders and other heavy
equipment.
With its extensive tool and equipment inventory, Fleet Maintenance provides
extremely valuable assistance in the construction or repair of other Village
property, such as street signs and alley gates, plus other tasks such as spray
painting and wood /metal fabrication.
Since October 2000, this function has operated as a self - supporting Internal
Service Fund. Operating revenues provide the funding from the user division
which received the Fund's services.
BUDGET HIGHLIGHTS
Personnel Services ........................
Operating Expenditures /Expenses ....
Capital Outlay ...............................
TOTAL.............................
FYI
FY_16
Change
$ 187,474
$ 201,452
$ 13,978
887,780
933,631
45,851
170,000
205,000
35,000
$1,245,254
$ 1,340,083
$ 94,829
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
550
Fleet Maintenance
Department
39
Public Works
Division
6000
Fleet Maintenance
Program
00
None
Activity
Personnel Services
539
Other Physical Environment
12 -000
Regular Salaries and Wages
$143,781.31
$150,574.00
$148,864.00 $155,711.00
$5,137.00
Salaries
Comment:
Level
Comment
Department Entry
(3) Equipment Mechanics
(1) Auto Detailer
14 -000
Overtime Overtime
$1,006.43
$500.00
$1,464.00 $1,50100
$1,002.00
Comment:
Level
Comment
Department Entry
Funding for unanticipated operational needs
16 -000
Compensated Annual Leave
($770.38)
$0.00
$0.00 $0.00
$0.00
Vacation
Comment:
Level
Comment
Department Entry
Compensated Annual Leave Vacation
18 -100
Compensated Compensatory
$1,500.00
$1,500.00
$1,000.00 $1,000.00
($500.00)
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$10,877.33
$11,672.00
$11,577.00 $12,103.00
$431.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$24,188.82
$20,663.00
$20,663.00 $25,829.00
$5,166.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23-100
Life and Health Insurance
$513.62
$592.00
$592.00 $763.00
$171.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
user: NWS Pages 1 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
550
Fleet Maintenance
Department
39
Public Works
Division
6000
Fleet Maintenance
Program
00
None
Activity
539
Other Physical Environment
23 -200
Life and Health Insurance Long-
$248.30
$178.00
$178.00 $178.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance beneilts
24 -000
Workers' Compensation
$1,870.00
$1,795.00
$1,795.00 $4,366.00 $2,571.00
Workers Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs far all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel Services
$183,215.43
$187,474.00
$186,133.00 $201,452.00 $13,978.00
Ooeratina Expenditures/Expenses
41 -100
Communications Services
$0.00
$0.00
$0.00 $0.00 $0.00
Cellular
Comment:
Level
Comment
Department Entry
Funding for AT &T cellular phone
43 -100
Utility services Electric
$5,527.06
$5,388.00
$5,804.00 $6,000.00 $612.00
Comment:
Level
Comment
Department Entry
Estimated annual cost for electrical services based on current actual FPL usage
43 -200
Utility Services Water
$2,020.09
$2,000.00
$2,115.00 $2,300.00 $300.00
Comment:
Level
Comment
Department Entry
Estimated funding forwater consumption
45 -000
Insurance ISF: Risk
$14,21100
$13,361.00
$13,361.00 $14,941.00 $1,580.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casually and general liability insurance premiums paid to the Florida League
user: NWS
Pages 2 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
550
Fleet Maintenance
Department
39
Public Works
Division
6000
Fleet Maintenance
Program
00
None
Activity
539
Other Physical Environment
45 -100
Insurance ISF: Auto Insurance
$80,207.00
$80,570.00
$80,570.00 $97,965.00
$17,395.00
Comment:
Level
Comment
Department Entry
Consolidated costs for automobile and equipment liability for the Village's fleet
46 -200
Repair and Maintenance
$6,921.59
$5,500.00
$5,500.00 $6,000.00
$500.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding allocated for repairs and maintenance
47 -000
Printing and Binding Printing
$146.49
$100.00
$0.00 $0.00
($100.00)
Comment:
Level
Comment
Department Entry
Funding to print shop work orders and other inventory control reports
49 -000
Other Current Charges and
$0.00
$0.00
$0.00 $0.00
$0.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Advertisement for available positions
49 -400
Other Current Charges and
$0.00
$0.00
$0.00 $0.00
$0.00
Obligations Bank Charges
Comment:
Level
Comment
Department Entry
Other current charges and obligations bank charges
49 -800
Other Current Charges and
$65.84
$200.00
$0.00 $70.00
($130.00)
Obligations Licenses and
Permits
Comment:
Level
Comment
Department Entry
Annual fee to operate facility
51 -000
Office Supplies Office Supplies
$50.00
$50.00
$50.00 $50.00
$0.00
Comment:
Level
Comment
Department Entry
Miscellaneous supplies
user: NWS
Pages 3 of 14
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 4 of 14 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
550
Fleet Maintenance
Department
39
Public Works
Comment
Division
6000
Fleet Maintenance
Funding for specialized oils used on police vehicles
Program
00
None
$2,000.00
$3,000.00 $500.00 ($1,500.00)
Activity
539
Other Physical Environment
52 -110
Operating Supplies Solvents
$383.26 $900.00
$700.00
$800.00 ($100.00)
Comment:
Level
Comment
Funding to fuel the Village's emergency generators
user: NWS Pages 4 of 14 Tuesday, September 29, 2015
Department Entry
Funding for special fleet solvent costs
52 -120
Operating Supplies Oil,
$3,082.38
$3,500.00
$3,200.00 $3,500.00 $0.00
Lubricants and Other Fluids
Comment:
Level
Comment
Department Entry
Funding for specialized oils used on police vehicles
52 -130
Operating Supplies Village Hall
$0.00
$2,000.00
$3,000.00 $500.00 ($1,500.00)
Generator - Gas
Comment:
Level
Comment
Department Entry
Funding to fuel the Village's emergency generators
52 -200
Operating Supplies Other
$18,129.45
$20,000.00
$21,690.00 $20,000.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Funding for materials and supplies used in the division not specifically listed in other lines, i.e., equipment and supplies to operate
fleet garage
52 -220
Operating Supplies Vehicle
$14,235.74
$15,000.00
$15,000.00 $15,000.00 $0.00
Conversion Costs
Comment:
Level
Comment
Department Entry
Funding for repairs, materials and supplies to upgrade older vehicles
52 -400
Operating Supplies Uniforms
$563.25
$500.00
$727.00 $720.00 $220.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually determined uniforms: (5) shirts, (5) pants
55 -000
Training Training and Education
$597.00
$4,310.00
$400.00 $800.00 ($3,510.00)
Comment:
Level
Comment
Department Entry
Recertification training formechanics
user: NWS Pages 4 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Activity Total: Other Physical Environment
Activity 581
Other Uses
91 -201 Interfund Transfers Debt
Service
99 -000 Other Uses Contingency
Total: Other Uses
Activity Total: Inter-Fund Group Transfers
Out
Program Total: None
Program 60
539
Operating Expenditures /Expenses
user: NWS
($543,847.58) ($643,813.00) ($641,210.00) ($740,549.00) ($96,736.00)
Inter -Fund Group Transfers Out
$0.00
$0.00
2014 Actual
$0.00
2015 Estimated
$0.00
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amo nt
2016 Adopted
2016 Adopted
Fund
550
Fleet Maintenance
Department
39
Public Works
Division
6000
Fleet Maintenance
Program
00
None
Activity
539
Other Physical Environment
59 -000
Depreciation Depreciation
$214,490.00
$132,960.00
$132,960.00
$165,451.00
$32,491.00
Comment:
Level
Comment
Department Entry
Depreciation on vehicles and equpment
Total: Operating Expenditures
/Ex ep nses
$360,632.15
$286,339.00
$285,077.00
$334,097.00
$47,758.00
Capital Outlay
64 -000
Machinery and Equipment
$0.00
$15,000.00
$15,000.00
$8,000.00
($7,000.00)
Machinery and Equipment
Comment:
Level
Comment
Department Entry
Replace 1 lawnmower
64-100
Machinery and Equipment
$0.00
$155,000.00
$155,000.00
$197,000.00
$42,000.00
Vehicles
Comment:
Level
Comment
Department Entry
Replace 2001 E150 Van, Box Truck 9767, PW Directors vehicle #0202, 2 Police vehicles and V -0463 F250 Pickup Truck
64-150
Machinery and Equipment
$0.00
$0.00
$0.00
$0.00
$0.00
Vehicle Conversion
Total: Capital Outlay
$0.00
$170.000.00
$170,000.00
$205,000.00
$35,000.00
Activity Total: Other Physical Environment
Activity 581
Other Uses
91 -201 Interfund Transfers Debt
Service
99 -000 Other Uses Contingency
Total: Other Uses
Activity Total: Inter-Fund Group Transfers
Out
Program Total: None
Program 60
539
Operating Expenditures /Expenses
user: NWS
($543,847.58) ($643,813.00) ($641,210.00) ($740,549.00) ($96,736.00)
Inter -Fund Group Transfers Out
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00
($543,847.58) ($643,813.00) ($641,210.00) ($740,549.00) ($96,736.00)
Fleet Maintenance
Other Physical Environment
Pages 5 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
46 -100 Repair and Maintenance
$1,044.29
$1,200.00
$1,174.00
$1,500.00
$300.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$4,915.07
$5,000.00
$5,000.00
$5,000.00
$0.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$0.00
$206.00
$120.00
$120.00
($86.00)
Comment:
Level
Comment
Department Entry
Funding fortires
Total: Operating F87 ndit urea /
$5,959.36
$6,406.00
$6,294.00
$6,620.00
$214.00
Activity Total: Other Physical Environment
($5,959.36)
($6,406.00)
($6,294.00)
($6,620.00)
($214.00)
Program Total: Fleet Maintenance
($5,959.36)
($6,406.00)
($6,294.00)
($6,620.00)
($214.00)
Program 61
Building
Activity 539
Other Physical Environment
Operating EXpendltures/Exoenses
46 -100 Repair and Maintenance
$187.04
$150.00
$200.00
$300.00
$150.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$1,787.76
$600.00
$1,000.00
$1,200.00
$600.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$0.00
$206.00
$0.00
$120.00
($86.00)
Comment:
Level
Comment
Department Entry
Funding for tires
Total Operating Expenditures /Expenses
$1,974.80
$956.00
$1,200.00
$1,620.00
$664.00
Activity Total: Other Physical Environment
($1,974.80)
($956.00)
($1,200.00)
($1,620.00)
($664.00)
Program Total: Building
($1,974.80)
($956.00)
($1,200.00)
($1,620.00)
($664.00)
62
Code Compliance
539
Other Physical Environment
Operating Expenditures/Expenses
user: NWS
Pages 6 of 14
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
550
Fleet Maintenance
$95.00
Department
39
Public Works
Division
6000
Fleet Maintenance
Level
Comment
62
Code Compliance
Department Entry
539
Other Physical Environment
52 -700
46 -100
Repair and Maintenance
$99.63 $1,200.00
$500.00
$2,000.00 $800.00
($109.00)
Services Vehicle Maintenance
Comment:
Level
Comment
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100
Operating Supplies Gas, Oil
$2,669.68
$2,905.00
$3,000.00
$3,000.00
$95.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700
Operating Supplies Tires
$0.00
$309.00
$100.00
$200.00
($109.00)
Comment:
Level
Comment
Department Entry
Funding for tires
Total: Operating
Expenditures/Expenses
$2,769.31
$4,414.00
$3,600.00
$5,200.00
$786.00
Activity Total: Other Physical Environment
($2,769.31)
($4,414.00)
($3,600.00)
($5,200.00)
($786.00)
Program Total: Code Compliance
($2,769.31)
($4,414.00)
($3,600.00)
($5,200.00)
($786.00
Program
63
Police
Activity
539
Other Physical Environment
Operat no Exp
ndit s /Exo n c
46 -100
Repair and Maintenance
$32,681.93
$35,000.00
$32,000.00
$32,000.00
($3,000.00)
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100
Operating Supplies Gas, Oil
$164,181.50
$170,921.00
$150,000.00
$164,000.00
($6,921.00)
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricantcosts
52 -700
Operating Supplies Tires
$8,605.71
$12,117.00
$15,000.00
$16,000.00
$3,883.00
Comment:
Level
Comment
Department Entry
Funding for tires
user: NWS
Pages 7 of 14
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Total Operating Expenditures /Expenses
$205,469.14
$218,038.00
$197,000.00
$212,000.00
($6,038.00)
Activity Total: Other Physical Environment
($205,469.14)
($218,038.00)
($197,000.00)
($212,000.00)
$6,038.00
Program Total: Police
($205,469.14)
($218,038.00)
($197,000.00)
($212,000.00)
$6,038.00
Program 64
Parks Division
Activity 539
Other Physical Environment
Operating Expenditures/Emenses
46 -100 Repair and Maintenance
$4,510.41
$7,000.00
$5,500.00
$6,500.00
($500.00)
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$10,732.66
$11,500.00
$11,500.00
$12,000.00
$500.00
and Lubricants
Comment: Level Comment
Department Entry Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires $1,191.98 $2,456.00 $1,300.00 $1,400.00 ($1,056.00)
Comment: Level Comment
Uepartment Entry
Total: Operating Expenditures /Expenses $16,435.05
Activity Total: Other Physical Environment ($16,435.05)
Program Total: Parks Division ($16,435.05) ($20,956.00)
65 Facilities MaintenancelStreets
539 Other Physical Environment
Operating Expenditures/Expenses
46 -100 Repair and Maintenance $3,089.38
Services Vehicle Maintenance
Comment: Level
Department Entry
52 -100 Operating Supplies Gas, Oil $11,919.05
and Lubricants
Funding for tires
$20,956.00 $18,300.00 $19,900.00
($20,956.00) ($18,300.00) ($19,900.00)
($18,300.00) ($19,900.00)
$3,000.00 $7,000.00 $18,000.00
Comment
Vehicle maintenance cost
$13,000.00 $12,000.00 $12,500.00
($1,056.00)
$1,056.00
$1,056.00
$15,000.00
($500.00)
Comment: Level Comment
Department Entry Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires $0.00 $824.00 $700.00 $750.00 ($74.00)
Comment: Level Comment
Department Entry Funding for tires
user: NWS Pages 8 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount 2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 550
Fleet Maintenance
Department 39
Public Works
Division 6000
Fleet Maintenance
65
Facilities Maintenance /Streets
539
Other Physical Environment
Total: Operating Expenditures /Expenses
$15,008.43 $16,824.00
$19,700.00
$31,250.00
$14,426.00
Activity Total: Other Physical Environment
($15,008.43) ($16,824.00)
($19,700.00)
($31,250.00)
($14,426.00)
Program Total: Facilities
($15,008.43) ($16,824.00)
($19,700.00)
($31,250.00)
($14,426.00)
Maintenance /Streets
Program 66
Public Works Administration
Activity 539
Other Physical Environment
Operating Expenditures/Ex ep nses
46 -100 Repair and Maintenance
$2,151.30 $3,000.00
$2,582.00
$3,000.00
$0.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$3,190.00 $3,540.00
$3,500.00
$3,600.00
$60.00
and Lubncants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$0.00 $515.00
$515.00
$515.00
$0.00
Comment:
Level
Comment
Department Entry
Funding for tires
Total Operating Expenditures /Expenses
$5,341.30 $7,055.00
$6,597.00
$7,115.00
$60.00
Activity Total: Other Physical Environment
($5,341.30) ($7,055.00)
($6,597.00)
($7,115.00)
($60.00)
Program Total: Public Works Administration
($5,341.30) ($7,055.00)
($6,597.00)
($7,115.00)
($60.00)
67
Recreation Maintenance
539
Other Physical Environment
Operatinc Expenditures/Expenses
46 -100 Repair and Maintenance
$1,191.26 $4,000.00
$3,600.00
$4,000.00
$0.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
user: NWS Pages 9 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
52 -100 Operating Supplies Gas, Oil
and Lubricants
Comment:
52 -700 Operating Supplies Tires
Comment:
Total: Operatina Expenditures/Expenses
$4,921.81
Level
Department Entry
$0.00
Level
Department Entry
$6,113.07
$5,200.00
$515.00
$9,715.00
$5,100.00 $200.00
Comment
Funding for fuel and lubricant costs
$515.00 $515.00
Comment
Funding for tires
$9,215.00 $4,715.00
($5,000.00)
$0.00
($5,000.00)
Activity Total: Other Physical Environment
($6,113.07)
($9,715.00)
($9,215.00)
($4,715.00)
$5,000.00
Program Total: Recreation Maintenance
($6,113.07)
($9,715.00)
($9,215.00)
($4,715.00)
$5,000.00
Program 68
Recreation
Activity 539
Other Physical Environment
Operatino Expenditures/Expenses
46 -100 Repair and Maintenance
$1,092.46
$3,000.00
$2,500.00
$2,000.00
($1,000.00)
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$2,405.06
$4,120.00
$3,291.00
$3,350.00
($770.00)
and Lubricants
Comment:
Level
Comment
Department Entry
Funding forfuel and lubricant costs
52 -700 Operating Supplies Tires
$433.32
$892.00
$515.00
$515.00
($377.00)
Comment:
Level
Comment
Department Entry
Funding for tires
Total Operating Expenditures /Expenses
$3,930.84
$8,012.00
$6,306.00
$5,865.00
($2,147.00)
Activity Total: Other Physical Environment
($3,930.84)
($8,012.00)
($6,306.00)
($5,865.00)
$2,147.00
Program Total: Recreation
($3,930.84)
($8,012.00)
($6,306.00)
($5,865.00)
$2,147.00
69
Village Manager
539
Other Physical Environment
Operatina Expenditures/Emenses
46 -100 Repair and Maintenance
$680.86
$800.00
$600.00
$800.00
$0.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
user: NWS Pages 10 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
550
Fleet Maintenance
Comment
Department
39
Public Works
Department Entry
Division
6000
Fleet Maintenance
Total: O ep rating Expenditures/Expense s
$2,300.46
$2,411.00
69
Village Manager
$311.00
Activity Total: Other Physical Environment
($2,300.46)
539
Other Physical Environment
($2,722.00)
($311.00)
52 -100
Operating Supplies Gas, Oil
$1,619.60 $1,489.00
$1,700.00
$1,800.00 $311.00
($311.00)
and Lubricants
Planning and Zoning
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$0.00
$122.00
$122.00
$122.00
$0.00
Comment:
Level
Comment
Department Entry
Funding for tires
Total: O ep rating Expenditures/Expense s
$2,300.46
$2,411.00
$2,422.00
$2,722.00
$311.00
Activity Total: Other Physical Environment
($2,300.46)
($2,411.00)
($2,422.00)
($2,722.00)
($311.00)
Program Total: Village Manager
($2,300.46)
($2,411.00)
($2,422.00)
($2,722.00)
($311.00)
Program 70
Planning and Zoning
Activity 539
Other Physical Environment
Operating Expenditures/Expense s
46 -100 Repair and Maintenance
$0.00
$0.00
$0.00
$0.00
$0.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
Total: Operating Expenditures /Expenses
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Other Physical Environment
$0.00
$0.00
$0.00
$0.00
$0.00
Program Total: Planning and Zoning
$0.00
$0.00
$0.00
$0.00
$0.00
71
Sanitation
539
Other Physical Environment
Operating Exognditums/Expenses
46 -100 Repair and Maintenance
$59,212.35
$65,000.00
$65,000.00
$70,000.00
$5,000.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$140,679.23
$165,000.00
$145,000.00
$150,000.00
($15,000.00)
user: NWS
Pages 11 of 14
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$21,760.13
$35,000.00
$35,000.00
$37,000.00
$2,000.00
Comment:
Level
Comment
Department Entry
Funding for tires
Total: Operating Expenditures /Expenses
$221,651.71
$265,000.00
$245,000.00
$257,000.00
($8,000.00)
Activity Total: Other Physical Environment
($221,651.71)
($265,000.00)
($245,000.00)
($257,000.00)
$8,000.00
Program Total: Sanitation
($221,651.71)
($265,000.00)
($245,000.00)
($257,000.00)
$8,000.00
Program 72
Stormwater
Activity 539
Other Physical Environment
Operating Expenditures/Expenses
46 -100 Repair and Maintenance
$61.22
$800.00
$800.00
$800.00
$0.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100 Operating Supplies Gas, Oil
$784.73
$3,500.00
$2,500.00
$3,500.00
$0.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700 Operating Supplies Tires
$0.00
$927.00
$900.00
$1,000.00
$73.00
Comment:
Level
Comment
Department Entry
Funding for tires
Total: Operating Expenditures /Expenses
$845.95
$5,227.00
$4,200.00
$5,300.00
$73.00
Activity Total: Other Physical Environment
($845.95)
($5,227.00)
($4,200.00)
($5,300.00)
($73.00)
Program Total: Stormwater
($845.95)
($5,227.00)
($4,200.00)
($5,300.00)
($73.00)
73
LOGT
539
Other Physical Environment
Opemtino Expenditures/Ex ep nses
46 -100 Repair and Maintenance
$15,041.00
$15,000.00
$15,000.00
$17,000.00
$2,000.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
user: NWS
Pages 12 of 14
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual 2015 Estimated 2015 Budget vs
Account Number Description Amount 2015 Budget Amount 2016 Adopted 2016 Adonted
Fund
550
Fleet Maintenance
Funding for tires
Total: Operating Expenditures/Expenses
Department
39
Public Works
$8,527.00
$600.00
Activity Total: Other Physical Environment
($7,067.82)
Division
6000
Fleet Maintenance
($600.00)
Program Total: Transportation Surtax
($7,067.82)
($7,927.00)
($7,900.00)
73
LOGT
Division Total: Fleet Maintenance
($1,066,733.79)
($1,245,254.00)
($1,197,344.00)
($1,340,083.00)
539
Other Physical Environment
52 -100
Operating Supplies Gas, Oil
$9,648.69
$10,000.00
$9,900.00
$11,000.00
$1,000.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700
Operating Supplies Tires
$3,329.28
$3,500.00
$3,500.00
$3,700.00
$200.00
Comment:
Level
Comment
Department Entry
Funding for tires
Total Op ratino
Expenditures/Expenses
$28,018.97
$28,500.00
$28,400.00
$31,700.00
$3,200.00
Activity Total: Other Physical Environment
($28,018.97)
($28,500.00)
($28,400.00)
($31,700.00)
($3,200.00)
Program Total: LOGT
($28,018.97)
($28,500.00)
($28,400.00)
($31,700.00)
($3,200.00)
Program
74
Transportation Surtax
Activity
539
Other Physical Environment
Operatinc Exoenditures/Emenses
46 -100
Repair and Maintenance
$1,792.85
$2,000.00
$2,500.00
$2,600.00
$600.00
Services Vehicle Maintenance
Comment:
Level
Comment
Department Entry
Vehicle maintenance cost
52 -100
Operating Supplies Gas, Oil
$4,825.17
$5,000.00
$4,500.00
$5,000.00
$0.00
and Lubricants
Comment:
Level
Comment
Department Entry
Funding for fuel and lubricant costs
52 -700
Operating Supplies Tires
$449.80
$927.00
$900.00
$927.00
$0.00
Comment:
Level
Comment
user: NWS Pages 13 of 14 Tuesday, September 29, 2015
Uepartment Entry
Funding for tires
Total: Operating Expenditures/Expenses
$7,067.82
$7,927.00
$7,900.00
$8,527.00
$600.00
Activity Total: Other Physical Environment
($7,067.82)
($7,927.00)
($7,900.00)
($8,527.00)
($600.00)
Program Total: Transportation Surtax
($7,067.82)
($7,927.00)
($7,900.00)
($8,527.00)
($600.00)
Division Total: Fleet Maintenance
($1,066,733.79)
($1,245,254.00)
($1,197,344.00)
($1,340,083.00)
($94.829.00)
user: NWS Pages 13 of 14 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Total: Public Works ($1,066,733.79) ($1,245,254.00) ($1,197,344.00) ($1,340,083.00
($94,829.00)
Fund Total: Fleet Maintenance
Net Grand Totals:
($1,066,733.79) ($1,245,254.00) ($1,197,344.00) ($1,340,083.00) ($94,829.00)
($1,066,733.79) ($1,245,254.00) ($1,197,344.00) ($1,340,083.00) ($94,829.00)
user: NWS Pages 14 of 14 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Local Option Gas Tax Fund
Services, Functions andActivities
Local Option Gas Tax is a special revenue fund which originates from a six and
three cent tax levied by Miami -Dade County on all petroleum and petroleum -
related products. Proceeds from this fund must be segregated and may only be
used for repairs, maintenance, additions, deletions and modifications to streets,
sidewalks, streetlights, easements, curbs, alleys, medians and right -of -ways.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
Capital Outlay ...............................
Other Uses .... ...............................
TOTAL. ...............................
FY15
FYI
Change
$ 106,955
$ 125,912
$ 18,957
162,785
147,138
(15,647)
312,199
75,000
(237,199)
93,700
93,700
-
$ 675,639
$ 441,750
$ (233,889)
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
130
Local Option Gas Tax (LOGT)
Department
39
Public Works
Division
1222
LOGT
Program
00
None
Activity
541
Road and Street Facilities
Personnel Services
12 -000
Regular Salaries and Wages
$0.00
$85,070.00
$85,070.00 $89,583.00
$4,51100
Salaries
Comment:
Level
Comment
Department Entry
(1) Tree trimmer
(1) Equipment Operator 1
14 -000
Overtime Overtime
$0.00
$0.00
$8,059.00 $8,239.00
$8,239.00
Comment:
Level
Comment
Department Entry
Overtime
18 -100
Compensated Compensatory
$0.00
$1,500.00
$1,500.00 $1,500.00
$0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$0.00
$8,312.00
$7,239.00 $7,598.00
($714.00)
and Medicare
Comment:
Level
Comment
Department Entry
Social security and Medicare taxes
23 -000
Life and Health Insurance
$0.00
$10,331.00
$10,331.00 $12,914.00
$2,583.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$0.00
$295.00
$295.00 $381.00
$86.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$0.00
$90.00
$90.00 $91.00
$1.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
user: NWS Pages 1 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
130
Local Option Gas Tax (LOGT)
Department
39
Public Works
Comment
Division
1222
LOGT
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
Program
00
None
cost increases and the associated federal taxes for a one year period
Activity
541
Road and Street Facilities
$106,955.00
$113,941.00 $125,912.00 $18,957.00
24 -000
Workers'Compensation
$0.00 $1,357.00
$1,357.00
$5,606.00 $4,249.00
31 -000
Workers' Compensation
$285.00
$0.00
$0.00 $0.00 $0.00
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel
Services
$0.00
$106,955.00
$113,941.00 $125,912.00 $18,957.00
Operating
Expenditures /Expenses
31 -000
Professional Services
$285.00
$0.00
$0.00 $0.00 $0.00
Professional Services
Comment:
Level
Comment
Department Entry
Engineering services
Manager Review
Funds not available
34 -000
Other Services Contract
$0.00
$0.00
$500.00 $500.00 $500.00
Services
Comment:
Level
Comment
Department Entry
Paving contractor
44 -000
Rentals and Leases Equipment
$585.80
$500.00
$380.00 $300.00 ($200.00)
Rental
Comment:
Level
Comment
Department Entry
Funding to pay for temporary use of vehicles and equipment
45 -000
Insurance ISF: Risk
$0.00
$1,100.00
$1,100.00 $1,732.00 $632.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS
Pages 2 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
130
Local Option Gas Tax (LOGT)
Department
39
Public Works
Division
1222
LOGT
Program
00
None
Activity
541
Road and Street Facilities
46 -000
Repair and Maintenance
$65,277.00
$66,985.00
$66,985.00 $78,744.00 $11,759.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
46 -200
Repair and Maintenance
$34,899.63
$31,000.00
$70,000.00 $40,000.00 $9,000.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Estimated funds required to provide on -going maintenance and repairs to Village streets, alleys and parking lots
51 -000
Office Supplies Office Supplies
$536.06
$500.00
$444.00 $0.00 ($500.00)
Comment:
Level
Comment
Department Entry
General office supplies for reporting purposes (pens, pencils, paper, etc.)
52 -200
Operating Supplies Other
$23,199.17
$20,000.00
$26,000.00 $19,502.00 ($498.00)
Operating Supplies
Comment:
Level
Comment
Department Entry
Road materials, signage, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs
and rights -of -way,
52 -210
Operating Supplies
$39,784.93
$35,000.00
$61,073.00 $0.00 ($35,000.00)
Beautification
Comment:
Level
Comment
Department Entry
Estimated funding far Village -wide roadway landscape projects
Manager Review
Transfer expense to Streets
52 -400
Operating Supplies Uniforms
$0.00
$200.00
$256.00 $360.00 $160.00
Comment:
Level
Comment
Department Entry
Per employee funding for contractually specified uniforms: (5) shirts, (5) pants
52 -500
Operating Supplies Fertilizer
$3,079.82
$6,000.00
$4,540.00 $5,000.00 ($1,000.00)
and Chemicals
Comment:
Level
Comment
Department Entry
Funding for purchase of sprays, fertilizers and other chemicals
user: NWS Pages 3 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
54 -000
Comment: Level
Department Entry
Books, Publications, $105.95
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment: Level
Department Entry
55 -000 Training Training and Education $280.00
Comment: Level
Department Entry
Total: Operating Expenditures/Expenses $168,434.05
Capital Outlav
63 -100 Infrastructure Transportation
Improvements
63 -400
64 -000
Comment
Materials to repair the road
$0.00 $0.00 $0.00 $0.00
Comment
Books, memberships, publications, subscriptions and dues
$500.00 $300.00 $0.00 ($500.00)
Comment
Safety training for personnel
$162,785.00 $233,278.00 $147,138.00 ($15,647.00)
$98,191.86 $112,199.00 $112.199.00 $0.00 ($112,199.00)
Comment: Level Comment
Department Entry Repair 96th Street median
Infrastructure Land $0.00 $100,000.00 $0.00 $75,000.00 ($25,000.00)
Improvements
Comment:
Level
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
130
Local Option Gas Tax (LOGT)
Department
39
Public Works
Division
1222
LOGT
Program
00
None
Activity
541
Road and Street Facilities
53 -000
Read Materials and Supplies
$400.69 $1,000.00
$1,700.00
$1,000.00 $0.00
Road Materials
54 -000
Comment: Level
Department Entry
Books, Publications, $105.95
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment: Level
Department Entry
55 -000 Training Training and Education $280.00
Comment: Level
Department Entry
Total: Operating Expenditures/Expenses $168,434.05
Capital Outlav
63 -100 Infrastructure Transportation
Improvements
63 -400
64 -000
Comment
Materials to repair the road
$0.00 $0.00 $0.00 $0.00
Comment
Books, memberships, publications, subscriptions and dues
$500.00 $300.00 $0.00 ($500.00)
Comment
Safety training for personnel
$162,785.00 $233,278.00 $147,138.00 ($15,647.00)
$98,191.86 $112,199.00 $112.199.00 $0.00 ($112,199.00)
Comment: Level Comment
Department Entry Repair 96th Street median
Infrastructure Land $0.00 $100,000.00 $0.00 $75,000.00 ($25,000.00)
Improvements
Comment:
Level
Department Entry
Manager Review
Machinery and Equipment
$0.00
Machinery and Equipment
Comment:
Level
Department Entry
Comment
Replace damaged walls, 96th street medians and tree replacement
Replace 96th Street Medians
$100,000.00 $105,180.00 $0.00 ($100,000.00)
Comment
Replace chipper truck #9661
user: NWS Pages 4 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 130
Local Option Gas Tax (LOOT)
Department 39
Public Works
Division 1222
LOOT
Program 00
None
Activity 541
Road and Street Facilities
64 -100 Machinery and Equipment
$0.00
$0.00
$0.00
$0.00
$0.00
Vehicles
Comment:
Level
Comment
Department Entry
Replace V -9920 Green Bucket Truck
Manager Review
Funds not available
Total Capital Outlav
$98,191.86
$312,199.00
$217,379.00
$75,000.00
($237,199.00)
Activity Total: Road and Street Facilities
($266,625.91)
($581,939.00)
($564,598.00)
($348,050.00)
$233,889.00
Activity 581
Inter -Fund Group Transfers Out
Other Uses
91 -201 Interfund Transfers Debt
$93,700.00
$93,700.00
$93,700.00
$93,700.00
$0.00
Service
Total: Other Uses
$93,700.00
$93,700.00
$93,700.00
$93,700.00
$0.00
Activity Total: Inter -Fund Group Transfers
($93,700.00)
($93,700.00)
($93,700.00)
($93,700.00)
$0.00
Out
Program Total: None
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
Division Total: LOOT
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
Department Total: Public Works
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
Fund Total: Local Option Gas Tax (LOOT)
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
Net Grand Totals:
($360,325.91)
($675,639.00)
($658,298.00)
($441,750.00)
$233,889.00
user: NWS Pages 5 of 5 Tuesday, September 29, 2015
PUBLIC WORKS DEPARTMENT
Half -Cent Transportation Surtax Fund
Services, Functions anddActivities
The Half -Cent Transportation Surtax was approved by County voters with levies
imposed beginning on January 1, 2003. The tax is levied as a supplemental half
cent fee for all qualified purchases in Miami -Dade County and allocated by the
County's Transit Authority. Proceeds from this levy will be used to augment
current transportation and transportation- related activities in the Village.
BUDGET HIGHLIGHTS
FY'15
FY'16
Change
Personnel Services .........................
$ 80,690
$ 90,448
$ 9,758
Operating Expenditures /Expenses .....
139,336
139,177
(159)
Capital Outlay ...............................
408,116
175,000
(233,116)
Other Uses .... ...............................
9,000
-
(9,000)
TOTAL . ...............................
$ 637,142
$ 404,625
$ (232,517)
`The comment(s) for each line item can be found below the account and amounts on the following pages
Account Number
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual 2015 Estimated 2015 Budget vs
Amount 2015 Budoet Amount 2016 Adopted 2016 Adapted
Fund
135
Citizens'Indep Trust(CITT)
Department
39
Public Works
Division
1210
CITT
Program
41
Transportation
Activity
541
Road and Street Facilities
Personnel SeServicec
12 -000
Regular Salaries and Wages
$54,779.92
$62,444.00
$62,444.00 $61,979.00 ($465.00)
Salaries
Comment:
Level
Comment
Department Entry
(1) Maintenance Lead Worker
(1) Maintenance Worker II
14 -000
Overtime Overtime
$2,304.57
$400.00
$3,149.00 $4,120.00 $3,720.00
Comment:
Level
Comment
Department Entry
Funding for estimated additional assignments and services
18 -100
Compensated Compensatory
$1,000.00
$500.00
$500.00 $500.00 $0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$4,421.14
$4,846.00
$5,056.00 $5,094.00 $248.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$7,789.62
$10,331.00
$10,331.00 $12,914.00 $2,583.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$249.84
$295.00
$295.00 $381.00 $86.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costsfor dental insurance benefits
23 -200
Life and Health Insurance Long-
$106.72
$128.00
$128.00 $128.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
user: NWS
Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
135
Citizens' Indep Trust (CITT)
Department
39
Public Works
Division
1210
CITT
Program
41
Transportation
Activity
541
Road and Street Facilities
24 -000
Workers' Compensation
$1,508.00
$1,746.00
$1,746.00 $5,332.00 $3,586.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated costs of workers' compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel
cost increases and the associated federal taxes for a one year period
Total: Personnel
Services
$72,159.81
$80,690.00
$83,649.00 $90,448.00 $9,758.00
Operating Expenditures /Expenses
32 -000
Accounting and Auditing
$2,500.00
$2,500.00
$0.00 $2,500.00 $0.00
Accounting and Auditing
Comment:
Level
Comment
Department Entry
Funding for annual external audit to comply with State, Federal and local statutory provisions
34 -100
Other Services Temporary
$0.00
$0.00
$0.00 $0.00 $0.00
Personnel
Comment:
Level
Comment
Department Entry
Other services Temporary Personnel
45 -000
Insurance ISF: Risk
$1,313.00
$972.00
$972.00 $1,604.00 $632.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -000
Repair and Maintenance
$18.536.00
$13,864.00
$13,864.00 $23,343.00 $9,479.00
Services ISF: Fleet
Maintenance
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's Fleet including the costs for automobile liability coverage paid to the Florida League
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual 2015 Estimated
Amount 2015 Budget Amount
2015 Budget vs
2016 Adopted 2016 Adopted
Fund
135
Citizens' Indep Trust (CITT)
Department
39
Public Works
Division
1210
CITT
Program
41
Transportation
Activity
541
Road and Street Facilities
52 -200
Operating Supplies Other
$0.00 $2,000.00 $1,135.00
$4,230.00 $2,230.00
Operating Supplies
Comment: Level
Department Entry
Total* Operating Expenditures /Expenses $22,349.00
Capital Outlay
63 -100 Infrastructure Transportation $58,066.36
Improvements
Comment: Level
Department Entry
63 -200 Infrastructure Water &Sewer $0.00
Project
Comment: Level
Department Entry
63 -400 Infrastructure Land $0.00
Improvements
Comment
Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and
right -of -way.
$19,336.00 $15,971.00 $31,677.00 $12,341.00
$251,100.00 $251,100.00 $0.00 ($251,100.00)
Comment
Repair damaged sidewalks, street paving and replacement of street signs
$157,016.00 $0.00 $0.00 ($157,016.00)
Comment
Infrastructure Water & Sewer Project
$0.00 $0.00 $175.000.00 $175,000.00
Comment: Level Comment
Department Entry Replace sidewalks, street sign names, street signs and resurface roadways
Manager Review Replace sidewalks and street name signs
64-000 Machinery and Equipment $52,033.26 $0.00 $0.00 $0.00 $0.00
Machinery and Equipment
Total, Capital Outlay $110.099.62 $408,116.00 $251,100.00 $175,000.00 ($233,116.00)
Activity Total: Road and Street Facilities ($204,608.43) ($508,142.00) ($350,720.00) ($297,125.00) $211,017.00
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
from CITT: Grant Fund
91 -155 Interfund Transfers Building
Better Com (GOB)
Total, Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: Transportation
Program 44
544
Operating Expenditures /Expenses
34 -500 Other Services Transport
Services
$51,373.18 $0.00 $0.00 $0.00 $0.00
$51,373.18 $9,000.00 $0.00 $0.00 ($9,000.00)
($51,373.18)
($255,981.61)
Transit
Mass Transit Systems
$105,247.98
Comment: Level
Department Entry
TotalL Operating Exoenditures /Expenses $105,247.98
Activity Total: Mass Transit Systems
Program Total: Transit
Division Total: CITT
Department Total: Public Works
Fund Total: Citizens' Indep Trust (CITT)
Net Grand Totals:
($9,000.00) $0.00 $0.00 $9,000.00
($517,142.00) ($350,720.00) ($297,125.00) $220,017.00
$120,000.00 $106,000.00 $107,500.00 ($12,500.00)
Comment
Funding to engage an outside agent to manage and operate the Village's shuttle transportation program
$120,000.00 $106,000.00 $107,500.00 ($12,500.00)
($105,247.98) ($120,000.00) ($106,000.00) ($107,500.00) $12,500.00
($105,247.98)
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
135
Citizens' Indep Trust (CITT)
($456,720.00)
Department
39
Public Works
$232,517.00
Division
1210
CITT
($456,720.00)
Program
41
Transportation
$232,517.00
Activity
581
Inter -Fund Group Transfers Out
($456,720.00)
Other Uses
($404,625.00)
$232,517.00
91 -150
Interfund Transfers Transfer
$0.00 $9,000.00
$0.00
$0.00 ($9,000.00)
from CITT: Grant Fund
91 -155 Interfund Transfers Building
Better Com (GOB)
Total, Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: Transportation
Program 44
544
Operating Expenditures /Expenses
34 -500 Other Services Transport
Services
$51,373.18 $0.00 $0.00 $0.00 $0.00
$51,373.18 $9,000.00 $0.00 $0.00 ($9,000.00)
($51,373.18)
($255,981.61)
Transit
Mass Transit Systems
$105,247.98
Comment: Level
Department Entry
TotalL Operating Exoenditures /Expenses $105,247.98
Activity Total: Mass Transit Systems
Program Total: Transit
Division Total: CITT
Department Total: Public Works
Fund Total: Citizens' Indep Trust (CITT)
Net Grand Totals:
($9,000.00) $0.00 $0.00 $9,000.00
($517,142.00) ($350,720.00) ($297,125.00) $220,017.00
$120,000.00 $106,000.00 $107,500.00 ($12,500.00)
Comment
Funding to engage an outside agent to manage and operate the Village's shuttle transportation program
$120,000.00 $106,000.00 $107,500.00 ($12,500.00)
($105,247.98) ($120,000.00) ($106,000.00) ($107,500.00) $12,500.00
($105,247.98)
($120,000.00)
($106,000.00)
($107,500.00)
$12,500.00
($361,229.59)
($637,142.00)
($456,720.00)
($404,625.00)
$232,517.00
($361,229.59)
($637,142.00)
($456,720.00)
($404,625.00)
$232,517.00
($361,229.59)
($637,142.00)
($456,720.00)
($404,625.00)
$232,517.00
($361,229.59)
($637,142.00)
($456,720.00)
($404,625.00)
$232,517.00
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
MAYOR /COUNCIL
ORGANIZATION CHART
VILLAGE CLERK
BARBARAA. ESTEP
EXECUTIVE ASST
TO VILLAGE MANAGER
BARBARAA. ESTEP
MAYOR / COUNCIL
MAYOR ALICE BURCH
VICE MAYOR STEVEN ZELKOWITZ
COUNCILWOMAN HERTA HOLLY
COUNCILWOMAN IVONNE LEDESMA
COUNCILMAN JESSE WALTERS
VILLAGE MANAGER
THOMAS J. BENTON
VILLAGE ATTORNEY
RICHARD SARAFAN, ESQ.
OFFICE OF THE MAYOR AND COUNCIL
Services, Functions andActivities
Miami Shores Village is governed by a five member Village Council, elected
at large on a nonpartisan basis. The Mayor presides at all Council meetings
and other Village functions and is the ceremonial head of the Village.
The Council legislatively establishes policy and appoints the Village
Manager, who is responsible for administration of that policy and for
managing the Village's departments and services. Additionally, the Village
Council appoints the Village Clerk and Village Attorney.
Council elections are held on the second Tuesday of April, every odd
numbered year. Council member terms are four years for the candidates
receiving the first and second highest number of votes. The candidate
receiving the third highest number of votes is elected to Council for a two
year term. To be eligible to seek office, prospective candidates must reside
in Miami Shores Village for six months and must qualify as a voter of the
State and of the Village.
Regular Council meetings are held in the Council Chambers of the Village
Hall on the first and third Tuesday of each month (excluding August) at 6:30
p.m. Special meetings may be held when required.
BUDGET HIGHLIGHTS
FY15 FYI Change
Personnel Services ......................... $ 180 $ 180 $ -
Operating Expenditures /Expenses ..... 9,367 15,781 6,414
TOTAL . ............................... $ 9,547 $ 15,961 $ 6,414
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
11
Mayor & Council
Comment
Division
0100
Legislative
Allocated cost of workers' compensation premiums paid to the Florida League
Program
00
None
$180.00
$180.00 $180.00 $0.00
Activity
511
Legislative
40 -000
Personnel Services
$380.00
$2,000.00
$2,000.00 $1,000.00 ($1,000.00)
11 -000
Executive Salaries Salaries
$5.00
$5.00 $5.00
$5.00 $0.00
Comment:
Level
Comment
40 -100
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Department Entry
Mayor & Council receive $1 per year
24 -000
Workers' Compensation
$193.00
$175.00
$175.00 $175.00 $0.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the Florida League
Total Personnel
Services
$198.00
$180.00
$180.00 $180.00 $0.00
Operating Expenditures /Expenses
40 -000
Travel and Per Diem Travel
$380.00
$2,000.00
$2,000.00 $1,000.00 ($1,000.00)
Comment:
Level
Comment
Department Entry
Travel costs associated with Council travel to conferences or training
40 -100
Travel and Per Diem Per Diem
$0.00
$280.00
$280.00 $300.00 $20.00
Allowance
Comment:
Level
Comment
Department Entry
Per Diem allowance associated with Council attendance at conferences /training
40 -200
Travel and Per Diem Local
$0.00
$0.00
$0.00 $100.00 $100.00
Mileage Reimbursement
Comment:
Level
Comment
Department Entry
Local mileage charges submitted by Council
45 -000
Insurance ISF: Risk
$710.00
$212.00
$212.00 $856.00 $644.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
47 -000
Printing and Binding Printing
$200.50
$1,200.00
$285.00 $150.00 ($1,050.00)
Comment:
Level
Comment
Department Entry
Stationary and business cards for Council members
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
$250.00
Department
11
Mayor & Council
Division
0100
Legislative
Charges
Program
00
None
Activity
511
Legislative
48 -000
Promotional Activities
$142.46
$500.00 $365.00 $500.00 $0.00
Department Entry
Promotional Activities
Plaques, flowers and awards requested by Council for functions . and presentations
49 -100
Other Current Charges and
Comment:
Level
Comment
Department Entry
Promotional materials
49 -000
Other Current Charges and
$27.56
$500.00
$800.00 $750.00
$250.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Plaques, flowers and awards requested by Council for functions . and presentations
49 -100
Other Current Charges and
$0.00
$0.00
$0.00 $0.00
$0.00
Obligations Special Projects
49 -140
Other Current Charges and
$0.00
$0.00
$0.00 $5,000.00
$5,000.00
Obligations Council
Appropriations
Comment:
Level
Comment
Department Entry
Council appropriations /expenses
51 -000
Office Supplies Office Supplies
$0.00
$125.00
$125.00 $125.00
$0.00
Comment:
Level
Comment
Department Entry
Office Supplies to support Council Members
52 -400
Operating Supplies Uniforms
$0.00
$200.00
$200.00 $0.00
($200.00)
Comment:
Level
Comment
Department Entry
Village Logo Shirts for Council Members
54 -000
Books, Publications,
$2,487.00
$2,500.00
$2,500.00 $2,500.00
$0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual membership fees to the Florida League of Cities and the Miami -Dade League of Cities
user: NWS
Pages 2 of 3
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Fund Total: General Fund
Net Grand Totals:
($4,990.52) ($9,547.00) ($8,247.00) ($15,961.00) ($6,414.00)
($4,990.52) ($9,547.00) ($8,247.00) ($15,961.00) ($6,414.00)
user: NWS Pages 3 of 3 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 001
General Fund
Department 11
Mayor & Council
Division 0100
Legislative
Program 00
None,
Activity 511
Legislative
55 -000 Training Training and Education
$565.00
$1,000.00
$650.00
$4,000.00
$3,000.00
Comment:
Level
Comment
Department Entry
Registration fees for conference /training attendance (including C.L.E.O Employee Environmental Training)
55 -100 Training Organizational
$280.00
$850.00
$650.00
$500.00
($350.00)
Meetings
Comment:
Level
Comment
Department Entry
Attendance at the Miami -Dade County League of Cities meetings
Total: Operatina Expenditures /Expenses
$4,792.52
$9,367.00
$8,067.00
$15,781.00
$6,414.00
Activity Total: Legislative
($4,990.52)
($9,547.00)
($8,247.00)
($15,961.00)
($6,414.00)
Program Total: None
($4,990.52)
($9,547.00)
($8,247.00)
($15,961.00)
($6,414.00)
Division Total: Legislative
($4,990.52)
($9,547.00)
($8,247.00)
($15,961.00)
($6,414.00)
Department Total: Mayor &Council
($4,990.52)
($9,547.00)
($8,247.00)
($15,961.00)
($6,414.00)
Fund Total: General Fund
Net Grand Totals:
($4,990.52) ($9,547.00) ($8,247.00) ($15,961.00) ($6,414.00)
($4,990.52) ($9,547.00) ($8,247.00) ($15,961.00) ($6,414.00)
user: NWS Pages 3 of 3 Tuesday, September 29, 2015
OFFICE OF THE VILLAGE ATTORNEY
Services, Functions and.2l ctivities
The Village Attorney, appointed by the Village Council, provides legal counsel
to the Village Council, the Village Manager, Village departments and various
advisory boards.
The Village Attorney has the primary responsibility to coordinate legal matters
of the Village. The Village Attorney provides legal counsel in the preparation
of contracts or agreements, as well as other legal documents.
The Village contracts a separate and independent labor attorney to provide
counsel and representation on labor- related matters, such as employment
contracts and collective bargaining agreements.
BUDGET HIGHLIGHTS
Operating Expenditures /Expenses .....
TOTAL . ...............................
FYI FY_f6 Change
$ 167,850 $ 192,970 $ 25,120
$ 167,850 $ 192,970 $ 25,120
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
14
Legal
Division
0200
Legal
Program
00
None
Activity
514
Legal Counsel
Operat no Expenditures
/Expenses
31 -200
Professional Services Legal
$14,74153
$20,000.00
$27,711.00 $30,000.00 $10,000.00
General
Comment:
Level
Comment
Department Entry
Fees anticipated for special legal research, opinions or supplemental representation
31 -210
Professional Services Legal
$50,400.00
$50,400.00
$50,400.00 $50,400.00 $0.00
Retainer
Comment:
Level
Comment
Department Entry
Legal Retainer for Village Attorney
31 -220
Professional Services Legal
$48,050.86
$42,000.00
$65,735.00 $35,000.00 ($7,000.00)
Labor
Comment:
Level
Comment
Department Entry
Labor Attorney costs and fees associated with labor issues, including union contract negotiations
31 -230
Professional Services Legal
$129,076.40
$55,000.00
$64,175.00 $62,000.00 $7,000.00
Litigation
Comment:
Level
Comment
Department Entry
Legal fees anticipated for Village representation brought to the court system
31 -240
Professional Services Legal
$0.00
$0.00
$28,000.00 $15,000.00 $15,000.00
Pension
Comment:
Level
Comment
Department. Entry
Legal fees associated with amending the Village's pension plan ordinances
31 -250
Professional Services Legal
$0.00
$0.00
$0.00 $0.00 $0.00
Other
31 -290
Professional Services Property
$0.00
$0.00
$0.00 $0.00 $0.00
45 -000
Insurance ISF: Risk
$450.00
$0.00
$0.00 $0.00 $0.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Subscriptions, and
Memberships Dues,
Memberships and Subs
55 -000 Training Training and Education $275.00
Comment: Level
Department Entry
Total Operating Exoendltuai5ZExpense $242,994.79
Activity Total: Legal Counsel
Program Total: None
Division Total: Legal
Department Total: Legal
Fund Total: General Fund
Net Grand Totals:
$350.00 $350.00 $425.00 $75.00
Comment
Registration fee for conferenceftraining attendance
$167,850.00 $236,371.00 $192,970.00 $25,120.00
($242,994.79) ($167,850.00) ($236,371.00) ($192,970.00) ($25,120.00)
($242,994.79) ($167,850.00) ($236,371.00) ($192,970.00) ($25,120.00)
($242,994.79)
($167,850.00)
2014 Actual
($236,371.00)
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
($242,994.79)
($167,850.00)
Department
14
Legal
($192,970.00)
($25,120.00)
Division
0200
Legal
($236,371.00)
($192,970.00)
Program
00
None
Activity
514
Legal Counsel
47 -000
Printing and Binding Printing
$0.00
$100.00
$0.00 $145.00
$45.00
Comment:
Level
Comment
Department Entry
Business Cards /Stationary Printing
54-000
Books, Publications,
$0.00
$0.00
$0.00 $0.00
$0.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
55 -000 Training Training and Education $275.00
Comment: Level
Department Entry
Total Operating Exoendltuai5ZExpense $242,994.79
Activity Total: Legal Counsel
Program Total: None
Division Total: Legal
Department Total: Legal
Fund Total: General Fund
Net Grand Totals:
$350.00 $350.00 $425.00 $75.00
Comment
Registration fee for conferenceftraining attendance
$167,850.00 $236,371.00 $192,970.00 $25,120.00
($242,994.79) ($167,850.00) ($236,371.00) ($192,970.00) ($25,120.00)
($242,994.79) ($167,850.00) ($236,371.00) ($192,970.00) ($25,120.00)
($242,994.79)
($167,850.00)
($236,371.00)
($192,970.00)
($25,120.00)
($242,994.79)
($167,850.00)
($236,371.00)
($192,970.00)
($25,120.00)
($242,994.79)
($167,850.00)
($236,371.00)
($192,970.00)
($25,120.00)
($242,994.79)
($167,850.00)
($236,371.00)
($192,970.00)
($25,120.00)
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
VILLAGE MANAGER'S
OFFICE
ORGANIZATION CHART
VILLAGE MANAGER
THOMAS J BENTON
VILLAGE CLERK &
RICHARD SARAFAN I I TO VILLAGE MANAGER
RECREATION
DIRECTOR
JERRY ESTEP
CHIEF OF POLICE
KEVIN LYSTAD
FINANCE DIRECTOR
HOLLY HUGDAHL, CPA
PUBLIC WORKS
DIRECTOR
SCOTT DAVIS
BUILDING DIRECTOR
DIRECTOR
LIBRARY SERVICES
I! MAEL NARANJO
DAV DA. DACOUISTO
MICHELLEOBROW N
OFFICE OF THE VILLAGE MANAGER
Services, Functions andActivities
The Office of the Village Manager is responsible for the management and
operation of all aspects of the Village. As Chief Executive and Administrative
Officer for the Village, the Manager is appointed by and serves at the
discretion of the Village Council.
BUDGET HIGHLIGHTS
Personnel Services .........................
Operating Expenditures /Expenses .....
TOTAL ..............................
FYI
FYI
Change
$ 209,957
$ 204,837
$ (5,120)
23,145
25,338
2,193
$ 233,102
$ 230,175
$ 2,927
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
$6,500.00
$6,500.00
Department
10
Village Manager
Benefit
Division
0300
Village Manager
Comment:
Program
00
None
Activity
512
Executive
Executive Benefit Package
Personnel Services
Executive Salaries Executive
$13,250.00
$15,500.00
$15,500.00 $13,000.00
11 -000
Executive Salaries Salaries
$166,087.31
$166,087.00 $166,087.00
$166,724.00 $637.00
Comment:
Level
Comment
Level
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Department Entry
Village Manager Base Salary
Council Review
The 2016 Proposed Budget and the Position Transaction differ. This difference is due to the 3% Cola which has been removed.
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00 $6,500.00
$0.00
Benefit
Comment:
Level
Comment
Department Entry
Executive Benefit Package
11 -200
Executive Salaries Executive
$13,250.00
$15,500.00
$15,500.00 $13,000.00
($2,500.00)
Benefits Manager
Comment:
Level
Comment
Department Entry
ICMA Retirement contribution
14 -000
Overtime Overtime
$0.00
$5,448.00
$5,400.00 $0.00
($5,448.00)
Comment:
Level
Comment
Department Entry
Overtime staff time devoted to newsletter production
18 -100
Compensated Compensatory
$1,500.00
$1,500.00
$1,500.00 $1,500.00
$0.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$10,040.20
$9,368.00
$9,368.00 $10,049.00
$681.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$4,970.03
$5,166.00
$5,166.00 $6,457.00
$1,291.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
29 -990
Workers' Compensation
Comment: Level Comment
Department Entry Allocated cost of workers' compensation premiums paid to the Florida League
Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level
Department Entry
Total Personnel Services $202,774.22
Operat no ExpenditurestExpenses
31 -260 Professional Services Lobbyist $12,000.00
Comment: Level
Department Entry
40 -000 Travel and Per Diem Travel $173.00
Comment: Level
Department Entry Funding for local and Intermediate training and administrative events
41 -100 Communications Services $133.67 $150.00 $450.00 $450.00 $300.00
Cellular
Comment: Level Comment
Department Entry Funding for cellular telephone
Comment
Projected adjustments to salary and associated taxes
$209,957.00 $209,909.00 $204,837.00 ($5,120.00)
$12,000.00 $12,000.00 $12,000.00 $0.00
Comment
Funding for the Village's lobbyist
$250.00 $250.00 $500.00 $250.00
Comment
user: NW S Pages 2 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
10
Village Manager
Division
0300
Village Manager
Program
00
None
Activity
512
Executive
23 -100
Life and Health Insurance
$167.28
$148.00
$148.00 $191.00 $43.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costsfor dental insurance benefits
23 -200
Life and Health Insurance Long-
$50.40
$50.00
$50.00 $50.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$209.00
$190.00
$190.00 $366.00 $176.00
29 -990
Workers' Compensation
Comment: Level Comment
Department Entry Allocated cost of workers' compensation premiums paid to the Florida League
Personnel Services $0.00 $0.00 $0.00 $0.00 $0.00
Contingency
Comment: Level
Department Entry
Total Personnel Services $202,774.22
Operat no ExpenditurestExpenses
31 -260 Professional Services Lobbyist $12,000.00
Comment: Level
Department Entry
40 -000 Travel and Per Diem Travel $173.00
Comment: Level
Department Entry Funding for local and Intermediate training and administrative events
41 -100 Communications Services $133.67 $150.00 $450.00 $450.00 $300.00
Cellular
Comment: Level Comment
Department Entry Funding for cellular telephone
Comment
Projected adjustments to salary and associated taxes
$209,957.00 $209,909.00 $204,837.00 ($5,120.00)
$12,000.00 $12,000.00 $12,000.00 $0.00
Comment
Funding for the Village's lobbyist
$250.00 $250.00 $500.00 $250.00
Comment
user: NW S Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Estimated
2015 Budget Amount
2015 Budget vs
2016 Adopted_ 2016 Adopted
Fund
001
General Fund
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
Department
10
Village Manager
$150.00
$0.00 $250.00 $100.00
Division
0300
Village Manager
Comment
Program
00
None
Printing of miscellaneous forms and letterhead.
Activity
512
Executive
$1,500.00
$1,500.00 $1,500.00 $0.00
41 -300
Communications Services Long
($47.04)
$0.00 ($6.00)
$0.00 $0.00
Distance
Level
Comment
Comment: Level
Department Entry
45 -000 Insurance ISF: Risk $1,575.00
Management
Comment: Level
Department Entry
46 -000 Repair and Maintenance $3,068.00
Services ISF: Fleet
Maintenance
Comment
Funding for long distance /toll calls.
$1,077.00 $1,077.00 $1,721.00 $644.00
Comment
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
$4,393.00 $4,393.00 $5,117.00 $724.00
Comment: Level Comment
Department Entry Printer supplies and other operating expenses within the Managers office
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Comment:
Level
Comment
Department Entry
Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League
47 -000
Printing and Binding Printing
$32.99
$150.00
$0.00 $250.00 $100.00
Comment:
Level
Comment
Department Entry
Printing of miscellaneous forms and letterhead.
48 -000
Promotional Activities
$674.00
$1,500.00
$1,500.00 $1,500.00 $0.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Cost for special advertisements, notices, and reporting requirements. Chamber of Commemead.
51 -000
Office Supplies Office Supplies
$6.29
$125.00
$75.00 $150.00 $25.00
Comment:
Level
Comment
Department Entry
Manager Department Office Supplies
52 -200
Operating Supplies Other
$252.42
$250.00
$1,050.00 $300.00 $50.00
Operating Supplies
Comment: Level Comment
Department Entry Printer supplies and other operating expenses within the Managers office
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
Department Entry
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Comment
Department
10
Village Manager
Funding for attendance at regional meetings, luncheons, and other promotional activities.
Division
0300
Village Manager
$24,039.00
$25,338.00
Program
00
None
($233,102.00)
($233,948.00)
Activity
512
Executive
($223,178.55)
($233,102.00)
54-000
Books, Publications,
$2,519.00
$3,000.00 $3,000.00
$3,000.00 $0.00
($233,102.00)
Subscriptions, and
($230,175.00)
$2,927.00
Department Total: Village Manager
($223,178.55)
Memberships Dues,
($233,948.00)
($230,175.00)
$2,927.00
Fund Total: General Fund
Memberships and Subs
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Comment:
Level
Comment
($233,948.00)
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
Department Entry
Annual Association dues (ICMA, FCCMA, DCCMA, etc.)
55 -000 Training Training and Education
$17.00
$250.00
$250.00
$350.00
$100.00
Comment:
Level
Comment
Department Entry
Funding for attendance at regional meetings, luncheons, and other promotional activities.
Total: Operating Expenditures /Expenses
$20,404.33
$23,145.00
$24,039.00
$25,338.00
$2,193.00
Activity Total: Executive
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Program Total: None
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Division Total: Village Manager
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Department Total: Village Manager
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Fund Total: General Fund
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
Net Grand Totals:
($223,178.55)
($233,102.00)
($233,948.00)
($230,175.00)
$2,927.00
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
VILLAGE CLERK
ORGANIZATION CHART
VILLAGE CLERK
BARBARA A.ESTEP
OFFICE OF THE VILLAGE CLERK
Services, Functions andActivities
The Village Clerk serves as the primary liaison between the public and
Village Officials, assisting residents in obtaining timely responses to their
inquiries. The Office of the Village Clerk encompasses the traditional
responsibility of records management, as well as coordination and
administration of Village Council meetings, including agenda management
and distribution and Board appointments. The Village Clerk serves as the
Supervisor of Elections for all Village elections and is the Staff Liaison to the
Historic Preservation Board.
The Clerk's Office is charged with ensuring compliance with public hearing
notice requirements, and advises fellow Department Head staff members
regarding requests for bids, proposals and other procedural matters.
Adopted ordinances are transmitted to Municipal Code Corporation for
immediate electronic posting of the Village's Code of Ordinance and Code
Supplements are printed periodically. The Village Clerk serves as the
Village's Records Management Liaison Officer (RMLO) with the Secretary of
State and is responsible for processing all forms of records requests.
The Village Clerk administers the Village's Local Business Tax Receipt
program (LBTR), processing new businesses and issuing the receipt's on an
annual basis. This program generates approximately $90,000 in recurring
revenues. Film and Solicitor permits are also facilitated by the Clerk's office.
BUDGET HIGHLIGHTS
FYI
FYI
Change
Personnel Services ......................... $ 119,942
$ 125,535
$ 5,593
Operating Expenditures /Expenses ..... 44,562
27,366
17,196
TOTAL . ............................... $ 164,504
$ 152,901
$ 11,603
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
12
Village Clerk
Division
0303
Village Clerk
Program
00
None
Activity
512
Executive
Personnel Services
11 -000
Executive Salaries Salaries
$96,904.08
$98,842.00
$96,904.00 $102,201.00
$3,359.00
Comment:
Level
Comment
Department Entry
Village Clerk base salary
11 -100
Executive Salaries Executive
$6,500.00
$6,500.00
$6,500.00 $6,500.00
$0.00
Benefit
Comment:
Level
Comment
Department Entry
Executive benefit package
12 -ODO
Regular Salaries and Wages
$34.70
$0.00
$0.00 $0.00
$0.00
Salaries
18 -100
Compensated Compensatory
$1,000.00
$1,000.00
$1,000.00 $1,500.00
$500.00
Leave Longevity
Comment:
Level
Comment
Department Entry
Benefit paid to tenured employees per policy
21 -000
Payroll Taxes Employer Fica
$7,941.95
$8,135.00
$7,987.00 $8,430.00
$295.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
23 -000
Life and Health Insurance
$4,919.76
$5,166.00
$5,166.00 $6,457.00
$1,291.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costsfor health insurance beneifts
23 -100
Life and Health Insurance
$167.28
$148.00
$148.00 $191.00
$43.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
user: NWS Pages 1 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
12
Village Clerk
Division
0303
Village Clerk
Program
00
None
Activity
512
Executive
23 -200
Life and Health Insurance Long-
$46.80
$47.00
$47.00 $47.00 $0.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers'Compensalion
$106.00
$104.00
$104.00 $209.00 $105.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers compensation premiums paid to the Florida League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Total: Personnel
Services
$117,620.57
$119,942.00
$117,856.00 $125,535.00 $5,593.00
Operating Expenditures/Expenses
31 -000
Professional Services
$6,627.94
$5,500.00
$885.00 $0.00 ($5,500.00)
Professional Services
Comment:
Level
Comment
Department Entry
Funding for pre - employment testing associated with Village Hall and Library departmental staffing
31 -270
Professional Services Pre-
$0.00
$0.00
$650.00 $600.00 $600.00
employment Screening
Comment:
Level
Comment
Department Entry
Funding for preemployment testing associated with Village Hall and Library staffing
40 -000
Travel and Per Diem Travel
$1,677.30
$2,515.00
$2,400.00 $1,800.00 ($715.00)
Comment:
Level
Comment
Department Entry
Travel costs to attend conferences/taining
40 -100
Travel and Per Diem Per Diem
$405.00
$600.00
$660.00 $450.00 ($150.00)
Allowance
Comment:
Level
Comment
Department Entry
Per Diem allowance while attending conferences/training
user: NWS
Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
12
Village Clerk
Division
0303
Village Clerk
Program
00
None
Activity
512
Executive
41 -100
Communications Services
$0.00
$0.00
$60.00 $120.00
$120.00
Cellular
Comment:
Level
Comment
Department Entry
Cellular service fees
41 -300
Communications Services Long
$0.00
$0.00
$0.00 $0.00
$0.00
Distance
Comment:
Level
Comment
Department Entry
Charges for long distance calls
42 -000
Freight and Postage Services
$705.03
$850.00
$800.00 $850.00
$0.00
Postage
Comment:
Level
Comment
Department Entry
Postage charges for general mail services
45 -000
Insurance ISF: Risk
$1,575.00
$1,077.00
$1,077.00 $1,721.00
$644.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
47 -000
Printing and Binding Printing
$0.00
$100.00
$0.00 $150.00
$50.00
Comment:
Level
Comment
Department Entry
Costs to print various forms
48 -000
Promotional Activities
$811.26
$1,000.00
$650.00 $1,200.00
$200.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Employment and legal ads
49 -000
Other Current Charges and
$0.00
$4,500.00
$0.00 $5,000.00
$500.00
Obligations Other Current
Charges
Comment:
Level
Comment
Department Entry
Codification of adopted ordinances
user: NWS Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2015 Budget vs
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
12
Village Clerk
Division
0303
Village Clerk
Program
00
None
Activity
512
Executive
49 -200
Other Current Charges and
($253.00)
$25,000.00
$17,226.00
$12,000.00
($13,000.00)
Obligations Elections
Comment:
Level
Comment
Department Entry
Election costs
51 -000
Office Supplies Office Supplies
$211.36
$225.00
$225.00
$225.00
$0.00
Comment:
Level
Comment
Department Entry
Departmental office supplies
52 -200
Operating Supplies Other
$156.89
$250.00
$225.00
$250.00
$0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Supplies for Department Equipment
54-000
Books, Publications,
$1,548.43
$1,370.00
$1,400.00
$1,500.00
$130.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Annual fees for various organization memberships
55 -000
Training Training and Education
$1,385.00
$1,575.00
$1,475.00
$1,500.00
($75.00)
Comment:
Level
Comment
Department Entry
Registration fees for conference/training attendance
Total: Operating
Expenditures /Expenses
$14,850.21
$44,562.00
$27,733.00
$27,366.00
($17,196.00)
Activity Total: Executive
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
Program Total: None
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
Division Total:
Village Clerk
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
Department Total: Village Clerk
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
Fund Total: General Fund
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
Net Grand Totals:
($132,470.78)
($164,504.00)
($145,589.00)
($152,901.00)
$11,603.00
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
FINANCE DEPARTMENT
ORGANIZATION CHART
FINANCE DIRECTOR
HOLLY HUGDAHL, CPA
ACCOUNTANT II
SARAH SIMPSON
COMMUNICATIONS
SPECIALIST
ELIZABETH KEELEY
FINANCE CLERK FINANCE CLERK II
MICHELINE ELLIS I I MAYLING LIMA
FINANCE DEPARTMENT
Services, Functions and - Activities
The Finance Department is responsible for the security of all Village funds. The
department is a full- function operation ranging from basic accounting to
comprehensive financial management and planning. Included in the many
responsibilities of the department are: preparing the annual operating and capital
budgets at the direction of the Village Manager, processing no less than fifty -two
weekly payrolls and maintaining all appropriate records, filing the necessary
payroll - related taxes and the corresponding recording of all financial transactions,
ensuring the fiscal integrity of the Village and, managing the information
technology functions of the Village.
The Department is responsible for the timely and accurate reporting of all
financial activities. This includes the recording of the purchase orders, direct
payments, invoices and daily deposits. The department is responsible for
reconciling monthly bank statements as well as confirming all cash and electronic
transactions.
The department monitors and coordinates the Village's four retirement plans: the
General Employees' Pension System, the Police Officers' Retirement System, the
ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred
Compensation Plan. The responsibilities include the coordination of quarterly
board of trustee meetings, distribution of materials and information to trustees
and plan members, timely deposits of employee and Village contributions to all
funds and collating the year -end financial data for audit and year -end state
reporting requirements.
The department manages the Village's risk management function, employee
benefit programs, cash management, debt service management, payroll,
accounts payable, accounts receivable and other finance- related matters.
Personnel Services.. .......................
Operating Expenditures /Expenses ....
TOTAL ..............................
FYI FY_16 Change
$ 419,556 $ 489,352 $ 69,796
99,184 112,603 13,419
$ 518,740 $ 601,955 $ 83,215
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Comment: Level
Department Entry
12 -000 Regular Salaries and Wages $161,347.31
Salaries
Comment: Level
Department Entry
Council Review
13 -000 Other Salaries and Wages $0.00
Other Salaries
14 -000 Overtime Overtime $9,897.63
Comment: Level
Department Entry
18 -100 Compensated Compensatory $1,000.00
Leave Longevity
Comment
Executive benefit package
$241,024.00 $195,000.00 $281,736.00 $40,712.00
Comment
(1) Administrative Services Coordinator
(1) Accountant ll
(1) Finance Clerk II
(1) Finance Clerk I
Allocated Chargebacks (1) Courier (30% split with Police)
$70,000 has been added for an Administrative Services/HR position. The existing Administrative Services Coordinator has been
transferred to Communications Specialist.
$0.00 $0.00 $0.00 $0.00
$2,500.00 $4,000.00 $10,072.00 $7,572.00
Comment
Estimated overtime costs
$1,500.00 $1,500.00 $1,500.00 $0.00
Comment: Level Comment
Department Entry Benefit paid to tenured employees per policy
user: NWS Pages 1 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount 2016 Adopted
2016 Adopted
Fund
001
General Fund
Department
13
Finance
Division
0500
Finance
Program
00
None
Activity
513
Financial and Administrative
Personnel Services
11 -000
Executive Salaries Salaries
$110,726.67 $112,942.00
$112,942.00 $116,768.00
$3,826.00
Comment:
Level
Comment
Department Entry
Finance Director base salary
11 -100
Executive Salaries Executive
$6,500.00 $6,500.00
$6,500.00 $6,500.00
$0.00
Benefit
Comment: Level
Department Entry
12 -000 Regular Salaries and Wages $161,347.31
Salaries
Comment: Level
Department Entry
Council Review
13 -000 Other Salaries and Wages $0.00
Other Salaries
14 -000 Overtime Overtime $9,897.63
Comment: Level
Department Entry
18 -100 Compensated Compensatory $1,000.00
Leave Longevity
Comment
Executive benefit package
$241,024.00 $195,000.00 $281,736.00 $40,712.00
Comment
(1) Administrative Services Coordinator
(1) Accountant ll
(1) Finance Clerk II
(1) Finance Clerk I
Allocated Chargebacks (1) Courier (30% split with Police)
$70,000 has been added for an Administrative Services/HR position. The existing Administrative Services Coordinator has been
transferred to Communications Specialist.
$0.00 $0.00 $0.00 $0.00
$2,500.00 $4,000.00 $10,072.00 $7,572.00
Comment
Estimated overtime costs
$1,500.00 $1,500.00 $1,500.00 $0.00
Comment: Level Comment
Department Entry Benefit paid to tenured employees per policy
user: NWS Pages 1 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
13
Finance
Division
0500
Finance
Program
00
None
Activity
513
Financial and Administrative
21 -000
Payroll Taxes Employer Fica
$22,022.68
$27,843.00
$28,243.00 $31,649.00 $3,806.00
and Medicare
Comment:
Level
Comment
Department Entry
Social Security and Medicare taxes
Council Review
The Administrative Services /HR position increases this line item
23 -000
Life and Health Insurance
$18,133.13
$25,829.00
$25,829.00 $38,743.00 $12,914.00
Health Insurance
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for health insurance benefits
23 -100
Life and Health Insurance
$627.30
$739.00
$739.00 $1,144.00 $405.00
Dental
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for dental insurance benefits
23 -200
Life and Health Insurance Long-
$177.60
$322.00
$322.00 $373.00 $51.00
Term Care
Comment:
Level
Comment
Department Entry
Estimated annual employee costs for long -term care insurance benefits
24 -000
Workers' Compensation
$414.00
$357.00
$357.00 $867.00 $510.00
Workers' Compensation
Comment:
Level
Comment
Department Entry
Allocated cost of workers' compensation premiums paid to the FL League
29 -990
Personnel Services
$0.00
$0.00
$0.00 $0.00 $0.00
Contingency
Comment:
Level
Comment
Department Entry
Projected costs for eligible employees salary increase (dependent upon union contracts), other contractually required personnel cost
increases and the associated federal taxes for a one year period
Total Personnel Services
$330,846.32
$419,556.00
$375,432.00 $489,352.00 $69,796.00
user: NWS
Pages 2 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
13
Finance
Comment
Division
0500
Finance
Funding for annual external audit to comply with State, Federal and local statutory provisions
Program
00
None
$32,000.00
$32,000.00 $32,000.00 $0.00
Activity
513
Financial and Administrative
Operating Expenditures
/Expenses
Level
Comment
31 -000
Professional Services
$4,450.00 $10,000.00
$7,500.00
$10,000.00 $0.00
34-100
Professional Services
$24,904.49
$0.00
$0.00 $0.00 $0.00
Comment:
Level
Comment
Department Entry
Consulting Fees
32 -000
Accounting and Auditing
$36,000.00
$40,000.00
$38,500.00 $42,000.00 $2,000.00
Accounting and Auditing
Comment:
Level
Comment
Department Entry
Funding for annual external audit to comply with State, Federal and local statutory provisions
34-000
Other Services Contract
$31,523.21
$32,000.00
$32,000.00 $32,000.00 $0.00
Services
Comment:
Level
Comment
Department Entry
Funding for departmental and centralized service contracts
34-100
Other Services Temporary
$24,904.49
$0.00
$0.00 $0.00 $0.00
Personnel
Comment:
Level
Comment
Department Entry
Funding for temporary staff during vacancies, vacations, special events and emergencies
40 -000
Travel and Per Diem Travel
$389.59
$500.00
$500.00 $4,500.00 $4,000.00
Comment:
Level
Comment
Department Entry
Funding for local and intermediate training and conference attendance
40 -100
Travel and Per Diem Per Diem
$0.00
$0.00
$0.00 $1,500.00 $1,500.00
Allowance
41 -100
Communications Services
$0.00
$0.00
$0.00 $0.00 $0.00
Cellular
42 -000
Freight and Postage Services
$1,304.50
$1,000.00
$900.00 $1,000.00 $0.00
Postage
Comment:
Level
Comment
Department Entry
Correspondence and certified mail
user: NWS
Pages 3 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 4 of 5 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
13
Finance
Division
0500
Finance
Program
00
None
Activity
513
Financial and Administrative
42 -100
Freight and Postage Services
$0.00
$0.00
$0.00 $0.00 $0.00
Courier and Delivery
Comment:
Level
Comment
Department Entry
Miscellaneous freight charges for purchases
45 -000
Insurance ISF: Risk
$7,874.00
$5,384.00
$5,384.00 $8,603.00 $3,219.00
Management
Comment:
Level
Comment
Department Entry
Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League
46 -200
Repair and Maintenance
$0.00
$0.00
$0.00 $0.00 $0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements
47 -000
Printing and Binding Printing
$1,088.57
$1,500.00
$1,000.00 $1,500.00 $0.00
Comment:
Level
Comment
Department Entry
Printing of CAFR, Budget (Proposed and Adopted), Pension reports and other state - mandated documents
48 -000
Promotional Activities
$1,526.00
$1,000.00
$1,500.00 $1,500.00 $500.00
Promotional Activities
Comment:
Level
Comment
Department Entry
Provides funding for Annual Budget Notices and other finance- related notices
49 -600
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Court Filing Fees
51 -000
Office Supplies Office Supplies
$650.72
$1,000.00
$950.00 $1,000.00 $0.00
Comment:
Level
Comment
Department Entry
Pens, paper, ink and other office supplies for a one year period for (6) full -time employees
52 -200
Operating Supplies Other
$3,852.78
$1,500.00
$1,500.00 $1,500.00 $0.00
Operating Supplies
Comment:
Level
Comment
Department Entry
Operating supplies required for Finance - related equipment, not alreadyfunded in Village -wide supply account
user: NWS Pages 4 of 5 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 13
Finance
Division 0500
Finance
Program 00
None
Activity 513
Financial and Administrative
54 -000 Books, Publications,
$2,102.00
$1,800.00
$1,800.00
$3,000.00
$1,200.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Funding for subscriptions to various journals and membership to various organizations
55 -000 Training Training and Education
$1,021.00
$3,500.00
$3,500.00
$4,500.00
$1,000.00
Comment:
Level
Comment
Department Entry
Conference registration fees; charges to attend local training sessions and other educational activities
Total, O elating Expenditures/Expense s
$116,686.86
$99,184.00
$95,034.00
$112,603.00
$13,419.00
Activity Total: Financial and Administrative
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
Activity 581
Inter -Fund Group Transfers Out
Other Use
91 -301 Interfund Transfers Capital
$0.00
$0.00
$0.00
$0.00
$0.00
Projects
Total: Other Uses
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Inter -Fund Group Transfers
$0.00
$0.00
$0.00
$0.00
$0.00
Out
Program Total: None
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
Division Total: Finance
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
Department Total: Finance
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
Fund Total: General Fund
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
Net Grand Totals:
($447,533.18)
($518,740.00)
($470,466.00)
($601,955.00)
($83,215.00)
user: NWS Pages 5 of 5 Tuesday, September 29, 2015
FINANCE DEPARTMENT
Non - Departmental Division
Services, Functions andActivities
The Non - departmental group of accounts represents administrative costs or
services of the General Fund that do not necessarily affect a single department or,
to the contrary, affects multiple departments. The Non - departmental account is
also the central funding source for interfund transfers (i.e. - transfers to fund capital
projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non -
departmental department includes funding for accumulated leave settlements,
representing the payout of leave time for individuals separating service with the
Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance,
supplies and the costs to maintain and service the Village's information technology
management.
The Non - departmental department also includes the General Fund Contingency
account. This account is for emergencies or Council- determined transfers. These
funds can only be used with Council approval.
BUDGET HIGHLIGHTS
FYI
FYI
Personnel Services .........................
$ 605,727
Operating Expenditures /Expenses .....
419,014
Grants and Aids .............................
5,000
Other Uses .... ...............................
417,800
TOTAL . ...............................
$1,447,541
FYI
Change
$ 460,453
$ (145,274)
292,190
(126,824)
5,000
-
491,800
74,000
$ 1,249,443
$ (198,098)
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Department Entry
Total Personnel Services $424,573.99
Oo ratinc Expenditures/Expeoma
31 -000 Professional Services
Professional Services
Comment: Level
$11,385.00
Quarterly contribution mandated by the State for employees fling for unemployment
$605,727.00 $571,453.00 $460,453.00 ($145,274.00)
$0.00 $0.00 $0.00 $0.00
Comment
Department Entry Contractual services related to additional computer projects not included in contract
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Pension Contribution
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
001
General Fund
23 -000
Life and Health Insurance
$24.42
$0.00
Department
19
Non - Departmental
Health Insurance
Division
0800
Non - Departmental
$0.00
$0.00
$0.00 $0.00
$0.00
Program
00
None
23 -600
Activity
519
Other General Government Service
$30,000.00 $31,433.00
($3,567.00)
Personnel Services
Comment:
18 -200
Compensated Compensatory
$127,440.68
$165,727.00
$165,000.00
$48,831.00
($116,896.00)
Leave Accumulated Leave
25 -000
Unemployment Compensation
$3,953.54
$5,000.00
$5,000.00 $5,000.00
Settlement
Re- Employment Tax
Comment:
Level
Level
Comment
Comment
Department Entry
Payout of accumulated leave for employees expected to retire or separate employment
21 -000
Payroll Taxes Employer Fica
$0.00
$0.00
$0.00
$3,736.00
$3,736.00
and Medicare
22 -000
Retirement Contributions
$261,966.00
$400,000.00
$371,453.00
$371,453.00
($28,547.00)
Department Entry
Total Personnel Services $424,573.99
Oo ratinc Expenditures/Expeoma
31 -000 Professional Services
Professional Services
Comment: Level
$11,385.00
Quarterly contribution mandated by the State for employees fling for unemployment
$605,727.00 $571,453.00 $460,453.00 ($145,274.00)
$0.00 $0.00 $0.00 $0.00
Comment
Department Entry Contractual services related to additional computer projects not included in contract
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Pension Contribution
Comment:
Level
Comment
Department Entry
Actuarially calculated required employer contribution forthe General Employee Pension Plan
23 -000
Life and Health Insurance
$24.42
$0.00
$0.00 $0.00
$0.00
Health Insurance
23 -100
Life and Health Insurance
$0.00
$0.00
$0.00 $0.00
$0.00
Dental
23 -600
Life and Health Insurance Life
$31,189.35
$35,000.00
$30,000.00 $31,433.00
($3,567.00)
Insurance
Comment:
Level
Comment
Department Entry
Life and long term disability for general employees
25 -000
Unemployment Compensation
$3,953.54
$5,000.00
$5,000.00 $5,000.00
$0.00
Re- Employment Tax
Comment:
Level
Comment
Department Entry
Total Personnel Services $424,573.99
Oo ratinc Expenditures/Expeoma
31 -000 Professional Services
Professional Services
Comment: Level
$11,385.00
Quarterly contribution mandated by the State for employees fling for unemployment
$605,727.00 $571,453.00 $460,453.00 ($145,274.00)
$0.00 $0.00 $0.00 $0.00
Comment
Department Entry Contractual services related to additional computer projects not included in contract
user: NWS Pages 1 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS - Pages 2 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
19
Non - Departmental
Division
0800
Non - Departmental
Program
00
None
Activity
519
Other General Government Service
31 -100
Professional Services
$84,192.00
$116,392.00
$115,000.00 $125,000.00 $8,608.00
Technology
Comment:
Level
Comment
Department Entry
Contractual services for Computer and IT consulting
34-000
Other Services Contract
$4,249.70
$930.00
$3,000.00 $3,000.00 $2,070.00
Services
Comment:
Level
Comment
Department Entry
Contractual services for check signing and Shred -it
41 -000
Communications Services
$15,852.73
$38,000.00
$0.00 $0.00 ($38,000.00)
Telephone
Comment:
Level
Comment
Department Entry
Village -wide main telephone service through AT &T (excluding Police department and long distance)
41 -100
Communications Services
$743.25
$480.00
$480.00 $1,800.00 $1,320.00
Cellular
Comment:
Level
Comment
Department Entry
Funding for AT &T cellular phone
41 -200
Communications Services
$17,107.82
$14,115.00
$17,955.00 $18,000.00 $3,885.00
Internet
Comment:
Level
Comment
Department Entry
Funding for internet access
41 -300
Communications Services Long
$1,147.75
$850.00
$1,000.00 $1,000.00 $150.00
Distance
Comment:
Level
Comment
Department Entry
Funding for long distance calls
41 -400
Communications Services
$0.00
$0.00
$0.00 $0.00 $0.00
Maintenance
Comment:
Level
Comment
Department Entry
Maintenance for phones
user: NWS - Pages 2 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 3 of 6 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
19
Non - Departmental
Division
0800
Non - Departmental
Program
00
None
Activity
519
Other General Government
Service
41 -500
Communications Services
$24,549.24
$10,590.00
$19,000.00 $10,590.00 $0.00
Centrex
Comment:
Level
Comment
Department Entry
Funding for telephone service at the Police department
42 -000
Freight and Postage Services
$0.00
$0.00
$0.00 $0.00 $0.00
Postage
42 -100
Freight and Postage Services
$110.78
$0.00
$0.00 $0.00 $0.00
Courier and Delivery
Comment:
Level
Comment
Department Entry
Courier and delivery services
44 -000
Rentals and Leases Equipment
$6,948.24
$7,400.00
$7,999.00 $8,000.00 $600.00
Rental
Comment:
Level
Comment
Department Entry
Rental agreement for postage machine and Village Hall copy machine
46 -200
Repair and Maintenance
$38,741.92
$8,511.00
$5,000.00 $8,500.00 ($11.00)
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Maintenance agreement for Village -wide phone system, copy machine, recording equipment and website
47 -000
Printing and Binding Printing
$33,910.43
$36,000.00
$42,000.00 $44,000.00 $8,000.00
Comment:
Level
Comment
Department Entry
Village newsletter, notices, special mailings and forms not specifically associated with a single department or division
48 -000
Promotional Activities
$0.00
$0.00
$0.00 $0.00 $0.00
Promotional Activities
49 -110
Other Current Charges and
$18,219.93
$121,446.00
$121,446.00 $10,000.00 ($111,446.00)
Obligations Special Projects -
Manager
Comment:
Level
Comment
Department Entry
Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council,
included in this are the renderings for the new Community Center
user: NWS Pages 3 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
001
General Fund
Department
19
Non - Departmental
Division
0800
Non - Departmental
Program
00
None
Activity
519
Other General Government Service
49 -120
Other Current Charges and
$229.93
$300.00
$200.00 $300.00 $0.00
Obligations Special Projects -
Village Hall
Comment:
Level
Comment
Department Entry
Funding for employee morale and appreciation programs in Village Hall
49 -130
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Special Projects -
Annexation
49 -300
Other Current Charges and
$0.00
$1,000.00
$1,000.00 $1,000.00 $0.00
Obligations Software Licensing
Comment:
Level
Comment
Department Entry
Software license fees for computer program
49 -400
Other Current Charges and
$33,972.90
$30,000.00
$30,000.00 $30,000.00 $0.00
Obligations Bank Charges
Comment:
Level
Comment
Department Entry
Bank fees and credit card fees
49 -500
Other Current Charges and
$15,864.01
$18,000.00
$15,761.00 $18,000.00 $0.00
Obligations Ad Valorem Tax
Reimbursement
Comment:
Level
Comment
Department Entry
Reimbursement to Country Club for MSV component of annual tax bill
51 -000
Office Supplies Office Supplies
$3,174.59
$5,000.00
$3,000.00 $3,500.00 ($1,500.00)
Comment:
Level
Comment
Department Entry
Village -wide supply for copy paper, pens, pencils, ribbons and other general office supplies plus reserves
52 -200
Operating Supplies Other
$4,800.15
$5,000.00
$3,000.00 $3,500.00 ($1,500.00)
Operating Supplies
Comment:
Level
Comment
Department Entry
Toner, drums and other copy machine supplies not covered by the maintenance agreement, Village Hall supplies, replacement of
small office equipment and other supplies as needed for unallocated Village -wide use
user: NWS
Pages 4 of 6 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
001
General Fund
Department
19
Non - Departmental
Division
0800
Non - Departmental
Program
00
None
Activity
519
Other General Government Service
52 -225
Operating Supplies Computer
$3,547.91
$2,000.00
$2,000.00 $2,000.00
$0.00
Comment:
Level
Comment
Department Entry
Supplies necessary to operate technology
52 -300
Operating Supplies Kitchen
$2,358.39
$2,000.00
$2,000.00 $2,000.00
$0.00
Comment:
Level
Comment
Department Entry
Supplies necessary to operate Village Hall kitchen facilities
54 -000
Books, Publications,
$1,688.68
$1,000.00
$1,558.00 $2,000.00
$1,000.00
Subscriptions, and
Memberships Dues,
Memberships and Subs
Comment:
Level
Comment
Department Entry
Costco Membership
Total Ooeratina
Emenditures /Expenses
$322,795.35
$419,014.00
$391,399.00 $292,190.00
($126,824.00)
Capital Outlay
64-000
Machinery and Equipment
$0.00
$0.00
$0.00 $0.00
$0.00
Machinery and Equipment
Total Capital Outlay
$0.00
$0.00
$0.00 $0.00
$0.00
Grants and Aids
82 -000
Aids to Private Organizations
$5,000.00
$5,000.00
$5,000.00 $5,000.00
$0.00
North Miami Foundation
Comment:
Level
Comment
Department Entry
Annual appropriation for service organization
Total Grants and
Aids
$5,000.00
$5,000.00
$5,000.00 $5,000.00
$0.00
Other Use
99 -000
Other Uses Contingency
$0.00
$75,000.00
$25,000.00 $130,000.00
$55,000.00
Comment:
Level
Comment
Department Entry
Reserve for unanticipated expenses
Total Other Uses
$0.00
$75,000.00
$25,000.00 $130,000.00
$55,000.00
user: NWS
Pages 5 of 6
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 001
General Fund
Department 19
Non - Departmental
Division 0800
Non - Departmental
Program 00
None
Activity Total: Other General Government
($752,369.34)
($1,104,741.00)
($992,852.00)
($887,643.00)
$217,098.00
Service
Activity 581
Other Uses
Inter -Fund Group Transfers Out
91 -201 Interfund Transfers Debt
$286,800.00
$286,800.00
$286,800.00
$286,800.00
$0.00
Service
Comment:
Level
Comment
Department Entry
Contribution to Debt Service Fund on $3.5 million Suntrust Loan
91 -301 Interfund Transfers Capital
$50,000.00
$56,000.00
$56,000.00
$75,000.00
$19,000.00
Projects
Comment:
Level
Comment
Department Entry
Funding to purchase computer equipment and software
91 -501 Interfund Transfers Risk
$0.00
$0.00
$0.00
$0.00
$0.00
Management
Comment:
Level
Comment
Department Entry
Transfer to Risk Management Fund for Charter School insurance expenditure
91 -550 Interfund Transfers Fleet
$0.00
$0.00
$0.00
$0.00
$0.00
Maintenance
Comment:
Level
Comment
Department Entry
Transfer to Fleet Maintenance Fund for the Capital Lease related to Police vehicles
99 -000 Other Uses Contingency
$0.00
$0.00
$0.00
$0.00
$0.00
Total Other Uses
$336,800.00
$342,800.00
$342,800.00
$361,800.00
$19,000.00
Activity Total: Inter -Fund Group Transfers
($336,800.00)
($342,800.00)
($342,800.00)
($361,800.00)
($19,000.00)
Out
Program Total: None
($1,089,169.34)
($1,447,541.00)
($1,335,652.00)
($1,249,443.00)
$198,098.00
Division Total: Non - Departmental
($1,089,169.34)
($1,447,541.00)
($1,335,652.00)
($1,249,443.00)
$198,098.00
Department Total: Non- Departmental
($1,089,169.34)
($1,447,541.00)
($1,335,652.00)
($1,249,443.00)
$198,098.00
Fund Total: General Fund
($1,089,169.34)
($1,447,541.00)
($1,335,652.00)
($1,249,443.00)
$198,098.00
Net Grand Totals:
($1,089,169.34)
($1,447,541.00)
($1,335,652.00)
($1,249,443.00)
$198,098.00
user: NWS
Pages 6 of 6
Tuesday, September 29, 2015
FINANCE DEPARTMENT
Debt Service Fund
Services, Functions andActivities
This fund records the inflow and outflow of cash related to the dedicated ad valorem
tax levies used to pay for the annual principal and interest costs associated with the
General Obligation Bonds, Series 2013 which replaced Series 1999 sold to design,
develop and construct the Miami Shores Aquatic Facility, as well as, the Series
2015 which replaced the Series 2004 bond sold to build the Doctors Charter School
Facility.
Additionally, the payments toward clearing other outstanding debt are reported in
this fund. Costs associated with the management, reporting and payment of
principal, interest and fees are also included. The Village is required to complete a
series of reports relating to the debt including Continuing Disclosure Reports, State
Bond Filings and special notes to the Village's comprehensive annual financial
report.
BUDGET HIGHLIGHTS
FYI FYI Change
Operating Expenditures /Expenses ..... $ 8,500 $ 8,000 $ (500)
Debt Service .. ............................... 877,020 828,475 (48,545)
TOTAL . ............................... $ 885,520 $ 836,475 $ (49,045)
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Department Entry
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
201
Debt Service
Level
Department
19
Non - Departmental
Funding for the pro-rated portion of the financial audit
Division
0000
None
$52,250.00 $8,000.00 ($500.00)
Debt Service
73 -100 Other Debt Service Costs Bond
Program
00
None
Administration Fees
Activity
519
Other General Government Service
Level
Operating Expenditures
/Expenses
Department Entry
Annual payment made to Deutsche Bank to manage bond disbursements
31 -000
Professional Services
$6,350.00 $3,500.00
$47,250.00
$3,000.00 ($500.00)
Professional Services
Comment:
Level
Comment:
Level
Comment
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Department Entry
Funding forannual disclosure reports
32 -000 Accounting and Auditing
$5,000.00
$5,000.00
$5,000.00 $5,000.00 $0.00
Accounting and Auditing
Comment:
Level
Comment
Department Entry
Funding for the pro-rated portion of the financial audit
Total: Operating Expenditures /Expenses
$11,350.00
$8,500.00
$52,250.00 $8,000.00 ($500.00)
Debt Service
73 -100 Other Debt Service Costs Bond
$0.00
$0.00
$0.00 $0.00 $0.00
Administration Fees
Comment:
Level
Comment
Department Entry
Annual payment made to Deutsche Bank to manage bond disbursements
73 -150 Other Debt Service Costs Bond
$0.00
$0.00
$0.00 $0.00 $0.00
Trustee Fees
Comment:
Level
Comment
Department Entry
Annual payment to Florida League to manage bond proceeds and reporting requirements (Series 1999)
Total: Debt Service
$0.00
$0.00
$0.00 $0.00 $0.00
Activity Total: Other General Government
($11,350.00)
($8,500.00)
($52,250.00) ($8,000.00) $500.00
Service
user: NWS Pages 1 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Program 03
517
Debt Service
71 -100 Principal Principal Payments
72 -100 Interest Interest Payments
Total, Debt Service
Activity Total: Debt Service Payments
Program Total: Aquatics Center
04
517
$37,000.00 $0.00 $0.00 $0.00 $0.00
($37,000.00) $0.00 $0.00 $0.00 $0.00
($48,350.00)
($8,500.00)
2014 Actual 2015 Estimated
2015 Budget vs
Account Number
Description
Amount 2015 Budget Amount
2016 Adopted 2016 Adopted
Fund
201
Debt Service
$0.00
Department
19
Non - Departmental
$115,000.00
Division
0000
None
$2,000.00
Program
00
None
$51,650.00
Activity
581
Inter -Fund Group Transfers Out
$177,458.00
Other Use
($1,050.00)
($171,054.39)
($177,700.00)
91 -001
Interfund Transfers Transfer to
$37,000.00 $0.00 $0.00
$0.00 $0.00
($177,700.00)
General Fund
($176,650.00)
$1,050.00
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Program 03
517
Debt Service
71 -100 Principal Principal Payments
72 -100 Interest Interest Payments
Total, Debt Service
Activity Total: Debt Service Payments
Program Total: Aquatics Center
04
517
$37,000.00 $0.00 $0.00 $0.00 $0.00
($37,000.00) $0.00 $0.00 $0.00 $0.00
($48,350.00)
($8,500.00)
($52,250.00)
($8,000.00)
$500.00
Aquatics Center
71 -100
Principal Principal Payments
$130,000.00
$135,000.00
Debt Service Payments
$0.00
72 -100
Interest Interest Payments
$191,495.00
$115,000.00
$123,000.00
$123,000.00
$125,000.00
$2,000.00
$56,054.39
$54,700.00
$54,458.00
$51,650.00
($3,050.00)
$171,054.39
$177,700.00
$177,458.00
$176,650.00
($1,050.00)
($171,054.39)
($177,700.00)
($177,458.00)
($176,650.00)
$1,050.00
($171,054.39)
($177,700.00)
($177,458.00)
($176,650.00)
$1,050.00
Charter School
Debt Service Payments
Debt Service
71 -100
Principal Principal Payments
$130,000.00
$135,000.00
$3,890,000.00
$0.00
72 -100
Interest Interest Payments
$191,495.00
$183,920.00
$173,660.00
$0.00
Total Debt Service
$321,495.00
$318,920.00
$4,063,660.00
$0.00
Activity Total:
Debt Service Payments
($321,495.00)
($318,920.00)
($4,063,660.00)
$0.00
Program Total:
Charter School
($321,495.00)
($318,920.00)
($4,063,660.00)
$0.00
($135,000.00)
($183,920.00)
($318,920.00)
$318,920.00
user: NWS Pages 2 of 3 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount
2016 Adopted
2015 Budget vs
2016 Adopted
Fund 201
Debt Service
Department 19
Non - Departmental
Division 0000
None
Program 05
Fleet Maintenance Building
Activity 517
Debt Service Payments
Debt Service
71 -100 Principal Principal Payments
$344,035.71
$351,000.00
$351,000.00
$360,000.00
$9,000.00
72 -100 Interest Interest Payments
$36,291.45
$29,400.00
$29,400.00
$20,500.00
($8,900.00)
Total, Debt Service
$380,327.16
$380,400.00
$380,400.00
$380,500.00
$100.00
Activity Total: Debt Service Payments
($380,327.16)
($380,400.00)
($380,400.00)
($380,500.00)
($100.00)
Program Total: Fleet Maintenance Building
($380,327.16)
($380,400.00)
($380,400.00)
($380,500.00)
($100.00)
06
Charter School
517
Debt Service Payments
Debt Service
71 -100 Principal Principal Payments
$0.00
$0.00
$162,300.00
$173,400.00
$173,400.00
72 -100 Interest Interest Payments
$0.00
$0.00
$70,212.00
$97,925.00
$97,925.00
Total, Debt Service
$0.00
$0.00
$232,512.00
$271,325.00
$271,325.00
Activity Total: Debt Service Payments
$0.00
$0.00
($232,512.00)
($271,325.00)
($271,325.00)
Program Total: Charter School
$0.00
$0.00
($232,512.00)
($271,325.00)
($271,325.00)
Division Total: None
($921,226.55)
($885,520.00)
($4,906,280.00)
($836,475.00)
$49,045.00
Department Total: Non- Departmental
($921,226.55)
($885,520.00)
($4,906,280.00)
($836,475.00)
$49,045.00
Fund Total: Debt Service
($921,226.55)
($885,520.00)
($4,906,280.00)
($836,475.00)
$49,045.00
Net Grand Totals:
($921,226.55)
($885,520.00)
($4,906,280.00)
($836,475.00)
$49,045.00
user: NWS Pages 3 of 3 Tuesday, September 29, 2015
FINANCE DEPARTMENT
Risk Management Fund
Services, ,unctions andActivities
The Village's Risk Management Internal Service Fund is a self balancing group
of accounts designed to accumulate the necessary financial resources to pay for
the Village's insurance premiums, costs, deductibles and administrative services
insured by the Florida League of Cities. The fund reports all costs associated
with workers' compensation, general liability, property, casualty and auto liability
costs. Additionally, certain qualified administrative expenses are included as an
operating cost including, but not limited to the costs of annual actuarial and
auditing reports, filing fees, third -party administrator fees and state licensing
fees.
BUDGET HIGHLIGHTS
FY'16
$ 271,060
503,492
$ 774,552
Change
$ 57,111
7,856
(122,000)
$ (57,033)
*The comment(s) for each line item can be found below the account and amounts on the following pages
FY_15
Personnel Services .........................
$ 213,949
Operating Expenditures /Expenses .....
495,636
Other Uses .... ...............................
122,000
TOTAL . ...............................
$ 831,585
FY'16
$ 271,060
503,492
$ 774,552
Change
$ 57,111
7,856
(122,000)
$ (57,033)
*The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated
Amount 2016 Adopted
2015 Budget vs
2016 Adopted
Fund
501
Risk Management
Department
19
Non - Departmental
Division
6500
Risk Management
Program
00
None
Activity
519
Other General Government Service
Personnel Services
23 -600
Life and Health Insurance Life
$1,367.00
$1,400.00
$0.00 $0.00
($1,400.00)
Insurance
Comment:
Level
Comment
Department Entry
Annual premium for coverage on all police officers per State Statutes
24 -100
Workers' Compensation
$142,787.00
$147,224.00
$138,950.00 $145,900.00
($1,324.00)
Premium: Workers'
Compensation
Comment:
Level
Comment
Department Entry
Annual component of premiums paid to the Florida League for primary workers' compensation coverage
24-110
Workers' Compensation
$5,374.00
$0.00
$30,000.00 $40,160.00
$40,160.00
Workers' Comp -Audit Premium
Comment:
Level
Comment
Department Entry
End of year audit adjustment based on payroll
24-120
Workers' Compensation
$49,488.82
$65,325.00
$75,000.00 $85,000.00
$19,675.00
Workers' Com p- Deductibles
Paid
Comment:
Level
Comment
Department Entry
Deductibles for claims
24 -130
Workers' Compensation
$0.00
$0.00
$0.00 $0.00
$0.00
Workers' Comp -Miami Dade
Risk
Comment:
Level
Comment
Department Entry
Annual fee to county for outstanding claim
Total, Personnel
Services
$199,016.82
$213,949.00
$243,950.00 $271,060.00
$57,111.00
Ooeratina Expenditures/Expense s
31 -000
Professional Services
$320.00
$5,530.00
$5,530.00 $0.00
($5,530.00)
Professional Services
Comment:
Level
Comment
Department Entry
Estimated fees for actuarial costs and studies for outstanding workers' compensation and liability claims pending from the self -
insurance fund
user: NWS
Pages 1 of 4
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
2014 Actual
2015 Estimated 2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount 2016 Adopted 2016 Adopted
Fund
501
Risk Management
Department
19
Non - Departmental
Division
6500
Risk Management
Program
00
None
Activity
519
Other General Government Service
31 -230
Professional Services Legal
$0.00
$0.00
$0.00 $0.00 $0.00
Litigation
Comment:
Level
Comment
Department Entry
Estimated annual cost for outside counsel to represent the Village in special claims or losses
31 -250
Professional Services Legal
$0.00
$0.00
$0.00 $0.00 $0.00
Other
31 -400
Professional Services TPA
$2,424.00
$2,500.00
$2,424.00 $2,500.00 $0.00
Charges
Comment:
Level
Comment
Department Entry
Estimated cost to manage outstanding self - insurance claims pending
34 -000
Other Services Contract
$0.00
$0.00
$0.00 $0.00 $0.00
Services
Comment:
Level
Comment
Department Entry
Estimated annual cost for FMIT emergency management services
40 -000
Travel and Per Diem Travel
$0.00
$0.00
$0.00 $0.00 $0.00
45 -000
Insurance ISF: Risk
$0.00
$0.00
$0.00 $0.00 $0.00
Management
45 -100
Insurance ISF: Auto Insurance
$82,517.00
$80,570.00
$98,406.00 $97,965.00 $17,395.00
Comment:
Level
Comment
Department Entry
Annual premium paid to the Florida League for Automobile Liability coverage
45 -150
Insurance Auto Deductible
$0.00
$0.00
$0.00 $0.00 $0.00
45 -200
Insurance Premium: Liability
$103,794.00
$107,131.00
$112,306.00 $112,307.00 $5,176.00
Comment:
Level
Comment
Department Entry
Annual premium paid to the Florida League for General Liability coverage
45 -210
Insurance Premium: Storage
$1,236.88
$1,300.00
$1,221.00 $1,300.00 $0.00
Tank
Comment:
Level
Comment
Department Entry
Annual premium for three (3) storage tanks
user: NWS Pages 2 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
Amount
2015 Budget
2015 Estimated 2015 Budget vs
Amount 2016 Adopted 2016 Adopted
Fund
501
Risk Management
Department
19
Non - Departmental
Division
6500
Risk Management
Program
00
None
Activity
519
Other General Government Service
45 -220
Insurance Premium:
$10,000.00
$0.00
$10,000.00 $10,000.00 $10,000.00
Deductibles Paid
Comment:
Level
Comment
Department Entry
Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League
45 -300
Insurance Premium: Property
$282,084.00
$286,605.00
$267,420.00 $267,420.00 ($19,185.00)
Comment:
Level
Comment
Department Entry
Annual premium paid to the Florida League for Property Value coverage
45 -310
Insurance Premium
$0.00
$1,000.00
$6,785.00 $1,000.00 $0.00
Adjustments
Comment:
Level
Comment
Department Entry
Adjustment for year -end audit
45 -320
Insurance Direct Payments
$3,296.83
$1,000.00
$10,000.00 $1,000.00 $0.00
Comment:
Level
Comment
Department Entry
Estimated cost of direct claims, not processed through carrier or insurances
46 -200
Repair and Maintenance
$3,454.94
$10,000.00
$15,000.00 $10,000.00 $0.00
Services Repairs and
Maintenance
Comment:
Level
Comment
Department Entry
Repairs and maintenance for damages not covered by insurance and claims paid pending subrogation
49 -400
Other Current Charges and
$0.00
$0.00
$0.00 $0.00 $0.00
Obligations Bank Charges
Comment:
Level
Comment
Department Entry
Bank charged fees
Total Operating
Expenditures/Expenses
$489,127.65
$495,636.00
$529,092.00 $503,492.00 $7,856.00
Activity Total:
Other General Government
($688,144.47)
($709,585.00)
($773,042.00) ($774,552.00) ($64,967.00)
Service
user: NWS
Pages 3 of 4 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
($774,552.00)
Amount
2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
501
Risk Management
($774,552.00)
Department
19
Non - Departmental
($831,585.00)
Division
6500
Risk Management
$57,033.00
Program
00
None
($895,042.00)
Activity
581
Inter -Fund Group Transfers Out
($688,144.47)
Other Use
($831,585.00)
($895,042.00)
($774,552.00)
91 -301
Intedund Transfers Capital
$0.00
$62,000.00
$62,000.00
$0.00 ($62,000.00)
Projects
Comment:
Level
Comment
Department Entry
Shipwreck Cove non -skid flooring and the railing at the Day (See Capital Projects)
91 -550
Interfund Transfers Fleet
$0.00
$60,000.00
$60,000.00
$0.00 ($60,000.00)
Maintenance
Comment: Level Comment
Department Entry Replace two police vehicles
Total: Other Uses $0.00 $122,000.00 $122,000.00 $0.00 ($122,000.00)
Activity Total: Inter-Fund Group Transfers $0.00 ($122,000.00) ($122,000.00) $0.00 $122,000.00
Out
Program Total: None
Division Total: Risk Management
Department Total: Non - Departmental
Fund Total: Risk Management
Net Grand Totals:
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
($688,144.47)
($831,585.00)
($895,042.00)
($774,552.00)
$57,033.00
user: NWS Pages 4 of 4 Tuesday, September 29, 2015
FINANCE DEPARTMENT
Excise Tax Fund
Services, Functions andActivities
This Fund records utility and franchise fees pledged for repayment of debt service
to meet loan requirements. The revenues are then transferred to the General Fund
as unrestricted revenues.
BUDGET HIGHLIGHTS
Other Uses .... ...............................
TOTAL.. ............................
FYI FYF_16 change
$2,517,500 $ 2,425,350 $ (92,150)
$2,517,500 $ 2,425,350 $ (92,150)
`The comment(s) for each line item can be found below the account and amounts on the following pages
Miami Shores Village, FL Live
Budget Worksheet Report
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
2014 Actual
2015 Estimated
2015 Budget vs
Account Number
Description
Amount
2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund
120
Excise Tax
Revenue
Department
00
Revenues
Division
0000
None
Program
00
None
Takes
314 -100
Utility Service Tax Electricity
$869,181.96
$885,000.00
$850,000.00
$850,000.00
($35,000.00)
314 -300
Utility Service Tax Water
$127,647.53
$120,000.00
$140,000.00
$144,000.00
$24,000.00
314 -310
Utility Service Tax Water-
$16,308.00
$8,500.00
$10,566.00
$12,000.00
$3,500.00
North Miami
314 -400
Utility Service Tax Gas
$26,473.55
$25,000.00
$30,000.00
$30,000.00
$5,000.00
315 -000
Communications Services
$481,738.20
$482,000.00
$475,000.00
$466,000.00
($16,000.00)
Taxes CST
Total: Taxes
$1,521,349.24
$1,520,500.00
$1,505,566.00
$1,502,000.00
($18,500.00)
Permits Fees and
Special Assessments
323 -100
Franchise Fees Electricity
$662,528.96
$670,000.00
$642,800.00
$645,000.00
($25,000.00)
323 -400
Franchise Fees Gas
$11,546.43
$12,000.00
$13,300.00
$13,500.00
$1,500.00
323 -700
Franchise Fees Solid Waste
$19,026.42
$15,000.00
$22,100.00
$22,000.00
$7,000.00
Total Permits. Fees
and Special Assessments
$693,101.81
$697,000.00
$678,200.00
$680,500.00
($16,500.00)
Other Sources
389 -900
Proprietary Non - Operating
$0.00
$300,000.00
$23,734.00
$242,850.00
($57,150.00)
Sources Appropriation from
Fund Balance
Total Other Sources
$0.00
$300,000.00
$23,734.00
$242,850.00
($57,150.00)
Program Total:
None
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Division Total: None
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Department Total:
Revenues
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
Revenue Totals
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
user: NWS Pages 1 of 2 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Budget Worksheet Report
Account Number
Description
2014 Actual
2015 Estimated
2015 Budget vs
$2,425,350.00
Amount 2015 Budget
Amount
2016 Adopted 2016 Adopted
Fund
120
Excise Tax
$2,207,500.00
Expenses
($92,150.00)
$2,214,451.05
Department
19
Non - Departmental
$2,425,350.00
Division
0800
Non - Departmental
$2,517,500.00
Program
00
None
$2,425,350.00
Activity
Other Use
581
Inter -Fund Group Transfers Out
$0.00
91 -001
Interfund Transfers Transfer to
$2,116,500.00 $2,517,500.00
$2,207,500.00
$2,425,350.00 ($92,150.00)
General Fund
Comment: Level
Total: Other Uses
Activity Total: Inter -Fund Group Transfers
Out
Program Total: None
Division Total: Non - Departmental
Department Total: Non - Departmental
Revenue Totals:
Expense Totals
Fund Total: Excise Tax
Revenue Grand Totals:
Expense Grand Totals:
Net Grand Totals:
Comment
uepanment Entry Transfer to General Fund
$2,116,500.00 $2,517,500.00 $2,207,500.00 $2,425,350.00 ($92,150.00)
$2,116,500.00 $2,517,500.00 $2,207,500.00 $2,425,350.00 ($92,150.00)
$2,116,500.00 $2,517,500.00 $2,207,500.00 $2,425,350.00 ($92,150.00)
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$97,951.05
$0.00
$0.00
$0.00
$0.00
$2,214,451.05
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$2,116,500.00
$2,517,500.00
$2,207,500.00
$2,425,350.00
($92,150.00)
$97,951.05
$0.00
$0.00
$0.00
$0.00
user: NWS Pages 2 of 2 Tuesday, September 29, 2015
CAPITAL PROJECTS
Services, Functions andActivities
The Capital Project Fund is used to account for the funding of municipal
capital expenditures for the acquisition, construction or improvement of
major capital facilities or infrastructure; machinery and equipment; and
other general improvements with a life expectancy of more than three
years. As reference, equipment that has a value of $5,000 or less is also
included in this document for budgetary purposes.
Many of the capital projects are multi -year projects and may not actually
begin in FY 2016. The funds are encumbered to the subsequent year's
budget as an obligation until used or released. This year's budget
includes a transfer from the General Fund to the Capital Project Fund for
several projects.
BUDGET HIGHLIGHTS
FYI FYI Chance
Capital Outlay ......................... $ 503,472 $ 259,800 $ (243,672)
Other Uses .. ............................... 30,000 (30,000)
TOTAL . ............................... $ 533,472 $ 259,800 $ 273,672
*The comment(s) for each line item can be found below the account and amounts on the following
pages
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual 2015 Estimated
Amount 2015 Budget Amount
2015 Budget vs
2016 Adopted 2016 Adopted
Fund
301
Capital Projects
$0.00
Department
13
Finance
Division
0500
Finance
Program
00
None
Activity
Capital Outlay
513
Financial and Administrative
64-000
Machinery and Equipment
$6,179.00 $0.00 $0.00
$0.00 $0.00
Machinery and Equipment
68 -000 Intangible Assets Intangible
Assets
Total Capital Outlay
Activity Total: Financial and Administrative
Program Total: None
Division Total: Finance
Department Total: Finance
Department 19
0800
00
519
Ooeratino Expenditures/Expenses
49 -400 Other Current Charges and
Obligations Bank Charges
Total, Ooeratino Expenditures /Ex eo nses
$33,327.27
$39,506.27
$39,000.00
$39,000.00
$0.00
$0.00
$0.00
$0.00
($39,000.00)
($39,000.00)
($39,506.27)
($39,000.00)
$0.00
$0.00
$39,000.00
($39,506.27) ($39,000.00) $0.00 $0.00 $39,000.00
($39,506.27) ($39,000.00) $0.00 $0.00 $39,000.00
($39,506.27) ($39,000.00) $0.00 $0.00 $39,000.00
Non - Departmental
Non - Departmental
None
Other General Government Service
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
user: NWS Pages 1 of 8 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Account Number
Description
2014 Actual 2015 Estimated 2015 Budget vs
($56,000.00)
Amount 2015 Budget Amount 2016 Adopted 2016 Adopted
Fund
301
Capital Projects
Department
19
Non - Departmental
0800
Non - Departmental
00
None
($50,721.81)
519
Other General Government service
Capital Outlay
64 -000 Machinery and Equipment $50,721.81
Machinery and Equipment
Comment: Level
68 -000 Intangible Assets Intangible
Assets
Total: Capital Outlay
Activity Total: Other General Government
service
Program Total: None
Division Total: Non - Departmental
Department Total: Non - Departmental
Department 21
Division 0900
Program 00
Activity 521
Capital Outlay
$56,000.00 $56,000.00 $75,000.00 $19,000.00
Comment
Department Entry Funding to purchase computer equipment and software
$0.00 $0.00 $0.00 $0.00 $0.00
$50,721.81 $56,000.00 $56,000.00 $75,000.00 $19,000.00
($50,721.81)
($56,000.00)
($56,000.00)
($75,000.00)
($19,000.00)
($50,721.81)
($56,000.00)
($56,000.00)
($75,000.00)
($19,000.00)
($50,721.81)
($56,000.00)
($56,000.00)
($75,000.00)
($19,000.00)
($50,721.81)
($56,000.00)
($56,000.00)
($75,000.00)
($19,000.00)
Police
Police
None
Law Enforcement
62 -000 Buildings Buildings $0.00
Comment: Level
Department Entry
64-000 Machinery and Equipment $97,529.09
Machinery and Equipment
Comment: Level
Department Entry
Total: Capital Outlay $97,529.09
Activity Total: Law Enforcement
Program Total: None
user: NWS
$25,000.00
$0.00
$25,000.00
$0.00
Comment
Funding to replace the Police station roof (3/3)
$98,442.00 $37,500.00 $33,000.00 ($65,442.00)
Comment
Funding for the associated costs of K -9 replacement and laser replacement (2/2)
$123,442.00 $37,500.00 $58,000.00 ($65,442.00)
($97,529.09) ($123,442.00) ($37,500.00) ($58,000.00) $65,442.00
($97,529.09) ($123,442.00) ($37,500.00) ($58,000.00) $65,442.00
Pages 2 of 8
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Division Total: Police
($97,529.09)
($123,442.00)
($37,500.00)
($58,000.00)
$65,442.00
Department Total: Police
($97,529.09)
($123,442.00)
($37,500.00)
($58,000.00)
$65,442.00
Department 24
Building Department
Division 0400
Building
Program 00
None
Activity 524
Capital Cullsv
Protective Inspections
64 -000 Machinery and Equipment
$0.00
$0.00
$0.00
$0.00
$0.00
Machinery and Equipment
Total: Capital Outlay
$0.00
$0.00
$0.00
$0.00
$0.00
Activity Total: Protective Inspections
$0.00
$0.00
$0.00
$0.00
$0.00
Program Total: None
$0.00
$0.00
$0.00
$0.00
$0.00
Division Total: Building
$0.00
$0.00
$0.00
$0.00
$0.00
Department Total: Building Department
$0.00
$0.00
$0.00
$0.00
$0.00
Department 39
Public Works
1202
Facilities Maintenance /Streets
00
None
539
Capital Outlay
Other Physical Environment
62 -000 Buildings Buildings
$0.00
$50,000.00
$50,000.00
$60,000.00
$10,000.00
Comment:
Level
Comment
Department Entry
Funding for Village Hall renovation
63 -100 Infrastructure Transportation
$0.00
$0.00
$0.00
$0.00
$0.00
Improvements
63 -200 Infrastructure Water & Sewer
$128,824.71
$0.00
$350,000.00
$0.00
$0.00
Project
Comment:
Level
Comment
Council Review
The $3,702,736.09 includes the encumbrance for the Water & Sewer Project.
63 -400 Infrastructure Land
$28,806.48
$58,498.00
$58,498.00
$22,000.00
($36,498.00)
Improvements
Comment:
Level
Comment
Department Entry
Funding for replacement of railing at the bay (partial allocation)
64000 Machinery and Equipment
$0.00
$20,000.00
$29,730.00
$0.00
($20,000.00)
Machinery and Equipment
Total Capital Outlay
$157,631.19
$128,498.00
$488,228.00
$82,000.00
($46,498.00)
user: NWS
Pages
3 of 8
Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Improvements
64-000 Machinery and Equipment
Machinery and Equipment
Total: Capital Outlay
Activity Total: Other Physical Environment
Program Total: None
Division Total: Public Works Administration
1204
00
539
capital Outlav
64 -000 Machinery and Equipment
Machinery and Equipment
Total Capital Outlav
Activity Total: Other Physical Environment
Program Total: None
Division Total: Recreation Maintenance
6000
00
539
$0.00
$0.00
2014 Actual
2015 Estimated
$0.00
$0.00
2015 Budget vs
Account Number Description
Amount 2015 Budget
Amount
2016 Adopted
2016 Adopted
Fund 301
Capital Projects
$0.00
$0.00
$0.00
Department 39
Public Works
$0.00
$0.00
$0.00
1202
Facilities Maintenance /Streets
00
None
Activity Total: Other Physical Environment
($157,631.19) ($128,498.00)
($488,228.00)
($82,000.00)
$46,498.00
Program Total: None
($157,631.19) ($128,498.00)
($488,228.00)
($82,000.00)
$46,498.00
Division Total: Facilities Maintenance /Streets
($157,631.19) ($128,498.00)
($488,228.00)
($82,000.00)
$46,498.00
Division 1203
Public Works Administration
Program 00
None
Activity 539
Other Physical Environment
Caoital Cullsv
62 -000 Buildings Buildings
$0.00 $0.00
$0.00
$0.00
$0.00
63 -400 Infrastructure Land
$0.00 $0.00
$0.00
$0.00
$0.00
Improvements
64-000 Machinery and Equipment
Machinery and Equipment
Total: Capital Outlay
Activity Total: Other Physical Environment
Program Total: None
Division Total: Public Works Administration
1204
00
539
capital Outlav
64 -000 Machinery and Equipment
Machinery and Equipment
Total Capital Outlav
Activity Total: Other Physical Environment
Program Total: None
Division Total: Recreation Maintenance
6000
00
539
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Recreation Maintenance
None
Other Physical Environment
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Fleet Maintenance
None
Other Physical Environment
$0.00 $0.00 $0.00 $0.00
user: NWS Pages 4 of 8 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Capital Outlay
$0.00
$0.00
62 -000 Buildings Buildings
$0.00
$0.00
Total: Capital Out] av
$0.00
$0.00
Activity Total: Other Physical Environment
$0.00
$0.00
581
Inter -Fund Group Transfers Out
Other Uses
$30,000.00
($23,650.00)
91 -550 Interfund Transfers Fleet
$0.00
$30,000.00
Maintenance
$0.00
Total: Other Uses
$0.00
$30,000.00
Activity Total: Inter -Fund Group Transfers
$0.00
($30,000.00)
Out
Program Total: None
$0.00
($30,000.00)
Division Total: Fleet Maintenance
$0.00
($30,000.00)
Department Total: Public Works
($157,631.19)
($158,498.00)
Department 71
Brockway Memorial Library
Division 1500
Library
Program 00
None
571
Libraries
Capital Outlav
63 -400 Infrastructure Land
$0.00
$6,700.00
Improvements
64 -000 Machinery and Equipment
$0.00
$0.00
Machinery and Equipment
68 -000 Intangible Assets Intangible
$0.00
$0.00
Assets
Total Capital Outlav
$0.00
$6,700.00
Activity Total: Libraries
$0.00
($6,700.00)
Program Total: None
$0.00
($6,700.00)
Division Total: Library
$0.00
($6,700.00)
Department Total: Brockway Memorial Library
$0.00
($6,700.00)
Department 72
Recreation
1401
Recreation Administration
00
None
572
Parks and Recreation
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$30,000.00
$30,000.00
$0.00
$0.00
($30,000.00)
($30,000.00)
($30,000.00)
$0.00
$30,000.00
($30,000.00)
$0.00
$30,000.00
($30,000.00)
$0.00
$30,000.00
($518,228.00) ($82,000.00) $76,498.00
$6,700.00
$0.00
($6,700.00)
$16,950.00
$0.00
$0.00
$0.00
$0.00
$0.00
$23,650.00
$0.00
($6,700.00)
($23,650.00)
$0.00
$6,700.00
($23,650.00)
$0.00
$6,700.00
($23,650.00) $0.00 $6,700.00
($23,650.00) $0.00 $6,700.00
user: NWS Pages 5 of 8 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
2014 Actual 2015 Estimated 2015 Budget vs
Account Number Description Amount 2015 Budget Amount 2016 Adopted 2016 Adopted
Fund 301 Capital Projects
Department 72 Recreation
1401 Recreation Administration
00 None
572 Parks and Recreation
O.agllal Outlay
64-000 Machinery and Equipment
Machinery and Equipment
Total: Capital Outlay
Activity Total: Parks and Recreation
Program Total: None
Division Total: Recreation Administration
Division 1402
Program 00
Activity 572
Capital Outlay
$1,003.50
$1,003.50
$28,000.00
$28,000.00
$28,000.00
$28,000.00
$0.00
$0.00
($28,000.00)
($28,000.00)
($1,003.50)
($28,000.00)
($28,000.00)
$0.00
$28,000.00
($1,003.50) ($28,000.00) ($28,000.00) $0.00 $28,000.00
($1,003.50)
Athletics
None
Parks and Recreation
64 -000 Machinery and Equipment $0.00
Machinery and Equipment
Comment: Level
Department Entry
Total: Capital Outlay $0.00
Activity Total: Parks and Recreation
Program Total: None
Division Total: Athletics
1403
00
572
($28,000.00) ($28,000.00) $0.00 $28,000.00
$13,000.00 $13,000.00 $9,500.00 ($3,500.00)
Comment
Field house alarm system
$13,000.00 $13,000.00 $9,500.00 ($3,500.00)
$0.00
($13,000.00)
($13,000.00)
Buildings Buildings
($9,500.00)
$0.00 ($8,500.00)
$3,500.00
$0.00
($733.30) $0.00 $0.00
($13,000.00)
($13,000.00)
($9,500.00)
64-000
$3,500.00
$0.00
$0.00 ($17,400.00)
($13,000.00)
Machinery and Equipment
($13,000.00)
($9,500.00)
$3,500.00
Community Center
None
Parks and Recreation
Capital Outlay
62 -000
Buildings Buildings
$0.00 $8,500.00 $8,500.00
$0.00 ($8,500.00)
63 -400
Infrastructure Land
($733.30) $0.00 $0.00
$0.00 $0.00
Improvements
64-000
Machinery and Equipment
$15,271.00 $17,400.00 $17,400.00
$0.00 ($17,400.00)
Machinery and Equipment
user: NWS Pages 6 of 8 Tuesday, September 29, 2015
Total: Capital Outl4,y
Activity Total: Parks and Recreation
Program Total: None
Division Total: Community Center
Division 1405
Program 00
Activity 572
Capital Outlay
Miami Shores Village, FL Live
Expense Budget Worksheet Report
$14,537.70 $25,900.00 $25,900.00 $0.00 ($25,900.00)
($14,537.70) ($25,900.00) ($25,900.00) $0.00 $25,900.00
( >14,537.7(1) ($25,900.00) ($25,900.00) $0.00 $25,900.00
($14,537.70) ($25,900.00) ($25,900.00) $0.00 $25,900.00
Aquatics
None
Parks and Recreation
62 -000
Buildings Buildings
$0.00
$0.00
($83,308.00)
$0.00 $16,500.00
$16,500.00
$0.00
Comment:
Level
($131,031.76)
$0.00
Comment
($2,932.00)
($83,308.00)
Department Entry
$0.00
$44,700.00
Funding to replace aquatic center deck showers and aquatic center concession shutters
63 -400
Infrastructure Land
$0.00
$40,000.00
($83,308.00)
$40,000.00 $12,000.00
($28,000.00)
$2,932.00
Improvements
($2,932.00)
$0.00
$0.00
$2,932.00
Comment:
Level
Comment
Department Entry
Funding to replace pool strainers
64-000
Machinery and Equipment
$131,031.76
$40,000.00
$43,308.00 $6,800.00
($33,200.00)
Machinery and Equipment
Comment:
Level
Comment
Department Entry
Funding to purchasefour 20'subrella tops
Total: Capital
Outlay
$131,031.76
$80,000.00
$83,308.00 $35,300.00
($44,700.00)
Activity Total: Parks and Recreation
Program Total: None
Division Total: Aquatics
1406
00
572
Capital Outlay
63 -400 Infrastructure Land
Improvements
64 -000 Machinery and Equipment
Machinery and Equipment
Total: Capital Outlay
Activity Total: Parks and Recreation
Program Total: None
t01s1,us1.1e)
($80,000.00)
$0.00
($83,308.00)
($35,300.00)
$0.00
$44,700.00
$2,932.00
($131,031.76)
$0.00
($80,000.00)
($2,932.00)
($83,308.00)
($35,300.00)
$0.00
$44,700.00
($131,031.76)
$0.00
($80,000.00)
($2,932.00)
($83,308.00)
$0.00
($35,300.00)
$2,932.00
$44,700.00
Tennis
None
Parks and Recreation
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,932.00
$0.00
$0.00
($2,932.00)
$0.00
$2,932.00
$0.00
$0.00
($2,932.00)
$0.00
($2,932.00)
$0.00
$0.00
$2,932.00
$0.00
($2,932.00)
$0.00
$0.00
$2,932.00
user: NWS Pages 7 of 8 Tuesday, September 29, 2015
Miami Shores Village, FL Live
Expense Budget Worksheet Report
Estimated 2015 Bud
Account Number Description 2014 Actual 2015 E get
Amount 2015 Budget Amount 2016 Adopted 2016 Adopted
Fund 301 Capital Projects
Department 72
Division Total: Tennis
Department Total: Recreation
Fund Total: Capital Projects
Net Grand Totals:
Recreation
$0.00
($2,932.00)
$0.00
$2,932.00
($146,572.96)
($149,832.00)
($150,208.00)
($44,800.00)
$105,032.00
($491,961.32)
($533,472.00)
($785,586.00)
($259,800.00)
$273,672.00
($491,961.32) ($533,472.00) ($785,586.00) ($259,800.00) $273,672.00
user NWS Pages 8 of 8 Tuesday, September 29, 2015
Capital Project Master List
FY2016 thru FY2020
by Fund
Project Description
Dept
FY 2016
Fund
Source
FINANCE
Purchase Computer Equipment and Software NON
1 75,000 GEN
$ 75,000
RECREATION
Rep ace Aquatic Center DeCK Showers
REC -1405
4,500
GEN
Replace Pool Strainers
REC -1405
12,000
Replace Aquatic Center Concession Shutters
REC -1405
12,000
Purchase four 20'5unbrella Tops
REC -1405
6,800
JGEN
Field House Alarm System
REC -1402
9,500
$ 44,800
POLICE
Police station roof replacement (3/3)
POE
25,000
GEN
Associated Costs K -9 Replacement
POE
14,000
GEN
Taser replacement (2/2)
POL
19,000
GEN
$ 58,000
PUBLIC WORKS
Village Hall Renovation
PW:1202
50,000
GEN
Replace Railing at Bay (partial allocation)
PW:1202
22,000
GEN
Village Halt Electric Improvement
PW:1202
10,000
GEN
$ 82,000
FLEET MAINTENANCE (F. 550)
Replace 1 Lawnmowers
PW:FF
8,000
FF -FB
Replace 2001 E150 Van
PW:FF
25,000
FF -FB
Replace BoX Truck 9767
PW:FF
40,000
Replace PW Director's Vehicle #0202
PW:FF
32,000
Replace 2 Police vehicles
-Replace
PW:FF
70,000
JFFFB
V -0463 F250 Pickup Truck
PW:FF
30,000
$ 205,000
LOCAL OPTION GAS TAXES (F. 130)
96th Street Medians
PW: Sts
75,000 LOGT -FB
$ 75,000
CITT FUND (F. 135)
Replace Sidewalks
PW:CITT
75,000
CEET
Replace Name Street Signs
PW:CITT
100,000
CITT -FB
$ 175,000
SANITATION FUND (F. 405)
ep ace Loader -
Pw:SAN
133,000
SAN -FB
ep ace V -0524 Tras Truck
PW:S7
105,000 1
SAN -fB
S 238,000
STORMWATER FUND (F. 402)
GPS to Map Storm Drains
PW;SW
10,000 5W -FB
$ 10,000
TOTAL: ALL DEPARTMENTS
$ 962,800
Source: Departmental Submissions 9/29/2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Project
p Name: Technology Replacement Program
PROJECT STATUS Project Rating tt Effective Year(s)
Existing
Program
Program
Improvement New Program
EProgram
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $ 75,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
Description of Item(s) or Project: Estimated Cost to continue Technology replacement program and to
update equipment to meet new technology needs. This includes
both hardware and software improvements to provide updated
communication to residents.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ _
$ _
$ -
$ _
$ _
Site Work Improvement
-
-
-
_
Construction
-
-
Furnishings /Equipment
75,000
75,000
-
_
Vehicles
_
-
_
_
_
Other
-
_
_
_
TOTAL
1 $ 75,000
$ 75,000
1 $ -
$ -
FUNDING SOURCES 13 SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 75,000
$ 75,000
$ -
$ -
$ -
$ -
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 75,0001$
75,000
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'5) $ _
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
7Fundepartment 1405 Project
Name: Replace 2 Deck Showers
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $ 3,500 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
Description of Item(s) or Project: Replace deck showers for Shipwreck Cove and the Competition
Pool. Current showers are constantly breaking and very rusty inside
8 out. Most internal parts cannot be replaced due to rust.
EXPENDITURE SCHEDULE (000'5): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ _
$
Site Work Improvement
3,500
3,500
Construction
Furnishings /Equipment
-
Vehicles
Other
TOTAL
$ 3,500
$ 3,500
$ -
$ -
$ -
$
FUNDING SOURCES Ft SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 3,500
$ 3,500
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL $ 3,500 $ 3,500 $ -
OPERATING BUDGET IMPACT (000'S)
$ _ $ - $ _
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
_
-
NET OPERATING IMPACT
$ -
$
$ -
PROJECT COST (000'S) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department 1405 Project
Name: New Filter Strainers
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $12,000 Project expected to begin:
Q1: Oct-Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
X
Description of Item(s) or Project: Replace filter strainers for Shipwreck Cove 50 and 25 HP pumps.
EXPENDITURE SCHEDULE (000'5): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ _
T-
$
Site Work Improvement
12,000
12,000
Construction
-
Furnishings /Equipment
Vehicles
Other
-
-
TOTAL
$ 12,000
$ 12,000
FUNDING SOURCES ft SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 12,000
$ 12,000
$ -
$ _
$ _
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
-
TOTAL
$ 12,000
$ 12,000
$ -
$ _
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
.
_
NET OPERATING IMPACT
$ .
$ -
$ -
PROJECT COST (000'5) $ _
COMMENTS: Existing Strainer clamps are broken and strainer baskets are rusted and bent. Strainers are
currently being sealed with c- clamps. When the strainers actually fail, priming Shipwreck Cove
Slide or Interactive pumps will be impossible. Repair time would be weeks. The price quoted
would be for both pumps as well as strainer baskets for each.
Form FIN_CAN Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Recreation / 1405 Project Replace Pool Concession Shutters
Name:
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
x
Cost Estimate Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
x
Description of Item(s) or Project: Replace the exisiting concession serving window shutters.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ 12,000
$ 12,000
$
Site Work Improvement
-
Construction
Furnishings/ Equipment
Vehicles
Other
TOTAL
$ 12,000
$ 12,000
$ -
$ -
$ _
$ _
FUNDING SOURCES It SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 12,000
$ 12,000
$ -
$ -
$ -
$ -
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL $ 12,000 $ 12,000 $ -
OPERATING BUDGET IMPACT (000'S)
$
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ -
COMMENTS: The current pool concession shutters no longer roll up and cannot be secured at night. This
project will install new shutters designed to be open and closed daily.
Form FIN_CAPI Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Recreation/ 1405 Project
Name: Replace 20' Sunbrella Tops
PROJECT STATUS Project Rating a Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred Deleted Priority (1 -5);
Program Program Rating
Submittal
date Effective year
x
Q1: Oct -Dec Q2: Jan -Mar
Cost Estimate Project expected to begin: I x
I Q3: Apr -Jun Q4: Jul -Sep
Description of Item(s) or Project: Replace 4 of Shipwreck Cove's 20' sunbrelta tops.
EXPENDITURE SCHEDULE (o00'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ 6,800
$ 6,800
$ -
$ _
$ _
$ -
Site Work Improvement
-
Construction
Furnishings /Equipment
-
Vehicles
Other
TOTAL
1 $ 6,800
$ 6,800
$ -
$ _
$ _
$
FUNDING SOURCES a SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital outlay
$ 6,800
$ 6,800
$ -
$ _
$
$ -
Enterprise Fund: Stormwater
-
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 6,800
$ 6,800
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'5) $ -
COMMENTS: Several of the existing tops are faded or torn due to exposure to the sun and wind. Purchasing
4 tops will replace two torn tops and provide two for backups.
Form FIN_UP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Recreation / 1402 Project
P Name: Field House Alarm System
PROJECT STATUS Project Rating f2 Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
x
Cost Estimate $9,500 Project expected to begin:
Q1: Oct -Dec I Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
x
Description of Item(s) or Project: Install a new fire and security system in the field house.
EXPENDITURE SCHEDULE (000'5): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ 9,500
$ 9,500
$ -
$ -
$ -
$ _
Site Work Improvement
Construction
Furnishings/ Equipment
Vehicles
Other
-
TOTAL
1 $ 9,500
$ 9,500
1 $
FUNDING SOURCES Ft SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 9,500
$ 9,500
$ -
$ -
$ -
$ _
Enterprise Fund: Stormwater
-
-
Enterprise Fund: Sanitation
-
ISF: Fleet Maintenance
-
Grants
-
Other
-
TOTAL
$ 9,500
$ 9,500
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ -
COMMENTS: The current fire alarm system is no longer functioning and is beyond repair.
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department POLICE Project
Name: Police Station Roof Replacement
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1
Program Rating
I ubmittal
date
Effective year
Cost Estimate $ 75,000 Project expected to begin:
Qt: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Replace police station roof.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ _
$
$
Site Work Improvement
-
-
-
Construction
75,000
25,000
Furnishings /Equipment
_
-
-
Vehicles
Other
TOTAL
$ 75,000
$ 25,000
1 $ -
$ _
$ _
$
FUNDING SOURCES & SCHEDULE (000.5)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 75,000
$ 25,000
$ _
$ -
$ _
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 75,000
$ 25,000
$ -
$ _
$ _
$ _
OPERATING BUDGET IMPACT (000'5)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ -
COMMENTS: Police station roof is 17 years old. Commercial roof life expectancy is 13 -18 years.
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department POLICE Project
p Name: police K -9 Dog replacement
PROJECT STATUS Project Rating It Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
Cos[ Estimate $ 14,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Replacement of Police K -9 (Nik) an associated costs.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ -
$ -
$ _
Site Work Improvement
Construction
Furnishings/ Equipment
Vehicles
-
-
Other
14,000
14,000
-
-
TOTAL
$ 14,000
$ 14,000
$ -
$ _
$
E
$ _
FUNDING SOURCES 13 SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 14,000
$ 14,000
$ -
$ -
$ _
$ -
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
-
ISF: Fleet Maintenance
-
Grants
-
Other
.
TOTAL
$ 14,000
$ 14,000
$ -
$
$ -
$
OPERATING BUDGET IMPACT (000'S) IGENERAL
INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ _
COMMENTS: K -9 (Nik) Replacement. K -9 is 11 years old.
Form F1N_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department POLICE Project
Name: POLICE TASER REPLACEMENT
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective I year
Cost Estimate $ 38,000 Project expected to begin:
Q7: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Replacement of Taser ECD devices for officers. Part 2 of 2.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ -
$ -
$ _
Site Work Improvement
Construction
-
Furnishings/ Equipment
38,000
19,000
Vehicles
Other
TOTAL
$ 38,000
$ 19,000
$ -
$ _
$
FUNDING SOURCES It SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 38,000
$ 19,000
$ -
Enterprise Fund: Stormwater
-
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 38,000
$ 19,000
$ -
$ -
$ _
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ -
COMMENTS: Current Tasers are 9 years old and are nolonger supported with parts /service. Purchase is part
2 of 2.
Form FIN_CAPI Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /General Project
Name: Village Hall Renovation
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $ 50,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
X
Description of Item(s) or Project: Funding for renovation projects to update Village Hall.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
1 FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ -
$ -
$ -
Site Work Improvement
Construction
Furnishings/ Equipment
Vehicles
_
Other
50,000
50,000
_
-
-
TOTAL
$ 50,000
1 $ 50,000
$ -
$ -
$ -
$
FUNDING SOURCES ft SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 50,000
$ 50,000
$ -
$
$ _
$ -
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other
-
_
TOTAL
$ 50,000
$ 50,00
$$ -
$ _
$ _
$
OPERATING BUDGET IMPACT (000'5)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
_
_
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (00VS) $ -
COMMENTS:
Fonn FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /General Project
Name: Replace railing at bay
PROJECT STATUS oject Rating Ft Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted (1 -5); Submittal
Program ng date
E
Ef fective year
Cost Estimate $ 22,000 1 Project expected to begin:
Q1: Oct -Dec I Q2: Jan -Mar I Q3: Apr -Jun
Q4: Jul -Sep
I X
Description of Item(s) or Project: The railing at the bay is getting close to reaching its life
expectancy. (Partial allocation )
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
Site Work Improvement
22,000
22,000
Construction
_
Furnishings/ Equipment
Vehicles
Other
TOTAL
$ 22,000
$ 22,000
$ -
$ -
$ -
$ -
FUNDING SOURCES Ft SCHEDULE (000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ 22,000
$ 22,000
$ -
$ -
$ -
$ _
Enterprise Fund: Stormwater
-
_
Enterprise Fund: Sanitation
-
ISF: Fleet Maintenance
Grants
Other
-
TOTAL
$ 22,000
$ 22,000
$
OPERATING BUDGET IMPACT (000'5)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ _
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works/ Parks Project
Name: Replace 1 lawn mower
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $ 8,000 Project expected to begin:
Q1: Oct-Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
X
Description of Item(s) or Project: Lawnmower will have met their life expectancy.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$
Site Work Improvement
Construction
Furnishings /Equipment
8,000
8,000
Vehicles
-
Other
i _
TOTAL
$ 8,000
$ 8,000
$
FUNDING SOURCES & SCHEDULE (000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
-
-
ISF: Fleet Maintenance
8,000
8,000
Grants
Other
TOTAL
$ 8,000
$ 8,000
$ -
$ _
$
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ - 1
$ -
PROJECT COST (000'S) $ _
COMMENTS:
Form FIN_UP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Fleet Project
p Name Replace 2001 E150 Van
PROJECT STATUS Project Rating It Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority
Program Rating
Submittal
date Effective year
Cost Estimate $ 25,000 Project expected to begin:
Q1: Oct -Dec I Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 2001 will have met its life expectancy.
EXPENDITURE SCHEDULE (000'5): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ -
$ _
$ -
Site Work Improvement
Construction
Furnishings /Equipment
Vehicles
25,000
25,000
Other
I -
-
_
-
_
_
TOTAL
1 $ 25,000
1 $ 25,000
$ -
$ -
$
$
FUNDING SOURCES B SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ -
$ -
$ -
$ _
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
-
-
ISF: Fleet Maintenance
25,000
25,000
Grants
Other
TOTAL
$ 25,000
$ 25,000
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Streets Project Replace Vehicle 9767 Box Truck
Name:
PROJECT STATUS
Project Rating it Effective Year(s)
Existing
Program
Program
Improvement New Program
I Deferred
Program
Deleted
Program
Priority (1 -5);
Rating
Submittal
date
Effective year
Cost Estimate $ 40,000 Project expected to begin:
Q1: Oct -Dec
Q2: Jan -Mar
Q3: Apr -Jun
0.4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 9767 will have met its life expectancy (1997 Vehicle)
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ -
$ _
$ -
Site Work Improvement
Construction
Furnishings /Equipment
Vehicles
40,000
40,000
Other
I -
_
_
_
TOTAL
1 $ 40,000
$ 40,000
$ -
$
$ -
$
FUNDING SOURCES 8 SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
1 FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ -
$ -
$ _
$
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
40,000
40,000
Grants
-
-
Other
-
-
TOTAL
$ 40,000
$ 40,000
$ -
$ _
$ -
$
OPERATING BUDGET IMPACT (000-S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$
$ -
PROJECT COST (000'S) $ _
COMMENTS:
Form FIN_CAPI Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Fleet Project
Name: Replace 2002 Directors car
PROJECT STATUS Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
Cost Estimate $ 32,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 2002 will have met its life expectancy (2002) Vehicle
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
1 FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ -
$
Site Work Improvement
Construction
-
Furnishings /Equipment
Vehicles
32,000
32,000
-
_
Other
I _
_
_
_
TOTAL
1 $ 32,0001$
32,000
$ -
$ -
$ -
$
FUNDING SOURCES It SCHEDULE (000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ _
$ _
$ _
$ _
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
-
ISF: Fleet Maintenance
32,000
32,000
Grants
Other
-
_
TOTAL
$ 32,000
$ 32,00
$$ -
$ _
$ -
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000 -S) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Fleet /Police
P
Project
Name:
Replace 2 police cars
PROJECT STATUS
Project Rating it Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted
Program
Priority (1 -5); Submittal
Rating date
Effective year
Cost Estimate $ 70,000 Project expected to begin:
Q1: Oct -Dec
Q2: Jan -Mar Q3: Apr -Jun
Q4: Jul -Sep
I X
Description of Item(s) or Project:
Vehicles will have met their life expectancy
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ _
$ -
$
Site Work Improvement
Construction
Furnishings/ Equipment
-
Vehicles
70,000
70,000
Other
TOTAL
$ 70,000
$ 70,000
S -
$ -
$
FUNDING SOURCES It SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ -
$ _
$
$ -
Enterprise Fund: Stormwater
-
-
-
-
-
-
Enterprise Fund: Sanitation
-
-
ISF: Fleet Maintenance
70,000
70,000
Grants
_
_
Other
-
TOTAL
$ 70,000
$ 70,000
$ -
$ _
$ _
$
OPERATING BUDGET IMPACT (000 -S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S)
$ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
7Fundpartment Public Works /Fleet /CITT Project Replace vehicle 0463 F250 Pick up
Name:
PROJECT STATUS Project Rating Ft Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priori ty (1 -5);
Program Rating
Submittal
date
Effective year
Cost Estimate $ 30,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 0463 will have met its life expectancy. (2004 Vehicle)
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ -
$ _
$
Site Work Improvement
Construction
Furnishings/ Equipment
-
-
-
Vehicles
30,000
30,000
Other
-
_
TOTAL
$ 30,000
$ 30,000
$ -
$
FUNDING SOURCES 8: SCHEDULE
(000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ _
$ -
$ -
$
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
-
-
-
-
ISF: Fleet Maintenance
30,000
30,000
-
-
-
-
Grants
-
Other
TOTAL
$ 30,000
$ 30,000
$ -
$ _
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs $ -
$ -
$ -
Operating Expenses -
-
-
NET OPERATING IMPACT $ -
$ -
$ -
PROJECT COST (000.5) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /LOGT Project
Name: 96th Street Medians
PROJECT STATUS
Project Rating It Effective
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted
Program
Priority (1 -5);
Rating
Submittal
date
fYear(s)
E
Cost Estimate $ 75,000 Project expected to begin:
Q1: Oct -Dec
Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Landscaping and improving medians
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ -
$ -
$
Site Work Improvement
75,000
75,000
Construction
Furnishings/ Equipment
Vehicles
Other
TOTAL
$ 75,000
$ 75,000
$ -
$ _
$ _
$
FUNDING SOURCES ft SCHEDULE (000'5)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ _
$ _
T-
$
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other: LOGT
75,000
75,000
TOTAL
$ 75,000
$ 75,000
$ -
$ _
$ _
$ _
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
_
_
NET OPERATING IMPACT
$ -
$
$ 1PROJECT
COST (000'5) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /LOGT Project
Name: Replace sidewalks
PROJECT STATUS
Project Rating & Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted
Program
Priority (1 -5);
Rating
Submittal
date
Effective year
Cost Estimate $ 75,000 Project expected to begin:
Qt: Oct -Dec
Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Replace damaged sidewalks caused by Village trees, throughout the
Village.
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
Y 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
_
$ _
$
$
Site Work Improvement
-
Construction
75,000
Furnishings /Equipment
-
d201
Vehicles
_
Other
_
TOTAL
$ 75,000
-
$ _
$ -
$
FUNDING SOURCES Ft SCHEDULE (000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ _
$ -
$ -
$ -
$ -
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other: CITT
75,000
75,000
TOTAL
$ 75,000
$ 75,000
$ -
$
$ -
$ _
OPERATING BUDGET IMPACT(000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ _
COMMENTS:
Form FIN_CAPI Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works/ Project
Name: Replace Name Street Signs
PROJECT STATUS Project Rating li Effective Year(Jyear
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effectiv
Cost Estimate $ 100,000 Project expected to begin:
Q1: Oct -Dec I Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Continue to replace the street signs within the Village
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ -
$ _
$ -
$ _
Site Work Improvement
100,000
100,000
Construction
Furnishings /Equipment
Vehicles
Other
TOTAL
$ 100,000
$ 100,000
$ -
$ -
$ _
$
FUNDING SOURCES Et SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ -
$ _
$ _
$
Enterprise Fund: Stormwater
Enterprise Fund: Sanitation
ISF: Fleet Maintenance
Grants
Other: CITT
1001000
TOTAL
$ 100,000
$ 100,000
$
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
-
_
NET OPERATING IMPACT
$ -
$ - I
$ 1PROJECT
COST (000'S) $ -
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Fleet /Waste Project Replace vehicle 36 Front End Loader
Name:
PROJECT STATUS Project Rating fi: Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
Cost Estimate $ 133,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 36 will have met its life expectancy. (2006 Vehicle)
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
1 FY 2020
Planning, Design, Permitting
$ -
$ _
$ _
$ -
$ -
$
Site Work Improvement
Construction
-
-
Furnishings /Equipment
133,000
133,000
Vehicles
_
Other
TOTAL
$ 133,000
$ 133,000
$ -
$ _
$ _
$
FUNDING SOURCES ft SCHEDULE (000 -S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ _
$ -
T-
$
Enterprise Fund: Stormwater
-
Enterprise Fund: Sanitation
133,000
133,000
-
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 133,000
$ 133,000
$
OPERATING BUDGET IMPACT (000'S)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'S) $ _
COMMENTS:
Form FIN_CAP1 Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works /Waste Project Name: Replace Vehicle 0524 Trash Truck
PROJECT STATUS Project Rating B: Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date
Effective year
Cost Estimate $ 105,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun
Q4: Jul -Sep
X
Description of Item(s) or Project: Vehicle 0524 will have met its life expectancy (2005 Vehicle)
EXPENDITURE SCHEDULE (000'S): do not use less than $5000
Cost
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
1 FY 2020
Planning, Design, Permitting
$ -
$ _
$ -
$ -
$
$
Site Work Improvement
Construction
Furnishings/ Equipment
Vehicles
105,000
105,000
Other
_
Li
TOTAL
$ 105,000
$ 105,000
$ -
$
$
FUNDING SOURCES ft SCHEDULE
(000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
j _
$ _
$ -
$
$
Enterprise Fund: Stormwater
-
-
_
-
Enterprise Fund: Sanitation
105,000
105,000
-
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 105,000
$ 105,000
$ -
$
OPERATING BUDGET IMPACT (000'5)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
$ -
$ -
$ -
Operating Expenses
-
_
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'5) $ -
COMMENTS:
Form FIN-CAN Revised: March 2015
MIAMI SHORES VILLAGE
Capital Improvement Project Detail Sheet
For Fiscal Year 2016 - 2020
Fund / Department Public Works/ Project
Name: GPS System to Map Storm Drains
PROJECT STATUS Project Rating fc Effective Year(s)
Existing
Program
Program
Improvement New Program
Deferred
Program
Deleted Priority (1 -5);
Program Rating
Submittal
date Effective year
Cost Estimate $ 10,000 Project expected to begin:
Q1: Oct -Dec Q2: Jan -Mar
Q3: Apr -Jun Q4: Jul -Sep
X
Description of Item(s) or Project: The GPS System will allow us to locate and map the existing storm
drains.
EXPENDITURE SCHEDULE (000'5): do not use less than $5000
Cost
TOTAL
FY 2016
1 FY 2017
FY 2018
FY 2019
FY 2020
Planning, Design, Permitting
$ -
$ -
$ _
$ -
$
$
Site Work Improvement
Construction
Furnishings /Equipment
10,000
10,000
Vehicles
-
Other
TOTAL
$ 10,000
$ 10,000
$ _
FUNDING SOURCES Et SCHEDULE (000'S)
Funding Source
TOTAL
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
General Fund Capital Outlay
$ -
$ -
$ _
$
Enterprise Fund: Stormwater
10,000.00
10,000.00
Enterprise Fund: Sanitation
-
-
ISF: Fleet Maintenance
Grants
Other
TOTAL
$ 10,000
$ 10,000
S
OPERATING BUDGET IMPACT (000'5)
GENERAL INFORMATION
Project Approval Date
1st Year
2nd Year
3rd Year
Personnel Costs
S -
$ -
$ -
Operating Expenses
_
_
-
NET OPERATING IMPACT
$ -
$ -
$ -
PROJECT COST (000'5) $ _
COMMENTS:
Form FIN_CAP7 Revised: March 2015
CAPITAL PROJECTS
Services, Functions andActivities
FY 2016 -2020 Capital Improvement Plan (CIP) represents department reque:
capital equipment and projects valued at more than $5,000 with a life expectancy of
3t three years. The purpose of the CIP is to establish a long term plan of propos
ital expenditures with the means and methods of financing. The Village is required
ipt a five -year comprehensive plan in order to comply with state requirements.
five -year CIP is updated annually to add new projects, to re- evaluate the program a
lect priorities in light of unanticipated needs, and to revise recommendations to take it
ount new requirements and new sources of funding. Capital Improveme
gramming thus becomes a continuing part of the Village's budgeting and manageme
Proposed Budget is divided into each funding year and identifies the following:
ject or program description; 2) the department submitting the request; 3) the divis
t will benefit from the investment; and, 4) the cost of the project by funding source. I
five -year period scheduled to begin on October 1, 2015 and continue throL
Member 30, 2020, $20.754,157 is planned for investment in Village assets s
astructure as follows:
j FISCAL YEAR
T�'Fi�
2015 -2016
$
952,800
2016 -2017
$
15,601,672!;
2017 -2018
$
1,664,685
II 2018 -2019
$
1,273,000
2019 -2020
$ -
1,262,000
TOTAL $ 20,754,157
DEPARTMENT FIVE-YEAR TOTAL
Finance
$
275,00011
Library
$
149,357'
Police Dept
$
98,00
Public Works
$
5,527,000
Recreation
$
14,704,800
20,754,157
*The comment(s) for each line item can be found below the account and amounts on the following pages
Capital Project Master List
FY2016 thru FY2020
by Fund
Project Description
Dept
FY 2016
Fund
Source
FINANCE
Purchase Computer Equipment and Software NON
75,000 GEN
$ 75,000
RECREATION
Replace Aquatic Center Deck Showers
REC -1405
4,500
GEN
Replace POOL Strainers
REC -1405
12,000
GEN
Replace Aquatic Center Concession Shutters
REC -1405
12,000
GEN
Purchase four 20 Sunbrella Tops
REC -1405
6,800
GEN
Field House Alarm System
REC -1402
9,500
GEN
$ 44,800
POLICE
Police station roof replacement (3/3)
POL
POL
POL
25,000
14,000
19,000
GEN
GEN
GEN
Associated Costs K -9 Replacement
Taser replacement (2/2)
$ 58,000
PUBLIC WORKS
Village Half Renovation
PW: 1202
PW :1202
PW:1202
50,000
22,000
10,000
GEN
GEN
GEN
Replace Railing at Bay (partial allocation))
Village Hall Electric Improvement
$ 82,000
FLEET MAINTENANCE (F. 550)
Replace 1 Lawnmowers
PW:FF
8,000
FF -FB
Replace 2001 E150 Van
PW:FF
25,000
FF -FB
Replace Box Truck 9767
PW:FF
40,000
FF -FB
Replace PW Director's Vehicle 110202
PW:FF
32,000
FF -FB
Replace 2 Police Vehicles
PW:FF
70,000
FF -FB
Replace V -0463 F250 Pickup Truck
PW:FF
30,000
FF -FB
$ 205,000
LOCAL OPTION GAS TAXES (F. 130)
96th Street Medians
PW: Sts
75,000 LOGT -FB
$ 75,000
CITT FUND (F. 135)
Replace Sidewalks
PW:17
75,000
CITT
Replace Name Street Signs
PW:CITT
100,000
CITT -FB
$ 175,000
SANITATION FUND (F. 405)
epace Loader
PW:SAN
PW:SAN
133,000
SAN -FB
SAN -FB
Replace V -0 24 Tras Truck
105,000
$ 238,000
STORMWATER FUND (F. 401)
CPS to Map Storm Drains
PW:SW
10,000 SW -FB
$ 10,000
TOTAL: ALL DEPARTMENTS
$ 962,800
Source: Departmental Submissions 9/29/2015
Capital Project Master List
FY2016thru FY2020
by Fund
Project Description
Dept
FY 2017
TOTAL: ALL DEPARTMENTS
$15,601,672
Purchase Computer Equipment and Software
NON
50,000
FINANCE
$ 50,000
Construct New Community Center
REC -1403
14,000,000
Aquatic Center Deck Equipment
REC -1405
12,000
Purchase 2 Portable Backstops
REC -1402
5,500
Re- surface Shipwreck Cove
REC -1405
45,000
Re -tile Aquatic Center Office
REC -1405
20,000
Purchase 3 sets of Portable Bleachers
REC -1402
21,000
Constitution Park Fence
REC -1403
26,000
Resurface Tennis and Basketball Courts
REC -1402
52,000
Replace Lifeguard Stands
REC -1405
16,000
Fence Constitution Park
REC -1403
26,000
Laser Level Sports Fields
REC -1402
75,000
Tot Lot Swing Set Sunshade
RFC -1403
52,000
i RECREATION
$14,350,500
Library Software Upgrade
LIB
75,000
Replace North /South Wing Air Conditioners (4 units)
LIB
22,757
Replace Library Carpeting
LIB
40,415
LIBRARY
$ 138,172
Police station roof replacement (2/3)
POL
25,000
Police Station rear canopy replacement (2/2)
POL
15,000
POLICE
$ 40,000
Replace V -0401 Village Hall Generator (partial funding)
PW:ADM
70,000
Public Works
$ 70,000
Source: Departmental Submissions 7/2/2015
Capital Project Master List
FY2016thru FY2020
by Fund
Project Description
Dept
FY 2017
Replace V -0704 Trail Blazer
PW; FF
40,000
Replace V -0712
PW:FF
35,000
Replace V- 16 Grass Crew Trailer
PW:FF
8,000
Replace Airafier Recreation Fields
PW: FF
38,000
Replace 4 Police Vehicles
PW: FF
140,000
Replace V -174 Smithco Groom Master (2005)
PW:FF
20,000
Code Enforcement Hybrid Vehicles (2)
PW: FF
70,000
Replace V -0601 F250 Pickup Truck
PW; FF
30,000
Replace V -0711 Crew Cab Pickup Truck
PW; FF
30,000
Replace V -T -11 Lawn Trailer
PW:FF
7,000
FLEET MAINTENANCE (F. 550)
$ 418,000
ep ace V-U7U3 White Bucket ruc
PW:LOGT
145,000
Replace Variable Message Sign
PW:LOGT
30,000
Replace V -0710 Stump Grinder
PW:LOGT
30,000
Tree Replacement
PW:LOGT
20,000
ADA Improvements
_
PW:LOGT
15,000
Replace Damaged Watts
PW:LOGT
20,000
Replace V -34 Skid Loader (2001)
PW:LOGT
40,000
Replace Chipper
PW:LOGT
28,000
LOCAL OPTION GAS TAXES (F. 130)
$ 328,000
Roadway Signs
PW:CITT
7,000
Roadway Paving
PW:CITT
100,000
Sidewalk Replacement
PW:CITT
50,000
CITT FUND (F. 135)
$ 157,000
Replace Bayshore Drive Generator
PW;STW
50,000
STORMWATER FUND (F. 402) 1
$ 50,000
Source: Departmental Submissions 7/2/2015
Capital Project Master List
FY2016thru FY2020
by Fund
Project Description
Fund
Dept
FY 2018
Source
TOTAL: ALL DEPARTMENTS
$ 1,664,685
Purchase Computer Equipment and Software
NON
50,000
GEN
FINANCE
$ 50,000
Spa Strantrol Update
REC -1405
9,000
Constitution Park Irrigation
REC -1403
8,500
dGEN
Aquatic Center Teaching Building
REC -1405
92,000
RECREATION
$ 109,500
Library Software Upgrade
LIB
$ 11,185
GEN
LIBRARY
$ 11,185
Replace 2 generator lights
PW
45,000
GEN
Replace Police Generator (partial)
pW
75,000
GEN
Public Works
$ 120,000
Replace 8 police Vehicles
PW: FF
276,000
FF -FB
Replace 6 detective vehicles
_
PW: FF
204,000
FF -FB
Replace V-178 Recreation Tractor
_
PW: FF
35,000
FF -FB
Replace air compressor-
PW: FF
10,000
FF -FB
Renovate Fuel System
PW: FF
30,000
FF -FB
Replace turf truck
PW: FF
22,000
FF -FB
FLEET MAINTENANCE (F. 550)
$ 577,000
ee Keplacement
PW:LOGT
20,000
LOGT
ADA Improvements
PW:LOGT
15,000
LOGT
Replace Damaged Walls
PW:LOGT
20,000
LOGT
Replace Variable Message Sign
PW:LOGT
35,000
LOGT
LOCAL OPTION GAS TAX (F. 130)
$ 90,000
Roadway Signs
PW:CITT
7,000
CITT
Roadway Paving
PW:CITT
100,000
CITT
Sidewalk Replacement
PW:CITT
50,000
CITT
CITT FUND (F. 135)
$ 157,000
Replace 2 trash trucks
PW:SAN
300,000
SAN -FB
Replace Low Side International Truck
PW:SAN
100,000
SAN -FB
Replace High Side International Truck
PW:SAN
100,000
SAN -FB
SANITATION FUND (F. 405)
$ 500,000
Replace Bayshore Drive Pump and Generator
PW:STW
50,000
STW
STORMWATER FUND (F. 402)
$ 50,000
Source: Departmental Submissions 7/2/2015
Capital Project Master List
FY2016thru FY2020
by Fund
Project Description
Dept
FY 2019
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 1,273,000
Purchase Computer Equipment and Software
FIN
50,000
GEN
FINANCE
$ 50,000
Replace 5 Police Cars
PW: FF
160,000
FF -F[3
Replace Blue Recreation Bus
pW: IT
300,000
FF -FB
FLEET MAINTENANCE (F. 550)
$ 460,000
Tree Replacement
PW:LOGT
20,000
LOGT
ADA Improvements
PW:LOGT
15,000
LOGT
Replace Damaged Walls
PW:LOGT
20,000
LOGT
LOCAL OPTION GAS TAXES (F. 130)
$ 55,000
Roadway Signs
_
PW:CITT
7,000
CITT
Roadway Paving
PW:CITT
--
100,000
CITT
Sidewalk Replacement
PW:CITT
50,000
CITT
CITT FUND (F. 135)
$ 157,000
Replace 2 Trash Trucks
PW:SAN
260,000
SAN -FB
Replace Garbage Truck
pW:SAN
275,000
SAN -FB
SANITATION FUND (F. 405)
$ 535,000
Replace 16 small generators
PW:STW
$ 16,000
sTW
STORMWATER FUND (F. 402)
$ 16,000
Source: Departmental Submissions 7/2/2015
Capital Project Master List
FY2016thru FY2020
by Fund
Project Description
Dept
FY 2020
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 1,262,000
EEEEA
Purchase Computer Equipment and Software
NON
50,000
GEN
FINANCE
$ 50,000
Reconfigure Sports Fields and Demolish Field House
REC-7402
200,000
GEN
RECREATION
$ 200,000
Replace 4 Police Cars
PW:FF
140,000
FF -FB
Replace Backhoe _
PW:FF
130,000
FF -FB
Replace Pick -Up
–
PW:FF
PW: FF
—
35,000
65,000
FF -FB
FF -FB
_ _ _
Replace Skid Loader
Replace Generator Trailer (Big Red)
pW:FF
80,000
FF -FB
FLEET MAINTENANCE (F. 550)
$ 450,000
Tree Replacement
PW:LOGT
20,000
LOGT
ADA Improvements
Replace Damaged Walls
PW:LOGT
PW:LOGT
15,000
20,000
LOGT
LOGT
LOCAL OPTION GAS TAXES (F. 130)
$ 55,000
EEEEEA
ep ace Trash Truck -
PW:SAN
150,000
SAN -FB
SANITATION FUND (F. 405)
$ 150,000
Repair Damaged Sidewalks
PW;CITf
50,000
CITT
Street Paving _ --
PW;CITr
100,000
CITT
Replace Street Sweeper— —
PW:CITT
200,000
aTT
Replace Street Signs
PW:CITT
7,000
CITT
CITT FUND (F. 135)
$ 357,000
Source: Departmental Submissions 7/2/2015
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 2015 -2016 BUDGET
GLOSSARY OF FUNDS & KEY TERMS
General Fund: The balanced group of accounts used
to record all financial resources except those required
to be recorded and accounted for in another fund. The
General Fund is normally used to record day -to -day
operating activities.
Special Revenue Fund: A group of self - balancing
accounts where revenues and expenditures are identi-
fied for specific and /or restricted uses. Financial activity
reported in this fund includes exciseTax proceeds, Local
Option Gas Tax proceeds, Half — cent Transportation
Tax proceeds, Grant activities, and, when necessary,
hurricane or storm related costs.
Capital Projects Fund: A group of accounts used to
record the costs (or use of financial resources) for the
acquisition or construction of major capital facilities or
infrastructure, except those transactions specifically re-
lated to proprietary (or enterprise), special assessments,
or expendable trust funds. Qualified transactions must
be valued at least $1,000 and have a life expectancy of a
minimum of 3 years. All assets valued over $5,000 are
subject to depreciation.
Debt Service Fund: A group of self - balancing funds
established to record the accumulation of resources
(cash) and corresponding disbursements for the payment
of general obligation bond principal and interest costs,
and other long -term financing.
Enterprise (or Proprietary) Fund(s): A group
of segregated accounts, grouped together to record
the costs (whether direct or indirect) for operations
financed and operated in the same or similar manner as
a private business. The concept of an enterprise fund
is that it is an on -going concern and does not legally or
formally require legislative authority to operate — except
to determine and set up fees. Unlike the general fund,
enterprise funds are recorded using the full - accrual
method of accounting meaning that revenues are record-
ed as earned, whether or not received and expenses are
recorded as incurred, whether or not paid. Enterprise
Funds also include depreciation charges to accumulate
Replacement Funds.
Excise Tax Fund: This fund records utility and franchise
fees pledged for repayment of debt service to meet loan
requirements. Revenues are then transferred to the Gen-
eral Fund as unrestricted revenues.
Internal Service Funds: Individual groups of ac-
counts established to record the financing of goods or
services provided by one village division to another.
Funding (or the revenue portion) for these funds are
based upon cost allocation schedules. The Village uses In-
ternal Service Funds to centralize costs for insurance and
fleet. These type funds record all transactions using the
full accrual accounting method including depreciation.
Expendable Trust or Agency Fund: Individual
groups of funds and accounts used to segregate specific
dollars or assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private orga-
nizations, or other governmental units and /or funds.
Included in this category are the Law Enforcement
Training Trust Fund and Pension Fund.
Ad Valorem Taxes: Taxes paid on the assessed value
of land, buildings and personal properties including
business inventory and equipment as determined by
the Miami -Dade County Property Appraisers Office.
The ad valorem taxes represent the largest source of
revenues for general operations and are used to support
the general operations and debt service obligations of the
Village. (Cross reference "Property Taxes "and "MillogeRace').
Appropriation: Monies, funds or dollars allocated
and authorized by the Village Council for specifically
designated purposes.
Bond Funds: Proceeds from the sale of general obli-
gation or revenue bonds for the construction of capital
facilities. (Cross reference Capital Projects Fund to which bond
funds are occasionally referred).
Budget: A balanced fiscal plan for programs, services
and construction projects funded within available re-
source limits during a specific period of time - usually
one year. A Balanced Budget is legislatively mandated
by Florida State Statute Section 200.065 for the General
and Special Revenue Funds each fiscal year.
MIAMI SHORES VILLAGE, FLORIDA
........... FY 2015 -2016 BUDGET
GLOSSARY OF FUNDS & KEY TERMS - Continued
Fiscal Year: A 365 -day period of time during which
operations are recorded. Under statutory provisions,
the fiscal year for Miami Shores Village is October 1
through September 30.
Fund: A self- balancing group of accounts treated as
an entity to meet legal requirements of Generally Ac-
cepted Accounting Principals commonly referred to as
"GAAP ".
Fund Balance: The Equity position or Net Worth of
the general, special revenue and trust funds resulting
from the residual cash balance accumulated through the
excess of revenues over expenditures from operations.
(Cross reference to retained earnings "to explain equity positions
of proprietaryfunds).
Half- CentTransportation Surtax: Effective January
1, 2003, anew '/z -cent tax on products sold in Miami -
Dade County, proceeds of which are accumulated and a
portion of which is distributed to participating munici-
palities. Receipts in this fund must be used to promote,
enhance, maintain and /or expand transportation and
transportation - related activities in the community.
Proposed budgets are submitted to the Miami -Dade
Transit Authority by the Village by June 1" of each year.
The proposed budgets are reviewed and considered by a
community board. Once approved, the Village receives
proceeds on a monthly basis.
Local Government 1/2 -cent Sales Taxes: The
value of a state - imposed $0.005 (1/2 -cent tax levy
collected on all taxable sales state wide which is subse-
quently allocated to all Counties then apportioned to the
local taxing authorities within the counties' jurisdiction
based upon the population of the municipality.
Local Option GasTaxes: A two -part county - imposed
levy on each gallon of motor fuel or other petroleum
related products. The tax, levied with state approval, is
comprised to two portions: a six -cent levy and a three -
cent levy. These funds are restricted to repairs to roads,
rights -of -ways, easements, sidewalks, streetlights, curbs
and alleys. General provisions of this tax are defined in
Florida State Statute Section 206, and further defined
by the Miami -Dade County Home Rule Charter.
Millage Rate: The value of one dollar ($1.00) of tax
for each $1,000.00 of assessed value of tangible, real and
personal properties as determined by the Miami -Dade
County Property Appraisers Office on the first of each
calendar year for the subsequent fiscal year.
Operating Budget: A balanced and consolidated fis-
cal plan to provide governmental programs and services
for a single fiscal year.
Personnel costs: The total planned expenditures
related to salaries, taxes, and fringe benefits including
health insurance premiums, leave time (paid or unpaid),
pension, compensatory time when applicable, worker's
compensation premiums, longevity, cost -of- living and
merit increases.
Prior year encumbrances: Outstanding financial
obligations of the Village to purchase goods and /or ser-
vices which had not yet been paid at the end of any given
fiscal period. It is not necessary to ascertain whether
or not the product or service had been received, but
that the obligation existed. The transaction to record
the obligation is identified in each respective funds'
Reserved Fund Balance of Reserve Retained Earnings
account, requiring re- appropriation in the subsequent
fiscal budget. This procedure is required to conform
with generally accepted accounting principles.
Property Tax: (See Ad Valorem Taxes) -Taxes paid on the
assessed or "just" value of land, buildings, or personal
property as determined by the Miami -Dade County
Property Appraisers Office on January 1 st of each year.
Retained Earnings: The accumulated income less the
costs incurred during operations and /or transferred out
of the funds, resulting in the fund's net worth. As with
Fund Balance, positive retained earnings may be used to
accumulate surplus cash for renewal and replacement
of the respective funds' assets or may be used to offset
deficit operations.
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 2015 -2016 BUDGET
GLOSSARY OF FUNDS & KEY TERMS - Continued
Revenues: Income derived from taxes, fees and
charges for use. In the broad sense, revenue refers to all
government income regardless of source, used to fund
operations.
Rolled -back Millage Rate or Levy: The value of
a millage levy which will provide the same amount of
property (or ad valorem) taxes as was collected in the
previous year, adjusted for the increase or decrease in
net property assessments as determined by the Miami -
Dade County Property Appraisers' Office. Excluded
in the calculation are new levies for construction in
progress, additions or deletions to structures, deletions
or additions to property resultant from mergers, acqui-
sitions or annexation efforts involving the geographical
boundaries of the Village.
State Revenue Sharing: Funds collected and distrib-
uted by the State Department of Revenue directly to
municipalities and other taxing authorities throughout
the state as determined in the respective distribution
formulas. The revenues included in this class are the
"sin taxes" and other non - petroleum or general sales
tax based goods.