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2018-2019
1 Miami Shores Village – A Florida Municipality FY 2018-2019 OPERATING & CAPITAL BUDGETS Miami Shores Village, Florida TABLE OF CONTENTS Introduction Transmittal Letter ....................................................................................................................................... i-ii Financial Summary – Revenues ................................................................................................................... 1-6 Financial Summary – Expenditures ........................................................................................................... 7-8 Community Development Planning & Zoning .................................................................................................................................... 9-15 Building ................................................................................................................................. 16-22 Code Compliance .................................................................................................................................23-29 Recreation & Culture Brockway Memorial Library ...................................................................................................................30-37 Recreation ....................................................................................................................................... 38 Recreation Administration ...................................................................................................39-45 Athletics .................................................................................................................................46-52 Athletic Programs ................................................................................................53-67 Community Center ..................................................................................................................68-76 Aquatics .................................................................................................................................77-83 Tennis .................................................................................................................................84-86 Public Safety Police ....................................................................................................................................... 87 Police Operations ..................................................................................................................88-96 Crossing Guards ......................................................................................................................97-99 Public Works Public Works ................................................................................................................................................ 100 Public Works Administration ............................................................................................ 101-106 Streets .............................................................................................................................. 107-113 Parks .............................................................................................................................. 114-119 Recreation Maintenance ................................................................................................... 120-123 Sanitation ............................................................................................................................. 124-131 Water & Sewer ................................................................................................................... 132-133 Stormwater ......................................................................................................................... 134-140 Fleet Maintenance .............................................................................................................. 141-158 Local Option Gas Tax ........................................................................................................ 159-164 Transportation Surtax ...................................................................................................... 165-169 Administration Mayor & Council ............................................................................................................................. 170-174 Village Attorney ............................................................................................................................. 175-177 Village Manager ............................................................................................................................. 178-184 Village Clerk .............................................................................................................................. 185-191 Finance ..................................................................................................................................... 192 Finance ............................................................................................................................. 193-199 Non-Departmental ............................................................................................................ 200-207 Excise Tax .......................................................................................................................... 208-209 Debt Service ....................................................................................................................... 210-213 Risk Management ............................................................................................................... 214-217 Capital Fund Capital Project Budget FY 2019 ...................................................................................................... 218-260 5 Year Capital Improvement Plan Summary .................................................................................. 261-268 Reference Glossary of Funds & Key Terms ....................................................................................................... 269-271 i ii 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget 311 000 - Ad Valorem Taxes Current $7,446,686.24 $7,912,665.00 $7,912,665.00 $8,417,335.00 316 100 - Local Business Tax Village $80,315.24 $88,000.00 $85,000.00 $85,000.00 316 200 - Local Business Tax Application Fee $750.00 $0.00 $1,500.00 $1,500.00 TAXES - Taxes Totals $7,527,751.48 $8,000,665.00 $7,999,165.00 $8,503,835.00 322 000 - Building Permits Building Permits $873,965.39 $869,500.00 $869,500.00 $870,000.00 329 100 - Other Permits, Fees and Special Assessments Other Permits $107,908.33 $82,000.00 $82,000.00 $90,000.00 329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees $56,440.00 $74,500.00 $74,500.00 $74,500.00 329 120 - Other Permits, Fees and Special Assessments Certificate of Re-Occupancy $10,860.00 $14,200.00 $14,200.00 $12,000.00 329 130 - Other Permits, Fees and Special Assessments Notary Fees $3,610.00 $2,800.00 $2,800.00 $3,500.00 329 200 - Other Permits, Fees and Special Assessments Zoning and Variance Fees $13,050.00 $10,000.00 $53,000.00 $100,000.00 329 300 - Other Permits, Fees and Special Assessments Alarm Permits $36,166.65 $33,000.00 $33,000.00 $33,000.00 PFS - Permits, Fees and Special Assessments Totals $1,102,000.37 $1,086,000.00 $1,129,000.00 $1,183,000.00 335 120 - State Revenue Sharing Revenue Sharing $275,137.49 $266,660.00 $264,450.00 $249,595.00 335 140 - State Revenue Sharing Mobile Home License Tax $59.50 $60.00 $58.00 $60.00 335 150 - State Revenue Sharing Alcoholic Beverage License Tax $734.16 $685.00 $685.00 $685.00 335 180 - State Revenue Sharing Half-Cent Sales Tax $826,834.82 $854,700.00 $820,512.00 $820,500.00 337 700 - Grants from Other Local Units Fireworks $0.00 $0.00 $0.00 $0.00 338 100 - Shared Revenue From Other Local Units Local Business Tax County $28,963.95 $25,000.00 $23,750.00 $25,000.00 338 900 - Shared Revenue From Other Local Units Crossing Guards $18,466.43 $18,500.00 $17,500.00 $18,000.00 IGOVR - Intergovernmental Revenues Totals $1,150,196.35 $1,165,605.00 $1,126,955.00 $1,113,840.00 339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee $29,305.79 $29,500.00 $29,640.00 $29,640.00 341 900 - General Government Services Other General Government Charges $9,865.37 $8,230.00 $12,600.00 $9,500.00 341 910 - General Government Services Lien Searches $30,900.00 $30,000.00 $29,500.00 $30,000.00 341 920 - General Government Services Property $0.00 $0.00 $0.00 $0.00 342 100 - Public Safety Services Police Extra Duty Pay $349,847.01 $350,700.00 $350,700.00 $360,000.00 342 110 - Public Safety Services Police Extra Duty Surcharge $69,603.82 $70,140.00 $70,140.00 $72,000.00 342 200 - Public Safety Services Charter School Police Officer $0.00 $0.00 $0.00 $120,000.00 343 910 - Physical Environment Lot Clearing $24,213.53 $20,000.00 $20,000.00 $20,000.00 343 920 - Physical Environment Landscape Maintenance $29,204.00 $22,000.00 $30,000.00 $23,000.00 344 500 - Transportation User Fees Parking Fees $321.83 $300.00 $200.00 $250.00 347 100 - Culture/Recreation Service Charges Library $5,934.00 $4,500.00 $5,019.00 $5,000.00 347 110 - Culture/Recreation Service Charges Computer Access Fees $440.00 $500.00 $200.00 $0.00 347 120 - Culture/Recreation Service Charges Lost Books $978.13 $750.00 $750.00 $750.00 347 130 - Culture/Recreation Service Charges Miscellaneous - Library $829.36 $500.00 $600.00 $600.00 347 200 - Culture/Recreation Service Charges Program Fees $988,968.83 $1,095,322.00 $1,053,353.00 $1,065,147.00 347 205 - Culture/Recreation Service Charges Swim Camp $0.00 $0.00 $16,200.00 $16,200.00 347 210 - Culture/Recreation Service Charges Non-Resident Memberships $21,012.50 $14,250.00 $17,250.00 $15,750.00 347 220 - Culture/Recreation Service Charges Basketball Passes $1,158.97 $1,590.00 $1,290.00 $1,195.00 347 230 - Culture/Recreation Service Charges Aquatic Admissions $105,447.08 $116,201.00 $121,060.00 $124,560.00 347 235 - Culture/Recreation Service Charges Swim Team Registration $108.00 $0.00 $0.00 $0.00 347 240 - Culture/Recreation Service Charges Tennis Admission Fees $629.38 $893.00 $320.00 $300.00 347 245 - Culture/Recreation Service Charges Private Swim Lessons $300.00 $0.00 $2,500.00 $4,000.00 347 250 - Culture/Recreation Service Charges Recreation Program Refunds $0.00 $0.00 $0.00 $0.00 347 260 - Culture/Recreation Service Charges Adventure Camp $40,449.45 $40,780.00 $40,780.00 $40,780.00 347 270 - Culture/Recreation Service Charges Fine Arts Tours $0.00 $0.00 $0.00 $0.00 347 400 - Culture/Recreation Service Charges 5K Run $7,975.00 $9,000.00 $8,349.00 $8,350.00 Revenue Annual Budget by Account Classification Report Fund: 001 General Fund Revenue TAXES - Taxes PFS - Permits, Fees and Special Assessments IGOVR - Intergovernmental Revenues CFS - Charges for Services Page 1 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Revenue Annual Budget by Account Classification Report 347 410 - Culture/Recreation Service Charges Unity Day $17,834.52 $15,000.00 $13,533.00 $13,000.00 347 420 - Culture/Recreation Service Charges Unity Day - Wristbands $46.00 $1,200.00 $0.00 $0.00 347 430 - Culture/Recreation Service Charges Unity Day - Sponsors $6,603.00 $6,000.00 $3,270.00 $3,000.00 347 440 - Culture/Recreation Service Charges Unity Day - Vendors $0.00 $0.00 $2,380.00 $2,200.00 347 500 - Culture/Recreation Service Charges Facility Rental $24,817.16 $56,082.00 $45,710.00 $44,122.00 347 510 - Culture/Recreation Service Charges Community Center Bridge Rental $11,979.00 $13,000.00 $14,955.00 $14,207.00 347 515 - Culture/Recreation Service Charges Field Rentals/Travel $7,370.00 $7,945.00 $7,200.00 $7,200.00 347 520 - Culture/Recreation Service Charges Rental Staff Reimbursement $3,695.50 $3,394.00 $3,293.00 $2,763.00 347 525 - Culture/Recreation Service Charges Goal Rental $20.00 $0.00 $400.00 $400.00 347 530 - Culture/Recreation Service Charges Umbrella Rental Admission $7,261.07 $6,755.00 $10,000.00 $11,500.00 347 535 - Culture/Recreation Service Charges Umbrella Rental Concession $6,836.85 $7,284.00 $9,774.00 $11,611.00 347 540 - Culture/Recreation Service Charges Swim Team Rental $20,548.00 $20,400.00 $19,672.00 $19,672.00 347 910 - Culture/Recreation Service Charges Luminaries $266.00 $266.00 $315.00 $315.00 347 920 - Culture/Recreation Service Charges Snack Shack $1,681.18 $1,700.00 $2,160.00 $2,160.00 347 930 - Culture/Recreation Service Charges Pool Concessions $32,513.90 $38,000.00 $35,600.00 $38,000.00 347 940 - Culture/Recreation Service Charges Insurance Fees $18,641.25 $18,787.00 $1,917.00 $19,350.00 347 950 - Culture/Recreation Service Charges Fingerprinting $300.00 $1,330.00 $0.00 $0.00 349 100 - Other Service Charges Returned Check Fee $470.00 $575.00 $400.00 $400.00 CFS - Charges for Services Totals $1,878,375.48 $2,012,874.00 $1,981,030.00 $2,136,922.00 351 500 - Court Ordered Judgments and Fines Traffic Fines $19,890.17 $32,240.00 $32,240.00 $30,000.00 352 000 - Fines - Library Library $6,334.81 $6,500.00 $6,500.00 $6,500.00 354 100 - Fines - Local Ordinance Violations Local Business Tax $3,469.40 $1,500.00 $2,000.00 $2,000.00 354 200 - Fines - Local Ordinance Violations Code Violations $499,337.89 $295,000.00 $310,000.00 $300,000.00 354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees $6,570.00 $9,000.00 $4,500.00 $5,000.00 JFF - Judgments, Fines and Forfeitures Totals $535,602.27 $344,240.00 $355,240.00 $343,500.00 361 100 - Interest and Other Earnings Interest Income $42,023.18 $72,000.00 $64,700.00 $65,000.00 362 100 - Rents and Royalties Country Club Base $27,012.29 $26,500.00 $26,500.00 $26,500.00 362 110 - Rents and Royalties Country Club Supplemental $162,498.40 $150,000.00 $172,816.00 $150,000.00 362 115 - Rents and Royalties Bay Harbor Islands Contract Fee $0.00 $0.00 $50,000.00 $50,000.00 362 200 - Rents and Royalties Charter School $90,000.00 $180,000.00 $180,000.00 $180,000.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $31,747.25 $30,000.00 $22,000.00 $10,000.00 365 000 - Sale of Surplus Materials and Scrap Recycling $451.50 $500.00 $2,285.00 $500.00 366 100 - Contributions and Donations Recreation Donations $0.00 $0.00 $0.00 $0.00 369 300 - Other Miscellaneous Revenues Settlements $0.00 $0.00 $0.00 $0.00 369 900 - Other Miscellaneous Revenues Miscellaneous $10,979.87 $2,500.00 $12,000.00 $8,500.00 369 910 - Other Miscellaneous Revenues Discounts $0.00 $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $364,712.49 $461,500.00 $530,301.00 $490,500.00 381 001 - Inter-Fund Group Transfers In General Fund $0.00 $0.00 $0.00 $0.00 381 120 - Inter-Fund Group Transfers In Excise Tax $2,193,058.00 $2,092,000.00 $2,092,000.00 $2,081,500.00 381 150 - Inter-Fund Group Transfers In Grants $0.00 $0.00 $0.00 $0.00 381 201 - Inter-Fund Group Transfers In Debt Service $0.00 $0.00 $0.00 $0.00 382 000 - Contributions from Enterprise Operations Management Fees $400,000.00 $400,000.00 $400,000.00 $400,000.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $168,479.00 $0.00 $0.00 OS - Other Sources Totals $2,593,058.00 $2,660,479.00 $2,492,000.00 $2,481,500.00 Fund Total: General Fund $15,151,696.44 $15,731,363.00 $15,613,691.00 $16,253,097.00 JFF - Judgments, Fines and Forfeitures MISC - Miscellaneous OS - Other Sources Page 2 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Revenue Annual Budget by Account Classification Report 314 100 - Utility Service Tax Electricity $869,144.64 $870,000.00 $791,700.00 $850,000.00 314 300 - Utility Service Tax Water $136,069.56 $135,000.00 $130,950.00 $132,000.00 314 310 - Utility Service Tax Water - North Miami $12,748.06 $14,000.00 $13,000.00 $13,000.00 314 400 - Utility Service Tax Gas $27,945.49 $29,000.00 $26,970.00 $28,000.00 315 000 - Communications Services Taxes CST $379,540.20 $375,000.00 $363,750.00 $390,000.00 TAXES - Taxes Totals $1,425,447.95 $1,423,000.00 $1,326,370.00 $1,413,000.00 323 100 - Franchise Fees Electricity $629,267.09 $620,000.00 $589,000.00 $620,000.00 323 400 - Franchise Fees Gas $13,141.31 $14,000.00 $13,300.00 $13,500.00 323 700 - Franchise Fees Solid Waste $36,869.76 $35,000.00 $33,250.00 $35,000.00 PFS - Permits, Fees and Special Assessments Totals $679,278.16 $669,000.00 $635,550.00 $668,500.00 381 001 - Inter-Fund Group Transfers In General Fund $0.00 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 $0.00 OS - Other Sources Totals $0.00 $0.00 $0.00 $0.00 Fund Total: Excise Tax $2,104,726.11 $2,092,000.00 $1,961,920.00 $2,081,500.00 312 410 - Local Option Taxes First Local Option Fuel Tax $200,540.48 $201,000.00 $198,990.00 $182,958.00 312 420 - Local Option Taxes Second Local Option Fuel Tax $77,987.41 $78,000.00 $77,220.00 $70,336.00 TAXES - Taxes Totals $278,527.89 $279,000.00 $276,210.00 $253,294.00 335 120 - State Revenue Sharing Revenue Sharing $85,935.30 $86,000.00 $85,140.00 $80,500.00 335 490 - State Revenue Sharing Fuel Tax Refunds $16,067.62 $14,000.00 $13,300.00 $13,350.00 IGOVR - Intergovernmental Revenues Totals $102,002.92 $100,000.00 $98,440.00 $93,850.00 361 100 - Interest and Other Earnings Interest Income $550.87 $1,180.00 $875.00 $922.00 MISC - Miscellaneous Totals $550.87 $1,180.00 $875.00 $922.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 $48,755.00 OS - Other Sources Totals $0.00 $0.00 $0.00 $48,755.00 Fund Total: Local Option Gas Tax (LOGT)$381,081.68 $380,180.00 $375,525.00 $396,821.00 335 180 - State Revenue Sharing Half-Cent Sales Tax $421,378.00 $409,975.00 $417,340.00 $442,776.00 IGOVR - Intergovernmental Revenues Totals $421,378.00 $409,975.00 $417,340.00 $442,776.00 361 100 - Interest and Other Earnings Interest Income $1,153.55 $2,455.00 $1,800.00 $2,122.00 MISC - Miscellaneous Totals $1,153.55 $2,455.00 $1,800.00 $2,122.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $364,819.00 $0.00 $100,690.00 OS - Other Sources Totals $0.00 $364,819.00 $0.00 $100,690.00 Fund Total: Citizens' Indep Trust (CITT)$422,531.55 $777,249.00 $419,140.00 $545,588.00 Fund: 120 Excise Tax Revenue TAXES - Taxes PFS - Permits, Fees and Special Assessments OS - Other Sources Fund: 130 Local Option Gas Tax (LOGT) Revenue TAXES - Taxes IGOVR - Intergovernmental Revenues OS - Other Sources MISC - Miscellaneous MISC - Miscellaneous Fund: 135 Citizens' Indep Trust (CITT) Revenue IGOVR - Intergovernmental Revenues OS - Other Sources Page 3 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Revenue Annual Budget by Account Classification Report 311 000 - Ad Valorem Taxes Current $477,012.80 $449,280.00 $444,790.00 $446,650.00 TAXES - Taxes Totals $477,012.80 $449,280.00 $444,790.00 $446,650.00 361 100 - Interest and Other Earnings Interest Income $2,929.71 $1,850.00 $4,800.00 $4,945.00 MISC - Miscellaneous Totals $2,929.71 $1,850.00 $4,800.00 $4,945.00 381 001 - Inter-Fund Group Transfers In General Fund $286,800.00 $168,375.00 $168,375.00 $0.00 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$93,700.00 $56,125.00 $56,125.00 $0.00 384 000 - Debt Proceeds Debt Proceeds $0.00 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 $0.00 OS - Other Sources Totals $380,500.00 $224,500.00 $224,500.00 $0.00 Fund Total: Debt Service $860,442.51 $675,630.00 $674,090.00 $451,595.00 361 100 - Interest and Other Earnings Interest Income $1,317.31 $0.00 $2,230.00 $0.00 MISC - Miscellaneous Totals $1,317.31 $0.00 $2,230.00 $0.00 381 001 - Inter-Fund Group Transfers In General Fund $1,164,050.00 $376,415.00 $327,520.00 $433,581.00 381 161 - Inter-Fund Group Transfers In Special Purpose Revenue $0.00 $0.00 $0.00 $0.00 381 501 - Inter-Fund Group Transfers In Risk $0.00 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $167,181.00 $0.00 $0.00 OS - Other Sources Totals $1,164,050.00 $543,596.00 $327,520.00 $433,581.00 Fund Total: Capital Projects $1,165,367.31 $543,596.00 $329,750.00 $433,581.00 343 900 - Physical Environment Stormwater Fees $243,443.70 $247,020.00 $222,318.00 $243,100.00 CFS - Charges for Services Totals $243,443.70 $247,020.00 $222,318.00 $243,100.00 354 402 - Fines - Local Ordinance Violations Stormwater Penalties $1,492.19 $900.00 $1,200.00 $1,000.00 JFF - Judgments, Fines and Forfeitures Totals $1,492.19 $900.00 $1,200.00 $1,000.00 361 100 - Interest and Other Earnings Interest Income $2,363.35 $5,080.00 $4,025.00 $5,009.00 363 000 - Fixed Asset Transfer In Transfer In $0.00 $0.00 $0.00 $0.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $0.00 $0.00 $0.00 $0.00 369 900 - Other Miscellaneous Revenues Miscellaneous $0.00 $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $2,363.35 $5,080.00 $4,025.00 $5,009.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $0.00 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $128,082.00 $0.00 $57,919.00 OS - Other Sources Totals $0.00 $128,082.00 $0.00 $57,919.00 Fund Total: Stormwater $247,299.24 $381,082.00 $227,543.00 $307,028.00 MISC - Miscellaneous Fund: 201 Debt Service Revenue TAXES - Taxes OS - Other Sources Revenue MISC - Miscellaneous Fund: 301 Capital Projects OS - Other Sources JFF - Judgments, Fines and Forfeitures Fund: 402 Stormwater Revenue CFS - Charges for Services MISC - Miscellaneous OS - Other Sources Page 4 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Revenue Annual Budget by Account Classification Report 343 400 - Physical Environment Garbage/Solid Waste Collection $2,604,884.62 $2,625,550.00 $2,599,300.00 $2,582,000.00 343 410 - Physical Environment Special Pick-Up Waste $0.00 $0.00 $0.00 $0.00 343 420 - Physical Environment Recycling - Biscayne Park $0.00 $0.00 $0.00 $0.00 CFS - Charges for Services Totals $2,604,884.62 $2,625,550.00 $2,599,300.00 $2,582,000.00 354 405 - Fines - Local Ordinance Violations Sanitation Penalties $18,124.73 $18,000.00 $18,200.00 $18,000.00 JFF - Judgments, Fines and Forfeitures Totals $18,124.73 $18,000.00 $18,200.00 $18,000.00 361 100 - Interest and Other Earnings Interest Income $4,297.16 $8,230.00 $6,500.00 $6,742.00 363 000 - Fixed Asset Transfer In Transfer In $0.00 $0.00 $0.00 $0.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $0.00 $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $4,297.16 $8,230.00 $6,500.00 $6,742.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $538,169.00 $0.00 $668,078.00 OS - Other Sources Totals $0.00 $538,169.00 $0.00 $668,078.00 Fund Total: Sanitation $2,627,306.51 $3,189,949.00 $2,624,000.00 $3,274,820.00 325 100 - Special Assessments Capital Improvements $59,281.12 $180,890.00 $178,500.00 $178,480.00 325 200 - Special Assessments Maintenance Fees $10,862.12 $10,735.00 $10,600.00 $10,600.00 325 300 - Special Assessments Interest Revenue $0.00 $0.00 $0.00 $0.00 PFS - Permits, Fees and Special Assessments Totals $70,143.24 $191,625.00 $189,100.00 $189,080.00 361 100 - Interest and Other Earnings Interest Income $3,963.21 $2,000.00 $4,000.00 $4,000.00 363 000 - Fixed Asset Transfer In Transfer In $0.00 $0.00 $0.00 $0.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $0.00 $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $3,963.21 $2,000.00 $4,000.00 $4,000.00 381 001 - Inter-Fund Group Transfers In General Fund $47,181.00 $49,924.00 $49,924.00 $92,920.00 384 000 - Debt Proceeds Debt Proceeds $0.00 $0.00 $0.00 $0.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $556,382.45 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $11,451.00 $37,682.00 $0.00 OS - Other Sources Totals $603,563.45 $61,375.00 $87,606.00 $92,920.00 Fund Total: Water & Sewer $677,669.90 $255,000.00 $280,706.00 $286,000.00 337 500 - Grants from Other Local Units Grants $0.00 $0.00 $0.00 $0.00 IGOVR - Intergovernmental Revenues Totals $0.00 $0.00 $0.00 $0.00 361 100 - Interest and Other Earnings Interest Income $1,855.62 $1,451.00 $3,200.00 $3,200.00 369 300 - Other Miscellaneous Revenues Settlements $60,518.14 $5,000.00 $75,000.00 $25,000.00 369 900 - Other Miscellaneous Revenues Miscellaneous $0.00 $0.00 $0.00 $0.00 369 920 - Other Miscellaneous Revenues Country Club Insurance $67,482.52 $70,190.00 $70,191.00 $92,389.00 369 930 - Other Miscellaneous Revenues Insurance Refund $32,607.00 $30,000.00 $32,535.00 $28,000.00 MISC - Miscellaneous Totals $162,463.28 $106,641.00 $180,926.00 $148,589.00 381 000 - Inter-Fund Group Transfers In Workers Comp $202,312.00 $228,096.00 $228,096.00 $246,062.00 381 001 - Inter-Fund Group Transfers In General Fund $290,837.00 $307,609.00 $307,609.00 $351,902.00 Fund: 405 Sanitation Revenue CFS - Charges for Services MISC - Miscellaneous JFF - Judgments, Fines and Forfeitures OS - Other Sources Fund: 410 Water & Sewer Revenue PFS - Permits, Fees and Special Assessments MISC - Miscellaneous OS - Other Sources MISC - Miscellaneous Fund: 501 Risk Management Revenue IGOVR - Intergovernmental Revenues OS - Other Sources Page 5 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Revenue Annual Budget by Account Classification Report 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$3,631.00 $3,440.00 $3,440.00 $4,398.00 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT)$3,631.00 $3,440.00 $3,440.00 $4,398.00 381 150 - Inter-Fund Group Transfers In Grants $0.00 $0.00 $0.00 $0.00 381 402 - Inter-Fund Group Transfers In Stormwater $3,631.00 $5,578.00 $5,578.00 $7,207.00 381 405 - Inter-Fund Group Transfers In Sanitation $24,965.00 $32,944.00 $32,944.00 $41,699.00 381 550 - Inter-Fund Group Transfers In Fleet Maintenance $89,384.00 $93,065.00 $93,065.00 $83,735.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 $0.00 OS - Other Sources Totals $618,391.00 $674,172.00 $674,172.00 $739,401.00 Fund Total: Risk Management $780,854.28 $780,813.00 $855,098.00 $887,990.00 344 900 - Transportation User Fees Mileage Reimbursement $24,733.95 $24,000.00 $27,780.00 $28,960.00 CFS - Charges for Services Totals $24,733.95 $24,000.00 $27,780.00 $28,960.00 361 100 - Interest and Other Earnings Interest Income $3,466.32 $7,700.00 $6,160.00 $6,202.00 MISC - Miscellaneous Totals $3,466.32 $7,700.00 $6,160.00 $6,202.00 381 001 - Inter-Fund Group Transfers In General Fund $605,473.00 $600,528.00 $600,528.00 $723,457.00 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$82,055.00 $81,970.00 $81,970.00 $84,021.00 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT)$25,708.00 $26,970.00 $26,970.00 $27,916.00 381 163 - Inter-Fund Group Transfers In Police Forfeiture $0.00 $0.00 $0.00 $0.00 381 301 - Inter-Fund Group Transfers In Capital Projects $0.00 $0.00 $0.00 $0.00 381 402 - Inter-Fund Group Transfers In Stormwater $9,453.00 $8,492.00 $8,492.00 $13,017.00 381 405 - Inter-Fund Group Transfers In Sanitation $404,721.00 $402,109.00 $402,109.00 $438,879.00 381 501 - Inter-Fund Group Transfers In Risk $0.00 $0.00 $0.00 $0.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $0.00 $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $465,000.00 $0.00 $242,499.00 OS - Other Sources Totals $1,127,410.00 $1,585,069.00 $1,120,069.00 $1,529,789.00 Fund Total: Fleet Maintenance $1,155,610.27 $1,616,769.00 $1,154,009.00 $1,564,951.00 Revenue Grand Totals:$25,574,585.80 $26,423,631.00 $24,515,472.00 $26,482,971.00 OS - Other Sources MISC - Miscellaneous Fund: 550 Fleet Maintenance Revenue CFS - Charges for Services Page 6 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget 001.10 - General Fund,Village Manager $240,889.87 $311,497.00 $258,368.00 $461,798.00 001.11 - General Fund,Mayor & Council $39,009.55 $46,175.00 $39,184.00 $26,105.00 001.12 - General Fund,Village Clerk $186,918.34 $143,487.00 $151,301.00 $187,709.00 001.13 - General Fund,Finance $607,635.35 $645,617.00 $573,030.00 $530,135.00 001.14 - General Fund,Legal $352,443.19 $256,100.00 $225,675.00 $255,700.00 001.15 - General Fund,Planning & Zoning $199,480.27 $264,099.00 $266,453.00 $179,572.00 001.19 - General Fund,Non-Departmental $1,762,557.67 $1,299,568.00 $1,182,898.00 $1,238,049.00 001.21 - General Fund,Police $6,657,032.89 $7,097,778.00 $6,917,811.00 $7,547,465.00 001.24 - General Fund,Building Department $559,552.60 $627,821.00 $583,148.00 $594,786.00 001.29 - General Fund,Code Compliance $159,696.38 $194,598.00 $191,246.00 $223,482.00 001.39 - General Fund,Public Works $1,743,580.76 $1,826,118.00 $1,722,360.00 $1,811,938.00 001.71 - General Fund,Brockway Memorial Library $735,365.73 $473,570.00 $444,220.00 $463,602.00 001.72 - General Fund,Recreation $2,466,111.76 $2,544,935.00 $2,392,056.00 $2,732,756.00 Fund Total: General Fund ($15,710,274.36)($15,731,363.00)($14,947,750.00)($16,253,097.00) 120.19 - Excise Tax,Non-Departmental $2,193,058.00 $2,092,000.00 $2,092,000.00 $2,081,500.00 Fund Total: Excise Tax ($2,193,058.00)($2,092,000.00)($2,092,000.00)($2,081,500.00) 130.39 - Local Option Gas Tax (LOGT),Public Works $303,118.57 $380,180.00 $354,508.00 $396,821.00 Fund Total: Local Option Gas Tax (LOGT)($303,118.57)($380,180.00)($354,508.00)($396,821.00) 135.39 - Citizens' Indep Trust (CITT),Public Works $359,912.58 $777,249.00 $769,666.00 $545,588.00 Fund Total: Citizens' Indep Trust (CITT)($359,912.58)($777,249.00)($769,666.00)($545,588.00) 201.19 - Debt Service,Non-Departmental $830,873.03 $675,630.00 $675,630.00 $451,595.00 Fund Total: Debt Service ($830,873.03)($675,630.00)($675,630.00)($451,595.00) 301.12 - Capital Projects,Village Clerk $0.00 $0.00 $0.00 $19,000.00 301.13 - Capital Projects,Finance $0.00 $20,000.00 $24,655.00 $0.00 301.19 - Capital Projects,Non-Departmental $567,206.34 $116,158.00 $101,615.00 $37,500.00 301.21 - Capital Projects,Police $225,682.02 $182,272.00 $150,172.00 $164,500.00 301.24 - Capital Projects,Building Department $0.00 $0.00 $0.00 $0.00 301.39 - Capital Projects,Public Works $91,281.17 $82,050.00 $46,000.00 $35,000.00 301.71 - Capital Projects,Brockway Memorial Library $13,498.95 $16,416.00 $16,214.00 $5,000.00 301.72 - Capital Projects,Recreation $221,097.68 $126,700.00 $176,266.00 $172,581.00 Fund Total: Capital Projects ($1,118,766.16)($543,596.00)($514,922.00)($433,581.00) 402.39 - Stormwater,Public Works $353,845.54 $381,082.00 $347,299.00 $307,028.00 Fund Total: Stormwater ($353,845.54)($381,082.00)($347,299.00)($307,028.00) 405.39 - Sanitation,Public Works $2,842,266.40 $3,189,949.00 $2,985,168.00 $3,274,820.00 Fund Total: Sanitation ($2,842,266.40)($3,189,949.00)($2,985,168.00)($3,274,820.00) 410.39 - Water & Sewer,Public Works $774,195.34 $255,000.00 $280,706.00 $286,000.00 Fund: 001 General Fund Expenditures Fund: 120 Excise Tax Expenditures Fund: 135 Citizens' Indep Trust (CITT) Expenditures Fund: 130 Local Option Gas Tax (LOGT) Expenditures Fund: 301 Capital Projects Expenditures Fund: 201 Debt Service Expenditures Fund: 405 Sanitation Expenditures Fund: 402 Stormwater Expenditures Expense Annual Budget by Organization Report Fund: 410 Water & Sewer Expenditures Page 7 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Expense Annual Budget by Organization Report Fund Total: Water & Sewer ($774,195.34)($255,000.00)($280,706.00)($286,000.00) 501.19 - Risk Management,Non-Departmental $779,373.66 $780,813.00 $788,578.00 $887,990.00 Fund Total: Risk Management ($779,373.66)($780,813.00)($788,578.00)($887,990.00) 550.39 - Fleet Maintenance,Public Works $1,143,742.33 $1,616,769.00 $1,599,428.00 $1,564,951.00 Fund Total: Fleet Maintenance ($1,143,742.33)($1,616,769.00)($1,599,428.00)($1,564,951.00) Expenditure Grand Totals:$26,409,425.97 $26,423,631.00 $25,355,655.00 $26,482,971.00 Fund: 550 Fleet Maintenance Expenditures Fund: 501 Risk Management Expenditures Page 8 Community Development •Planning & Zoning •Building •Code Compliance 1 Recreation & Culture •Brockway Memorial Library •Recreation o Recreation Administration o Athletics Athletic Programs o Community Center o AquaticsoTennis 2 Public Safety •Police o Police Operations o Crossing Guards 3 Public Works •Public Works Administration •Streets •Parks •Recreation Maintenance •Sanitation •Water & Sewer •Stormwater •Fleet Maintenance •Local Option Gas Tax •Transportation Surtax 4 Administration •Mayor & Council •Village Attorney •Village Manager •Village Clerk •Finance o Finance o Non-Departmental o Excise Tax o Debt Service o Risk Management 5 TABLE OF CONTENTS PLANNING & ZONING ORGANIZATION CHART PLANNING & ZONING DIRECTOR TRAVIS KENDALL ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) Page 9 FY'18 FY'19 Change Personnel Services…………………….182,488$ 166,617$ (15,871)$ Operating Expenditures/Expenses …..81,611 12,955 (68,656) TOTAL …………………………..264,099$ 179,572$ (84,527)$ BUDGET HIGHLIGHTS PLANNING & ZONING Services, Functions and Activities ThemissionofthePlanning &ZoningDepartmentis to provideMiami ShoresVillage with professional,courteousandtimelyplanningservicesthat promoteandfacilitatetheorderlyandefficientdevelopmentofthe community;to protectexistingneighborhoodsthroughsoundregulatory controls;and to promotedevelopmentthatisinconformity with the Comprehensive Plan, Village Code, Federal and State regulations. Page 10 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 15 - Planning & Zoning Division: 0450 - Planning and Zoning Program: 00 - None Activity: 515 - Comprehensive Planning 11-000 Executive Salaries Salaries 111,060.84 130,878.00 145,795.00 118,912.00 (1) Planning & Zoning Director base salary 11-100 Executive Salaries Executive Benefit 6,750.00 8,125.00 8,125.00 6,500.00 Executive Benefit Package 12-000 Regular Salaries and Wages Salaries 16,540.71 17,045.00 18,085.00 17,111.00 Administrative Assistant (50% allocated with Code Compliance Department) 14-000 Overtime Overtime 500.20 755.00 1,000.00 2,000.00 Overtime costs for Board Hearings & Workshops 18-100 Compensated Compensatory Leave Longevity 500.00 500.00 500.00 0.00 Benefit paid to tenured employees per policy PS - Personnel Services Fund: 001 - General Fund Page 11 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 10,267.73 11,937.00 12,670.00 11,056.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 9,961.07 12,642.00 12,206.00 10,474.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 218.08 263.00 263.00 222.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 138.44 116.00 116.00 125.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 232.00 227.00 227.00 217.00 Allocated costs of workers' compensation premiums paid to the Florida League PS - Personnel Services 156,169.07 182,488.00 198,987.00 166,617.00 31-000 Professional Services Professional Services 34,600.15 69,863.00 60,000.00 0.00 Professional services - included in this is the sea level rise vulnerability study OE - Operating Expenditures/Expenses Page 12 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 0.00 1,350.00 1,350.00 3,000.00 Annual maintenance fees to Tyler 40-000 Travel and Per Diem Travel 2,310.13 3,500.00 0.00 1,500.00 Travel for conferences & continuing education 40-100 Travel and Per Diem Per Diem Allowance 0.00 500.00 500.00 500.00 Per diem allowance while attending conferences/training 41-100 Communications Services Cellular 10.44 0.00 100.00 100.00 42-000 Freight and Postage Services Postage 205.35 200.00 300.00 300.00 Zoning hearing notices, certified mailings & miscellaneous correspondence 45-000 Insurance ISF: Risk Management 3,580.00 2,173.00 2,173.00 2,806.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 13 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 694.00 475.00 475.00 499.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 0.00 1,000.00 1,000.00 1,000.00 Printing 51-000 Office Supplies Office Supplies 328.21 350.00 600.00 250.00 General office supplies for (1.5) full time employees 52-200 Operating Supplies Other Operating Supplies 4.92 0.00 218.00 750.00 Other operating supplies (included in this amount is signage for hearings) 52-400 Operating Supplies Uniforms 0.00 0.00 100.00 250.00 Uniforms 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 683.50 700.00 150.00 500.00 American Planning Association membership Page 14 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 894.50 1,500.00 500.00 1,500.00 Registration & Training OE - Operating Expenditures/Expenses 43,311.20 81,611.00 67,466.00 12,955.00 Activity Total: 515 - Comprehensive Planning 199,480.27 264,099.00 266,453.00 179,572.00 Program Total: 00 - None 199,480.27 264,099.00 266,453.00 179,572.00 Division Total: 0450 - Planning and Zoning 199,480.27 264,099.00 266,453.00 179,572.00 Department Total: 15 - Planning & Zoning 199,480.27 264,099.00 266,453.00 179,572.00 Page 15 BUILDING ORGANIZATION CHART BUILDING DIRECTOR ISMAEL NARANJO ADMINISTRATIVE SUPERVISOR ARLENIS SILVERA PERMIT CLERK II SINDIA ALVAREZ MECHANICAL INSPECTOR JAN PEIRRE PEREZ PLUMBING INSPECTOR RAFAEL HERNANDEZ STRUCTURAL REVIEW ORLANDO BLANCO ELECTRICAL INSPECTOR MIKE DEVANEY PERMIT CLERK I YANADY PRIETO PERMIT CLERK I MAHARAI GONZALEZ BUILDING INSPECTOR ALEXIS RIVERON BUILDING INSPECTOR ANGEL ALVAREZ BUILDING INSPECTOR LUIS MORENO Page 16 FY'18 FY'19 Change Personnel Services…………………….585,873$ 550,554$ (35,319)$ Operating Expenditures/Expenses …..41,948 44,232 2,284 TOTAL …………………………..627,821$ 594,786$ (33,035)$ BUDGET HIGHLIGHTS BUILDING Services, Functions and Activities TheBuildingDepartmentisresponsiblefortheadministrationandapplication ofallFederal,State,Countyandmunicipalconstructionandbuildingrelated codesin a clientsensitivemanner.Permitclerksintakethepermitapplication andallpertinentsubmittaldocuments.Theyverifytheapplicationfor completeness,verifycontractorinformationandinputtheinformationintothe permitting system prior to forwarding the documents to plans review. Planexaminersreviewpermitapplications,plansanddocumentsfor compliance with implementedcodesandregulationsprior to theissuanceof permits.Buildinginspectorsensurecompliance with regulationsand approvedplansduringtheconstructionprocess.Theinspectorsalsoensure thatconstructionmethods,materialsandworkmanshipcomply with standard practice.Uponcompletionoftheproject,theDepartmentissues a certificate of occupancy or certificate of completion. Page 17 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report Department: 24 - Building Department Division: 0400 - Building Program: 00 - None Activity: 524 - Protective Inspections 11-000Executive Salaries Salaries122,511.36128,149.00128,149.00128,642.00Building Director base salary 11-100Executive Salaries Executive Benefit6,500.006,500.006,500.006,500.00Executive benefit package 12-000Regular Salaries and Wages Salaries129,817.58138,923.00136,251.00139,458.00 (2) Permit Clerk I (1) Permit Clerk II (1) Permit Clerk Supervisor 13-000Other Salaries and Wages Other Salaries202,197.50225,000.00195,000.00192,400.00 (4) Building Inspector, (2) Electrical Inspector, (2) Mechanical Inspector & (2) Plumbing Inspector *All Inspectors are employed on an as needed basis 14-000Overtime Overtime257.1812,935.00150.0010,000.00Overtime Fund: 001 - General Fund PS - Personnel Services Page 18 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 18-100Compensated Compensatory Leave Longevity 0.00 500.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000Payroll Taxes Employer Fica and Medicare 34,383.8331,846.0030,000.0032,106.00Social Security & Medicare taxes 23-000Life and Health Insurance Health Insurance 33,628.5835,615.0035,615.0034,915.00 Estimated annual employee costs for health insurance benefits 23-100Life and Health Insurance Dental 736.24 740.00 740.00 740.00 Estimated annual employee costs for dental insurance benefits 23-200Life and Health Insurance Long-Term Care 215.34 266.00 266.00 255.00 Estimated annual employee costs for long-term care insurance benefits 24-000Workers' Compensation Workers' Compensation 3,649.005,399.005,399.005,038.00 Allocated cost of workers' compensation premiums paid to the Florida League Page 19 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report PS - Personnel Services 533,896.61585,873.00538,570.00550,554.00 31-100Professional Services Technology0.0010,000.0018,000.0019,000.00 Permit record digitizing (MCCI). This cost is recovered through the scanning fees collected on each permit. Additionally, EnerGov annual support & maintenance of $4,000 is included in this line item. 40-000Travel and Per Diem Travel202.501,500.001,500.001,500.00 2018 and 2019 FEMA training at EMI & Building Officials State Conference 41-100Communications Services Cellular50.280.000.000.00 42-000Freight and Postage Services Postage468.03750.00750.00850.00 Postage services to send notices to property owners for soon to expire permits & expired permits 45-000Insurance ISF: Risk Management8,403.009,527.009,527.008,499.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 7,957.007,621.007,621.007,983.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League OE - Operating Expenditures/Expenses Page 20 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 299.481,200.000.000.00Plan perforator 47-000Printing and Binding Printing353.00350.00350.00400.00Business cards 49-700 Other Current Charges and Obligations Village Permit Fees 3,181.485,000.00169.000.00 Miscellaneous Village permits will be paid by the department responsible for the work and will not be reflected as an expense for the building department 51-000Office Supplies Office Supplies581.23900.00900.001,150.00 Pens, paper, ink & other office supplies for a 1 year period for (5) full time employees. Due to the volume of permits we should expect to see an increase in office supplies. 52-200Operating Supplies Other Operating Supplies1,639.591,900.001,900.001,900.00Operating supplies Page 21 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 52-400Operating Supplies Uniforms 426.95 0.00 661.00 800.00Uniforms for permit clerks 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,808.452,000.002,000.001,550.00 Books and Memberships to the following professional organizations: 1. BOAF for the Building Official, Electrical Inspector & Permit Clerk Supervisor 2. FFMA-State Flood Plain Managers Association 3. ASFPM- National Association of State Flood Plain Manager 4. Florida Roofing Association 5. Notary renewals for (1) Permit Clerk II & (1) Permit Clerk I 55-000Training Training and Education 285.001,200.001,200.00 600.00Required continuing education OE - Operating Expenditures/Expenses 25,655.9941,948.0044,578.0044,232.00 Activity Total: 524 - Protective Inspections 559,552.60627,821.00583,148.00594,786.00 Program Total: 00 - None 559,552.60627,821.00583,148.00594,786.00 Division Total: 0400 - Building 559,552.60627,821.00583,148.00594,786.00 Department Total: 24 - Building Department 559,552.60627,821.00583,148.00594,786.00 Page 22 CODE COMPLIANCE ORGANIZATION CHART CODE COMPLIANCE DIRECTOR LAZARO REMOND CODE COMPLIANCE OFFICER MICHAEL ORTA ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) Page 23 FY'18 FY'19 Change Personnel Services…………………….170,559$ 200,760$ 30,201$ Operating Expenditures/Expenses …..24,039 22,722 (1,317) TOTAL …………………………..194,598$ 223,482$ 28,884$ BUDGET HIGHLIGHTS CODE COMPLIANCE Services, Functions and Activities TheCodeComplianceDepartmentperformscommunity-wideinspections to maintainthehigheststandardspertheCodeofOrdinancesofMiamiShores Village.By forginganalliance with thecommunityanditsresidents,staffis able to achieveanexceptionallyhighcompliancepercentage.Continuing violationsareprocessedthroughourCodeEnforcementBoardwhichmay imposefinesintheformofpropertyliens.Staffassociates work closely with thePublic Works,FinanceandPoliceDepartmentsinorder to achieveVillage wide community improvement programs. Page 24 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 29 - Code Compliance Division: 0351 - Code Compliance Program: 00 - None Activity: 529 - Other Public Safety 11-000 Executive Salaries Salaries 0.00 0.00 0.00 92,853.00 Code Compliance Director base salary 11-100 Executive Salaries Executive Benefit 0.00 0.00 0.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 111,966.57 136,520.00 136,017.00 65,076.00 (1) Administrative Assistant (50% allocated with Planning & Zoning Department) & (1) Code Compliance Officer 14-000 Overtime Overtime 1,306.82 2,479.00 2,000.00 2,400.00 Estimated overtime costs for special compliance efforts & attendance at board meetings 18-100 Compensated Compensatory Leave Longevity 1,500.00 500.00 500.00 1,000.00 Benefits paid to tenured employees per policy PS - Personnel Services Fund: 001 - General Fund Page 25 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 8,715.01 10,444.00 10,471.00 12,763.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 14,300.88 18,441.00 17,794.00 17,457.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 313.09 392.00 392.00 370.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 102.41 129.00 129.00 145.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 1,519.00 1,654.00 1,654.00 2,196.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 139,723.78 170,559.00 168,957.00 200,760.00 Page 26 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 0.00 1,596.00 1,596.00 1,600.00 Energov maintenance 40-000 Travel and Per Diem Travel 2.00 0.00 0.00 0.00 41-200 Communications Services Internet 1,059.50 0.00 700.00 700.00 Estimated cost for mobile internet access 42-000 Freight and Postage Services Postage 2,243.05 4,000.00 3,500.00 3,800.00 Correspondence & certified mail 45-000 Insurance ISF: Risk Management 4,384.00 4,931.00 4,931.00 4,433.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 6,249.00 5,262.00 5,262.00 4,939.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League OE - Operating Expenditures/Expenses Page 27 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 13.00 250.00 150.00 150.00 Estimated funding requirement for repairs & maintenance to furniture, fixtures & equipment 47-000 Printing and Binding Printing 226.94 350.00 100.00 200.00 Printing of educational or advisory pamphlets, courtesy notices & business cards 49-600 Other Current Charges and Obligations Court Filing Fees 2,791.00 3,500.00 2,800.00 3,000.00 Costs to record notices, orders & lien releases 51-000 Office Supplies Office Supplies 833.42 500.00 1,800.00 500.00 Pens, paper, folders & other office supplies for a one year period for (2.5) full time employees 52-200 Operating Supplies Other Operating Supplies 1,656.78 2,000.00 250.00 2,000.00 Toner for printer & special software requirements to support Code Compliance programs 52-400 Operating Supplies Uniforms 234.18 250.00 200.00 250.00 Uniform costs Page 28 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 204.73 300.00 200.00 250.00 Dues for Florida Association of Code Enforcement, South Florida Association of Code Enforcement & National Notary Association of Florida 55-000 Training Training and Education 75.00 1,100.00 800.00 900.00 Continuing education OE - Operating Expenditures/Expenses 19,972.60 24,039.00 22,289.00 22,722.00 Activity Total: 529 - Other Public Safety 159,696.38 194,598.00 191,246.00 223,482.00 Program Total: 00 - None 159,696.38 194,598.00 191,246.00 223,482.00 Division Total: 0351 - Code Compliance 159,696.38 194,598.00 191,246.00 223,482.00 Department Total: 29 - Code Compliance 159,696.38 194,598.00 191,246.00 223,482.00 Page 29 BROCKWAY MEMORIAL LIBRARY ORGANIZATION CHART LIBRARY DIRECTOR MICHELLE BROWN YOUTH SERVICES LIBRARIAN BRENDA HOLSING ADULT SERVICES LIBRARIAN FRANCES WALSH P/T LIBRARY ASSISTANT I MARY GERHARDT F/T LIBRARY ASSISTANT II MARILIZ ANIMA P/T LIBRARY ASSISTANT I MARY TUTTLE P/T LIBRARY ASSISTANT I JONAS ESSINGTON P/T LIBRARY PAGE ABBEY TOMKINSON P/T LIBRARY ASSISTANT I ANA COMERIO P/T LIBRARY ASSISTANT I VACANT Page 30 FY'18 FY'19 Change Personnel Services…………………….324,480$ 319,805$ (4,675)$ Operating Expenditures/Expenses …..99,928 98,198 (1,730) Capital Outlay ….………………………41,162 40,599 (563) Other Uses……………………………..8,000 5,000 (3,000) TOTAL …………………………..473,570$ 463,602$ (9,968)$ BrockwayMemorialLibrary’smissionis to acquire,organizeandprovide access andguidance to a widevarietyofinformationandmaterialswhichhelp to fulfilltheintellectual,educationalandrecreationalneedsofthepeopleof MiamiShores.TheLibrarystaffiscommitted to providingpatrons with a high levelofpersonalassistance to gain access to information,meetingvarious personal,educationalandprofessionalneeds.TheLibrarypromotes communityenrichmentandindividualachievementthroughreadingand culturalprograms.TheLibrary’scollectioniscomprisedofover60,000items, bothclassicandmodern,andrepresentslocalinterests,currenttrendsand popularauthors.Mediaofferedincludebooks,booksinlargeprint,eBooks, magazines,newspapers,Books-on-CD,DVDs,andelectronicresources such asdatabasesforresearchandonlinelearningprograms.TheLibrarybudget isreviewedandapprovedbytheBrockwayMemorialLibraryBoardof Trustees. BUDGET HIGHLIGHTS BROCKWAY MEMORIAL LIBRARY Services, Functions and Activities Page 31 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries 11-000 Executive Salaries Salaries 73,246.60 76,544.00 76,544.00 76,838.00 Library Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,500.00 6,500.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 132,794.39 181,001.00 171,916.00 177,794.00 (1) Adult Services Librarian (Full time), (5) Library Assistant I (Part time), (1) Library Assistant II (Full time), (1) Library Page (Part time) & (1) Youth Services Librarian (Full time) 14-000 Overtime Overtime 1,636.38 1,934.00 400.00 1,161.00 Estimated overtime costs for special events & coverage 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy PS - Personnel Services Fund: 001 - General Fund Page 32 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 16,527.61 20,200.00 19,500.00 20,066.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 9,408.24 29,128.00 15,872.00 27,932.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 133.48 614.00 150.00 592.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 174.41 185.00 300.00 343.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 6,476.00 7,374.00 7,374.00 7,579.00 Allocated workers' compensation premiums paid to the Florida League PS - Personnel Services 247,897.11 324,480.00 299,556.00 319,805.00 31-100 Professional Services Technology 8,179.70 8,151.00 8,151.00 5,274.00 Follett Software Support Agreement, IT Labor, Wireless Printing Annual Support, Firewall Renewal & Domain Renewal OE - Operating Expenditures/Expenses Page 33 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-270 Professional Services Pre-employment Screening 140.00 102.00 0.00 97.00 Pre-employment screening costs 34-000 Other Services Contract Services 11,563.27 12,783.00 12,783.00 22,278.00 Digital Consortium Annual Fees, Online Learning Programs & Services, Fire & Burglary Alarm Monitoring & Service Expenses, Janitorial Services, Pest Control & Annual Movie License Fee Specific to Libraries 34-150 Other Services Program Instructors 16,111.00 12,290.00 12,290.00 7,450.00 Youth & Adult Programs: Wacky Wild Science, Poses & Print, Robert Dawson History Shows, Fantasy Theatre, Book Discussion Facilitators, Seasonal & Literary Performances 40-000 Travel and Per Diem Travel 0.00 567.00 567.00 592.00 Florida Library Annual Conference travel & lodging for (2) 40-100 Travel and Per Diem Per Diem Allowance 0.00 140.00 140.00 210.00 Florida Library Annual Conference per diem for (2) for 3 days 41-200 Communications Services Internet 0.00 1,100.00 1,100.00 1,000.00 Internet Page 34 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 616.70 665.00 665.00 675.00 Library correspondence & media mail 43-100 Utility Services Electric 12,335.34 14,044.00 13,200.00 13,730.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 245.47 335.00 250.00 335.00 Estimated cost for water usage 45-000 Insurance ISF: Risk Management 22,886.00 25,591.00 25,591.00 23,290.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 9,218.05 8,731.00 8,731.00 9,020.00 AC monthly service, AC parts not covered under contract (i.e. filters), electrical repairs, general building maintenance & repair, plumbing, carpet cleaning, furniture repair & anticipated increase for expansion AC 47-000 Printing and Binding Printing 939.44 1,168.00 1,168.00 1,322.00 Application forms, bookmarks, brochures, envelopes, program advertising, annual report & etc. Page 35 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 48-000 Promotional Activities Promotional Activities 1,317.93 1,000.00 1,000.00 1,500.00 Costs associated with in-house monthly programs 51-000 Office Supplies Office Supplies 501.87 583.00 583.00 550.00 General office supplies 52-200 Operating Supplies Other Operating Supplies 5,551.30 6,550.00 6,550.00 6,800.00 Supplies needed for specific library functions (i.e. book jackets, DVD cases & etc.) 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 268.00 300.00 300.00 300.00 Florida Library Association annual membership for (3) full time Librarians Page 36 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 3,274.50 5,828.00 5,828.00 3,775.00 Conference registration fees for (2) & tuition reimbursement for Master of Library Science program for (1) full time Adult Services Librarian OE - Operating Expenditures/Expenses 93,148.57 99,928.00 98,897.00 98,198.00 66-000 Books, Publications, and Library Materials Books and Publications 27,926.30 31,596.00 31,596.00 31,524.00 Print copy books for children & adults, large print books for adults & periodicals 66-100 Books, Publications, and Library Materials Media 8,060.75 9,566.00 9,566.00 9,075.00 Library audiovisual media, books on CD & DVDs CAP - Capital Outlay 35,987.05 41,162.00 41,162.00 40,599.00 Activity Total: 571 - Libraries 377,032.73 465,570.00 439,615.00 458,602.00 Activity: 581 - Inter-Fund Group Transfers Out 91-164 Interfund Transfers Brockway Memorial Expansion 350,000.00 0.00 0.00 0.00 91-301 Interfund Transfers Capital Projects 8,333.00 8,000.00 4,605.00 5,000.00 Transfer to Capital Projects OTH - Other Uses 358,333.00 8,000.00 4,605.00 5,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out 358,333.00 8,000.00 4,605.00 5,000.00 Program Total: 00 - None 735,365.73 473,570.00 444,220.00 463,602.00 Division Total: 1500 - Library 735,365.73 473,570.00 444,220.00 463,602.00 Department Total: 71 - Brockway Memorial Library 735,365.73 473,570.00 444,220.00 463,602.00 OTH - Other Uses CAP - Capital Outlay Page 37 RECREATION ORGANIZATION CHART EXECUTIVE ASSISTANT LESLIE RACKL RECREATION DIRECTOR ANGELA DORNEY ATHLETIC SUPERVISOR ANN MARIE INDORF ASST. ATHLETIC SUPERVISOR MAURICE JOHNSON PROGRAM COORDINATOR JACKI MORRIS ASSISTANT PROGRAM COORDINATOR VACANT 20 PART TIME SEASONAL COUNSELORS AQUATIC SUPERVISORERIK OLSEN MAINTENANCE WORKER II MARISA MALDONADO MAINTENANCE WORKER II REINA LOPEZ P/T COMM. CENTER ATTENDANT RYAN SAIDI P/T BASKETBALL ATTENDANT MICHAEL LYNOTT P/T HEAD COUNSELOR SPENCER SALTZBURG P/T COUNSELOR MEGAN ROMANIK P/T COMM. CENTER ATTENDANT ANTHONY FLORES CC SUPERVISOR/ EVENT COORDINATOR VACANT ASST. AQUATIC SUPERVISOR KELLY FERNANDEZ F/T LIFEGUARD II JOSEPH GRAVIE F/T LIFEGUARD III MARK GRAVIE P/T LIFEGUARD I SEASONAL 14 VACANCIES P/T CASHIER DIANA ESCOBAR P/T CASHIER SAMANTHA GALLO 20 FULL TIME SEASONAL COUNSELORS 20 PART TIME SEASONAL COACHES ADMINISTRATIVE ASSISTANT MARIA LUIS ADMINISTRATIVE ASSISTANT KYLEIGH GRUNDY Page 38 FY'18 FY'19 Change Personnel Services…………………….192,538$ 193,318$ 780$ Operating Expenditures/Expenses …..66,461 63,628 (2,833) Other Uses……………………………..3,000 7,333 4,333 TOTAL …………………………..261,999$ 264,279$ 2,280$ TheAdministration Divisionis responsibleforcoordinatingthehighestqualityof culturalandrecreationalprogramsfor Village residents.This includesdirecting, planning,developingandimplementingprograms,facility maintenanceandspecial events.The Divisionalso overseesthepreparationandadministrationoftheannual recreationoperatingbudget,five yearcapitalplan,the Fine Arts programs,as well as coordinating the daily operations at each facility. BUDGET HIGHLIGHTS RECREATION Recreation Administration Services, Functions and Activities Page 39 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation 11-000 Executive Salaries Salaries 86,983.80 99,213.00 93,458.00 96,925.00 Recreation Director base salary 11-100 Executive Salaries Executive Benefit 0.00 6,500.00 4,625.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 52,932.18 55,952.00 54,876.00 56,167.00 (1) Executive Assistant 14-000 Overtime Overtime 5,220.82 663.00 2,000.00 3,654.00 Estimate for overtime required during summer, special events & Board meetings 18-100 Compensated Compensatory Leave Longevity 3,000.00 3,000.00 3,000.00 3,000.00 Benefit paid to tenured employees per policy Fund: 001 - General Fund PS - Personnel Services Page 40 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 10,062.04 12,367.00 11,125.00 12,488.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 13,144.68 14,246.00 14,246.00 13,966.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 287.78 296.00 296.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 63.33 65.00 65.00 77.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 224.00 236.00 236.00 245.00 Allocated costs of workers' compensation premiums paid to the Florida League PS - Personnel Services 171,918.63 192,538.00 183,927.00 193,318.00 Page 41 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 4,235.47 3,704.00 4,236.00 4,364.00 Funding for the Recreation Participant Insurance, Rectrac & related reports 31-270 Professional Services Pre-employment Screening 8,183.05 10,721.00 8,593.00 8,764.00 Pre-employment screening including: Dept. of Family Services level 2 screening, drug test, Social Security report & background check 34-000 Other Services Contract Services 6,220.99 6,836.00 6,494.00 6,836.00 Service contract on department equipment 40-000 Travel and Per Diem Travel 556.00 0.00 556.00 556.00 Funding to attend the FRPA conference & staff reimbursement for use of personal vehicle 40-100 Travel and Per Diem Per Diem Allowance 175.00 0.00 175.00 175.00 FRPA conference per diem 40-200 Travel and Per Diem Local Mileage Reimbursement 43.91 237.00 45.00 45.00 Funding to reimburse staff for use of personal vehicles OE - Operating Expenditures/Expenses Page 42 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 41-100 Communications Services Cellular 10.44 10.00 10.00 10.00 Cellular Service 42-000 Freight and Postage Services Postage 57.14 64.00 60.00 63.00 Department postage costs 45-000 Insurance ISF: Risk Management 4,728.00 4,955.00 4,955.00 4,516.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 3,100.00 4,000.00 3,100.00 2,000.00 General repair cost for items not under maintenance or warranty agreements, included in this amount are Tot Lot repairs & replacement of damaged equipment 48-000 Promotional Activities Promotional Activities 0.00 300.00 0.00 0.00 Annual funding for advertisements for special events Page 43 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 49-220 Other Current Charges and Obligations Special Events - Fine Arts 7,758.74 10,000.00 10,000.00 10,000.00 Funding for the Fine Arts Commission to provide art exhibits, educational programs & concerts 49-230 Other Current Charges and Obligations Special Events - MSV Band 1,998.59 2,180.00 2,000.00 2,000.00 Annual funding for band appearances at Village sponsored events & other related community events 49-800 Other Current Charges and Obligations Licenses and Permits 341.00 341.00 348.00 348.00 ASCAP music license fee 51-000 Office Supplies Office Supplies 1,244.90 1,250.00 1,000.00 1,000.00 General office supplies for the department 52-200 Operating Supplies Other Operating Supplies 3,428.03 2,482.00 2,986.00 3,000.00 Funding for supplies necessary to maintain the operations of the department 52-400 Operating Supplies Uniforms 226.24 112.00 226.00 226.00 Funding to provide uniforms to staff Page 44 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 269.00 269.00 425.00 425.00 FRPA & NRPA membership 55-000 Training Training and Education 120.00 0.00 300.00 300.00 Estimated funding for staff to attend training OE - Operating Expenditures/Expenses 42,696.50 47,461.00 45,509.00 44,628.00 214,615.13 239,999.00 229,436.00 237,946.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 0.00 3,000.00 3,000.00 7,333.00 Transfer to Capital Projects OTH - Other Uses 0.00 3,000.00 3,000.00 7,333.00 0.00 3,000.00 3,000.00 7,333.00 214,615.13 242,999.00 232,436.00 245,279.00 Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 20 - Unity Day Activity: 572 - Parks and Recreation 49-210 Other Current Charges and Obligations Special Events - Unity Day 21,842.69 19,000.00 18,846.00 19,000.00 Unity Day costs OE - Operating Expenditures/Expenses 21,842.69 19,000.00 18,846.00 19,000.00 Activity Total: 572 - Parks and Recreation 21,842.69 19,000.00 18,846.00 19,000.00 Program Total: 20 - Unity Day 21,842.69 19,000.00 18,846.00 19,000.00 Division Total: 1401 - Recreation Administration 236,457.82 261,999.00 251,282.00 264,279.00 Fund: 001 - General Fund ctivity Total: 581 - Inter-Fund Group Transfers Out Program Total: 00 - None OE - Operating Expenditures/Expenses Activity Total: 572 - Parks and Recreation OTH - Other Uses Page 45 FY'18 FY'19 Change Personnel Services…………………….525,213$ 557,029$ 31,816$ Operating Expenditures/Expenses …..226,207 229,398 3,191 Other Uses……………………………..34,700 46,850 12,150 TOTAL …………………………..786,120$ 833,277$ 47,157$ BUDGET HIGHLIGHTS Services, Functions and Activities RECREATION Athletics TheAthleticsDivisionoftheMiamiShoresRecreationDepartmentis responsibleforthesports,afterschoolcareandsummercampprograms. TheAthleticsDivisionismanageddirectlybytheAthleticSupervisor with assistance from the Assistant Athletic Supervisor and the Program Director. Thesportsprogramrunsallyearroundandoffersintramural soccer, intramuralbasketball,intramuralbaseball,softballandflagfootball.The intramuralprogramsaverage250participantspersport.Theafterschoolcare programrunsfromAugust to June with anaverageof70children a week. Theprogramhiresanaverageofsevencounselorsthroughouttheyear.The summercampprogramrunsfrommid-June to mid-August with a maximumof 150participantseachweek.We staffanaverageof18counselorseach week with 4 supervisors who monitorthepool,fieldtrips,artsand crafts,and facilities.Athleticsalsorunsanaverageof15specialtysportscamps throughout the year. Page 46 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 00 - None Activity: 572 - Parks and Recreation 12-000 Regular Salaries and Wages Salaries 214,120.30 220,851.00 200,757.00 223,634.00 (1) Administrative Assistant, (1) Assistant Athletics Supervisor, (1) Athletics Program Assistant, (1) Athletics Supervisor & (1) Program Coordinator 13-000 Other Salaries and Wages Other Salaries 14,312.61 11,407.00 6,500.00 1,650.00 Athletic Field Monitors 13-100 Other Salaries and Wages Rental 382.38 0.00 300.00 514.00 Employees who cover Facility Rentals 14-000 Overtime Overtime 5,221.56 6,522.00 6,500.00 600.00 Estimate for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 2,000.00 Benefit paid to tenured employees per policy Fund: 001 - General Fund PS - Personnel Services Page 47 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 17,182.05 17,768.00 17,000.00 17,319.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 23,703.71 35,617.00 23,890.00 34,915.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 431.68 592.00 450.00 740.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 130.04 166.00 152.00 257.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,592.00 6,481.00 6,481.00 6,543.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 282,576.33 300,904.00 263,530.00 288,172.00 Page 48 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 3,653.70 6,200.00 4,200.00 4,800.00 Funding for annual service agreements on athletic equipment & sport official fees 34-150 Other Services Program Instructors 37,425.80 18,000.00 18,000.00 18,000.00 Funding for specialty camp instructors not engaged as employees 40-000 Travel and Per Diem Travel 0.00 250.00 200.00 200.00 Funding to attend FRPA Conference 40-100 Travel and Per Diem Per Diem Allowance 0.00 0.00 200.00 200.00 Annual FRPA Conference 40-200 Travel and Per Diem Local Mileage Reimbursement 0.00 200.00 0.00 0.00 Funding to reimburse staff for use of their personal vehicles 41-100 Communications Services Cellular 1,123.88 2,000.00 2,000.00 2,000.00 Funding for AT&T cellular phones OE - Operating Expenditures/Expenses Page 49 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 43-100 Utility Services Electric 7,166.96 9,100.00 7,300.00 7,500.00 Estimated annual cost for electric services based on current actual FPL usage 43-200 Utility Services Water 309.40 450.00 315.00 369.00 Annual funding for water consumption 45-000 Insurance ISF: Risk Management 18,116.00 16,064.00 16,064.00 24,130.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 25,542.00 19,613.00 19,613.00 24,015.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 9,129.54 10,500.00 7,600.00 9,800.00 Athletic equipment & facility maintenance & repair 47-000 Printing and Binding Printing 0.00 400.00 200.00 200.00 Special printing Page 50 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 1,848.63 1,700.00 800.00 1,600.00 General office supplies for (5) staff members including pens, pencils & etc. 52-200 Operating Supplies Other Operating Supplies 7,938.12 6,200.00 7,539.00 7,800.00 Funding for supplies used by participants & equipment needs 52-400 Operating Supplies Uniforms 1,250.40 925.00 1,060.00 1,250.00 Staff uniforms & uniforms for special camp programs 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 0.00 375.00 200.00 200.00 FRPA & NRPA memberships 55-000 Training Training and Education 50.00 675.00 25.00 25.00 FRPA training OE - Operating Expenditures/Expenses 113,554.43 92,652.00 85,316.00 102,089.00 Activity Total: 572 - Parks and Recreation 396,130.76 393,556.00 348,846.00 390,261.00 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses Page 51 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 91-301 Interfund Transfers Capital Projects 35,500.00 34,700.00 34,700.00 46,850.00 Transfer to Capital Projects OTH - Other Uses 35,500.00 34,700.00 34,700.00 46,850.00 Activity Total: 581 - Inter-Fund Group Transfers Out 35,500.00 34,700.00 34,700.00 46,850.00 Program Total: 00 - None 431,630.76 428,256.00 383,546.00 437,111.00 Page 52 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 10 - Afterschool Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 91,466.04 77,432.00 80,000.00 92,740.00 Part time Seasonal Counselors 14-000 Overtime Overtime 215.45 276.00 0.00 300.00 Overtime 21-000 Payroll Taxes Employer Fica and Medicare 7,013.63 5,924.00 6,120.00 7,118.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,104.00 2,222.00 2,222.00 2,689.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 100,799.12 85,854.00 88,342.00 102,847.00 34-000 Other Services Contract Services 3,305.98 0.00 145.00 2,000.00 Special instructors & teachers Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 53 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-150 Other Services Program Instructors 330.00 3,500.00 1,075.00 1,800.00 Sub-contracted aftercare (i.e. lego, fitness & math tutoring) 34-400 Other Services Field Trips 15,280.17 12,000.00 12,135.00 13,200.00 Events & trips sponsored during kids day off programs 34-500 Other Services Transport Services 3,150.00 0.00 2,804.00 3,150.00 Buses for field trips 45-000 Insurance ISF: Risk Management 1,786.00 1,878.00 1,878.00 2,137.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200 Operating Supplies Other Operating Supplies 9,985.56 9,000.00 9,000.00 9,000.00 Supplies used for program 52-400 Operating Supplies Uniforms 575.00 575.00 575.00 620.00 Counselor uniforms OE - Operating Expenditures/Expenses 34,412.71 26,953.00 27,612.00 31,907.00 Activity Total: 572 - Parks and Recreation 135,211.83 112,807.00 115,954.00 134,754.00 Program Total: 10 - Afterschool 135,211.83 112,807.00 115,954.00 134,754.00 Page 54 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 11 - Summer Camp Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 84,244.86 81,926.00 103,604.00 110,220.00 (1) Bus Driver (part time) & Seasonal Counselors 14-000 Overtime Overtime 398.08 0.00 0.00 300.00 Estimate for overtime required during summer camp & special events 21-000 Payroll Taxes Employer Fica and Medicare 6,475.16 6,267.00 6,267.00 8,453.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,337.00 2,351.00 2,351.00 3,194.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 93,455.10 90,544.00 112,222.00 122,167.00 34-150 Other Services Program Instructors 15,235.00 16,520.00 0.00 0.00 Specialty instructors (i.e. art, robotics & fitness) Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 55 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-400 Other Services Field Trips 24,981.10 24,800.00 27,750.00 27,750.00 Events & trips sponsored by the summer camp program 34-500 Other Services Transport Services 10,825.00 8,900.00 12,027.00 12,030.00 Payment of transportation & special programs assigned to outside vendors 44-000 Rentals and Leases Equipment Rental 1,866.66 2,300.00 2,300.00 2,300.00 Rental of equipment/supplies for program 45-000 Insurance ISF: Risk Management 1,984.00 1,987.00 1,987.00 2,538.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 48-000 Promotional Activities Promotional Activities 150.00 0.00 0.00 0.00 52-200 Operating Supplies Other Operating Supplies 7,551.17 7,200.00 7,500.00 7,500.00 Art supplies, board games, balls & supplies & equipment used for program Page 56 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 3,110.00 2,800.00 3,000.00 3,180.00 Uniform costs for staff, participants & CITs 55-000 Training Training and Education 864.00 0.00 890.00 890.00 OE - Operating Expenditures/Expenses 66,566.93 64,507.00 55,454.00 56,188.00 Activity Total: 572 - Parks and Recreation 160,022.03 155,051.00 167,676.00 178,355.00 Program Total: 11 - Summer Camp 160,022.03 155,051.00 167,676.00 178,355.00 Page 57 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 12 - Soccer Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 9,863.66 9,386.00 8,086.00 8,526.00 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 754.57 718.00 524.00 653.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 297.00 269.00 134.00 246.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 10,915.23 10,373.00 8,744.00 9,425.00 34-000 Other Services Contract Services 531.73 720.00 728.00 728.00 Referee payments 45-000 Insurance ISF: Risk Management 252.00 228.00 228.00 196.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Fund: 001 - General Fund OE - Operating Expenditures/Expenses PS - Personnel Services Page 58 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 3,259.63 6,600.00 4,000.00 4,200.00 Equipment, trophies & supplies 52-400 Operating Supplies Uniforms 3,937.13 3,940.00 3,404.00 3,900.00 Uniform costs for participants & coaches OE - Operating Expenditures/Expenses 7,980.49 11,488.00 8,360.00 9,024.00 Activity Total: 572 - Parks and Recreation 18,895.72 21,861.00 17,104.00 18,449.00 Program Total: 12 - Soccer 18,895.72 21,861.00 17,104.00 18,449.00 Page 59 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 13 - Basketball Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 15,050.89 14,400.00 12,921.00 14,125.00 Seasonal Coaches 14-000 Overtime Overtime 3.47 0.00 0.00 0.00 21-000 Payroll Taxes Employer Fica and Medicare 1,151.74 1,102.00 989.00 1,081.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 495.00 413.00 207.00 408.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 16,701.10 15,915.00 14,117.00 15,614.00 34-000 Other Services Contract Services 1,903.46 2,100.00 1,830.00 2,100.00 Referee payments Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 60 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 420.00 349.00 349.00 324.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200 Operating Supplies Other Operating Supplies 4,407.35 4,500.00 2,138.00 3,275.00 Equipment, trophies & supplies used for program 52-400 Operating Supplies Uniforms 3,131.85 3,132.00 3,039.00 3,200.00 Uniform costs for participants & coaches OE - Operating Expenditures/Expenses 9,862.66 10,081.00 7,356.00 8,899.00 Activity Total: 572 - Parks and Recreation 26,563.76 25,996.00 21,473.00 24,513.00 Program Total: 13 - Basketball 26,563.76 25,996.00 21,473.00 24,513.00 Page 61 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 14 - Baseball Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 10,634.60 9,000.00 10,794.00 8,521.00 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 813.57 689.00 306.00 652.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 220.00 258.00 258.00 246.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 11,668.17 9,947.00 11,358.00 9,419.00 34-000 Other Services Contract Services 1,413.46 2,100.00 1,600.00 1,800.00 Umpire payments 45-000 Insurance ISF: Risk Management 187.00 218.00 218.00 196.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 62 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 2,461.94 1,800.00 2,480.00 3,300.00 Equipment, trophies & supplies used for program 52-400 Operating Supplies Uniforms 4,736.44 5,138.00 4,600.00 4,800.00 Uniform costs for participants & coaches OE - Operating Expenditures/Expenses 8,798.84 9,256.00 8,898.00 10,096.00 Activity Total: 572 - Parks and Recreation 20,467.01 19,203.00 20,256.00 19,515.00 Program Total: 14 - Baseball 20,467.01 19,203.00 20,256.00 19,515.00 Page 63 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 15 - Softball Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 3,273.39 2,600.00 2,275.00 2,664.00 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 250.41 199.00 77.00 204.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 64.00 75.00 75.00 77.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 3,587.80 2,874.00 2,427.00 2,945.00 34-000 Other Services Contract Services 990.00 1,200.00 940.00 980.00 Umpire payments 45-000 Insurance ISF: Risk Management 55.00 63.00 63.00 61.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 64 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 1,827.14 1,422.00 1,350.00 1,400.00 Equipment, trophies & supplies used for program 52-400 Operating Supplies Uniforms 2,307.20 2,120.00 1,866.00 2,000.00 Uniform costs for participants & coaches OE - Operating Expenditures/Expenses 5,179.34 4,805.00 4,219.00 4,441.00 Activity Total: 572 - Parks and Recreation 8,767.14 7,679.00 6,646.00 7,386.00 Program Total: 15 - Softball 8,767.14 7,679.00 6,646.00 7,386.00 Page 65 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1402 - Athletics Program: 16 - Flag football Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 4,484.67 7,964.00 4,500.00 5,827.00 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 343.04 609.00 344.00 445.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 136.00 229.00 229.00 168.00 Allocated cost for workers' compensation premiums paid to the Florida League PS - Personnel Services 4,963.71 8,802.00 5,073.00 6,440.00 34-000 Other Services Contract Services 1,391.73 1,020.00 4,429.00 2,600.00 Referee payments 45-000 Insurance ISF: Risk Management 116.00 193.00 193.00 134.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League PS - Personnel Services OE - Operating Expenditures/Expenses Fund: 001 - General Fund Page 66 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 1,028.22 750.00 3,373.00 1,820.00 Equipment for program (i.e. footballs, flag belts & etc.) 52-400 Operating Supplies Uniforms 2,778.20 1,302.00 2,200.00 2,200.00 Uniform costs for participants & coaches 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 0.00 3,200.00 0.00 0.00 Membership fees to participate in multi-agency program is no longer needed & thus not budgeted OE - Operating Expenditures/Expenses 5,314.15 6,465.00 10,195.00 6,754.00 Activity Total: 572 - Parks and Recreation 10,277.86 15,267.00 15,268.00 13,194.00 Program Total: 16 - Flag football 10,277.86 15,267.00 15,268.00 13,194.00 Page 67 FY'18 FY'19 Change Personnel Services…………………….291,987$ 249,055$ (42,932)$ Operating Expenditures/Expenses …..464,465 450,243 (14,222) Other Uses……………………………..16,000 190,598 174,598 TOTAL …………………………..772,452$ 889,896$ 117,444$ TheRecreationCommunityCenterDivisionrunsover40recreationclasses a weekandcoordinatesspecialeventsthroughouttheyear.Specialevents includeUnity Day,Winterfest,MarshmallowDropandMemorialDay programs. BUDGET HIGHLIGHTS RECREATION Community Center Services, Functions and Activities Page 68 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1403 - Community Center Program: 00 - None Activity: 572 - Parks and Recreation 12-000 Regular Salaries and Wages Salaries 111,299.81 192,420.00 116,222.00 155,727.00 (1) Administrative Assistant, (2) Maintenance Worker II & (1) Recreation Event Coordinator 13-000 Other Salaries and Wages Other Salaries 41,308.51 38,663.00 31,000.00 37,431.00 Adventure Camp Counselors, (1) Basketball Attendant & (3) Community Center Attendants (Part time) 13-100 Other Salaries and Wages Rental 1,668.53 1,915.00 1,500.00 1,500.00 Staff working facility rentals 14-000 Overtime Overtime 1,387.74 1,326.00 1,326.00 1,000.00 Maintenance staff overtime for facility rentals, vacations & special events 18-100 Compensated Compensatory Leave Longevity 2,000.00 2,000.00 2,000.00 2,000.00 Benefit paid to tenured employees per policy Fund: 001 - General Fund PS - Personnel Services Page 69 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 11,568.57 17,825.00 11,172.00 14,968.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 19,622.60 28,493.00 21,371.00 27,932.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 295.36 444.00 300.00 592.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 106.60 157.00 115.00 248.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,688.00 8,744.00 8,744.00 7,657.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 194,945.72 291,987.00 193,750.00 249,055.00 Page 70 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 5,334.82 6,755.00 9,242.00 5,500.00 Exterminating, AC & alarm services 34-150 Other Services Program Instructors 278,481.25 312,261.00 325,311.00 296,092.00 Class/Program Instructors 34-400 Other Services Field Trips 16,142.72 15,836.00 16,627.00 16,959.00 Adventure Camp field trips 40-000 Travel and Per Diem Travel 0.00 460.00 0.00 0.00 FRPA Conference 40-100 Travel and Per Diem Per Diem Allowance 0.00 140.00 0.00 0.00 FRPA Conference per diem 41-100 Communications Services Cellular 10.44 10.00 10.00 10.00 Cell phone usage OE - Operating Expenditures/Expenses Page 71 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 41-200 Communications Services Internet 0.00 7,700.00 7,700.00 7,700.00 Internet access 43-100 Utility Services Electric 21,261.59 26,625.00 21,105.00 21,750.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 3,491.07 2,681.00 3,000.00 3,500.00 Annual funding for water consumption 44-000 Rentals and Leases Equipment Rental 2,817.73 3,217.00 1,700.00 3,700.00 Winterfest equipment rental for special events & moving trucks to transport gymnastic equipment between facilities for summer recreation 45-000 Insurance ISF: Risk Management 25,197.00 25,935.00 25,935.00 26,166.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 13,049.30 7,861.00 14,000.00 14,150.00 On-going maintenance & repairs to building & equipment at the Community Center Page 72 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 0.00 202.00 202.00 202.00 Special flyers 48-000 Promotional Activities Promotional Activities 3,570.32 6,240.00 3,886.00 3,886.00 Promotional events (i.e. 5K advertising & promotional materials) 48-100 Promotional Activities Fireworks Display 12,000.00 12,562.00 13,000.00 14,000.00 4th of July Fireworks 49-000 Other Current Charges and Obligations Other Current Charges 581.88 300.00 582.00 582.00 Annual fire safety permit & elevator permit 52-200 Operating Supplies Other Operating Supplies 20,740.08 25,563.00 29,996.00 25,500.00 Supplies for Community Center classes & special events sponsored by the Village 52-400 Operating Supplies Uniforms 816.79 900.00 596.00 596.00 Uniforms for Community Center Staff & Summer Counselors Page 73 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-450 Operating Supplies 5K 4,738.79 4,847.00 5,096.00 5,100.00 5K Race timing services, shirts, promotional materials & awards 52-455 Operating Supplies Halloween 0.00 0.00 0.00 1,500.00 Supplies for Halloween event 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 160.00 305.00 0.00 0.00 FRPA Membership 55-000 Training Training and Education 375.00 305.00 0.00 0.00 FRPA conferences & seminars OE - Operating Expenditures/Expenses 408,768.78 460,705.00 477,988.00 446,893.00 Activity Total: 572 - Parks and Recreation 603,714.50 752,692.00 671,738.00 695,948.00 Page 74 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 200,000.00 16,000.00 16,000.00 65,598.00 Transfer to Capital Projects 91-550 Interfund Transfers Fleet Maintenance 0.00 0.00 0.00 125,000.00 Transfer to Fleet Maintenance OTH - Other Uses 200,000.00 16,000.00 16,000.00 190,598.00 Activity Total: 581 - Inter-Fund Group Transfers Out 200,000.00 16,000.00 16,000.00 190,598.00 Program Total: 00 - None 803,714.50 768,692.00 687,738.00 886,546.00 Department: 72 - Recreation Division: 1403 - Community Center Program: 22 - Dog Park Activity: 572 - Parks and Recreation 31-100 Professional Services Technology 0.00 420.00 0.00 450.00 Professional services technology 46-200 Repair and Maintenance Services Repairs and Maintenance 1,350.00 3,090.00 1,800.00 2,200.00 Repairs to benches, water fountains & awnings as needed 52-200 Operating Supplies Other Operating Supplies 3,783.39 250.00 250.00 250.00 Trash bags & event supplies Fund: 001 - General Fund OE - Operating Expenditures/Expenses OTH - Other Uses Page 75 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-500 Operating Supplies Fertilizer and Chemicals 0.00 0.00 450.00 450.00 Commercial spraying of turf for insects & weeds OE - Operating Expenditures/Expenses 5,133.39 3,760.00 2,500.00 3,350.00 Activity Total: 572 - Parks and Recreation 5,133.39 3,760.00 2,500.00 3,350.00 Program Total: 22 - Dog Park 5,133.39 3,760.00 2,500.00 3,350.00 Division Total: 1403 - Community Center 808,847.89 772,452.00 690,238.00 889,896.00 Page 76 FY'18 FY'19 Change Personnel Services…………………….426,271$ 436,534$ 10,263$ Operating Expenditures/Expenses …..209,133 237,737 28,604 Other Uses……………………………..73,000 23,800 (49,200) TOTAL …………………………..708,404$ 698,071$ (10,333)$ TheMiamiShoresAquaticFacilityiscomprisedofan8lanecompetition pool,activitypoolandjacuzziofferingcomprehensiveaquaticprograms includingadultandyouthswimminglessons,swimteamcompetitions,water exerciseclassesandfreeswim.Theactivitypoolfeaturesslides,water cannonsandinteractivetoys.Thisstate-of-the-artfacilityoffersthebest aquaticsfacilityinthearea,competingwithseverallargecapacityfacilities. TheAquaticCenteralsohostsseveralspecialeventsincludingeggdive, teen nights, dive-in theater and family nights. BUDGET HIGHLIGHTS RECREATION Aquatics Services, Functions and Activities Page 77 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation 12-000 Regular Salaries and Wages Salaries 136,442.95 174,567.00 174,567.00 176,540.00 (1) Aquatics Supervisor, (1) Assistant Aquatics Supervisor, (1) Lifeguard II & (1) Lifeguard III 13-000 Other Salaries and Wages Other Salaries 170,696.94 186,317.00 150,000.00 186,356.00 (6) Lifeguard I (Part time) & Funding for Aquatics Teaching, Concession & Seasonal Lifeguards 13-200 Other Salaries and Wages Private Swim Lessons 0.00 0.00 1,000.00 2,000.00 Private Swim Lessons 14-000 Overtime Overtime 2,753.82 4,863.00 5,000.00 3,156.00 Estimate for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy Fund: 001 - General Fund PS - Personnel Services Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation Page 78 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 23,113.15 27,607.00 27,107.00 28,156.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 20,236.32 21,369.00 27,809.00 27,932.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 295.36 296.00 414.00 592.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 102.44 102.00 125.00 165.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 8,661.00 10,150.00 10,150.00 10,637.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 363,301.98 426,271.00 397,172.00 436,534.00 Page 79 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 2,494.00 3,100.00 2,939.00 3,100.00 Pest control, office equipment, fire extinguishers & Thorguard (lightning detection) 34-150 Other Services Program Instructors 0.00 0.00 300.00 0.00 Swim class instructors now pay a rental fee 40-000 Travel and Per Diem Travel 1,209.02 1,625.00 400.00 1,200.00 Mileage & hotel expenses 40-100 Travel and Per Diem Per Diem Allowance 699.04 200.00 175.00 350.00 Per diem 41-100 Communications Services Cellular 270.87 20.00 20.00 20.00 Cellular phones 41-200 Communications Services Internet 150.90 5,500.00 5,500.00 5,500.00 Internet access OE - Operating Expenditures/Expenses Page 80 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 43-100 Utility Services Electric 40,127.59 46,024.00 39,924.00 41,924.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 16,816.02 15,700.00 14,129.00 15,700.00 Annual funding for water consumption 45-000 Insurance ISF: Risk Management 36,545.00 32,971.00 32,971.00 48,993.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 32,153.90 21,500.00 36,557.00 35,000.00 Maintenance & repair of equipment located at the Aquatics Facility 47-000 Printing and Binding Printing 18.22 200.00 200.00 200.00 Printing of notices 48-000 Promotional Activities Promotional Activities 0.00 1,400.00 1,400.00 1,400.00 Promotional & lifeguard ads Page 81 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 49-000 Other Current Charges and Obligations Other Current Charges 2,509.85 2,100.00 2,536.00 2,600.00 Pool, spa & activity area permits, engineer fees & fees to the State of Florida & Dade County 51-000 Office Supplies Office Supplies 452.08 1,750.00 900.00 1,300.00 General office supplies for staff 52-200 Operating Supplies Other Operating Supplies 11,934.71 16,500.00 16,500.00 17,500.00 Supplies for non-food related operations 52-250 Operating Supplies Food for Resale 23,013.64 27,285.00 29,176.00 29,200.00 Concession stand supplies 52-400 Operating Supplies Uniforms 1,501.14 3,164.00 2,300.00 2,300.00 Uniforms 52-500 Operating Supplies Fertilizer and Chemicals 26,135.74 29,294.00 29,176.00 29,200.00 Chlorine & other chemicals Page 82 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 585.00 300.00 500.00 500.00 Membership fee to FRPA & ASCA (America Swim Coaches Association) 55-000 Training Training and Education 1,165.00 500.00 1,737.00 1,750.00 Training fees required by the State OE - Operating Expenditures/Expenses 197,781.72 209,133.00 217,340.00 237,737.00 Activity Total: 572 - Parks and Recreation 561,083.70 635,404.00 614,512.00 674,271.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 34,800.00 73,000.00 73,000.00 23,800.00 Transfer to Capital Projects OTH - Other Uses 34,800.00 73,000.00 73,000.00 23,800.00 Activity Total: 581 - Inter-Fund Group Transfers Out 34,800.00 73,000.00 73,000.00 23,800.00 Program Total: 00 - None 595,883.70 708,404.00 687,512.00 698,071.00 Division Total: 1405 - Aquatics 595,883.70 708,404.00 687,512.00 698,071.00 OTH - Other Uses Page 83 FY'18 FY'19 Change Personnel Services…………………….10,783$ 10,694$ (89)$ Operating Expenditures/Expenses …..5,177 7,539 2,362 Other Uses……………………………..- 29,000 29,000 TOTAL …………………………..15,960$ 47,233$ 31,273$ TheOperationoftheTennisDivisionwasreorganizedatthestartofFY09/10 withtheTennisProoutsourced.TheTenniscourtsremainopenandapart- time employee is present when the Tennis Pro is not on-duty. BUDGET HIGHLIGHTS RECREATION Tennis Services, Functions and Activities Page 84 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 72 - Recreation Division: 1406 - Tennis Program: 00 - None Activity: 572 - Parks and Recreation 13-000 Other Salaries and Wages Other Salaries 8,486.79 9,764.00 9,764.00 9,674.00 (1) Tennis Attendant (Part time) 21-000 Payroll Taxes Employer Fica and Medicare 649.25 747.00 747.00 740.00 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 233.00 272.00 272.00 280.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 9,369.04 10,783.00 10,783.00 10,694.00 34-000 Other Services Contract Services 480.00 650.00 450.00 450.00 Reimbursement to tennis contractor for evening play as per contract 43-200 Utility Services Water 180.30 140.00 180.00 180.00 Annual funding for water consumption Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 85 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 2,425.00 2,888.00 2,888.00 6,009.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 225.00 700.00 400.00 400.00 Wind screen, tennis nets & general facility maintenance 52-200 Operating Supplies Other Operating Supplies 406.90 775.00 400.00 400.00 Miscellaneous supplies for tennis center 52-400 Operating Supplies Uniforms 0.00 24.00 0.00 100.00 Staff uniforms OE - Operating Expenditures/Expenses 3,717.20 5,177.00 4,318.00 7,539.00 Activity Total: 572 - Parks and Recreation 13,086.24 15,960.00 15,101.00 18,233.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 0.00 0.00 0.00 29,000.00 Transfer to Capital Projects OTH - Other Uses 0.00 0.00 0.00 29,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out 0.00 0.00 0.00 29,000.00 Program Total: 00 - None 13,086.24 15,960.00 15,101.00 47,233.00 Division Total: 1406 - Tennis 13,086.24 15,960.00 15,101.00 47,233.00 OTH - Other Uses Page 86 POLICE ORGANIZATION CHART RECORDS CLERK COMMUNICATIONS P/T SCHOOL CROSSING GUARD P/T SCHOOL CROSSING GUARD P/T SCHOOL CROSSING GUARD OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER COMMUNICATIONS SUPERVISOR COMMUNICATIONS COMMUNICATIONS COMMUNICATIONS OFFICER OFFICER OFFICER OFFICER EXECUTIVE ASSISTANT DETECTIVE DETECTIVE DETECTIVE COURIER OFFICER OFFICER CHIEF OF POLICE LIEUTENANT LIEUTENANTLIEUTENANT SERGEANT SERGEANTSERGEANT OFFICER SERGEANT POLICE CHAPLAIN SCHOOL RESOURCE OFFICER DETECTIVE OFFICEROFFICER OFFICER OFFICER OFFICER CRIME ANALYST II RESERVE POLICE OFFICER K-9 OFFICER K-9 OFFICERK-9 OFFICER OFFICER RESERVE POLICE OFFICER RESERVE POLICE OFFICER RESERVE POLICE OFFICER POLICE OFFICER TRAINEE Page 87 FY'18 FY'19 Change Personnel Services…………………….6,117,767$ 6,417,951$ 300,184$ Operating Expenditures/Expenses …..887,506 913,805 26,299 Grants and Aids………………………..1,500 3,100 1,600 Other Uses……………………………..40,550 164,500 123,950 TOTAL …………………………..7,047,323$ 7,499,356$ 452,033$ BUDGET HIGHLIGHTS TheMissionofthePoliceDepartmentissupportedbythedeterenceofcrimeand apprehensionofcriminals,forgingstrongcommunityrelationshipsandcontinuing enhancement of the training and expertise of each member of the Police Department. POLICE Operations Services, Functions and Activities TheMiamiShoresPoliceDepartmentisthechieflawenforcementagencyintheVillage, andisresponsibleforinvestigationofcrimes,trafficenforcement,publiceducationand other law enforcement functions. The Mission Statement of the Police Department is as follows: We,theMiamiShoresPoliceDepartmentexisttoserveallpeoplewithinourjurisdiction withtheutmostofrespect,fairnessandcompassion.Wearecommittedtothe preventionofcrimeandtheprotectionoflifeandproperty;thepreservationofpeace, orderandsafety;theenforcementofalllawsandordinances;andthesafeguardingof ournationsconstitutionalguarantees.Withservicetoourcommunityasafoundation, wearedrivenbygoalstoenhancethequalityoflife,investigatingproblemsandall incidents,seekingsolutionsandfosteringasenseofsecurityinthecommunity.Wewill strivedailytonurturepublictrustbyholdingourselvestothehigheststandardsof performanceandethics.Tofulfillourmission,theMiamiShoresPoliceDepartmentis dedicated to providing a quality work environment and the development of its members Page 88 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement 11-000 Executive Salaries Salaries 447,137.66 460,346.00 460,346.00 462,092.00 (3) Lieutenants & (1) Police Chief 11-100 Executive Salaries Executive Benefit 6,500.00 6,500.00 6,500.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 2,871,611.17 3,136,111.00 3,020,580.00 3,327,278.00 (4) Communication Officers, (1) Communication Supervisor, (1) Courier (allocated), (1) Crime Analyst II, (4) Detectives, (1 Executive Assistant, (27) Police Officers, (1) Police Records Clerk, (4) Sergeants & funding for holiday pay, supervisor's relief pay, state supplement & longevity 14-000 Overtime Overtime 192,088.81 160,000.00 162,500.00 182,000.00 Overtime for minimum staffing, required taskforce operations, court appearances & depositions 15-000 Special Pay Extra Duty Pay 295,985.25 350,700.00 325,700.00 432,000.00 Security details provided to private entities - services are provided off duty, do not interfere with general operations & are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to general fund revenue Fund: 001 - General Fund PS - Personnel Services Page 89 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 6,500.00 5,500.00 5,000.00 5,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 286,070.69 300,581.00 294,673.00 316,187.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 1,105,854.00 1,165,400.00 1,165,400.00 1,116,211.00 Actuarially calculated contribution required by the Village to fund the benefits paid to retirees of the Police Retirement Plan 23-000 Life and Health Insurance Health Insurance 318,573.36 379,013.00 379,013.00 406,095.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 5,677.85 6,746.00 6,273.00 7,037.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 1,699.70 1,969.00 1,969.00 2,271.00 Estimated annual employee costs for long-term care insurance benefits Page 90 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-400 Life and Health Insurance Bonus 37,934.15 46,080.00 46,080.00 46,080.00 Per Collective Bargaining Agreement, employer will provide an insurance reimbursement of $160 per month to each bargaining unit member that does not have dependent or family health insurance coverage 23-500 Life and Health Insurance Retirement 1,332.04 6,000.00 6,000.00 5,000.00 Funding for the Village's contractual portion of the Police Officers Retirement Insurance Benefit 24-000 Workers' Compensation Workers' Compensation 85,395.00 92,821.00 92,821.00 104,200.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 5,662,359.68 6,117,767.00 5,972,855.00 6,417,951.00 31-100 Professional Services Technology 62,968.11 67,900.00 67,900.00 75,000.00 Software maintenance (Advantage Networking, Spillman RMS system & USA legacy software) 31-270 Professional Services Pre-employment Screening 5,007.00 15,870.00 15,870.00 20,364.00 Pre-employment testing (Polygraph, psychological, toxicology & physical) & funding for Collective Bargaining Agreement employee physicals 31-280 Professional Services County Court Standby 1,154.78 2,000.00 1,270.00 2,000.00 Payment due to Miami-Dade prorating the costs for the court coordinator OE - Operating Expenditures/Expenses Page 91 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 47,433.58 49,170.00 40,000.00 44,388.00 Contractual services including: Veterinary service, radios, AC, annual physicals, dry cleaning, decontamination services & etc. 40-000 Travel and Per Diem Travel 5,598.29 3,500.00 3,500.00 4,700.00 Travel & lodging costs for staff attending training related events 41-000 Communications Services Telephone 259.06 19,000.00 19,000.00 20,000.00 Emergency police lines 41-100 Communications Services Cellular 10,335.08 13,100.00 13,000.00 17,272.00 Cellphones & in-vehicle data communications 41-200 Communications Services Internet 0.00 8,800.00 8,800.00 8,800.00 Internet 41-300 Communications Services Long Distance 642.17 500.00 250.00 300.00 Long distance or toll calls Page 92 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 1,317.77 1,400.00 1,400.00 1,500.00 Correspondence & certified mail 42-100 Freight and Postage Services Courier and Delivery 0.00 750.00 750.00 750.00 Hand delivery & overnight service 43-100 Utility Services Electric 20,047.77 19,192.00 19,192.00 19,872.00 Estimated costs for electrical services based on current actual FPL usage 43-200 Utility Services Water 212.62 725.00 725.00 750.00 Estimated utility costs for water consumption 44-000 Rentals and Leases Equipment Rental 0.00 600.00 750.00 750.00 Fees related to the use of County based computer equipment & lease of night vision lenses 44-100 Rentals and Leases Vehicle Rental - Special Detail 4,500.00 6,700.00 6,700.00 6,700.00 Costs for special detail car rentals Page 93 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 75,869.00 82,104.00 82,104.00 76,875.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 441,850.00 413,572.00 413,572.00 427,271.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 20,563.42 23,490.00 22,000.00 25,680.00 Repairs & maintenance not under warranty or separate coverage including radar, calibrations, copy machine maintenance, pistol range, mold location, removal & remediation & miscellaneous repairs 47-000 Printing and Binding Printing 3,178.62 2,400.00 2,400.00 2,961.00 Stationary, business cards, ID stickers, survey cards & etc. 48-000 Promotional Activities Promotional Activities 8,379.10 8,400.00 8,400.00 10,950.00 Annual Police Chief's dinner & LEO Foundation 49-300 Other Current Charges and Obligations Software Licensing 0.00 7,000.00 7,000.00 7,000.00 Software & network licensing Page 94 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 5,558.32 6,800.00 6,800.00 6,900.00 Office supplies for a 1 year period for department staff 52-100 Operating Supplies Gas, Oil and Lubricants 1,101.14 0.00 124.00 0.00 Fuel, oil & lubricant costs 52-200 Operating Supplies Other Operating Supplies 41,554.22 40,000.00 40,000.00 40,000.00 Ammo, gun range, K9 supplies, DB supplies & commissary supplies 52-400 Operating Supplies Uniforms 50,759.83 62,208.00 62,000.00 65,022.00 Uniforms & equipment identified in the PBA contract 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 5,122.28 6,275.00 6,000.00 5,500.00 Annual memberships & subscriptions 55-000 Training Training and Education 14,131.50 21,050.00 12,500.00 17,500.00 Mandatory police recertification, training & specialized training activities Page 95 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 55-200 Training Tuition Reimbursement 5,770.50 5,000.00 0.00 5,000.00 Contractually required funding for eligible staff OE - Operating Expenditures/Expenses 833,314.16 887,506.00 862,007.00 913,805.00 83-200 Other Grants and Aids Crime Watch 1,500.00 1,500.00 3,000.00 3,100.00 Funding for Crime Watch programs including promotional materials, volunteer recognition & police explorer program GRANTS - Grants and Aids 1,500.00 1,500.00 3,000.00 3,100.00 Activity Total: 521 - Law Enforcement 6,497,173.84 7,006,773.00 6,837,862.00 7,334,856.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 113,000.00 40,550.00 32,100.00 164,500.00 Transfer to Capital Projects OTH - Other Uses 113,000.00 40,550.00 32,100.00 164,500.00 Activity Total: 581 - Inter-Fund Group Transfers Out 113,000.00 40,550.00 32,100.00 164,500.00 Program Total: 00 - None 6,610,173.84 7,047,323.00 6,869,962.00 7,499,356.00 Division Total: 0900 - Police 6,610,173.84 7,047,323.00 6,869,962.00 7,499,356.00 OTH - Other Uses GRANTS - Grants and Aids Page 96 FY'18 FY'19 Change Personnel Services…………………….45,550$ 43,656$ (1,894)$ Operating Expenditures/Expenses …..4,905 4,453 (452) TOTAL …………………………..50,455$ 48,109$ (2,346)$ The Miami Shores Police Departmentprovides crossing guardsfor the safetyof the childrenasthey come andgo to schoolduring the year.They assist children in crossing severalmajorthoroughfares in the Villagein addition to monitoring their safety. BUDGET HIGHLIGHTS POLICE Crossing Guards Services, Functions and Activities Page 97 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 21 - Police Division: 0901 - Crossing Guards Program: 00 - None Activity: 521 - Law Enforcement 12-000 Regular Salaries and Wages Salaries 8,699.04 9,299.00 9,327.00 9,246.00 (1) School Guard/Courier (allocated) 13-000 Other Salaries and Wages Other Salaries 29,890.16 30,404.00 27,960.00 28,696.00 (3) School Crossing Guards (Part time) 21-000 Payroll Taxes Employer Fica and Medicare 2,922.20 3,038.00 2,848.00 2,901.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 1,617.91 1,747.00 1,747.00 1,746.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 35.34 36.00 36.00 37.00 Estimated annual employee costs for dental insurance benefits PS - Personnel Services Fund: 001 - General Fund Page 98 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 15.81 16.00 16.00 20.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 831.00 1,010.00 1,010.00 1,010.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 44,011.46 45,550.00 42,944.00 43,656.00 45-000 Insurance ISF: Risk Management 2,034.00 3,915.00 3,915.00 3,463.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-400 Operating Supplies Uniforms 813.59 990.00 990.00 990.00 Uniforms & equipment OE - Operating Expenditures/Expenses 2,847.59 4,905.00 4,905.00 4,453.00 Activity Total: 521 - Law Enforcement 46,859.05 50,455.00 47,849.00 48,109.00 Program Total: 00 - None 46,859.05 50,455.00 47,849.00 48,109.00 Division Total: 0901 - Crossing Guards 46,859.05 50,455.00 47,849.00 48,109.00 OE - Operating Expenditures/Expenses Page 99 PUBLIC WORKS ORGANIZATION CHART EXECUTIVE ASSISTANT MARGARET DEEB PURCHASING AGENT JUAN PAULINO PUBLIC WORKS DIRECTOR SCOTT DAVIS STREETS SUPERVISOR MIKE SKOFSTADSANITATION / FLEET SUPERVISOR JIM MCCOY WASTE FOREMAN WYATT GAFF REFUSE TRUCK DRIVER LUIS VAZQUEZ REFUSE TRUCK DRIVER ERNEST HAMILTON REFUSE COLLECTOR RONALD FREDERIC REFUSE COLLECTOR ANEL BELONY EQUIPMENT OPERATOR I JOHNNY HERNANDEZ REFUSE COLLECTOR JAMES DAVIS REFUSE COLLECTOR VACANT EQUIPMENT OPERATOR II PIERRE THEODORE REFUSE TRUCK DRIVER MULLER BENJAMIN REFUSE TRUCK DRIVER LEROY KNIGHT REFUSE TRUCK DRIVER EMMANUEL LOUIS T/PT REFUSE TRUCK DRIVER LUIS HERNANDEZ GROUNDSKEEPER II DOMINICK ADAMS GROUNDS FOREMAN PATRICK WOOLBERT GIFFRY ALCIRA MAINTENANCE WORKER I DUCHESNE LUMA MAINTENANCE WORKER II DONALD CAMBRIDGE MAINTENANCE WORKER II VICENTE PASCAUL TREE TRIMMER CAIRO BONILLA MAINTENANCE WORKER II LUCIEN EDMOND MAINTENANCE WORKER II ROBERTO PABON EQUIPMENT MECHANIC TRACY LUECKE EQUIPMENT MECHANIC BRIAN BROWN EQUIPMENT MECHANIC MAGDIEL HERNANDEZ EQUIPMENT OPERATOR I CHULY VILSAINT REFUSE TRUCK DRIVER ANGEL CANCEL EQUIPMENT OPERATOR II RICHARD HALL PARKS FOREMAN CARLOS ESPINOZA AUTO DETAILER FELIX ALEGRIA REFUSE TRUCK DRIVER DARIN RUSSELL MAINTENANCE WORKER II LUCIANO SANCHEZ REFUSE TRUCK DRIVER EARNEST RAY EQUIPMENT OPERATOR III JAMES ROLLISON EQUIPMENT OPERATOR I ELISAMUEL LOPEZ LEAD WORKER HENRY DAVIS STORM WATER PARKS STREETS RECREATION MAINTENANCE HALF CENT TAX MAINTENANCE WORKER II C. BROWNLEE MAINTENANCE WORKER I ANTONIO PERRY REFUSE TRUCK DRIVER ESRON SAMUELS RECYCLINGFLEET LOGT SANITATION ASSISTANT DIRECTOR CHRISTOPHER MIRANDA WORKER I MAINTENANCE Page 100 FY'18 FY'19 Change Personnel Services…………………….383,161$ 388,671$ 5,510$ Operating Expenditures/Expenses …..120,830 110,822 (10,008) TOTAL …………………………..503,991$ 499,493$ (4,498)$ The Administration Division of Public Works is responsiblefor the organizationalfunctionsof a large Village Department.All paperwork associated with this function(payroll,accountspayable,purchasing,customer service, etc...) is coordinated through this Division. PUBLIC WORKS Public Works Administration Services, Functions and Activities The administrativeunit also coordinatesinterdepartmental activities with support(intergovernmentalcoordination,etc.).A total offourbudgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS Page 101 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report Department: 39 - Public Works Division: 1203 - Public Works Administration Program: 00 - None Activity: 539 - Other Physical Environment 11-000Executive Salaries Salaries107,204.64118,477.00122,031.00123,401.00Public Works Director base salary 11-100Executive Salaries Executive Benefit6,500.006,500.006,500.006,500.00Executive benefit package 12-000Regular Salaries and Wages Salaries184,140.88199,867.00195,993.00200,635.00 (1) Assistant Public Works Director, (1) Executive Assistant & (1) Purchasing Agent 14-000Overtime Overtime0.00216.00200.00200.00Overtime 18-100Compensated Compensatory Leave Longevity2,500.002,500.002,500.002,500.00 Benefit paid to tenured employees per policy PS - Personnel Services Fund: 001 - General Fund Page 102 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 21-000Payroll Taxes Employer Fica and Medicare 23,317.5624,850.0025,079.0025,246.00Social Security & Medicare taxes 23-000Life and Health Insurance Health Insurance 12,713.0928,495.0010,662.0027,932.00 Estimated annual employee costs for health insurance benefits 23-100Life and Health Insurance Dental 139.46 592.00 150.00 592.00 Estimated annual employee costs for dental insurance benefits 23-200Life and Health Insurance Long-Term Care 406.85 400.00 300.00 346.00 Estimated annual employee costs for long-term care insurance benefits 24-000Workers' Compensation Workers' Compensation 391.001,264.001,264.001,319.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 337,313.48383,161.00364,679.00388,671.00 Page 103 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 31-270Professional Services Pre-employment Screening 1,082.001,000.00 800.00 900.00Pre-employment screening 34-000Other Services Contract Services 4,292.094,500.004,500.004,500.00 DERM fee & other regulatory fees paid to State & County agencies & office machine maintenance contracts 34-300Other Services Security 56,621.7875,000.0059,000.0062,000.00 Contracted security services at Public Works compound 40-000Travel and Per Diem Travel 781.28 500.00 500.001,000.00Management seminars & training 41-100Communications Services Cellular 4,190.983,500.003,500.004,000.00AT&T cellular phones OE - Operating Expenditures/Expenses Page 104 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 41-200Communications Services Internet 0.007,000.007,000.007,000.00Internet access 42-000Freight and Postage Services Postage 4.35 25.00 25.00 25.00Letters to staff & residents 45-000Insurance ISF: Risk Management 5,240.004,006.004,006.005,203.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 18,723.0020,399.0020,399.0021,444.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000Printing and Binding Printing107.99250.00200.00250.00 Costs for publication of employment ads & mandatory reporting 48-000Promotional Activities Promotional Activities0.001,000.001,000.00500.00 Public notices, advertisements & other public documents Page 105 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 49-000 Other Current Charges and Obligations Other Current Charges 947.000.000.000.00 51-000Office Supplies Office Supplies909.461,300.001,300.001,500.00 Pens, paper, ink & other office supplies for a 1 year period 52-200Operating Supplies Other Operating Supplies1,047.701,000.001,000.001,000.00 Materials required that are not specifically classified in other departmental line items 52-600Operating Supplies Code Compliance2,634.450.000.000.00 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 330.00650.00500.00500.00Annual subscription renewals 55-000Training Training and Education448.92700.00700.001,000.00 Staff reimbursement for educational advancements OE - Operating Expenditures/Expenses 97,361.00120,830.00104,430.00110,822.00 Activity Total: 539 - Other Physical Environment 434,674.48503,991.00469,109.00499,493.00 Program Total: 00 - None 434,674.48503,991.00469,109.00499,493.00 Division Total: 1203 - Public Works Administration 434,674.48503,991.00469,109.00499,493.00 Page 106 FY'18 FY'19 Change Personnel Services…………………….174,193$ 178,084$ 3,891$ Operating Expenditures/Expenses …..507,888 529,386 21,498 Other Uses……………………………..61,000 35,000 (26,000) TOTAL …………………………..743,081$ 742,470$ (611)$ ThisDivision maintainsdrains,pumpsfloodedlocationsduring storms,cleans streets,repairsandreplacessidewalks,performs light maintenance(plumbing, carpentry, masonry etc.) and manages downtown trash can/parking meter services. BUDGET HIGHLIGHTS PUBLIC WORKS Streets Services, Functions and Activities TheStreets Division ofthe Public WorksDepartmentfunctionsas a multifaceted workforce which accomplishesbuildingmaintenance,and in conjunction with the Stormwater Division managesstormwaterandlocaloption(streetmaintenance) applications. Page 107 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 39 - Public Works Division: 1202 - Facilities Maintenance/Streets Program: 00 - None Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 109,252.24 128,632.00 128,632.00 132,087.00 (2) Maintenance Worker II & (1) Parks & Streets Supervisor 14-000 Overtime Overtime 2,699.59 4,568.00 4,500.00 4,500.00 Overtime required for special events & staff shortages 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 8,924.67 9,841.00 10,352.00 10,449.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 10,076.64 21,371.00 18,075.00 20,949.00 Estimated annual employee costs for health insurance benefits PS - Personnel Services Fund: 001 - General Fund Page 108 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 120.80 444.00 378.00 444.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 143.71 190.00 190.00 168.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 6,950.00 8,147.00 8,147.00 8,987.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 139,167.65 174,193.00 170,774.00 178,084.00 34-000 Other Services Contract Services 17,846.92 18,000.00 18,000.00 18,500.00 Engineering, pest control & roof repairs 34-200 Other Services Janitorial Services 21,000.00 25,000.00 22,000.00 24,000.00 Village-wide maintenance contracts including AC, extermination & janitorial services OE - Operating Expenditures/Expenses Page 109 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 40-000 Travel and Per Diem Travel 0.00 50.00 50.00 100.00 Seminars & training sessions 43-110 Utility Services Electric - Streets 224,954.01 220,000.00 220,000.00 230,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-120 Utility Services Electric - Village Hall 15,948.28 17,500.00 16,000.00 16,500.00 Estimated annual cost for electrical services based on current actual FPL usage 43-130 Utility Services Electric - Public Works 9,022.78 10,200.00 10,000.00 10,200.00 Estimated annual cost for electrical services based on current actual FPL usage 43-150 Utility Services Electric - 9900 Building 0.00 5,000.00 2,500.00 5,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 1,969.29 3,000.00 2,000.00 2,500.00 Village Hall, Public Works & Rights-of- way water and sewer Page 110 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 44-000 Rentals and Leases Equipment Rental 407.21 300.00 400.00 500.00 Equipment rental as required for various jobs & projects 45-000 Insurance ISF: Risk Management 5,314.00 4,366.00 4,366.00 23,006.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 38,709.00 58,322.00 58,322.00 46,180.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 42,694.25 40,000.00 40,000.00 45,000.00 Repairs to buildings & structures, miscellaneous parts not covered by service agreements & roadway & sidewalk repair 46-210 Repair and Maintenance Services 9900 Building 12.99 5,000.00 5,000.00 5,000.00 Repair & maintenance of 9900 building 51-000 Office Supplies Office Supplies 143.01 50.00 50.00 150.00 Pens, pencils & paper for support staff Page 111 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 63,592.18 45,000.00 45,000.00 48,000.00 Safety equipment, paper towels, toilet tissue, tools, equipment, replacement lights throughout the Village & other miscellaneous operating supplies 52-210 Operating Supplies Beautification 14,580.00 40,000.00 36,000.00 36,000.00 Village-wide roadway landscape projects, including tree replacement 52-215 Operating Supplies Holiday Decorations 2,838.32 10,000.00 10,000.00 10,000.00 Holiday decorations including electrical work 52-300 Operating Supplies Kitchen 375.49 250.00 295.00 350.00 Kitchen supplies 52-400 Operating Supplies Uniforms 620.90 500.00 500.00 700.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 220.00 1,000.00 1,000.00 3,000.00 Fertilizer & chemicals for street side plantings Page 112 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-600 Operating Supplies Code Compliance 0.00 4,000.00 4,000.00 4,000.00 Costs associated with enforcement of code issues 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 450.00 200.00 200.00 400.00 Annual subscription renewals 55-000 Training Training and Education 193.47 150.00 150.00 300.00 Training on the use of machinery & equipment OE - Operating Expenditures/Expenses 460,892.10 507,888.00 495,833.00 529,386.00 600,059.75 682,081.00 666,607.00 707,470.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 178,160.00 61,000.00 42,500.00 35,000.00 Transfer to Capital Projects OTH - Other Uses 178,160.00 61,000.00 42,500.00 35,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out 178,160.00 61,000.00 42,500.00 35,000.00 Program Total: 00 - None 778,219.75 743,081.00 709,107.00 742,470.00 Division Total: 1202 - Facilities Maintenance/Streets 778,219.75 743,081.00 709,107.00 742,470.00 OTH - Other Uses Activity Total: 539 - Other Physical Environment Page 113 FY'18 FY'19 Change Personnel Services…………………….284,477$ 289,272$ 4,795$ Operating Expenditures/Expenses …..94,206 84,889 (9,317) TOTAL …………………………..378,683$ 374,161$ (4,522)$ BUDGET HIGHLIGHTS PUBLIC WORKS Parks Services, Functions and Activities The Parks Division of the Public WorksDepartmentmaintains the grounds/landscapingneedsfor allVillage non-recreational facilities,rights-of- way areas,plantsandtreesthroughout Miami Shores.The Division maintains dozensofautomatedandmanual irrigation systems,developsandcaresfor approximately fifty specializedplantbedsandbarricadelandscapes.The Division routinelyaccomplishesbothbeautificationand irrigation capital improvementupgradesorprojects to enhance the imageof "The Village Beautiful." Page 114 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 179,608.32 195,263.00 191,605.00 194,810.00 (1)Maintenance Worker I, (4) Maintenance Worker II & (1) Parks Foreman 14-000 Overtime Overtime 8,974.30 7,737.00 6,500.00 17,500.00 Wages for excess hours & special events 14-300 Overtime Lot Clearing 0.00 7,736.00 0.00 0.00 18-100 Compensated Compensatory Leave Longevity 2,500.00 2,500.00 2,500.00 3,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 14,585.38 14,939.00 15,052.00 16,241.00 Social Security & Medicare taxes Fund: 001 - General Fund PS - Personnel Services Page 115 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 37,475.23 42,738.00 42,086.00 41,898.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 822.21 888.00 888.00 888.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 399.42 335.00 335.00 464.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 10,496.00 12,341.00 12,341.00 13,971.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 254,860.86 284,477.00 271,307.00 289,272.00 34-000 Other Services Contract Services 0.00 8,000.00 0.00 0.00 Contract services OE - Operating Expenditures/Expenses Page 116 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 34-100 Other Services Temporary Personnel 0.00 4,000.00 3,000.00 3,000.00 Additional staff required to work on additional beautification projects 40-000 Travel and Per Diem Travel 0.00 100.00 100.00 0.00 Travel to educational seminars 43-200 Utility Services Water 2,828.12 4,000.00 3,000.00 3,000.00 Funding for estimated water consumption at non-welled locations 44-000 Rentals and Leases Equipment Rental 256.28 500.00 100.00 300.00 Rental of specialized equipment for projects identified during the year 45-000 Insurance ISF: Risk Management 7,679.00 8,230.00 8,230.00 14,336.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 34,558.00 39,851.00 39,851.00 32,453.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 117 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 388.29 6,000.00 2,000.00 2,000.00 Repairs to various parks & structures not covered by service agreements 51-000 Office Supplies Office Supplies 0.00 100.00 100.00 100.00 Office supplies 52-200 Operating Supplies Other Operating Supplies 17,398.08 16,000.00 16,000.00 18,000.00 Costs associated with drain & curb repairs, supplies & tools & equipment for park maintenance 52-210 Operating Supplies Beautification 0.00 1,000.00 1,000.00 5,000.00 Village-wide beautification projects 52-300 Operating Supplies Kitchen 338.24 300.00 374.00 500.00 Kitchen supplies 52-400 Operating Supplies Uniforms 1,590.39 1,500.00 1,500.00 1,500.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Page 118 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-500 Operating Supplies Fertilizer and Chemicals 1,563.98 4,500.00 4,500.00 4,500.00 Special fertilizers & chemicals to maintain landscaping 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 25.00 25.00 25.00 100.00 Annual subscription renewals 55-000 Training Training and Education 65.29 100.00 0.00 100.00 Training on use of machinery & equipment OE - Operating Expenditures/Expenses 66,690.67 94,206.00 79,780.00 84,889.00 Activity Total: 539 - Other Physical Environment 321,551.53 378,683.00 351,087.00 374,161.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 32,503.00 0.00 0.00 0.00 OTH - Other Uses 32,503.00 0.00 0.00 0.00 Activity Total: 581 - Inter-Fund Group Transfers Out 32,503.00 0.00 0.00 0.00 Program Total: 00 - None 354,054.53 378,683.00 351,087.00 374,161.00 Division Total: 1201 - Parks 354,054.53 378,683.00 351,087.00 374,161.00 OTH - Other Uses Page 119 FY'18 FY'19 Change Personnel Services…………………….112,159$ 111,787$ (372)$ Operating Expenditures/Expenses …..88,204 84,027 (4,177) TOTAL …………………………..200,363$ 195,814$ (4,549)$ BUDGET HIGHLIGHTS PUBLIC WORKS Recreation Maintenance Services, Functions and Activities The RecreationMaintenance Division of the Public WorksDepartment maintains the exteriorrecreationalgrounds(multipurpose field,Tot-Lot playground, basketball/tennis courts, etc…). Page 120 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report Department: 39 - Public Works Division: 1204 - Recreation Maintenance Program: 00 - None Activity: 539 - Other Physical Environment 12-000Regular Salaries and Wages Salaries76,003.0982,331.0080,775.0082,246.00 (1) Grounds Foreman & (1) Groundskeeper II 14-000Overtime Overtime3,701.353,654.003,000.003,000.00Overtime for special events 21-000Payroll Taxes Employer Fica and Medicare5,925.386,298.006,287.006,522.00Social Security & Medicare taxes 23-000Life and Health Insurance Health Insurance12,840.9214,246.0014,076.0013,966.00 Estimated annual employee costs for health insurance benefits 23-100Life and Health Insurance Dental281.46296.00296.00296.00 Estimated annual employee costs for dental insurance benefits PS - Personnel Services Fund: 001 - General Fund Page 121 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 23-200Life and Health Insurance Long-Term Care 118.95 125.00 120.00 148.00 Estimated annual employee costs for long-term care insurance benefits 24-000Workers' Compensation Workers' Compensation 4,406.005,209.005,209.005,609.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 103,277.15112,159.00109,763.00111,787.00 43-100Utility Services Electric1,441.541,350.001,300.001,500.00 Estimated annual cost for electrical services based on current actual FPL usage 44-000Rentals and Leases Equipment Rental0.00800.000.00500.00 Rental of specialized equipment for projects identified during the year 45-000Insurance ISF: Risk Management2,802.003,803.003,803.004,546.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 26,218.0028,591.0028,591.0026,981.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League OE - Operating Expenditures/Expenses Page 122 Account NumberAccount Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount2019 BudgetComments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 1,376.594,000.002,000.002,000.00 Minor repairs to building & Tot Lot equipment 52-200Operating Supplies Other Operating Supplies13,638.5922,000.0015,000.0015,000.00 Costs for materials required that are not specifically classified in other departmental line items 52-400Operating Supplies Uniforms0.00360.00300.00300.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500Operating Supplies Fertilizer and Chemicals27,829.6627,000.0032,000.0033,000.00 Chemicals & fertilizers to ensure proper growth of field turf 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 0.000.00100.00100.00 55-000Training Training and Education48.47300.00200.00100.00 Training on use of machinery & equipment OE - Operating Expenditures/Expenses 73,354.8588,204.0083,294.0084,027.00 Activity Total: 539 - Other Physical Environment 176,632.00200,363.00193,057.00195,814.00 Program Total: 00 - None 176,632.00200,363.00193,057.00195,814.00 Division Total: 1204 - Recreation Maintenance 176,632.00200,363.00193,057.00195,814.00 Page 123 FY'18 FY'19 Change Personnel Services…………………….1,172,882$ 1,134,310$ (38,572)$ Operating Expenditures/Expenses …..1,499,568 1,516,563 16,995 Capital Outlay ….………………………167,499 250,000 82,501 Other Uses……………………………..350,000 373,947 23,947 TOTAL …………………………..3,189,949$ 3,274,820$ 84,871$ BUDGET HIGHLIGHTS PUBLIC WORKS Sanitation Services, Functions and Activities TheSanitation Divisionis responsiblefor the managementanddisposalofall nonhazardous solid waste for Miami Shores Village residentsandbusinesses. Curbsiderecycling,commercial andresidentialgarbagecollectionandbulk trash removal services constitute the Division's focus. Page 124 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 405 - Sanitation Department: 39 - Public Works Division: 3000 - Sanitation Program: 00 - None Activity: 534 - Garbage/Solid Waste Services 12-000 Regular Salaries and Wages Salaries 635,016.94 763,853.00 700,000.00 730,748.00 (1)Equipment Operator I, (2) Equipment Operator II, (1) Equipment Operator III, (4) Refuse Collectors, (9) Refuse Truck Drivers (Full Time), (1) Refuse Truck Driver (Employed on an as needed basis), (1)Sanitation & Fleet Supervisor & (1)Waste Foreman 14-000 Overtime Overtime 65,037.73 60,000.00 58,000.00 59,000.00 Holiday pay, special events & labor for driver & helper to pick-up garbage on Saturdays & emergencies 16-000 Compensated Annual Leave Vacation 23,345.95 0.00 0.00 0.00 18-100 Compensated Compensatory Leave Longevity 10,000.00 10,000.00 10,500.00 12,500.00 Benefit paid to tenured employees per policy 18-200 Compensated Compensatory Leave Accumulated Leave Settlement 0.00 0.00 0.00 8,000.00 Accumulated Leave Settlement PS - Personnel Services Page 125 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 52,190.91 63,022.00 58,943.00 60,414.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 109,539.81 72,264.00 72,264.00 68,545.00 Pension contribution 23-000 Life and Health Insurance Health Insurance 100,359.71 142,464.00 115,395.00 132,677.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 1,945.96 2,812.00 2,032.00 2,812.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 1,101.72 1,077.00 1,077.00 1,397.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 39,304.00 42,390.00 42,390.00 43,217.00 Allocated cost of workers' compensation premiums paid to the Florida League Page 126 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 26-000 Other Postemployment Benefits (OPEB) OPEB 13,950.00 15,000.00 15,000.00 15,000.00 GASB required Other Postemployment Benefits. Other Postemployment Benefits for health, dental & other contractually obligated non-liability benefits. PS - Personnel Services $1,051,792.73 $1,172,882.00 $1,075,601.00 $1,134,310.00 31-100 Professional Services Technology 0.00 1,000.00 1,000.00 500.00 Upgrade of diagnostic computer system 34-000 Other Services Contract Services 400.00 5,000.00 3,000.00 3,000.00 Auction of disposal of unused vehicles & biotechnical services for ongoing chipper field environmental reporting 34-100 Other Services Temporary Personnel 48,466.60 45,000.00 42,000.00 45,000.00 Temporary staff during vacancies, vacations, special events, emergencies & chipper field remediation services 40-000 Travel and Per Diem Travel 0.00 600.00 600.00 600.00 Sunpass in garbage trucks to facilitate shorter travel times & distances to dump 41-100 Communications Services Cellular 925.89 600.00 1,100.00 1,000.00 Estimated annual costs for cellular service OE - Operating Expenditures/Expenses Page 127 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 0.00 500.00 200.00 0.00 Postage 43-400 Utility Services Miami-Dade Solid Waste Fees 311,011.61 345,000.00 320,000.00 329,600.00 Estimated annual cost for dumping services paid to the County 43-410 Utility Services Waste Management Fees 363,097.88 400,000.00 320,000.00 350,000.00 Estimated annual cost for solid waste disposal 43-430 Utility Services Recycling 19,146.50 20,000.00 20,000.00 22,000.00 Recycling disposal 45-000 Insurance ISF: Risk Management 24,965.00 32,944.00 32,944.00 41,699.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 404,721.00 402,109.00 402,109.00 438,879.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 128 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-100 Repair and Maintenance Services Vehicle Maintenance 2,310.00 7,000.00 3,500.00 3,000.00 Monthly routine vehicle maintenance costs 46-200 Repair and Maintenance Services Repairs and Maintenance 8,728.00 9,500.00 15,000.00 15,000.00 Repairs & maintenance (i.e. walls, fences & alleys) 48-000 Promotional Activities Promotional Activities 5,015.02 5,000.00 5,000.00 6,500.00 Vacant position advertisements & promotion of recycling & waste services 49-800 Other Current Charges and Obligations Licenses and Permits 829.75 1,000.00 1,000.00 1,000.00 Annual DERM review fee 51-000 Office Supplies Office Supplies 129.05 300.00 300.00 300.00 General office supplies (i.e. pens, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 42,946.70 45,000.00 42,000.00 45,000.00 Specialized items related to sanitation, not specifically identified in other line items (i.e. dumpsters, recycling bins, trash cans, safety equipment & tools) Page 129 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-230 Operating Supplies Outfitting 0.00 3,000.00 3,000.00 5,000.00 Costs included in outfitting new vehicles 52-300 Operating Supplies Kitchen 440.10 1,200.00 1,000.00 1,000.00 Kitchen supplies (i.e. Gatorade, coffee, paper towels & cups) 52-400 Operating Supplies Uniforms 3,931.10 3,500.00 3,500.00 4,000.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 55-000 Training Training and Education 48.47 0.00 3,500.00 0.00 59-000 Depreciation Depreciation 175,862.00 171,315.00 171,315.00 203,485.00 Year-end depreciation charges for fund assets OE - Operating Expenditures/Expenses $1,412,974.67 $1,499,568.00 $1,392,068.00 $1,516,563.00 64-000 Machinery and Equipment Machinery and Equipment 27,499.00 167,499.00 140,000.00 0.00 CAP - Capital Outlay Page 130 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 64-100 Machinery and Equipment Vehicles 0.00 0.00 27,499.00 250,000.00 Replace Vehicle #0148 - Garbage Truck (2004) CAP - Capital Outlay $27,499.00 $167,499.00 $167,499.00 $250,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 23,947.00 Reserve for unanticipated expenses OTH - Other Uses $0.00 $0.00 $0.00 $23,947.00 Activity Total: 534 - Garbage/Solid Waste Services $2,492,266.40 $2,839,949.00 $2,635,168.00 $2,924,820.00 Activity: 581 - Inter-Fund Group Transfers Out 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 350,000.00 350,000.00 350,000.00 350,000.00 Management fee paid to General Fund to offset administrative services cost provided by Non-Sanitation staff OTH - Other Uses $350,000.00 $350,000.00 $350,000.00 $350,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $350,000.00 $350,000.00 $350,000.00 $350,000.00 Program Total: 00 - None $2,842,266.40 $3,189,949.00 $2,985,168.00 $3,274,820.00 Division Total: 3000 - Sanitation $2,842,266.40 $3,189,949.00 $2,985,168.00 $3,274,820.00 Department Total: 39 - Public Works $2,842,266.40 $3,189,949.00 $2,985,168.00 $3,274,820.00 Fund EXPENSE Total: 405 - Sanitation $2,842,266.40 $3,189,949.00 $2,985,168.00 $3,274,820.00 OTH - Other Uses OTH - Other Uses Page 131 FY'18 FY'19 Change Debt Service……………………………253,600$ 286,000$ 32,400$ Operating Expenditures/Expenses …..1,400 - (1,400) TOTAL …………………………..255,000$ 286,000$ 31,000$ PUBLIC WORKS Water & Sewer Services, Functions and Activities TheWater &SewerFund is responsiblefor the construction andpaymentof the DowntownWater &Sewer Project.It is also responsiblefor the managementand maintenanceon the relatedgrinderpumps.Annual assessments for the paymentof the project and maintenance fees are recorded in this fund. BUDGET HIGHLIGHTS Page 132 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 410 - Water & Sewer Department: 39 - Public Works Division: 4000 - Water & Sewer Program: 00 - None Activity: 517 - Debt Service Payments 71-100 Principal Principal Payments 0.00 160,000.00 160,000.00 160,000.00 Principal payments 72-100 Interest Interest Payments 104,944.12 93,600.00 120,706.00 126,000.00 Interest payments DS - Debt Service $104,944.12 $253,600.00 $280,706.00 $286,000.00 Activity Total: 517 - Debt Service Payments $104,944.12 $253,600.00 $280,706.00 $286,000.00 Activity: 535 - Sewer Services 43-100 Utility Services Electric 762.92 1,400.00 0.00 0.00 Electric OE - Operating Expenditures/Expenses $762.92 $1,400.00 $0.00 $0.00 63-200 Infrastructure Water & Sewer Project 668,488.30 0.00 0.00 0.00 Water & Sewer Project CAP - Capital Outlay $668,488.30 $0.00 $0.00 $0.00 Activity Total: 535 - Sewer Services $669,251.22 $1,400.00 $0.00 $0.00 Program Total: 00 - None $774,195.34 $255,000.00 $280,706.00 $286,000.00 Division Total: 4000 - Water & Sewer $774,195.34 $255,000.00 $280,706.00 $286,000.00 Department Total: 39 - Public Works $774,195.34 $255,000.00 $280,706.00 $286,000.00 Fund EXPENSE Total: 410 - Water & Sewer $774,195.34 $255,000.00 $280,706.00 $286,000.00 OE - Operating Expenditures/Expenses CAP - Capital Outlay DS - Debt Service Page 133 FY'18 FY'19 Change Personnel Services…………………….96,852$ 93,776$ (3,076)$ Operating Expenditures/Expenses …..146,230 161,374 15,144 Capital Outlay ….………………………88,000 - (88,000) Other Uses……………………………..50,000 51,878 1,878 TOTAL …………………………..381,082$ 307,028$ (74,054)$ ThisDivision maintainsdrains,pumpsfloodedlocationsduring storms,cleans streets and performs light maintenance. BUDGET HIGHLIGHTS PUBLIC WORKS Stormwater Services, Functions and Activities TheStormwater Division ofthePublic Works Department works in conjunction with theStreets Division to managestormwaterandlocaloption (street maintenance) applications. Page 134 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 402 - Stormwater Department: 39 - Public Works Division: 3500 - Stormwater Program: 00 - None Activity: 538 - Flood Control/Stormwater Mgmt 12-000 Regular Salaries and Wages Salaries 54,144.88 59,263.00 34,587.00 58,255.00 (1)Equipment Operator & (1) Maintenance Worker I 14-000 Overtime Overtime 1,641.67 5,668.00 1,000.00 2,500.00 Wages for excess hours & special events 16-000 Compensated Annual Leave Vacation 1,501.88 0.00 0.00 0.00 18-100 Compensated Compensatory Leave Longevity 500.00 500.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 4,267.61 4,534.00 2,760.00 4,646.00 Social Security & Medicare taxes PS - Personnel Services Page 135 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 22-000 Retirement Contributions Pension Contribution 22,733.40 6,977.00 6,977.00 8,065.00 Pension Contribution 23-000 Life and Health Insurance Health Insurance 12,521.78 14,246.00 7,940.00 13,966.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 274.78 296.00 180.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 88.03 94.00 61.00 60.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,149.00 3,274.00 3,274.00 3,488.00 Allocated cost of workers' compensation premiums paid to the Florida League 26-000 Other Postemployment Benefits (OPEB) OPEB 1,744.00 2,000.00 2,000.00 2,000.00 GASB required Other Postemployment Benefits. Other Postemployment Benefits for health, dental & other contractually obligated non-liability benefits. PS - Personnel Services $102,567.03 $96,852.00 $59,279.00 $93,776.00 OE - Operating Expenditures/Expenses Page 136 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-300 Professional Services Engineering 24,000.00 11,150.00 15,000.00 20,000.00 Professional services engineering 34-000 Other Services Contract Services 3,742.73 10,000.00 10,000.00 10,000.00 Preliminary cost for Stormwater basin rehabilitation program - Vaccon Truck Service 43-100 Utility Services Electric 2,241.32 3,200.00 3,000.00 3,500.00 Estimated annual cost for electrical services based on current actual FPL usage 43-300 Utility Services Stormwater 3,449.40 1,000.00 3,500.00 4,000.00 Miami-Dade County Stormwater fee 43-400 Utility Services Miami-Dade Solid Waste Fees 0.00 0.00 4,000.00 4,500.00 Miami-Dade Solid Waste Fees 45-000 Insurance ISF: Risk Management 3,631.00 5,578.00 5,578.00 7,207.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 137 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 9,453.00 8,492.00 8,492.00 13,017.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 11,000.00 8,000.00 10,000.00 Repairs & maintenance 48-000 Promotional Activities Promotional Activities 0.00 250.00 250.00 500.00 Drain marking program 49-800 Other Current Charges and Obligations Licenses and Permits 2,201.76 4,300.00 3,000.00 3,000.00 Annual filing fee with DERM 51-000 Office Supplies Office Supplies 0.00 100.00 100.00 50.00 General office supplies (i.e. pens, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 5,759.30 12,000.00 10,000.00 6,500.00 Costs for materials required that are not specifically classified in other departmental line items (i.e. safety equipment & tools) Page 138 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 0.00 360.00 300.00 300.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 59-000 Depreciation Depreciation 78,800.00 78,800.00 78,800.00 78,800.00 Year-end depreciation charges for fund assets OE - Operating Expenditures/Expenses $133,278.51 $146,230.00 $150,020.00 $161,374.00 63-400 Infrastructure Land Improvements 68,000.00 68,000.00 68,000.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 0.00 20,000.00 20,000.00 0.00 CAP - Capital Outlay $68,000.00 $88,000.00 $88,000.00 $0.00 99-000 Other Uses Contingency 0.00 0.00 0.00 1,878.00 Reserve for unanticipated expenses OTH - Other Uses $0.00 $0.00 $0.00 $1,878.00 Activity Total: 538 - Flood Control/Stormwater Mgmt $303,845.54 $331,082.00 $297,299.00 $257,028.00 CAP - Capital Outlay OTH - Other Uses Page 139 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 50,000.00 50,000.00 50,000.00 50,000.00 Management fees paid to General Fund to offset administrative service costs provide for Non-Stormwater staff OTH - Other Uses $50,000.00 $50,000.00 $50,000.00 $50,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $50,000.00 $50,000.00 $50,000.00 $50,000.00 Program Total: 00 - None $353,845.54 $381,082.00 $347,299.00 $307,028.00 Division Total: 3500 - Stormwater $353,845.54 $381,082.00 $347,299.00 $307,028.00 Department Total: 39 - Public Works $353,845.54 $381,082.00 $347,299.00 $307,028.00 Fund EXPENSE Total: 402 - Stormwater $353,845.54 $381,082.00 $347,299.00 $307,028.00 OTH - Other Uses Page 140 FY'18 FY'19 Change Personnel Services…………………….231,581$ 233,671$ 2,090$ Operating Expenditures/Expenses …..967,188 993,410 26,222 Capital Outlay ….………………………418,000 332,500 (85,500) Other Uses……………………………..- 5,370 5,370 TOTAL …………………………..1,616,769$ 1,564,951$ (51,818)$ Services, Functions and Activities PUBLIC WORKS Fleet Maintenance TheFleetMaintenanceFund,created inFY 2000asanInternal Service Fundof thePublic Works Department,is responsiblefortheacquisitionandmaintenance ofall Village ownedvehicles in themunicipalinventory.Assets managedbythis Fundinclude:policeorsquadunits,heavy trucks,theVillage's29passengerbus, recreationvans,smallenginerepair,pickup trucks,loadersandotherheavy equipment. Withits extensivetoolandequipmentinventory,FleetMaintenanceprovides extremelyvaluable assistance in theconstructionorrepairofother Village property,such asstreetsignsandalleygates,plusothertasks such asspray painting and wood/metal fabrication. SinceOctober2000,thisfunctionhasoperatedas a self-supportingInternal Service Fund.Operatingrevenuesprovidethefunding from theuser division which received the Fund's services. BUDGET HIGHLIGHTS Page 141 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 00 - None Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 150,719.90 161,894.00 161,894.00 162,405.00 (3) Mechanics & (1) Shop Helper 14-000 Overtime Overtime 4,644.15 4,397.00 4,300.00 4,300.00 Funding for unanticipated operational needs 16-000 Compensated Annual Leave Vacation 4,903.42 0.00 0.00 0.00 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 1,000.00 1,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 11,383.00 12,385.00 12,385.00 12,754.00 Social Security & Medicare taxes PS - Personnel Services Page 142 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 22-000 Retirement Contributions Pension Contribution 33,997.43 19,078.00 19,078.00 20,160.00 Pension contribution 23-000 Life and Health Insurance Health Insurance 24,937.00 28,492.00 27,094.00 27,932.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 547.22 592.00 532.00 592.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 164.77 177.00 165.00 210.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,139.00 3,566.00 3,566.00 3,818.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services $235,435.89 $231,581.00 $230,014.00 $233,671.00 Page 143 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 40-000 Travel and Per Diem Travel 0.00 0.00 50.00 0.00 Costs associated with travel 43-100 Utility Services Electric 5,290.24 6,000.00 5,700.00 6,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 1,977.12 2,400.00 2,000.00 2,200.00 Estimated funding for water consumption 45-000 Insurance ISF: Risk Management 16,579.00 11,518.00 11,518.00 18,450.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 45-100 Insurance ISF: Auto Insurance 72,805.00 81,547.00 81,547.00 65,285.00 Consolidated costs for automobile & equipment liability for the Village's fleet 46-200 Repair and Maintenance Services Repairs and Maintenance 2,879.34 6,600.00 6,600.00 4,000.00 Repairs & maintenance OE - Operating Expenditures/Expenses Page 144 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 148.96 0.00 0.00 0.00 49-800 Other Current Charges and Obligations Licenses and Permits 807.99 500.00 800.00 850.00 Annual fee to operate facility 51-000 Office Supplies Office Supplies 109.44 50.00 50.00 100.00 General office supplies (i.e. pens, pencils, paper & etc.) 52-110 Operating Supplies Solvents 702.84 650.00 650.00 750.00 Special fleet solvent costs 52-120 Operating Supplies Oil, Lubricants and Other Fluids 2,852.32 4,000.00 4,000.00 3,800.00 Specialized oil used on Police vehicles 52-130 Operating Supplies Village Hall Generator - Gas 0.00 500.00 500.00 0.00 Fuel for the Village's emergency generators Page 145 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 24,188.95 31,274.00 27,000.00 25,500.00 Materials & supplies used in the division not specifically listed in other lines (i.e. equipment & supplies to operate Fleet garage) 52-220 Operating Supplies Vehicle Conversion Costs 48,314.21 15,000.00 15,000.00 15,000.00 Repairs, materials & supplies to upgrade older vehicles 52-230 Operating Supplies Outfitting 13,408.00 47,000.00 47,000.00 35,000.00 Costs included in outfitting new vehicles 52-300 Operating Supplies Kitchen 154.30 500.00 750.00 850.00 Kitchen supplies 52-400 Operating Supplies Uniforms 792.04 740.00 740.00 1,000.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Page 146 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 1,354.00 900.00 900.00 1,500.00 Recertification training for mechanics 59-000 Depreciation Depreciation 236,420.00 263,169.00 263,169.00 272,925.00 Year-end depreciation charges for fund assets OE - Operating Expenditures/Expenses $428,783.75 $472,348.00 $467,974.00 $453,210.00 64-000 Machinery and Equipment Machinery and Equipment 0.00 0.00 0.00 47,500.00 Replace 2 Lawn Mowers, Replace 7 Small Generators (2005) & Replace Vehicle #174 - Smithco Groom Master 64-100 Machinery and Equipment Vehicles 0.00 418,000.00 418,000.00 285,000.00 Purchase Recreation Bus & Replace 5 Police Vehicles CAP - Capital Outlay $0.00 $418,000.00 $418,000.00 $332,500.00 99-000 Other Uses Contingency 0.00 0.00 0.00 5,370.00 Reserve for unanticipated expenses OTH - Other Uses $0.00 $0.00 $0.00 $5,370.00 Activity Total: 539 - Other Physical Environment $664,219.64 $1,121,929.00 $1,115,988.00 $1,024,751.00 Program Total: 00 - None $664,219.64 $1,121,929.00 $1,115,988.00 $1,024,751.00 CAP - Capital Outlay OTH - Other Uses Page 147 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 60 - Fleet Maintenance Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 793.27 2,000.00 2,000.00 1,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 3,181.46 2,000.00 2,000.00 2,500.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 120.00 120.00 400.00 Tires OE - Operating Expenditures/Expenses $3,974.73 $4,120.00 $4,120.00 $3,900.00 Activity Total: 539 - Other Physical Environment $3,974.73 $4,120.00 $4,120.00 $3,900.00 Program Total: 60 - Fleet Maintenance $3,974.73 $4,120.00 $4,120.00 $3,900.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 61 - Building Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 226.67 300.00 200.00 300.00 Vehicle maintenance costs OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Page 148 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 633.27 600.00 600.00 700.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 200.00 200.00 400.00 Tires OE - Operating Expenditures/Expenses $859.94 $1,100.00 $1,000.00 $1,400.00 Activity Total: 539 - Other Physical Environment $859.94 $1,100.00 $1,000.00 $1,400.00 Program Total: 61 - Building $859.94 $1,100.00 $1,000.00 $1,400.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 62 - Code Compliance Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 503.20 1,000.00 250.00 1,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,425.85 1,500.00 1,200.00 800.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 200.00 200.00 800.00 Tires OE - Operating Expenditures/Expenses Page 149 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses $1,929.05 $2,700.00 $1,650.00 $2,600.00 Activity Total: 539 - Other Physical Environment $1,929.05 $2,700.00 $1,650.00 $2,600.00 Program Total: 62 - Code Compliance $1,929.05 $2,700.00 $1,650.00 $2,600.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 63 - Police Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 56,601.79 40,000.00 40,000.00 50,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 103,566.71 120,000.00 120,000.00 122,000.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 16,854.94 16,000.00 16,000.00 18,000.00 Tires OE - Operating Expenditures/Expenses $177,023.44 $176,000.00 $176,000.00 $190,000.00 Activity Total: 539 - Other Physical Environment $177,023.44 $176,000.00 $176,000.00 $190,000.00 Program Total: 63 - Police $177,023.44 $176,000.00 $176,000.00 $190,000.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 64 - Parks Division Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 3,301.68 4,900.00 3,500.00 3,500.00 Vehicle maintenance costs OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Page 150 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 7,413.61 6,500.00 10,000.00 10,000.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 1,000.00 750.00 800.00 Tires OE - Operating Expenditures/Expenses $10,715.29 $12,400.00 $14,250.00 $14,300.00 Activity Total: 539 - Other Physical Environment $10,715.29 $12,400.00 $14,250.00 $14,300.00 Program Total: 64 - Parks Division $10,715.29 $12,400.00 $14,250.00 $14,300.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 65 - Facilities Maintenance/Streets Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 9,597.80 15,000.00 8,500.00 10,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 6,840.08 8,000.00 5,000.00 6,800.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 505.80 1,500.00 1,500.00 2,000.00 Tires OE - Operating Expenditures/Expenses Page 151 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses $16,943.68 $24,500.00 $15,000.00 $18,800.00 Activity Total: 539 - Other Physical Environment $16,943.68 $24,500.00 $15,000.00 $18,800.00 Program Total: 65 - Facilities Maintenance/Streets $16,943.68 $24,500.00 $15,000.00 $18,800.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 66 - Public Works Administration Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 1,439.43 1,500.00 1,000.00 1,500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 3,016.27 2,600.00 2,600.00 3,500.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 500.00 500.00 500.00 Tires OE - Operating Expenditures/Expenses $4,455.70 $4,600.00 $4,100.00 $5,500.00 Activity Total: 539 - Other Physical Environment $4,455.70 $4,600.00 $4,100.00 $5,500.00 Program Total: 66 - Public Works Administration $4,455.70 $4,600.00 $4,100.00 $5,500.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 67 - Recreation Maintenance Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 3,465.26 5,000.00 4,000.00 5,900.00 Vehicle maintenance costs (including $3,000 for Real Master) OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Page 152 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 3,466.96 3,200.00 3,000.00 3,100.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 286.59 600.00 400.00 500.00 Tires OE - Operating Expenditures/Expenses $7,218.81 $8,800.00 $7,400.00 $9,500.00 Activity Total: 539 - Other Physical Environment $7,218.81 $8,800.00 $7,400.00 $9,500.00 Program Total: 67 - Recreation Maintenance $7,218.81 $8,800.00 $7,400.00 $9,500.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 68 - Recreation Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 824.76 2,000.00 2,000.00 2,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,383.76 2,500.00 2,200.00 2,300.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 500.00 500.00 800.00 Tires OE - Operating Expenditures/Expenses Page 153 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses $2,208.52 $5,000.00 $4,700.00 $5,100.00 Activity Total: 539 - Other Physical Environment $2,208.52 $5,000.00 $4,700.00 $5,100.00 Program Total: 68 - Recreation $2,208.52 $5,000.00 $4,700.00 $5,100.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 69 - Village Manager Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 1,087.77 500.00 100.00 300.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,007.62 1,000.00 1,000.00 1,100.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 120.00 120.00 400.00 Tires OE - Operating Expenditures/Expenses $2,095.39 $1,620.00 $1,220.00 $1,800.00 Activity Total: 539 - Other Physical Environment $2,095.39 $1,620.00 $1,220.00 $1,800.00 Program Total: 69 - Village Manager $2,095.39 $1,620.00 $1,220.00 $1,800.00 OE - Operating Expenditures/Expenses Page 154 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 70 - Planning and Zoning Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 236.83 0.00 0.00 0.00 Vehicle maintenance costs OE - Operating Expenditures/Expenses $236.83 $0.00 $0.00 $0.00 Activity Total: 539 - Other Physical Environment $236.83 $0.00 $0.00 $0.00 Program Total: 70 - Planning and Zoning $236.83 $0.00 $0.00 $0.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 71 - Sanitation Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 91,446.33 58,000.00 60,000.00 75,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 89,997.25 120,000.00 120,000.00 125,000.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 32,548.53 37,000.00 40,000.00 45,000.00 Tires OE - Operating Expenditures/Expenses $213,992.11 $215,000.00 $220,000.00 $245,000.00 Activity Total: 539 - Other Physical Environment $213,992.11 $215,000.00 $220,000.00 $245,000.00 Program Total: 71 - Sanitation $213,992.11 $215,000.00 $220,000.00 $245,000.00 Fund: 550 - Fleet Maintenance OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Page 155 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 72 - Stormwater Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 946.39 1,500.00 1,500.00 1,300.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 4,107.49 2,000.00 4,500.00 5,000.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 1,009.20 1,000.00 1,000.00 1,000.00 Tires OE - Operating Expenditures/Expenses $6,063.08 $4,500.00 $7,000.00 $7,300.00 Activity Total: 539 - Other Physical Environment $6,063.08 $4,500.00 $7,000.00 $7,300.00 Program Total: 72 - Stormwater $6,063.08 $4,500.00 $7,000.00 $7,300.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 73 - LOGT Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 19,749.78 17,000.00 12,000.00 17,000.00 Vehicle maintenance costs OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Page 156 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 5,845.85 8,000.00 7,000.00 7,500.00 Fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 1,000.00 1,000.00 1,000.00 Tires OE - Operating Expenditures/Expenses $25,595.63 $26,000.00 $20,000.00 $25,500.00 Activity Total: 539 - Other Physical Environment $25,595.63 $26,000.00 $20,000.00 $25,500.00 Program Total: 73 - LOGT $25,595.63 $26,000.00 $20,000.00 $25,500.00 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 74 - Transportation Surtax Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 1,019.38 2,500.00 1,500.00 1,500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 5,191.11 4,500.00 4,500.00 5,000.00 Fuel & lubricant costs OE - Operating Expenditures/Expenses Page 157 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires 0.00 1,500.00 1,000.00 3,000.00 Tires OE - Operating Expenditures/Expenses $6,210.49 $8,500.00 $7,000.00 $9,500.00 Activity Total: 539 - Other Physical Environment $6,210.49 $8,500.00 $7,000.00 $9,500.00 Program Total: 74 - Transportation Surtax $6,210.49 $8,500.00 $7,000.00 $9,500.00 Division Total: 6000 - Fleet Maintenance $1,143,742.33 $1,616,769.00 $1,599,428.00 $1,564,951.00 Department Total: 39 - Public Works $1,143,742.33 $1,616,769.00 $1,599,428.00 $1,564,951.00 Fund EXPENSE Total: 550 - Fleet Maintenance $1,143,742.33 $1,616,769.00 $1,599,428.00 $1,564,951.00 Page 158 FY'18 FY'19 Change Personnel Services…………………….132,300$ 134,615$ 2,315$ Operating Expenditures/Expenses …..161,755 158,819 (2,936) Capital Outlay ….………………………30,000 100,000 70,000 Other Uses……………………………..56,125 3,387 (52,738) TOTAL …………………………..380,180$ 396,821$ 16,641$ BUDGET HIGHLIGHTS PUBLIC WORKS Local Option Gas Tax Services, Functions and Activities Local OptionGas Tax is a specialrevenuefund which originatesfrom a six and threecent tax levied by Miami-Dade Countyon all petroleumandpetroleum- related products. Proceeds from this fund must be segregated and may only be usedforrepairs,maintenance,additions,deletionsandmodifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right-of-ways. Page 159 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 130 - Local Option Gas Tax (LOGT) Department: 39 - Public Works Division: 1222 - LOGT Program: 00 - None Activity: 541 - Road and Street Facilities 12-000 Regular Salaries and Wages Salaries 86,194.67 96,874.00 79,023.00 98,804.00 (2) Tree Trimmer 14-000 Overtime Overtime 2,723.89 5,711.00 2,500.00 6,000.00 Overtime costs 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 6,683.88 7,410.00 6,400.00 8,018.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 12,419.58 14,246.00 10,663.00 13,966.00 Estimated annual employee costs for health insurance benefits PS - Personnel Services Page 160 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 272.53 296.00 200.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 83.83 91.00 65.00 134.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,276.00 6,172.00 6,172.00 6,897.00 Allocated costs of workers' compensation premiums paid to the Florida League PS - Personnel Services 115,154.38 132,300.00 106,523.00 134,615.00 44-000 Rentals and Leases Equipment Rental 0.00 300.00 15,600.00 15,600.00 Rental of vehicles & equipment (i.e. Bucket Truck until the new bucket truck is delivered) 45-000 Insurance ISF: Risk Management 3,631.00 3,440.00 3,440.00 4,398.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 82,055.00 81,970.00 81,970.00 84,021.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League OE - Operating Expenditures/Expenses Page 161 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 1,113.51 20,000.00 10,000.00 12,000.00 On-going maintenance & repairs to Village streets & alleys 51-000 Office Supplies Office Supplies 0.00 100.00 500.00 500.00 General office supplies (i.e. pens, pencils, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 5,849.68 20,000.00 20,000.00 25,000.00 Road materials, signage, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of- ways 52-210 Operating Supplies Beautification 1,615.00 25,700.00 20,000.00 10,000.00 Village-wide roadway landscape projects 52-400 Operating Supplies Uniforms 0.00 360.00 300.00 300.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 0.00 4,835.00 5,000.00 5,000.00 Sprays, fertilizers & other chemicals Page 162 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 53-000 Road Materials and Supplies Road Materials 0.00 5,000.00 5,000.00 2,000.00 Materials for road repairs 55-000 Training Training and Education 0.00 50.00 50.00 0.00 Safety training OE - Operating Expenditures/Expenses 94,264.19 161,755.00 161,860.00 158,819.00 63-100 Infrastructure Transportation Improvements 0.00 30,000.00 30,000.00 100,000.00 Traffic Calming CAP - Capital Outlay 0.00 30,000.00 30,000.00 100,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 3,387.00 Reserve for unanticipated expenses OTH - Other Uses 0.00 0.00 0.00 3,387.00 Activity Total: 541 - Road and Street Facilities 209,418.57 324,055.00 298,383.00 396,821.00 CAP - Capital Outlay OTH - Other Uses Page 163 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out 91-201 Interfund Transfers Debt Service 93,700.00 56,125.00 56,125.00 0.00 Transfer to Debt Service 93,700.00 56,125.00 56,125.00 0.00 93,700.00 56,125.00 56,125.00 0.00 303,118.57 380,180.00 354,508.00 396,821.00 303,118.57 380,180.00 354,508.00 396,821.00 $303,118.57 $380,180.00 $354,508.00 $396,821.00 $303,118.57 $380,180.00 $354,508.00 $396,821.00 OTH - Other Uses Activity Total: 581 - Inter-Fund Group Transfers Out Program Total: 00 - None Division Total: 1222 - LOGT Department Total: 39 - Public Works Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT) OTH - Other Uses Page 164 FY'18 FY'19 Change Personnel Services…………………….93,314$ 94,291$ 977$ Operating Expenditures/Expenses …..148,935 132,054 (16,881) Capital Outlay ….………………………535,000 317,000 (218,000) Other Uses……………………………..- 2,243 2,243 TOTAL …………………………..777,249$ 545,588$ (231,661)$ BUDGET HIGHLIGHTS PUBLIC WORKS Transportation Surtax Services, Functions and Activities The Half-Cent TransportationSurtax was approvedbyCountyvoters with levies imposedbeginningonJanuary1,2003.The tax islevied as a supplemental half-centfeefor all qualifiedpurchases inMiami-Dade Countyandallocatedby the County'sTransitAuthority.Proceedsfrom thislevywill beused to augment current transportation and transportation-related activities in the Village. Page 165 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 135 - Citizens' Indep Trust (CITT) Department: 39 - Public Works Division: 1210 - CITT Program: 41 - Transportation Activity: 541 - Road and Street Facilities 12-000 Regular Salaries and Wages Salaries $61,177.27 $65,352.00 $65,000.00 $65,500.00 (1) Maintenance Lead Worker & (1) Maintenance Worker I 14-000 Overtime Overtime $4,154.65 $3,655.00 $3,500.00 $4,000.00 Funding for estimated additional assignments & services 18-100 Compensated Compensatory Leave Longevity $500.00 $500.00 $500.00 $500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare $4,985.29 $4,999.00 $5,178.00 $5,317.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance $12,486.16 $14,246.00 $14,007.00 $13,966.00 Estimated annual employee costs for health insurance benefits PS - Personnel Services Page 166 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental $274.00 $296.00 $280.00 $296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care $109.50 $118.00 $118.00 $140.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation $3,537.00 $4,148.00 $4,148.00 $4,572.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services $87,223.87 $93,314.00 $92,731.00 $94,291.00 31-000 Professional Services Professional Services $63,295.00 $20,450.00 $20,450.00 $0.00 Village-wide traffic study & speed reductions & enhanced intersections study 32-000 Accounting and Auditing Accounting and Auditing $0.00 $2,500.00 $2,500.00 $2,500.00 Funding for annual external audit to comply with Local, State & Federal statutory provisions OE - Operating Expenditures/Expenses Page 167 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management $3,631.00 $3,440.00 $3,440.00 $4,398.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance $27,956.11 $26,970.00 $26,970.00 $27,916.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 52-200 Operating Supplies Other Operating Supplies $0.00 $12,000.00 $5,000.00 $7,000.00 Road materials, signs, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of- ways 52-400 Operating Supplies Uniforms $0.00 $300.00 $300.00 $300.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants OE - Operating Expenditures/Expenses $94,882.11 $65,660.00 $58,660.00 $42,114.00 63-100 Infrastructure Transportation Improvements $120,890.60 $535,000.00 $535,000.00 $67,000.00 Replace Damaged Sidewalks & Sign Inventory CAP - Capital Outlay Page 168 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 64-000 Machinery and Equipment Machinery and Equipment $0.00 $0.00 $0.00 $250,000.00 Replace Vehicle #0532 - Street Sweeper (2005) CAP - Capital Outlay $120,890.60 $535,000.00 $535,000.00 $317,000.00 99-000 Other Uses Contingency $0.00 $0.00 $0.00 $2,243.00 Reserve for unanticipated expenses OTH - Other Uses $0.00 $0.00 $0.00 $2,243.00 Activity Total: 541 - Road and Street Facilities $302,996.58 $693,974.00 $686,391.00 $455,648.00 Program Total: 41 - Transportation $302,996.58 $693,974.00 $686,391.00 $455,648.00 Fund: 135 - Citizens' Indep Trust (CITT) Department: 39 - Public Works Division: 1210 - CITT Program: 44 - Transit Activity: 544 - Mass Transit Systems 34-500 Other Services Transport Services $56,916.00 $83,275.00 $83,275.00 $89,940.00 Funding to engage an outside agent to manage & operate the Village's shuttle bus transportation program OE - Operating Expenditures/Expenses $56,916.00 $83,275.00 $83,275.00 $89,940.00 Activity Total: 544 - Mass Transit Systems $56,916.00 $83,275.00 $83,275.00 $89,940.00 Program Total: 44 - Transit $56,916.00 $83,275.00 $83,275.00 $89,940.00 Division Total: 1210 - CITT $359,912.58 $777,249.00 $769,666.00 $545,588.00 Department Total: 39 - Public Works $359,912.58 $777,249.00 $769,666.00 $545,588.00 Fund EXPENSE Total: 135 - Citizens' Indep Trust (CITT)$359,912.58 $777,249.00 $769,666.00 $545,588.00 OTH - Other Uses OE - Operating Expenditures/Expenses Page 169 MAYOR & COUNCIL ORGANIZATION CHART MAYOR & COUNCIL MAYOR MAC GLINN VICE MAYOR SEAN BRADY COUNCILWOMAN ALICE BURCH COUNCILMAN JONATHAN MELTZ COUNCILMAN STEVEN ZELKOWITZ VILLAGE MANAGER THOMAS J. BENTON VILLAGE CLERK YSABELY RODRIGUEZ, CMC VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. Page 170 FY'18 FY'19 Change Personnel Services…………………….155$ 150$ (5)$ Operating Expenditures/Expenses …..46,020 25,955 (20,065) TOTAL …………………………..46,175$ 26,105$ (20,070)$ RegularCouncilmeetingsareheldintheCouncilChambersoftheVillage HallonthefirstandthirdTuesdayofeachmonth(excludingAugust)at6:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS MiamiShoresVillageisgovernedby a five memberVillageCouncil,elected atlargeon a nonpartisanbasis.TheMayorpresidesatallCouncilmeetings and other Village functions and is the ceremonial head of the Village. MAYOR & COUNCIL Services, Functions and Activities TheCouncillegislativelyestablishespolicyandappointstheVillage Manager,who isresponsibleforadministrationofthatpolicyandfor managingtheVillage'sdepartmentsandservices.Additionally,theVillage Council appoints the Village Clerk and Village Attorney. CouncilelectionsareheldonthesecondTuesdayofApril,everyodd numberedyear.Councilmembertermsarefouryearsforthecandidates receivingthefirstandsecondhighestnumberofvotes.Thecandidate receivingthethirdhighestnumberofvotesiselected to Councilfor a two yearterm.To beeligible to seekoffice,prospectivecandidatesmustreside inMiamiShoresVillageforsixmonthsandmustqualifyas a voterofthe State and of the Village. Page 171 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 11 - Mayor & Council Division: 0100 - Legislative Program: 00 - None Activity: 511 - Legislative 12-100 Regular Salaries and Wages Mayor & Council Salaries 5.00 5.00 0.00 0.00 Moved to line item 34-250 24-000 Workers' Compensation Workers' Compensation 150.00 150.00 150.00 150.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 155.00 155.00 150.00 150.00 34-250 Other Services Mayor & Council Salaries 0.00 0.00 0.00 5.00 Mayor & Council receive $1 per year (moved to this line item from 12- 100) 40-000 Travel and Per Diem Travel 0.00 2,500.00 2,000.00 2,500.00 Travel costs associated with Council travel to conferences & trainings 40-100 Travel and Per Diem Per Diem Allowance 0.00 525.00 250.00 500.00 Per diem allowance associated with Council attendance at conferences & trainings Fund: 001 - General Fund PS - Personnel Services OE - Operating Expenditures/Expenses Page 172 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 900.00 900.00 900.00 900.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 450.54 275.00 200.00 600.00 Stationary, business cards & nameplates for new Council members 48-000 Promotional Activities Promotional Activities 324.51 500.00 100.00 1,300.00 Promotional materials, plaques, flowers & awards for functions & presentations 49-000 Other Current Charges and Obligations Other Current Charges 890.50 500.00 0.00 3,500.00 Chamber annual dinner, Pelican Harbor donation and Inauguration reception 49-140 Other Current Charges and Obligations Council Appropriations 32,597.00 35,000.00 30,500.00 10,000.00 Council expenses (included in this amount is Plaza 98) 52-400 Operating Supplies Uniforms 0.00 0.00 144.00 200.00 Village logo shirts for Council members Page 173 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 3,222.00 3,300.00 3,200.00 3,200.00 Annual membership fees to the Florida League of Cities & the Miami- Dade League of Cities 55-000 Training Training and Education 340.00 1,670.00 1,540.00 2,400.00 Registration fees for conferences & trainings 55-100 Training Organizational Meetings 130.00 850.00 200.00 850.00 Attendance at the Miami-Dade County League of Cities meetings OE - Operating Expenditures/Expenses 38,854.55 46,020.00 39,034.00 25,955.00 Activity Total: 511 - Legislative 39,009.55 46,175.00 39,184.00 26,105.00 Program Total: 00 - None 39,009.55 46,175.00 39,184.00 26,105.00 Division Total: 0100 - Legislative 39,009.55 46,175.00 39,184.00 26,105.00 Department Total: 11 - Mayor & Council 39,009.55 46,175.00 39,184.00 26,105.00 Page 174 FY'18 FY'19 Change Operating Expenditures/Expenses …..256,100$ 255,700$ (400)$ TOTAL …………………………..256,100$ 255,700$ (400)$ TheVillageAttorneyhastheprimaryresponsibility to coordinatelegalmatters oftheVillage.TheVillageAttorneyprovideslegalcounselinthepreparation of contracts or agreements, as well as other legal documents. TheVillagecontracts a separateandindependentlaborattorney to provide counselandrepresentationonlabor-relatedmatters,such asemployment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS VILLAGE ATTORNEY Services, Functions and Activities TheVillageAttorney,appointedbytheVillageCouncil,provideslegalcounsel to theVillageCouncil,theVillageManager,Villagedepartmentsandvarious advisory boards. Page 175 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 14 - Legal Division: 0200 - Legal Program: 00 - None Activity: 514 - Legal Counsel 31-200 Professional Services Legal General 46,027.37 65,000.00 50,000.00 60,000.00 Fees anticipated for special legal research, opinions or supplemental representation 31-210 Professional Services Legal Retainer 64,415.84 50,400.00 50,400.00 50,400.00 Legal retainer for Village Attorney 31-220 Professional Services Legal Labor 55,685.63 45,000.00 60,000.00 55,000.00 Labor Attorney costs & fees associated with labor issues, including union contract negotiations 31-230 Professional Services Legal Litigation 147,840.32 65,000.00 50,000.00 60,000.00 Legal fees anticipated for Village representation brought to the court system 31-240 Professional Services Legal Pension 20,955.80 15,000.00 10,000.00 15,000.00 Legal fees associated with amending the Village's pension plan ordinances Fund: 001 - General Fund OE - Operating Expenditures/Expenses Page 176 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-250 Professional Services Legal Other 17,243.23 15,000.00 5,000.00 15,000.00 Other legal fees not otherwise covered 47-000 Printing and Binding Printing 0.00 225.00 0.00 0.00 Printing of business cards & stationary 55-000 Training Training and Education 275.00 475.00 275.00 300.00 Registration fees for conferences & trainings OE - Operating Expenditures/Expenses 352,443.19 256,100.00 225,675.00 255,700.00 Activity Total: 514 - Legal Counsel 352,443.19 256,100.00 225,675.00 255,700.00 Program Total: 00 - None 352,443.19 256,100.00 225,675.00 255,700.00 Division Total: 0200 - Legal 352,443.19 256,100.00 225,675.00 255,700.00 Department Total: 14 - Legal 352,443.19 256,100.00 225,675.00 255,700.00 Page 177 VILLAGE MANAGER ORGANIZATION CHART ASSISTANT TO THE VILLAGE MANAGER/ COMMUNICATIONS MGR ELIZABETH KEELEY FINANCE DIRECTOR HOLLY HUGDAHL, CPA VILLAGE MANAGER THOMAS J BENTON PUBLIC WORKS DIRECTOR SCOTT DAVIS CODE COMPLIANCE DIRECTOR LAZARO REMOND CHIEF OF POLICE KEVIN LYSTAD PLANNING & ZONING DIRECTOR TRAVIS KENDALL LIBRARY DIRECTOR MICHELLE BROWN RECREATION DIRECTOR ANGELA DORNEY BUILDING DIRECTOR ISMAEL NARANJO EXECUTIVE ASSISTANT VACANT Page 178 FY'18 FY'19 Change Personnel Services…………………….271,802$ 389,290$ 117,488$ Operating Expenditures/Expenses …..39,695 72,508 32,813 TOTAL …………………………..311,497$ 461,798$ 150,301$ BUDGET HIGHLIGHTS VILLAGE MANAGER Services, Functions and Activities TheVillageManagerisresponsibleforthemanagementandoperationofall aspectsoftheVillage.As ChiefExecutiveandAdministrativeOfficerforthe Village,theManagerisappointedbyandservesatthediscretionofthe Village Council. Page 179 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Department: 10 - Village Manager Division: 0300 - Village Manager Program: 00 - None Activity: 512 - Executive 11-000 Executive Salaries Salaries 165,450.97 165,451.00 165,451.00 166,087.00 Village Manager base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,500.00 6,500.00 6,500.00 Executive benefit package 11-200 Executive Salaries Executive Benefits Manager 13,000.00 13,000.00 13,000.00 13,000.00 ICMA Retirement contribution 12-000 Regular Salaries and Wages Salaries 0.00 54,999.00 0.00 153,552.00 (1)Assistant to Village Manager/Communications Manager & (1) Executive Assistant 14-000 Overtime Overtime 0.00 0.00 0.00 2,500.00 Overtime Expense Budget Worksheet Report Fund: 001 - General Fund PS - Personnel Services Page 180 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 3,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 10,388.36 14,775.00 10,178.00 22,590.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 6,745.44 14,881.00 7,123.00 20,949.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 147.68 318.00 148.00 444.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 50.44 100.00 50.00 154.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 247.00 278.00 278.00 514.00 Allocated cost of workers' compensation premiums paid to the Florida League Page 181 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report PS - Personnel Services 204,029.89 271,802.00 204,228.00 389,290.00 31-000 Professional Services Professional Services 0.00 0.00 16,000.00 24,000.00 Funding for Village Grant Writer 31-260 Professional Services Lobbyist 24,932.40 24,000.00 24,000.00 24,000.00 Funding for the Village's lobbyist 40-000 Travel and Per Diem Travel 40.22 500.00 100.00 500.00 Local & intermediate training & administrative events 41-100 Communications Services Cellular 394.79 400.00 400.00 960.00 Cellular telephone 42-000 Freight and Postage Services Postage 0.00 0.00 0.00 25.00 Postage & certified mail costs OE - Operating Expenditures/Expenses Page 182 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 1,972.00 2,173.00 2,173.00 5,246.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 4,973.00 6,822.00 6,822.00 6,692.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 0.00 225.00 0.00 150.00 Printing of miscellaneous forms & letterhead 48-000 Promotional Activities Promotional Activities 1,674.00 1,800.00 1,500.00 1,500.00 Costs for special advertisements, notices & reporting requirements 51-000 Office Supplies Office Supplies 25.62 125.00 100.00 125.00 Office supplies 52-200 Operating Supplies Other Operating Supplies 266.95 350.00 150.00 350.00 Printer supplies & other operating expenses Page 183 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,385.00 2,800.00 2,395.00 2,985.00 Annual Association dues (ICMA, FCCMA, DCCMA, FLGISA, etc.) 55-000 Training Training and Education 196.00 500.00 500.00 5,975.00 Attendance at regional meetings, luncheons & other educational activities OE - Operating Expenditures/Expenses 36,859.98 39,695.00 54,140.00 72,508.00 Activity Total: 512 - Executive 240,889.87 311,497.00 258,368.00 461,798.00 Program Total: 00 - None 240,889.87 311,497.00 258,368.00 461,798.00 Division Total: 0300 - Village Manager 240,889.87 311,497.00 258,368.00 461,798.00 Department Total: 10 - Village Manager 240,889.87 311,497.00 258,368.00 461,798.00 Page 184 VILLAGE CLERK YSABELY RODRIGUEZ, CMC VILLAGE CLERK ORGANIZATION CHART Page 185 FY'18 FY'19 Change Personnel Services…………………….118,387$ 118,646$ 259$ Operating Expenditures/Expenses …..25,100 50,063 24,963 Other Uses……………………………..- 19,000 19,000 TOTAL …………………………..143,487$ 187,709$ 44,222$ BUDGET HIGHLIGHTS TheVillageClerkservesastheprimaryliaisonbetweenthepublicandVillage Officials,assistingresidentsinobtainingtimelyresponses to theirinquiries. The Office oftheVillageClerkencompassesthetraditionalresponsibilityof recordsmanagement,aswellascoordinationandadministrationofVillage Councilmeetings,includingagendamanagementanddistributionandBoard appointments.TheVillageClerkservesastheSupervisorofElectionsforall Village elections and is the Staff Liaison to the Historic Preservation Board. VILLAGE CLERK Services, Functions and Activities TheClerk’s Office ischarged with ensuringcompliance with publichearing noticerequirements,andadvisesfellowDepartmentHeadstaffmembers regardingrequestsforbids,proposalsandotherproceduralmatters.Adopted ordinancesaretransmitted to MunicipalCodeCorporationforimmediate electronicpostingoftheVillage’sCodeofOrdinanceandCodeSupplements areprintedperiodically.TheVillageClerkservesastheVillage’sRecords ManagementLiaisonOfficer (RMLO)with theSecretaryof State andis responsible for processing all forms of records requests. TheVillageClerkadministerstheVillage’sLocalBusinessTaxReceipt program (LBTR),processingnewbusinessesandissuingthereceipt’sonan annualbasis.Thisprogramgeneratesapproximately$90,000inrecurring revenues. Film and Solicitor permits are also facilitated by the Clerk’s office. Page 186 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 12 - Village Clerk Division: 0303 - Village Clerk Program: 00 - None Activity: 512 - Executive 11-000 Executive Salaries Salaries 109,901.16 96,533.00 96,533.00 96,901.00 Village Clerk base salary 11-100 Executive Salaries Executive Benefit 7,000.00 6,500.00 6,500.00 6,500.00 Executive benefit package 18-100 Compensated Compensatory Leave Longevity 3,000.00 0.00 0.00 0.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 9,089.78 7,882.00 7,882.00 7,910.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 6,486.00 7,123.00 7,123.00 6,983.00 Estimated annual employee costs for health insurance benefits Fund: 001 - General Fund PS - Personnel Services Page 187 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 142.00 148.00 148.00 148.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 43.92 47.00 47.00 49.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 149.00 154.00 154.00 155.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 135,811.86 118,387.00 118,387.00 118,646.00 31-100 Professional Services Technology 0.00 3,600.00 3,600.00 0.00 BIS digital equipment 34-000 Other Services Contract Services 11,054.79 8,318.00 5,817.00 8,500.00 Document scanning services 40-000 Travel and Per Diem Travel 741.86 1,659.00 1,659.00 1,925.00 Travel costs to attend conferences & trainings OE - Operating Expenditures/Expenses Page 188 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 40-100 Travel and Per Diem Per Diem Allowance 150.00 315.00 315.00 460.00 Per diem costs while attending conferences & trainings 42-000 Freight and Postage Services Postage 271.44 400.00 100.00 150.00 Postage charges for general mail services 45-000 Insurance ISF: Risk Management 1,972.00 2,173.00 2,173.00 1,993.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 1,500.00 1,415.00 1,500.00 BIS digital equipment 47-000 Printing and Binding Printing 45.51 250.00 250.00 250.00 Printing of stationary & various forms 48-200 Promotional Activities Legal Advertisements 4,066.93 800.00 10,000.00 6,200.00 Legal advertising & notices Page 189 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 49-000 Other Current Charges and Obligations Other Current Charges 5,855.51 3,200.00 4,000.00 0.00 Codification of adopted ordinances 49-200 Other Current Charges and Obligations Elections 24,620.05 0.00 0.00 25,000.00 2019 Election Costs 51-000 Office Supplies Office Supplies 298.71 150.00 600.00 1,000.00 Office supplies 52-200 Operating Supplies Other Operating Supplies 644.68 150.00 400.00 400.00 Supplies for Department equipment 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,185.00 1,685.00 1,685.00 1,785.00 Annual fees for various organization memberships 55-000 Training Training and Education 200.00 900.00 900.00 900.00 Registration fees for conferences & trainings OE - Operating Expenditures/Expenses 51,106.48 25,100.00 32,914.00 50,063.00 Activity Total: 512 - Executive 186,918.34 143,487.00 151,301.00 168,709.00 Activity: 581 - Inter-Fund Group Transfers Out Page 190 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 91-301 Interfund Transfers Capital Projects 0.00 0.00 0.00 19,000.00 Transfer to Capital Projects OTH - Other Uses 0.00 0.00 0.00 19,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out 0.00 0.00 0.00 19,000.00 Program Total: 00 - None 186,918.34 143,487.00 151,301.00 187,709.00 Division Total: 0303 - Village Clerk 186,918.34 143,487.00 151,301.00 187,709.00 Department Total: 12 - Village Clerk 186,918.34 143,487.00 151,301.00 187,709.00 OTH - Other Uses Page 191 FINANCE ORGANIZATION CHART FINANCE DIRECTOR HOLLY HUGDAHL, CPA, CGMA FINANCE CLERK MICHELINE ELLIS CONTROLLER SARAH SIMPSON, CPA FINANCE CLERK II VACANT HUMAN RESOURCES / RISK COORDINATOR LEONOR ROSARIO, MBA, PHR Page 192 FY'18 FY'19 Change Personnel Services…………………….522,974$ 433,065$ (89,909)$ Operating Expenditures/Expenses …..102,643 97,070 (5,573) Other Uses……………………………..20,000 - (20,000) TOTAL …………………………..645,617$ 530,135$ (115,482)$ Thedepartmentmanagesthe Village'srisk managementfunction,employee benefitprograms,cash management,debt service management,payroll, accounts payable, accounts receivable and other finance-related matters. BUDGET HIGHLIGHTS FINANCE Services, Functions and Activities TheFinanceDepartment is responsibleforthesecurityof allVillage funds.The department is a full-functionoperationrangingfrombasicaccounting to comprehensivefinancialmanagementandplanning.Included in themany responsibilitiesofthedepartmentare:preparingtheannualoperatingandcapital budgetsatthedirectionofthe Village Manager,processingno less than fifty-two weeklypayrollsandmaintaining all appropriaterecords,filing thenecessary payroll-relatedtaxesandthecorrespondingrecordingof all financialtransactions, ensuringthe fiscal integrityofthe Village and,managingtheinformation technology functions of the Village. TheDepartment is responsibleforthe timely andaccuratereportingof all financial activities.This includestherecordingofthepurchaseorders,directpayments, invoicesand daily deposits.Thedepartment is responsibleforreconciling monthlybankstatementsas well asconfirming all cash andelectronic transactions. Thedepartmentmonitorsandcoordinatesthe Village's fourretirementplans:the GeneralEmployees'Pension System,the Police Officers'Retirement System,the ICMA-457DeferredCompensation Plan andtheVALIC-457Deferred CompensationPlan.Theresponsibilitiesincludethecoordinationofquarterly boardoftrusteemeetings,distributionofmaterialsandinformation to trustees andplanmembers,timely depositsofemployeeand Village contributions to all fundsand collating theyear-endfinancialdataforauditandyear-end state reporting requirements. Page 193 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 13 - Finance Division: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative 11-000 Executive Salaries Salaries 119,350.41 122,928.00 122,928.00 123,401.00 Finance Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,500.00 6,500.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 299,920.71 308,956.00 258,548.00 233,159.00 (1) Controller, (1) Courier (allocated), (1) Finance Clerk I, (1) Finance Clerk II & (1) HR/Risk Coordinator 14-000 Overtime Overtime 1,467.86 2,695.00 2,695.00 2,695.00 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 2,000.00 2,000.00 2,000.00 1,000.00 Benefit paid to tenured employees per policy Fund: 001 - General Fund PS - Personnel Services Page 194 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 32,610.80 33,536.00 30,122.00 27,926.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 34,726.31 44,137.00 32,350.00 36,312.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 912.72 917.00 778.00 770.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 488.13 487.00 458.00 567.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 965.00 818.00 818.00 735.00 Allocated cost of workers' compensation premiums paid to the Florida League PS - Personnel Services 498,941.94 522,974.00 457,197.00 433,065.00 31-000 Professional Services Professional Services 3,357.00 9,500.00 5,000.00 5,000.00 Actuary & consulting fees OE - Operating Expenditures/Expenses Page 195 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 9,584.50 6,000.00 6,000.00 6,000.00 Technical support for financial system 31-270 Professional Services Pre-employment Screening 270.00 300.00 0.00 300.00 Pre-employment testing associated with Village Hall departmental staffing 32-000 Accounting and Auditing Accounting and Auditing 23,990.00 23,000.00 23,000.00 29,895.00 Funding for annual external audit to comply with Local, State & Federal statutory provisions 34-000 Other Services Contract Services 34,962.40 27,000.00 27,000.00 27,000.00 Departmental & centralized service contracts 40-000 Travel and Per Diem Travel 4,758.71 4,300.00 3,000.00 2,000.00 Local & intermediate training & conference attendance 40-100 Travel and Per Diem Per Diem Allowance 641.92 1,000.00 1,000.00 500.00 Per diem allowance while attending conferences & trainings Page 196 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 41-100 Communications Services Cellular 685.01 0.00 300.00 0.00 Cellular phone 42-000 Freight and Postage Services Postage 1,664.92 1,800.00 2,400.00 2,400.00 Mailing A/P checks, correspondence & certified mail 45-000 Insurance ISF: Risk Management 10,011.00 11,733.00 11,733.00 8,825.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 252.15 1,500.00 1,500.00 1,500.00 Printing CAFR, Budget, Pension reports & other State mandated documents 48-000 Promotional Activities Promotional Activities 1,985.98 1,860.00 2,000.00 2,000.00 Annual budget notices & other finance related notices Page 197 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 49-600 Other Current Charges and Obligations Court Filing Fees 468.00 500.00 750.00 750.00 Lien filing & release fees 51-000 Office Supplies Office Supplies 334.34 500.00 500.00 500.00 Pens, paper, ink & other office supplies for a 1 year period 52-200 Operating Supplies Other Operating Supplies 4,101.10 5,000.00 3,000.00 4,500.00 Operating supplies required for Finance related equipment, not already funded in the Village-wide supply account 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 3,125.61 2,900.00 2,900.00 2,900.00 Subscriptions to various journals & memberships to various organizations 55-000 Training Training and Education 8,500.77 5,750.00 5,750.00 3,000.00 Conference registration fees, charges to attend local training sessions & other educational activities OE - Operating Expenditures/Expenses 108,693.41 102,643.00 95,833.00 97,070.00 Activity Total: 513 - Financial and Administrative 607,635.35 625,617.00 553,030.00 530,135.00 Page 198 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 0.00 20,000.00 20,000.00 0.00 Transfer to Capital Projects OTH - Other Uses 0.00 20,000.00 20,000.00 0.00 Activity Total: 581 - Inter-Fund Group Transfers Out 0.00 20,000.00 20,000.00 0.00 Program Total: 00 - None 607,635.35 645,617.00 573,030.00 530,135.00 Division Total: 0500 - Finance 607,635.35 645,617.00 573,030.00 530,135.00 Department Total: 13 - Finance 607,635.35 645,617.00 573,030.00 530,135.00 OTH - Other Uses Page 199 FY'18 FY'19 Change Personnel Services…………………….493,433$ 407,140$ (86,293)$ Operating Expenditures/Expenses …..329,842 362,812 32,970 Grants and Aids………………………..5,000 5,000 - Other Uses……………………………..471,293 463,097 (8,196) TOTAL …………………………..1,299,568$ 1,238,049$ (61,519)$ FINANCE Non-Departmental Services, Functions and Activities The Non-Departmental groupofaccountsrepresentsadministrativecostsor servicesoftheGeneralFundthatdonotnecessarilyaffectasingledepartmentor, tothecontrary,affectsmultipledepartments.TheNon-Departmentalaccountis alsothecentralfundingsourceforinterfundtransfers(i.e.-transferstofund capitalprojects,transfersouttotheDebtServiceFund,etc.).Additionally,the Non-Departmentaldepartmentincludesfundingforaccumulatedleave settlements,representingthepayoutofleavetimeforindividualsseparating service with the Village through retirement or resignation. TheDepartmentcentralizescostsforofficeequipmentrental,maintenance, suppliesandthecoststomaintainandservicetheVillage'sinformationtechnology management. TheNon-DepartmentaldepartmentalsoincludestheGeneralFundContingency account.ThisaccountisforemergenciesorCouncil-determinedtransfers.These funds can only be used with Council approval. BUDGET HIGHLIGHTS Page 200 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Activity: 519 - Other General Government Service 18-200 Compensated Compensatory Leave Accumulated Leave Settlement 54,337.64 95,700.00 87,000.00 50,000.00 Payout of accumulated leave for employees expected to retire or separate employment 21-000 Payroll Taxes Employer Fica and Medicare 4,156.85 0.00 6,655.00 0.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 344,782.36 344,782.00 344,782.00 306,430.00 Actuarially calculated required employer contribution for the General Employee Pension Plan 23-600 Life and Health Insurance Life Insurance 36,305.98 39,951.00 39,951.00 45,710.00 Life & Long-term disability for general employees 25-000 Unemployment Compensation Re-Employment Tax 70.83 13,000.00 30.00 5,000.00 Contribution mandated by the State for employees filing for unemployment PS - Personnel Services 439,653.66 493,433.00 478,418.00 407,140.00 PS - Personnel Services Fund: 001 - General Fund Page 201 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 125,917.62 153,900.00 153,900.00 167,940.00 Contractual services for IT & Web consulting 34-000 Other Services Contract Services 5,232.81 7,060.00 6,000.00 7,000.00 Contractual services for shredding & copy machine 41-000 Communications Services Telephone 28,485.48 7,800.00 7,800.00 7,800.00 Village Hall telephone service allocated between departments 41-100 Communications Services Cellular 1,027.13 0.00 800.00 800.00 AT&T cellular phones 41-200 Communications Services Internet 23,355.56 12,200.00 16,000.00 20,000.00 Internet connections for Village Hall 41-300 Communications Services Long Distance 2,176.48 0.00 300.00 300.00 Long distance calls OE - Operating Expenditures/Expenses Page 202 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 41-400 Communications Services Maintenance 0.00 0.00 0.00 1,500.00 Telephone Maintenance 41-500 Communications Services Centrex 23,781.39 0.00 1,572.00 0.00 Telephone service at the Police Department 42-000 Freight and Postage Services Postage 45.42 10,780.00 10,780.00 11,300.00 Mailing of monthly newsletter 44-000 Rentals and Leases Equipment Rental 6,015.00 6,015.00 6,015.00 6,015.00 Rental agreement for postage machine & Village Hall copy machine 45-000 Insurance ISF: Risk Management 4,445.00 11,112.00 11,112.00 8,837.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League (i.e. 9900 Building) 46-200 Repair and Maintenance Services Repairs and Maintenance 6,875.39 3,500.00 3,500.00 2,000.00 Maintenance agreement for Village- wide phone system, copy machine, recording equipment & website Page 203 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 33,733.70 35,000.00 30,000.00 38,665.00 Village newsletter, notices, special mailings & forms not specifically associated with a single department or division 48-000 Promotional Activities Promotional Activities 11.00 950.00 750.00 950.00 Green Day 49-110 Other Current Charges and Obligations Special Projects - Manager 52,300.00 19,800.00 15,000.00 15,000.00 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council 49-120 Other Current Charges and Obligations Special Projects - Village Hall 366.89 500.00 2,500.00 500.00 Funding for employee morale & appreciation programs in Village Hall 49-170 Other Current Charges and Obligations Projects - Recreation Center 684.50 0.00 0.00 0.00 49-300 Other Current Charges and Obligations Software Licensing 0.00 3,500.00 3,500.00 6,230.00 Software license fees for computer programs Page 204 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 49-400 Other Current Charges and Obligations Bank Charges 37,572.50 27,600.00 30,000.00 30,000.00 Bank & credit card fees 49-500 Other Current Charges and Obligations Ad Valorem Tax Reimbursement 15,816.03 16,000.00 22,644.00 23,000.00 Reimbursement to Country Club for MSV component of annual tax bill 51-000 Office Supplies Office Supplies 0.00 250.00 250.00 250.00 Village-wide supply for copy paper, pens, pencils, ribbons & other general office supplies plus reserves 52-200 Operating Supplies Other Operating Supplies 5,427.52 7,500.00 7,500.00 7,500.00 Toner, drums & other copy machine supplies not covered by the maintenance agreement, Village Hall supplies, replacement of small office equipment & other supplies as needed for unallocated Village-wide use 52-225 Operating Supplies Computer 2,566.89 2,000.00 2,000.00 2,000.00 Supplies necessary to operate technology 52-300 Operating Supplies Kitchen 2,905.62 2,500.00 2,500.00 2,500.00 Supplies necessary to operate Village Hall kitchen facilities Page 205 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,892.08 1,875.00 2,000.00 2,725.00 Village memberships OE - Operating Expenditures/Expenses 380,634.01 329,842.00 336,423.00 362,812.00 82-000 Aids to Private Organizations North Miami Foundation 5,000.00 5,000.00 5,000.00 5,000.00 Annual appropriation for service organization GRANTS - Grants and Aids 5,000.00 5,000.00 5,000.00 5,000.00 99-000 Other Uses Contingency 0.00 89,686.00 0.00 288,433.00 Reserve for unanticipated expenses 0.00 89,686.00 0.00 288,433.00 Activity Total: 519 - Other General Government Service 825,287.67 917,961.00 819,841.00 1,063,385.00 Activity: 581 - Inter-Fund Group Transfers Out 91-201 Interfund Transfers Debt Service 286,800.00 168,375.00 168,375.00 0.00 Transfer to Debt Service 91-301 Interfund Transfers Capital Projects 561,754.00 120,165.00 101,615.00 37,500.00 Transfer to Capital Projects GRANTS - Grants and Aids OTH - Other Uses OTH - Other Uses OTH - Other Uses Page 206 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 91-410 Interfund Transfers Water & Sewer 47,181.00 49,924.00 49,924.00 92,920.00 Transfer to Water & Sewer 91-501 Interfund Transfers Risk Management 41,535.00 43,143.00 43,143.00 44,244.00 Transfer to Risk Management OTH - Other Uses 937,270.00 381,607.00 363,057.00 174,664.00 Activity Total: 581 - Inter-Fund Group Transfers Out 937,270.00 381,607.00 363,057.00 174,664.00 Program Total: 00 - None 1,762,557.67 1,299,568.00 1,182,898.00 1,238,049.00 Division Total: 0800 - Non-Departmental 1,762,557.67 1,299,568.00 1,182,898.00 1,238,049.00 Department Total: 19 - Non-Departmental 1,762,557.67 1,299,568.00 1,182,898.00 1,238,049.00 Page 207 FY'18 FY'19 Change Other Uses……………………………..2,092,000$ 2,081,500$ (10,500)$ TOTAL …………………………..2,092,000$ 2,081,500$ (10,500)$ BUDGET HIGHLIGHTS FINANCEExcise Tax Services, Functions and Activities This Fundrecords utility andfranchisefeespledgedforrepaymentofdebt service to meetloanrequirements.Therevenuesarethentransferred to theGeneralFundas unrestricted revenues. Page 208 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 120 - Excise Tax Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Activity: 581 - Inter-Fund Group Transfers Out 91-001 Interfund Transfers Transfer to General Fund 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Transfer to General Fund OTH - Other Uses 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Activity Total: 581 - Inter-Fund Group Transfers Out 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Program Total: 00 - None 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Division Total: 0800 - Non-Departmental 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Department Total: 19 - Non-Departmental 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 Fund EXPENSE Total: 120 - Excise Tax 2,193,058.00 2,092,000.00 2,092,000.00 2,081,500.00 OTH - Other Uses Page 209 FY'18 FY'19 Change Operating Expenditures/Expenses …..6,850$ 9,945$ 3,095$ Debt Service……………………………668,780 441,650 (227,130) TOTAL …………………………..675,630$ 451,595$ (224,035)$ BUDGET HIGHLIGHTS Services, Functions and Activities FINANCE Debt Service Thisfund records the inflowandoutflowof cash related tothe dedicatedad valorem tax leviesused to payfor the annualprincipalandinterest costs associated with the GeneralObligationBonds,Series 2013 which replaced Series 1999 sold to design,developand construct the Miami ShoresAquatic Facility,as well as,the Series 2015 which replaced the Series 2004bond sold to build the Doctors Charter School Facility. Additionally,the paymentstowardclearingotheroutstandingdebt are reported in this fund.Costs associated with the management,reportingandpaymentof principal,interestandfees arealso included.The Villageis required to complete a series ofreportsrelating tothe debtincluding Continuing Disclosure Reports , State Bond Filings andspecialnotes tothe Village'scomprehensiveannual financial report. Page 210 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 00 - None Activity: 519 - Other General Government Service 31-000 Professional Services Professional Services 0.00 1,850.00 1,850.00 4,945.00 Annual disclosure reports 32-000 Accounting and Auditing Accounting and Auditing 5,000.00 5,000.00 5,000.00 5,000.00 Pro-rated portion of the financial audit OE - Operating Expenditures/Expenses 5,000.00 6,850.00 6,850.00 9,945.00 Activity Total: 519 - Other General Government Service 5,000.00 6,850.00 6,850.00 9,945.00 Program Total: 00 - None 5,000.00 6,850.00 6,850.00 9,945.00 Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 03 - Aquatics Center Activity: 517 - Debt Service Payments 71-100 Principal Principal Payments 128,000.00 131,000.00 131,000.00 133,000.00 Principal payments 72-100 Interest Interest Payments 46,725.61 43,460.00 43,460.00 40,125.00 Interest payments DS - Debt Service OE - Operating Expenditures/Expenses Page 211 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report DS - Debt Service $174,725.61 $174,460.00 $174,460.00 $173,125.00 Activity Total: 517 - Debt Service Payments $174,725.61 $174,460.00 $174,460.00 $173,125.00 Program Total: 03 - Aquatics Center $174,725.61 $174,460.00 $174,460.00 $173,125.00 Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 05 - Fleet Maintenance Building Activity: 517 - Debt Service Payments 71-100 Principal Principal Payments 368,779.38 222,110.00 222,110.00 0.00 Principal payments 72-100 Interest Interest Payments 11,547.78 2,390.00 2,390.00 0.00 Interest payments DS - Debt Service $380,327.16 $224,500.00 $224,500.00 $0.00 Activity Total: 517 - Debt Service Payments $380,327.16 $224,500.00 $224,500.00 $0.00 Program Total: 05 - Fleet Maintenance Building $380,327.16 $224,500.00 $224,500.00 $0.00 Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 06 - Charter School Activity: 517 - Debt Service Payments 71-100 Principal Principal Payments 177,300.00 180,800.00 180,800.00 184,100.00 Principal payments 72-100 Interest Interest Payments 93,520.26 89,020.00 89,020.00 84,425.00 Interest payments DS - Debt Service $270,820.26 $269,820.00 $269,820.00 $268,525.00 DS - Debt Service DS - Debt Service Page 212 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Activity Total: 517 - Debt Service Payments $270,820.26 $269,820.00 $269,820.00 $268,525.00 Program Total: 06 - Charter School $270,820.26 $269,820.00 $269,820.00 $268,525.00 Division Total: 0000 - None $830,873.03 $675,630.00 $675,630.00 $451,595.00 Department Total: 19 - Non-Departmental $830,873.03 $675,630.00 $675,630.00 $451,595.00 Fund EXPENSE Total: 201 - Debt Service $830,873.03 $675,630.00 $675,630.00 $451,595.00 Page 213 FY'18 FY'19 Change Personnel Services…………………….273,096$ 286,062$ 12,966$ Operating Expenditures/Expenses …..507,717 601,928 94,211 TOTAL …………………………..780,813$ 887,990$ 107,177$ TheVillage'sRiskManagementInternalServiceFundis a selfbalancinggroup ofaccountsdesigned to accumulatethenecessaryfinancialresources to payfor theVillage'sinsurancepremiums,costs,deductiblesandadministrativeservices insuredbytheFloridaLeagueofCities.Thefundreportsall costs associated with workers'compensation,generalliability,property,casualtyandautoliability costs.Additionally,certainqualifiedadministrativeexpensesareincludedasan operating cost including,butnotlimited to the costs ofannualactuarialand auditingreports,filingfees,third-partyadministratorfeesand state licensing fees. BUDGET HIGHLIGHTS FINANCE Risk Management Services, Functions and Activities Page 214 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 501 - Risk Management Department: 19 - Non-Departmental Division: 6500 - Risk Management Program: 00 - None Activity: 519 - Other General Government Service 24-100 Workers' Compensation Premium: Workers' Compensation 207,943.00 228,096.00 228,096.00 246,062.00 Annual component of premiums paid to the Florida League for primary workers' compensation coverage 24-110 Workers' Compensation Workers' Comp-Audit Premium 7,179.00 10,000.00 4,735.00 10,000.00 End of year audit adjustment based on payroll 24-120 Workers' Compensation Workers' Comp-Deductibles Paid 29,437.04 35,000.00 20,000.00 30,000.00 Deductible for claims PS - Personnel Services $244,559.04 $273,096.00 $252,831.00 $286,062.00 31-000 Professional Services Professional Services 0.00 5,000.00 5,000.00 5,000.00 Estimated fees for actuarial costs & studies for outstanding workers' compensation & liability claims pending from the self-insurance fund 31-250 Professional Services Legal Other 0.00 0.00 30.00 0.00 Estimated legal fees PS - Personnel Services OE - Operating Expenditures/Expenses Page 215 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 31-400 Professional Services TPA Charges 2,424.00 3,300.00 3,300.00 3,300.00 Estimated cost to manage outstanding self-insurance claims pending 45-100 Insurance ISF: Auto Insurance 77,784.00 81,547.00 81,547.00 65,285.00 Annual premium paid to the Florida League for automobile liability coverage 45-200 Insurance Premium: Liability 143,649.00 149,302.00 149,302.00 163,231.00 Annual premium paid to the Florida League for general liability coverage 45-210 Insurance Premium: Storage Tank 1,908.00 1,850.00 1,850.00 1,850.00 Annual premium for 5 storage tanks 45-220 Insurance Premium: Deductibles Paid 8,043.38 10,000.00 3,000.00 10,000.00 Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League 45-300 Insurance Premium: Property 240,823.00 244,718.00 244,718.00 321,262.00 Annual premium paid to the Florida League for property value coverage Page 216 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 45-310 Insurance Premium Adjustments 0.00 1,000.00 1,000.00 1,000.00 Additional items insured during the year 45-320 Insurance Direct Payments 1,161.81 1,000.00 1,000.00 1,000.00 Estimated cost of direct claims, not processed through carrier or insurances 46-200 Repair and Maintenance Services Repairs and Maintenance 59,021.43 10,000.00 45,000.00 30,000.00 Repairs & maintenance for damages not covered by insurance & claims paid pending subrogation OE - Operating Expenditures/Expenses $534,814.62 $507,717.00 $535,747.00 $601,928.00 Activity Total: 519 - Other General Government Service $779,373.66 $780,813.00 $788,578.00 $887,990.00 Program Total: 00 - None $779,373.66 $780,813.00 $788,578.00 $887,990.00 Division Total: 6500 - Risk Management $779,373.66 $780,813.00 $788,578.00 $887,990.00 Department Total: 19 - Non-Departmental $779,373.66 $780,813.00 $788,578.00 $887,990.00 Fund EXPENSE Total: 501 - Risk Management $779,373.66 $780,813.00 $788,578.00 $887,990.00 Page 217 FY'18 FY'19 Change Capital Outlay ….…………………543,596$ 433,581$ (110,015)$ TOTAL …………………………..543,596$ 433,581$ (110,015)$ Manyofthecapitalprojectsaremulti-yearprojectsandmaynotactually beginin FY 2019.Thefundsareencumbered to thesubsequentyear's budgetasanobligationuntilusedorreleased.Thisyear'sbudget includes a transferfromtheGeneralFund to theCapitalProjectFundfor several projects. BUDGET HIGHLIGHTS CAPITAL PROJECTS Services, Functions and Activities TheCapitalProjectFundisused to accountforthefundingofmunicipal capitalexpendituresfortheacquisition,constructionorimprovementof majorcapitalfacilitiesorinfrastructure;machineryandequipment;and othergeneralimprovements with a lifeexpectancyofmorethanthree years.As reference,equipmentthathas a valueof$5,000orlessisalso included in this document for budgetary purposes. Page 218 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 12 - Village Clerk Division: 0303 - Village Clerk Program: 00 - None Activity: 512 - Executive 64-000 Machinery and Equipment Machinery and Equipment 0.00 0.00 0.00 3,000.00 Council Chambers Camera 68-000 Intangible Assets Intangible Assets 0.00 0.00 0.00 16,000.00 Legislative Management Software CAP - Capital Outlay $0.00 $0.00 $0.00 $19,000.00 Activity Total: 512 - Executive $0.00 $0.00 $0.00 $19,000.00 Program Total: 00 - None $0.00 $0.00 $0.00 $19,000.00 Division Total: 0303 - Village Clerk $0.00 $0.00 $0.00 $19,000.00 Department Total: 12 - Village Clerk $0.00 $0.00 $0.00 $19,000.00 Fund: 301 - Capital Projects Department: 13 - Finance Division: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative 68-000 Intangible Assets Intangible Assets 0.00 20,000.00 24,655.00 0.00 CAP - Capital Outlay $0.00 $20,000.00 $24,655.00 $0.00 Activity Total: 513 - Financial and Administrative $0.00 $20,000.00 $24,655.00 $0.00 Program Total: 00 - None $0.00 $20,000.00 $24,655.00 $0.00 Division Total: 0500 - Finance $0.00 $20,000.00 $24,655.00 $0.00 Department Total: 13 - Finance $0.00 $20,000.00 $24,655.00 $0.00 CAP - Capital Outlay CAP - Capital Outlay Page 219 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Activity: 519 - Other General Government Service 62-000 Buildings Buildings 486,753.94 0.00 0.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 80,452.40 116,158.00 101,615.00 37,500.00 Backup Storage Expansion Cabinet (Combined project with Police) CAP - Capital Outlay $567,206.34 $116,158.00 $101,615.00 $37,500.00 Activity Total: 519 - Other General Government Service $567,206.34 $116,158.00 $101,615.00 $37,500.00 Program Total: 00 - None $567,206.34 $116,158.00 $101,615.00 $37,500.00 Division Total: 0800 - Non-Departmental $567,206.34 $116,158.00 $101,615.00 $37,500.00 Department Total: 19 - Non-Departmental $567,206.34 $116,158.00 $101,615.00 $37,500.00 Fund: 301 - Capital Projects Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement 63-400 Infrastructure Land Improvements 0.00 8,450.00 8,450.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 225,682.02 173,822.00 141,722.00 164,500.00 AED Replacement Plan (1 of 4), Backup Storage Expansion Cabinet (Combined project with Non- Departmental), Computer Server Replacement (1 of 3), Police A/C Replacement (Multi-Year project), Portable Speed Trailer & Taser/ECD Program CAP - Capital Outlay CAP - Capital Outlay Page 220 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report CAP - Capital Outlay $225,682.02 $182,272.00 $150,172.00 $164,500.00 Activity Total: 521 - Law Enforcement $225,682.02 $182,272.00 $150,172.00 $164,500.00 Program Total: 00 - None $225,682.02 $182,272.00 $150,172.00 $164,500.00 Division Total: 0900 - Police $225,682.02 $182,272.00 $150,172.00 $164,500.00 Department Total: 21 - Police $225,682.02 $182,272.00 $150,172.00 $164,500.00 Fund: 301 - Capital Projects Department: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment 64-000 Machinery and Equipment Machinery and Equipment 9,643.82 0.00 0.00 0.00 CAP - Capital Outlay $9,643.82 $0.00 $0.00 $0.00 Activity Total: 539 - Other Physical Environment $9,643.82 $0.00 $0.00 $0.00 Program Total: 00 - None $9,643.82 $0.00 $0.00 $0.00 Division Total: 1201 - Parks $9,643.82 $0.00 $0.00 $0.00 Fund: 301 - Capital Projects Department: 39 - Public Works Division: 1202 - Facilities Maintenance/Streets Program: 00 - None Activity: 539 - Other Physical Environment 62-000 Buildings Buildings 0.00 0.00 0.00 20,000.00 Public Works Renovation 63-100 Infrastructure Transportation Improvements 70,739.35 22,500.00 20,000.00 0.00 CAP - Capital Outlay CAP - Capital Outlay Page 221 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 63-400 Infrastructure Land Improvements 0.00 52,050.00 18,500.00 15,000.00 ADA Improvements (1 of 5) 64-000 Machinery and Equipment Machinery and Equipment 10,898.00 7,500.00 7,500.00 0.00 CAP - Capital Outlay $81,637.35 $82,050.00 $46,000.00 $35,000.00 Activity Total: 539 - Other Physical Environment $81,637.35 $82,050.00 $46,000.00 $35,000.00 Program Total: 00 - None $81,637.35 $82,050.00 $46,000.00 $35,000.00 Division Total: 1202 - Facilities Maintenance/Streets $81,637.35 $82,050.00 $46,000.00 $35,000.00 Department Total: 39 - Public Works $91,281.17 $82,050.00 $46,000.00 $35,000.00 Fund: 301 - Capital Projects Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries 62-000 Buildings Buildings 5,047.00 3,250.00 3,250.00 0.00 63-400 Infrastructure Land Improvements 0.00 8,000.00 7,798.00 0.00 CAP - Capital Outlay Page 222 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 64-000 Machinery and Equipment Machinery and Equipment 8,451.95 5,166.00 5,166.00 5,000.00 Generator CAP - Capital Outlay $13,498.95 $16,416.00 $16,214.00 $5,000.00 Activity Total: 571 - Libraries $13,498.95 $16,416.00 $16,214.00 $5,000.00 Program Total: 00 - None $13,498.95 $16,416.00 $16,214.00 $5,000.00 Division Total: 1500 - Library $13,498.95 $16,416.00 $16,214.00 $5,000.00 Department Total: 71 - Brockway Memorial Library $13,498.95 $16,416.00 $16,214.00 $5,000.00 Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation 64-000 Machinery and Equipment Machinery and Equipment 12,244.04 3,000.00 3,000.00 7,333.00 Tent CAP - Capital Outlay $12,244.04 $3,000.00 $3,000.00 $7,333.00 Activity Total: 572 - Parks and Recreation $12,244.04 $3,000.00 $3,000.00 $7,333.00 Program Total: 00 - None $12,244.04 $3,000.00 $3,000.00 $7,333.00 Division Total: 1401 - Recreation Administration $12,244.04 $3,000.00 $3,000.00 $7,333.00 Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1402 - Athletics Program: 00 - None Activity: 572 - Parks and Recreation 62-000 Buildings Buildings 0.00 0.00 0.00 27,850.00 Field House Window & Door Replacement CAP - Capital Outlay CAP - Capital Outlay Page 223 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report 63-400 Infrastructure Land Improvements 0.00 34,700.00 34,700.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 2,075.00 0.00 0.00 19,000.00 Field House Security Cameras & Soccer Goals/Baseball Backstop CAP - Capital Outlay $2,075.00 $34,700.00 $34,700.00 $46,850.00 Activity Total: 572 - Parks and Recreation $2,075.00 $34,700.00 $34,700.00 $46,850.00 Program Total: 00 - None $2,075.00 $34,700.00 $34,700.00 $46,850.00 Division Total: 1402 - Athletics $2,075.00 $34,700.00 $34,700.00 $46,850.00 Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1403 - Community Center Program: 00 - None Activity: 572 - Parks and Recreation 62-000 Buildings Buildings 0.00 16,000.00 16,000.00 46,255.00 Auditorium Glass Door Replacement & Replace 10 Doors 63-400 Infrastructure Land Improvements 155,193.44 0.00 0.00 6,800.00 Replace Wood Fence 64-000 Machinery and Equipment Machinery and Equipment 6,975.00 0.00 0.00 12,543.00 Security Cameras CAP - Capital Outlay Page 224 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report CAP - Capital Outlay $162,168.44 $16,000.00 $16,000.00 $65,598.00 Activity Total: 572 - Parks and Recreation $162,168.44 $16,000.00 $16,000.00 $65,598.00 Program Total: 00 - None $162,168.44 $16,000.00 $16,000.00 $65,598.00 Division Total: 1403 - Community Center $162,168.44 $16,000.00 $16,000.00 $65,598.00 Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation 62-000 Buildings Buildings 7,500.00 4,000.00 4,000.00 11,300.00 Cabinet Replacement 63-400 Infrastructure Land Improvements 0.00 69,000.00 69,000.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 37,110.20 0.00 49,566.00 12,500.00 Movie Screen & Projector CAP - Capital Outlay $44,610.20 $73,000.00 $122,566.00 $23,800.00 Activity Total: 572 - Parks and Recreation $44,610.20 $73,000.00 $122,566.00 $23,800.00 Program Total: 00 - None $44,610.20 $73,000.00 $122,566.00 $23,800.00 Division Total: 1405 - Aquatics $44,610.20 $73,000.00 $122,566.00 $23,800.00 CAP - Capital Outlay Page 225 Account Number Account Description 2017 Actual Amount 2018 Amended Budget 2018 Estimated Amount 2019 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1406 - Tennis Program: 00 - None Activity: 572 - Parks and Recreation 63-400 Infrastructure Land Improvements 0.00 0.00 0.00 29,000.00 Resurface Tennis Court CAP - Capital Outlay $0.00 $0.00 $0.00 $29,000.00 Activity Total: 572 - Parks and Recreation $0.00 $0.00 $0.00 $29,000.00 Program Total: 00 - None $0.00 $0.00 $0.00 $29,000.00 Division Total: 1406 - Tennis $0.00 $0.00 $0.00 $29,000.00 Department Total: 72 - Recreation $221,097.68 $126,700.00 $176,266.00 $172,581.00 Fund EXPENSE Total: 301 - Capital Projects $1,118,766.16 $543,596.00 $514,922.00 $433,581.00 CAP - Capital Outlay Page 226 Project Description Dept FY 2019 Fund Source Legislative Management Software CLERK 16,000 Gen Council Chambers Camera CLERK 3,000 Gen 19,000$ Backup Storage Expansion Cabinet (Combined Project with Police)NON 37,500 Gen 37,500$ AED Replacement Plan (1 of 4)POL 10,000 Gen Backup Storage Expansion Cabinet (Combined Project with Non-Departmental)POL 37,500 Gen Computer Server Replacement (1 of 3)POL 40,000 Gen Police A/C Replacement (Multi-Year Project)POL 60,000 Gen Portable Speed Trailer POL 12,000 Gen Taser/ECD Program POL 5,000 Gen 164,500$ ADA Improvements (1 of 5)PW-1202 15,000 Gen Public Works Renovation PW-1202 20,000 Gen 35,000$ Generator LIB 5,000 Gen 5,000$ Tent REC-1401 7,333 Gen Field House Security Cameras REC-1402 14,000 Gen Field House Window & Door Replacement REC-1402 27,850 Gen Soccer Goals/Baseball Backstop REC-1402 5,000 Gen Auditorium Glass Door Replacement REC-1403 16,455 Gen Replace 10 Doors REC-1403 29,800 Gen Replace Wood Fence REC-1403 6,800 Gen Security Cameras REC-1403 12,543 Gen Cabinet Replacement REC-1405 11,300 Gen Movie Screen & Projector REC-1405 12,500 Gen Resurface Tennis Court REC-1406 29,000 Gen 172,581$ Traffic Calming PW-LOGT 100,000 LOGT - FB 100,000$ VILLAGE CLERK FINANCE POLICE PUBLIC WORKS LIBRARY RECREATION LOGT FUND (F. 130) Page 227 Project Description Dept FY 2019 Fund Source Replace Damaged Sidewalks PW-CITT 60,000 CITT Replace Vehicle #0532 - Street Sweeper (2005)PW-CITT 250,000 CITT - FB Sign Inventory PW-CITT 7,000 CITT 317,000$ Replace Vehicle #0148 - Garbage Truck (2004)PW-SAN 250,000 SAN - FB 250,000$ Purchase Recreation Bus PW-FF 125,000 FF Replace 2 Lawn Mowers PW-FF 14,500 FF - FB Replace 5 Police Vehicles PW-FF 160,000 FF - FB Replace 7 Small Generators (2005)PW-FF 10,000 FF - FB Replace Vehicle #174 - Smithco Groom Master PW-FF 23,000 FF - FB 332,500$ 1,433,081$ SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) TOTAL: ALL DEPARTMENTS CITT FUND (F. 135) Page 228 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 6 3/19/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 16,000 16,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - 16,000 16,000 - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S) COMMENTS: Legislative Management Software PROJECT STATUS Project Rating & Effective Year(s) Village Clerk Cost Estimate 16,000$ Project expected to begin: Description of Item(s) or Project:Purchase of a Legislative Management Solution will streamline meeting procedures, improve the flow of information and connect with citizens at a cost that is affordable and comparable to the current expenses associated with the outdated video web hosting and meeting recording services of BIS Digital, Inc. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT The cost of the software is $10,500 and the additional $5,500 is for IT consulting fees associated with installation and any additional equipment upgrade that may be necessary. Personnel Costs Page 229 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 3,000 3,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,000$ 3,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 3,000 3,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,000$ 3,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Council Chambers Camera PROJECT STATUS Project Rating & Effective Year(s) Village Clerk Cost Estimate 3,000$ Project expected to begin: Description of Item(s) or Project:Upgrades to Council Chambers video camera to increase video quality of recorded meetings. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT Personnel Costs Page 230 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 75,000 75,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000$ 75,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 75,000 75,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000$ 75,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Estimate is based on current pricing and labor for installation. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Technology Infrastructure Improvements Description of Item(s) or Project:Add backup storage expansion cabinet (1 at each location - Village Hall and Police Department) in order to provide enough backup storage for all data . FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Non-Departmental & Police Backup Storage Expansion Cabinet PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 75,000$ Project expected to begin: Page 231 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 4/2/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 40,000 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 10,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 40,000 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 10,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Enterprise Fund: Stormwater Enterprise Fund: Sanitation Police AED Replacement Plan PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 40,000$ Project expected to begin: Description of Item(s) or Project:Replace current AED systems. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Personnel Costs Cost Building Improvements NET OPERATING IMPACT Replace current AED systems. Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Page 232 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 4/2/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 120,000 40,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 120,000$ 40,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 120,000 40,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 120,000$ 40,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Enterprise Fund: Stormwater Enterprise Fund: Sanitation Police Computer Server Replacement PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 120,000$ Project expected to begin: Description of Item(s) or Project:Replacement of current servers and data centers. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Personnel Costs Cost Building Improvements NET OPERATING IMPACT Replacement of current servers and data centers. Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Page 233 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 4/2/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 100,000 60,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 100,000$ 60,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - 100,000 60,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 100,000$ 60,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Enterprise Fund: Stormwater Enterprise Fund: Sanitation Police Police A/C Replacement PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 100,000$ Project expected to begin: Description of Item(s) or Project:Replacement of current air condition units. This is a multi-year project. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Personnel Costs Cost Building Improvements NET OPERATING IMPACT Replacement of police departments air conditioning units which are 20 years old. Part 3 of 3. Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Page 234 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/22/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 12,000 12,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,000$ 12,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 12,000 12,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,000$ 12,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Enterprise Fund: Stormwater Enterprise Fund: Sanitation Police Portable Speed Trailer PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 12,000$ Project expected to begin: Description of Item(s) or Project:Purchase of a Portable Speed Trailer for purposes of reducing traffic violators and increasing vehicular and pedestrian safety. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Personnel Costs Cost Building Improvements NET OPERATING IMPACT Purchase of Portable Speed Trailer for purposes of reducing traffic violators an increasing vehicular and pedestrian safety. Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Page 235 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 4/2/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Enterprise Fund: Stormwater Enterprise Fund: Sanitation Police Taser/ECD Program PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 5,000$ Project expected to begin: Description of Item(s) or Project:Purchase of Taser/ECD units and holsters for officers. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Personnel Costs Cost Building Improvements NET OPERATING IMPACT Purchase of Taser/ECD units and holsters for officers. Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Page 236 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 75,000 15,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000$ 15,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 75,000 15,000 - - - - - - - - - - - - - - - - - - - - - - 75,000$ 15,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:ADA improvements throughout the Village. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Streets ADA Improvements PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 75,000$ Project expected to begin: Page 237 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 20,000 20,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 20,000 20,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Public Works compound renovation. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Streets Public Works Renovation PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 20,000$ Project expected to begin: Page 238 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/19/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)5,000$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT PW to advise on cost, selection and storage of such equipment. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Purchase of a commercial generator for use during outages. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Library Generator PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate $5,000 Project expected to begin: Page 239 Department/Division:Recreation/Admin Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/1/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 7,333 7,333 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,333$ 7,333$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 7,333 7,333 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,333$ 7,333$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Replace canopy for existing 30'x50' tent for special events. Current tent is old and dry rotted. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Tent for events. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Tent PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 7,333$ Project expected to begin: Page 240 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/1/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 14,000 14,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,000$ 14,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 14,000 14,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,000$ 14,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Recreation/Athletics Field House Security Cameras PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 14,000$ Project expected to begin: Description of Item(s) or Project:New Security Camera installation throughout Field House and overseeing Fields. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT Personnel Costs Page 241 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year x 2 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep x TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 27,850 27,850 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,850$ 27,850$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 27,850 27,850 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,850$ 27,850$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)27,850$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT The current windows and doors are original and are not theft proof and are not hurricane safe. If these are replaced and updated the Fieldhouse would be a safe and secure building. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Replace Field House windows and doors with updated hurricane impact products. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Field House Window & Door Replacement PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 27,850$ Project expected to begin: Recreation/Athletics Page 242 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year x 5 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)5,000$ COMMENTS: Soccer Goals/Baseball Backstop PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 5,000$ Project expected to begin: Recreation/Athletics Description of Item(s) or Project:Portable 7x21 Soccer Goal Set and 1 Baseball Backstop. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT Need to replace rusted and damage soccer goals and baseball backstop for use during the MSV soccer and baseball seasons. Personnel Costs Page 243 Department/Dvision:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/10/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 16,455 16,455 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16,455$ 16,455$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 16,455 16,455 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16,455$ 16,455$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Replacing 3 sets of glass doors in the Auditorium with Hurricane Impact Doors. Current doors have been repaired several times and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Auditorum Glass Door Replacement PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 16,455$ Project expected to begin: Recreation/CC Page 244 Department/Dvision:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3 3/1/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 29,800 29,800 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 29,800$ 29,800$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 29,800 29,800 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 29,800$ 29,800$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT There are 10 wooden doors on the patio and inside the community center that are currently rotting at the bottom, that need to be replaced. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Replace 10 doors. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Replace 10 Doors PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 29,800$ Project expected to begin: Recreation/CC Page 245 Department/Dvision:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/10/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 6,800 6,800 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6,800$ 6,800$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 6,800 6,800 - - - - - - - - - - - - - - - - - - - - - - 6,800$ 6,800$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Replace Wood Fence PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 6,800$ Project expected to begin: Recreation/CC Description of Item(s) or Project:Replace wood fence. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT Wood fence is damaged and leaning in several places and needs to be replaced. Personnel Costs Page 246 Department/Dvision:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/1/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 12,543 12,543 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,543$ 12,543$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 12,543 12,543 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,543$ 12,543$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Installation of security cameras for inside and outside the Community Center. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Security Cameras PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 12,543$ Project expected to begin: Recreation/CC Page 247 Department/Division:Recreation/Aquatics Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/14/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 11,300 11,300 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11,300$ 11,300$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 11,300 11,300 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11,300$ 11,300$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Replace the cabinets and countertops in the concession stand. Also, replace the cabinets in the Lifeguard break room. Both sets of cabinets are 18 years old and in very poor condition. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Cabinet Replacement PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 11,300$ Project expected to begin: Page 248 Department/Division:Recreation/Aquatics Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/14/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 12,500 12,500 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,500$ 12,500$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 12,500 12,500 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,500$ 12,500$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: TOTAL Vehicles NET OPERATING IMPACT Screen and projector would be used for all special events during all Village events. Personnel Costs Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements Description of Item(s) or Project:Purchase new and larger movie screen and projector complete with speakers, microphone, teathers & ballasts. The new screen is completely waterproof thus eliminating cancellations due to rain (not lightning). FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Movie Screen & Projector PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 12,500$ Project expected to begin: Page 249 Department/Division:Project Name: Fund:General Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/10/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 29,000 29,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 29,000$ 29,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 29,000 29,000 - - - - - - - - - - - - - - - - - - - - - - 29,000$ 29,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Resurface Tennis Court PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 29,000$ Project expected to begin: Recreation/Tennis Description of Item(s) or Project:Resurface all four hard courts. FUNDING SOURCES & SCHEDULE (000'S) TOTAL General Fund Capital Outlay Other Funding Source Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Furnishings/Equipment EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Building Improvements Other: Software Infrastructure Improvements TOTAL Vehicles NET OPERATING IMPACT Currently the courts are filled with cracks that need to be repaired. Personnel Costs Page 250 Department/Division:Project Name: Fund:LOGT Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 100,000 100,000 - - - - 100,000$ 100,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 100,000 100,000 - - - - - - - - - - - - - - - - - - - - - - 100,000$ 100,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Traffic Calming FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/LOGT Traffic Calming PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 100,000$ Project expected to begin: Page 251 Department/Division:Project Name: Fund:CITT Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 60,000 60,000 - - - - 60,000$ 60,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 60,000 60,000 - - - - - - - - - - - - - - - - - - - - - - 60,000$ 60,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Replace damaged sidewalks throughout the Village. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/CITT Replace Damaged Sidewalks PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 60,000$ Project expected to begin: Page 252 Department/Division:Project Name: Fund:CITT Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 250,000 250,000 - - - - 250,000$ 250,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 250,000 250,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 250,000$ 250,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Vehicle #0532 has met its life expectancy and needs to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/CITT Replace Vehicle #0532 - Street Sweeper (2005) PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 250,000$ Project expected to begin: Page 253 Department/Division:Project Name: Fund:CITT Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - 7,000$ 7,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Replace damaged signs throughout the Village. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/CITT Sign Inventory PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 7,000$ Project expected to begin: Page 254 Department/Division:Project Name: Fund:Sanitation Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - 250,000 250,000 - - - - - - - - - - - - - - - - 250,000$ 250,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 250,000 250,000 - - - - 250,000$ 250,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Vehicle #0148 has met its life expectancy and needs to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Sanitation Replace Vehicle #0148 - Garbage Truck (2004) PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 250,000$ Project expected to begin: Page 255 Department/Division:Project Name: Fund:Fleet Maintenance Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - 125,000 125,000 - - - - - - - - - - 125,000$ 125,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 125,000 125,000 - - - - 125,000$ 125,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works/Fleet Purchase Recreation Bus PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 125,000$ Project expected to begin: Description of Item(s) or Project:Purchase Recreation Bus FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Page 256 Department/Division:Project Name: Fund:Fleet Maintenance Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - 14,500 14,500 - - - - - - - - - - 14,500$ 14,500$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 14,500 14,500 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,500$ 14,500$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Lawn mowers have met their life expectancies and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Fleet Replace 2 Lawn Mowers PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 14,500$ Project expected to begin: Page 257 Department/Division:Project Name: Fund:Fleet Maintenance Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - 160,000 160,000 - - - - - - - - - - 160,000$ 160,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 160,000 160,000 - - - - 160,000$ 160,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:5 Police Vehicles have met their life expectancy and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Fleet Replace 5 Police Vehicles PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 160,000$ Project expected to begin: Page 258 Department/Division:Project Name: Fund:Fleet Maintenance Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - 10,000 10,000 - - - - - - - - - - 10,000$ 10,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 10,000 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 10,000$ 10,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Generators have met their life expectancies and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Fleet Replace 7 Small Generators (2005) PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 10,000$ Project expected to begin: Page 259 Department/Division:Project Name: Fund:Fleet Maintenance Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2/28/2018 2019 Q1: Oct-Dec Q2: Jan-Mar Q3: Apr-Jun Q4: Jul-Sep X TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - - - - - - - - - - - - - - - - - - - 23,000 23,000 - - - - - - - - - - 23,000$ 23,000$ -$ -$ -$ -$ TOTAL FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 - - - - - - 23,000 23,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 23,000$ 23,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year 3rd Year - - - Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Vehicles TOTAL Personnel Costs NET OPERATING IMPACT Cost Building Improvements Furnishings/Equipment Infrastructure Improvements Other: Software Planning, Design, Permitting Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Description of Item(s) or Project:Vehicle #174 has met its life expectancy and needs to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Grants Public Works/Fleet Replace Vehicle #174 - Smithco Groom Master PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 23,000$ Project expected to begin: Page 260 FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL 2018-2019 $ 1,433,081 Village Clerk $19,000 2019-2020 $ 2,262,374 Finance $37,500 2020-2021 $ 1,848,553 Library $5,000 2021-2022 $ 1,082,009 Police $364,500 2022-2023 $863,000 Public Works $5,922,804 TOTAL $ 7,489,017 Recreation $1,140,213 TOTAL $7,489,017 Services, Functions and Activities The FY2019-2023Capital Improvement Plan(CIP)representsdepartmentrequests forcapitalequipmentandprojectsvaluedatmorethan$5,000 with a lifeexpectancyofat leastthreeyears.Thepurposeofthe CIP is to establish a longtermplanofproposed capitalexpenditures with themeansandmethodsoffinancing.TheVillageisrequired to adopt a five-year comprehensive plan in order to comply with state requirements. Thefive-year CIP isupdatedannually to addnewprojects,to re-evaluatetheprogramand projectprioritiesinlightofunanticipatedneeds,and to reviserecommendations to takeinto accountnewrequirementsandnewsourcesoffunding.CapitalImprovement programmingthusbecomes a continuingpartoftheVillage'sbudgetingandmanagement procedures. TheProposedBudgetisdividedintoeachfundingyearandidentifiesthefollowing:1) projectorprogramdescription;2)thedepartmentsubmittingtherequest;3)thedivision thatwillbenefitfromtheinvestment;and,4)the cost oftheprojectbyfundingsource.For thefive-yearperiodscheduled to beginonOctober1,2018andcontinuethrough September30,2023,$7,489,017 isplannedforinvestmentinVillageassetsand infrastructure as follows: 5 YEAR CAPITAL IMPVEMENT PLAN FY2019-2023 Page 261 Project Description Dept FY 2019 Fund Source Legislative Management Software CLERK 16,000 Gen Council Chambers Camera CLERK 3,000 Gen 19,000$ Backup Storage Expansion Cabinet (Combined Project with Police)NON 37,500 Gen 37,500$ AED Replacement Plan (1 of 4)POL 10,000 Gen Backup Storage Expansion Cabinet (Combined Project with Non-Departmental)POL 37,500 Gen Computer Server Replacement (1 of 3)POL 40,000 Gen Police A/C Replacement (Multi-Year Project)POL 60,000 Gen Portable Speed Trailer POL 12,000 Gen Taser/ECD Program POL 5,000 Gen 164,500$ ADA Improvements (1 of 5)PW-1202 15,000 Gen Public Works Renovation PW-1202 20,000 Gen 35,000$ Generator LIB 5,000 Gen 5,000$ Tent REC-1401 7,333 Gen Field House Security Cameras REC-1402 14,000 Gen Field House Window & Door Replacement REC-1402 27,850 Gen Soccer Goals/Baseball Backstop REC-1402 5,000 Gen Auditorium Glass Door Replacement REC-1403 16,455 Gen Replace 10 Doors REC-1403 29,800 Gen Replace Wood Fence REC-1403 6,800 Gen Security Cameras REC-1403 12,543 Gen Cabinet Replacement REC-1405 11,300 Gen Movie Screen & Projector REC-1405 12,500 Gen Resurface Tennis Court REC-1406 29,000 Gen 172,581$ Traffic Calming PW-LOGT 100,000 LOGT - FB 100,000$ VILLAGE CLERK FINANCE POLICE PUBLIC WORKS LIBRARY RECREATION LOGT FUND (F. 130) Page 262 Project Description Dept FY 2019 Fund Source Replace Damaged Sidewalks PW-CITT 60,000 CITT Replace Vehicle #0532 - Street Sweeper (2005)PW-CITT 250,000 CITT - FB Sign Inventory PW-CITT 7,000 CITT 317,000$ Replace Vehicle #0148 - Garbage Truck (2004)PW-SAN 250,000 SAN - FB 250,000$ Purchase Recreation Bus PW-FF 125,000 FF Replace 2 Lawn Mowers PW-FF 14,500 FF - FB Replace 5 Police Vehicles PW-FF 160,000 FF - FB Replace 7 Small Generators (2005)PW-FF 10,000 FF - FB Replace Vehicle #174 - Smithco Groom Master PW-FF 23,000 FF - FB 332,500$ 1,433,081$ SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) TOTAL: ALL DEPARTMENTS CITT FUND (F. 135) Page 263 Capital Project Master List FY2019 thru FY2023 by Fund/Department Project Description Dept FY 2020 Fund Source AED Replacement Plan (2 of 4)POL 10,000 Gen Computer Server Replacement (2 of 3)POL 40,000 Gen Rear Awning Replacement (1 of 2)POL 15,000 Gen 65,000$ ADA Improvements (2 of 5)PW-1202 15,000 Gen 15,000$ Golf Cart REC-1402 9,832 Gen Irrigation System/Sod Refurbish in Constitution Park REC-1402 18,000 Gen Laser Level of Main Field REC-1402 22,000 Gen Bathroom Remodel - Lobby REC-1403 38,700 Gen Door to Office REC-1405 11,000 Gen New Office Floors REC-1405 20,000 Gen Replace Shipwreck Cove REC-1405 775,000 Gen 894,532$ Replace Vehicle #0710 - Stump Grinder PW-LOGT 30,000 LOGT Sidewalk Repair & Replacement PW-LOGT 50,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 87,000$ Funding for TAP Grant Match PW-CITT 146,842 CITT 146,842$ Replace Bayshore Pump & Generator PW-STW 50,000 STW - FB 50,000$ Replace Garbage Truck #3148 (2003)PW-SAN 275,000 SAN - FB Replace Vehicle #36 - Front End Loader (2009)PW-SAN 125,000 SAN - FB Replace Vehicle #37 - Loader (2010)PW-SAN 135,000 SAN - FB Replace Vehicle #0911 - Trash Truck (2009)PW-SAN 104,000 SAN - FB Replace Vehicle #1010 - Trash Truck PW-SAN 150,000 SAN - FB 789,000$ Replace Vehicle #178 - John Deere Tractor - Recreation Maintenance PW-FF 25,000 FF - FB Replace Vehicle #0310 - Recreation Bus (2003)PW-FF 125,000 FF - FB Replace Vehicle #0552 - Recreation Maintenance Pick-Up Truck PW-FF 30,000 FF - FB Replace Vehicle #0711 - Crew Cab Pick-Up Truck PW-FF 35,000 FF - FB 215,000$ 2,262,374$ TOTAL: ALL DEPARTMENTS RECREATION PUBLIC WORKS FLEET MAINTENANCE FUND (F. 550) STORMWATER FUND (F. 402) SANITATION FUND (F. 405) LOGT FUND (F. 130) CITT FUND (F. 135) POLICE Page 264 Project Description Dept FY 2021 Fund Source AED Replacement Plan (3 of 4)POL 10,000 Gen Computer Server Replacement (3 of 3)POL 40,000 Gen Police Radio Replacement (Multi-Year Project)POL 15,000 Gen Rear Awning Replacement (2 of 2)POL 15,000 Gen Traffic Message Board POL 15,000 Gen 95,000$ ADA Improvements (3 of 5)PW-1202 15,000 Gen Replace Damaged Walls (1 of 3)PW-1202 20,000 Gen Village Hall Renovation (1 of 2)PW-1202 50,000 Gen 85,000$ Air Conditioning System REC-1402 6,000 Gen Field House Tables & Benches REC-1402 6,000 Gen Air Conditioning Replacement REC-1403 12,000 Gen Bathroom Remodel - Patio REC-1403 42,100 Gen 66,100$ Replace Vehicle #0703 - Bucket Truck (2007)PW-LOGT 145,000 LOGT - FB Resurface Alleys & Roadways PW-LOGT 300,000 LOGT - FB Sidewalk Repair & Replacement PW-LOGT 50,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 502,000$ Funding for TAP Grant Match PW-CITT 187,953 CITT 187,953$ Replace Vehicle #0601 - F250 Pick-Up Truck (2006)PW-STW 30,000 STW - FB 30,000$ New Trash Grabber PW-SAN 150,000 SAN - FB Replace Vehicle #1110 (2001)PW-SAN 150,000 SAN - FB 300,000$ Replace 6 Police Vehicles PW-FF 200,000 FF - FB Replace Public Works Generator PW-FF 100,000 FF - FB Replace Vehicle #180 - Toro Reelmaster (2003)PW-FF 50,000 FF - FB Replace Vehicle #602 - Air Compressor (2005)PW-FF 30,000 FF - FB Replace Vehicle #0401 - Village Hall Generator PW-FF 140,000 FF - FB RECREATION STORMWATER FUND (F. 402) FLEET MAINTENANCE FUND (F. 550) CITT FUND (F. 135) PUBLIC WORKS POLICE SANITATION FUND (F. 405) LOGT FUND (F. 130) Page 265 Replace Vehicle #1101 - Pick-Up Truck (2011)PW-FF 30,000 FF - FB Replace Vehicle #9664 - Fleet Service Truck (1996)PW-FF 32,500 FF - FB 582,500$ 1,848,553$ TOTAL: ALL DEPARTMENTS Page 266 Project Description Dept FY 2022 Fund Source AED Replacement Plan (4 of 4)POL 10,000 Gen Police Radio Replacement (Multi-Year Project)POL 15,000 Gen 25,000$ ADA Improvements (4 of 5)PW-1202 15,000 Gen Replace Damaged Walls (2 of 3)PW-1202 20,000 Gen Village Hall Renovation (2 of 2)PW-1202 50,000 Gen 85,000$ Replace Vehicle #34 - Skid Loader (2001)PW-LOGT 65,000 LOGT - FB Replace Vehicle #9598 with a Flat Bed Truck PW-LOGT 100,000 LOGT Sidewalk Repair & Replacement PW-LOGT 20,000 LOGT 185,000$ Funding for TAP Grant Match PW-CITT 124,009 CITT 124,009$ Replace Vehicle #0318 - Backhoe (2003)PW-STW 140,000 STW - FB 140,000$ Replace Vehicle #5149 - Garbage Truck (2016)PW-SAN 300,000 SAN - FB 300,000$ Replace 2 Parks Lawn Mowers PW-FF 15,000 FF - FB Replace 5 Police Vehicles PW-FF 200,000 FF - FB Replace Lawn Trailer (2012)PW-FF 8,000 FF - FB 223,000$ 1,082,009$ TOTAL: ALL DEPARTMENTS SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) POLICE PUBLIC WORKS LOGT FUND (F. 130) STORMWATER FUND (F. 402) CITT FUND (F. 135) Page 267 Project Description Dept FY 2023 Fund Source Police Radio Replacement (Multi-Year Project)POL 15,000 Gen 15,000$ ADA Improvements (5 of 5)PW-1202 15,000 Gen Replace Damaged Walls (3 of 3)PW-1202 20,000 Gen 35,000$ Carpet Replacement REC-1403 7,000 Gen 7,000$ Replace Vehicle #1156 - Water Truck (2011)PW-LOGT 130,000 LOGT - FB 130,000$ Roadway Resurfacing PW-CITT 300,000 CITT - FB 300,000$ Replace Bayshore Pump & Generator PW-STW 50,000 STW - FB 50,000$ Replace Vehicle #3161 - Trash Grabber (2013)PW-SAN 50,000 SAN - FB 50,000$ Electric Vehicle for Code Compliance PW-FF 35,000 FF - FB Police Generator PW-FF 75,000 FF - FB Replace 4 Police Vehicles PW-FF 120,000 FF - FB Replace 7 Small Generators PW-FF 11,000 FF - FB Replace Vehicle #1350 - F150 Pick-Up (2013)PW-FF 35,000 FF - FB 276,000$ 863,000$ POLICE PUBLIC WORKS LOGT FUND (F.130) RECREATION TOTAL: ALL DEPARTMENTS FLEET MAINTENANCE FUND (F. 550) SANITATION FUND (F. 405) STORMWATER FUND (F. 402) CITT FUND (F. 135) Page 268 Page 269 Page 270 Page 271