Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2017-2018
For the Fiscal Year beginning October 1 and ending September 30 Prepared by the Miami Shores Village Finance Department. Presented to the Village Council on July 11, 2017 Miami Shores Village - A Florida Municipality Miami Shores Village Dog Park Miami Shores Village Florida Adopted Operating Budgets and Capital Budget By Department and Division for the fiscal year beginning... October 1, 2017 and ending... September 30, 2018 Presented to the Miami Shores Village Council July 11, 2017 Prepared by the Miami Shores Village Finance Department FY 2017-2018 OPERATING & CAPITAL BUDGETS Miami Shores Village, Florida TABLE OF CONTENTS Introduction Financial Summary – Revenues ................................................................................................................... 1-4 Financial Summary – Expenditures ............................................................................................................... 5 Community Development Planning & Zoning .................................................................................................................................... 6-10 Building .................................................................................................................................. 11-15 Code Compliance ................................................................................................................................. 16-20 Recreation & Culture Brockway Memorial Library ................................................................................................................... 21-26 Recreation ....................................................................................................................................... 27 Recreation Administration ...................................................................................................28-33 Athletics .................................................................................................................................34-38 Athletic Programs ................................................................................................39-49 Community Center ..................................................................................................................50-55 Aquatics .................................................................................................................................56-60 Tennis ................................................................................................................................. 61-63 Public Safety Police ....................................................................................................................................... 64 Police Operations .................................................................................................................. 65-71 Crossing Guards ......................................................................................................................72-74 Public Works Public Works .................................................................................................................................................. 75 Public Works Administration ...............................................................................................76-80 Streets ................................................................................................................................. 81-85 Parks .................................................................................................................................86-90 Recreation Maintenance ....................................................................................................... 91-94 Sanitation .............................................................................................................................. 95-100 Water & Sewer .................................................................................................................... 101-102 Stormwater ......................................................................................................................... 103-107 Fleet Maintenance .............................................................................................................. 108-118 Local Option Gas Tax ......................................................................................................... 119-123 Transportation Surtax ...................................................................................................... 124-127 Administration Mayor & Council ............................................................................................................................. 128-132 Village Attorney ............................................................................................................................. 133-135 Village Manager ............................................................................................................................. 136-140 Village Clerk .............................................................................................................................. 141-146 Finance ..................................................................................................................................... 147 Finance ............................................................................................................................. 148-152 Non-Departmental ............................................................................................................. 153-158 Excise Tax ........................................................................................................................... 159-160 Debt Service ........................................................................................................................ 161-163 Risk Management ............................................................................................................... 164-167 Capital Fund Capital Project Budget FY 2018 ...................................................................................................... 168-202 5 Year Capital Improvement Plan Summary .................................................................................. 203-209 Reference Glossary of Funds & Key Terms ........................................................................................................ 210-212 2017 Adopted Budget 2017 Estimated Amount 2018 Budget 311 000 - Ad Valorem Taxes Current $7,331,246.00 $7,331,246.00 $7,912,665.00 316 100 - Local Business Tax Village $95,000.00 $85,000.00 $88,000.00 TAXES - Taxes Totals $7,426,246.00 $7,416,246.00 $8,000,665.00 322 000 - Building Permits Building Permits $828,099.00 $840,000.00 $869,500.00 329 100 - Other Permits, Fees and Special Assessments Other Permits $60,822.00 $78,000.00 $82,000.00 329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees $71,000.00 $71,000.00 $74,500.00 329 120 - Other Permits, Fees and Special Assessments Certificate of Re-Occupancy $13,600.00 $13,600.00 $14,200.00 329 130 - Other Permits, Fees and Special Assessments Notary Fees $350.00 $2,800.00 $2,800.00 329 200 - Other Permits, Fees and Special Assessments Zoning and Variance Fees $12,000.00 $10,000.00 $10,000.00 329 300 - Other Permits, Fees and Special Assessments Alarm Permits $33,000.00 $33,000.00 $33,000.00 PFS - Permits, Fees and Special Assessments Totals $1,018,871.00 $1,048,400.00 $1,086,000.00 335 120 - State Revenue Sharing Revenue Sharing $268,000.00 $267,000.00 $266,660.00 335 140 - State Revenue Sharing Mobile Home License Tax $65.00 $60.00 $60.00 335 150 - State Revenue Sharing Alcoholic Beverage License Tax $825.00 $685.00 $685.00 335 180 - State Revenue Sharing Half-Cent Sales Tax $859,000.00 $821,030.00 $854,700.00 337 700 - Grants from Other Local Units Fireworks $0.00 $0.00 $0.00 338 100 - Shared Revenue From Other Local Units Local Business Tax County $25,000.00 $25,000.00 $25,000.00 338 900 - Shared Revenue From Other Local Units Crossing Guards $17,000.00 $18,500.00 $18,500.00 IGOVR - Intergovernmental Revenues Totals $1,169,890.00 $1,132,275.00 $1,165,605.00 339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee $29,350.00 $29,350.00 $29,500.00 341 900 - General Government Services Other General Government Charges $7,000.00 $7,800.00 $8,230.00 341 910 - General Government Services Lien Searches $30,000.00 $31,000.00 $30,000.00 341 920 - General Government Services Property $0.00 $0.00 $0.00 342 100 - Public Safety Services Police Extra Duty Pay $360,627.00 $295,000.00 $350,700.00 342 110 - Public Safety Services Police Extra Duty Surcharge $72,125.00 $59,000.00 $70,140.00 343 910 - Physical Environment Lot Clearing $25,000.00 $18,000.00 $20,000.00 343 920 - Physical Environment Landscape Maintenance $25,000.00 $22,000.00 $22,000.00 344 500 - Transportation User Fees Parking Fees $100.00 $300.00 $300.00 347 100 - Culture/Recreation Service Charges Library $4,500.00 $5,800.00 $4,500.00 347 110 - Culture/Recreation Service Charges Computer Access Fees $1,200.00 $500.00 $500.00 347 120 - Culture/Recreation Service Charges Lost Books $750.00 $750.00 $750.00 347 130 - Culture/Recreation Service Charges Miscellaneous - Library $500.00 $500.00 $500.00 347 200 - Culture/Recreation Service Charges Program Fees $1,127,651.00 $1,034,252.00 $1,095,322.00 347 210 - Culture/Recreation Service Charges Non-Resident Memberships $16,000.00 $14,250.00 $14,250.00 347 220 - Culture/Recreation Service Charges Basketball Passes $1,300.00 $1,516.00 $1,590.00 347 230 - Culture/Recreation Service Charges Aquatic Admissions $117,055.00 $105,638.00 $116,201.00 347 235 - Culture/Recreation Service Charges Swim Team Registration $0.00 $108.00 $0.00 347 240 - Culture/Recreation Service Charges Tennis Admission Fees $600.00 $867.00 $893.00 347 250 - Culture/Recreation Service Charges Recreation Program Refunds $0.00 $0.00 $0.00 347 260 - Culture/Recreation Service Charges Adventure Camp $43,275.00 $37,981.00 $40,780.00 347 270 - Culture/Recreation Service Charges Fine Arts Tours $0.00 $0.00 $0.00 347 400 - Culture/Recreation Service Charges 5K Run $5,200.00 $7,975.00 $9,000.00 347 410 - Culture/Recreation Service Charges Unity Day $10,000.00 $16,944.00 $15,000.00 347 420 - Culture/Recreation Service Charges Unity Day - Wristbands $5,000.00 $46.00 $1,200.00 347 430 - Culture/Recreation Service Charges Unity Day - Sponsors/Vendors $5,000.00 $6,603.00 $6,000.00 347 500 - Culture/Recreation Service Charges Facility Rental $68,438.00 $58,795.00 $56,082.00 347 510 - Culture/Recreation Service Charges Community Center Bridge Rental $15,352.00 $12,712.00 $13,000.00 347 515 - Culture/Recreation Service Charges Field Rentals/Travel $13,000.00 $7,150.00 $7,945.00 347 520 - Culture/Recreation Service Charges Rental Staff Reimbursement $2,795.00 $3,319.00 $3,394.00 347 530 - Culture/Recreation Service Charges Umbrella Rental Admission $6,000.00 $6,755.00 $6,755.00 347 535 - Culture/Recreation Service Charges Umbrella Rental Concession $6,000.00 $7,284.00 $7,284.00 347 540 - Culture/Recreation Service Charges Swim Team Rental $18,000.00 $20,400.00 $20,400.00 347 910 - Culture/Recreation Service Charges Luminaries $240.00 $266.00 $266.00 347 920 - Culture/Recreation Service Charges Snack Shack $2,160.00 $1,700.00 $1,700.00 347 930 - Culture/Recreation Service Charges Pool Concessions $35,000.00 $38,818.00 $38,000.00 347 940 - Culture/Recreation Service Charges Insurance Fees $22,000.00 $18,240.00 $18,787.00 347 950 - Culture/Recreation Service Charges Fingerprinting $1,300.00 $1,292.00 $1,330.00 349 100 - Other Service Charges Returned Check Fee $850.00 $520.00 $575.00 CFS - Charges for Services Totals $2,078,368.00 $1,873,431.00 $2,012,874.00 2016 Actual Amount Fund: 001 General Fund Revenue Annual Budget by Account Classification Report Revenue TAXES - Taxes $6,864,997.80 $82,581.47 $6,947,579.27 PFS - Permits, Fees and Special Assessments $865,323.22 $136,294.96 $74,720.00 $10,320.00 $1,850.00 $17,350.00 $40,125.10 $1,145,983.28 IGOVR - Intergovernmental Revenues $265,369.90 $86.87 $734.16 $826,174.26 $0.00 $27,908.62 $18,525.08 $1,138,798.89 CFS - Charges for Services $29,305.79 $11,288.26 $32,954.00 $0.00 $227,237.20 $45,713.07 $35,115.77 $35,026.60 $617.83 $6,500.00 $1,095.00 $611.38 $642.53 $1,073,619.36 $12,785.50 $1,978.07 $89,631.27 $536.00 $623.00 $0.00 $39,981.00 $0.00 $7,013.50 $17,757.00 $0.00 $5,045.00 $42,282.34 $13,012.00 $7,945.00 $3,983.00 $7,710.83 $7,724.87 $4,846.00 $312.00 $1,987.73 $35,289.75 $21,181.75 $1,165.00 $903.78 $1,823,421.18 JFF - Judgments, Fines and Forfeitures Page 1 Revenue Annual Budget by Account Classification Report 351 500 - Court Ordered Judgments and Fines Traffic Fines $52,000.00 $22,922.00 $32,240.00 352 000 - Fines - Library Library $6,500.00 $6,500.00 $6,500.00 354 100 - Fines - Local Ordinance Violations Local Business Tax $1,600.00 $1,500.00 $1,500.00 354 200 - Fines - Local Ordinance Violations Code Violations $265,000.00 $280,000.00 $295,000.00 354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees $15,000.00 $8,000.00 $9,000.00 JFF - Judgments, Fines and Forfeitures Totals $340,100.00 $318,922.00 $344,240.00 361 100 - Interest and Other Earnings Interest Income $8,000.00 $32,700.00 $72,000.00 362 100 - Rents and Royalties Country Club Base $25,000.00 $27,000.00 $26,500.00 362 110 - Rents and Royalties Country Club Supplemental $150,000.00 $162,500.00 $150,000.00 362 200 - Rents and Royalties Charter School $90,000.00 $90,000.00 $180,000.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $7,000.00 $28,787.00 $30,000.00 365 000 - Sale of Surplus Materials and Scrap Recycling $150.00 $422.00 $500.00 366 100 - Contributions and Donations Recreation Donations $0.00 $0.00 $0.00 369 300 - Other Miscellaneous Revenues Settlements $0.00 $0.00 $0.00 369 900 - Other Miscellaneous Revenues Miscellaneous $10,000.00 $1,500.00 $2,500.00 369 910 - Other Miscellaneous Revenues Discounts $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $290,150.00 $342,909.00 $461,500.00 381 001 - Inter-Fund Group Transfers In General Fund $0.00 $0.00 $0.00 381 120 - Inter-Fund Group Transfers In Excise Tax $2,693,058.00 $2,430,442.00 $2,092,000.00 381 150 - Inter-Fund Group Transfers In Grants $0.00 $0.00 $0.00 381 201 - Inter-Fund Group Transfers In Debt Service $0.00 $0.00 $0.00 382 000 - Contributions from Enterprise Operations Management Fees $400,000.00 $400,000.00 $400,000.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $350,000.00 $0.00 $0.00 OS - Other Sources Totals $3,443,058.00 $2,830,442.00 $2,492,000.00 Fund Total: General Fund $15,766,683.00 $14,962,625.00 $15,562,884.00 314 100 - Utility Service Tax Electricity $950,000.00 $870,000.00 $870,000.00 314 300 - Utility Service Tax Water $140,000.00 $135,000.00 $135,000.00 314 310 - Utility Service Tax Water - North Miami $12,050.00 $13,160.00 $14,000.00 314 400 - Utility Service Tax Gas $30,000.00 $27,976.00 $29,000.00 315 000 - Communications Services Taxes CST $437,000.00 $378,166.00 $375,000.00 TAXES - Taxes Totals $1,569,050.00 $1,424,302.00 $1,423,000.00 323 100 - Franchise Fees Electricity $740,000.00 $617,000.00 $620,000.00 323 400 - Franchise Fees Gas $14,500.00 $13,132.00 $14,000.00 323 700 - Franchise Fees Solid Waste $23,500.00 $30,000.00 $35,000.00 PFS - Permits, Fees and Special Assessments Totals $778,000.00 $660,132.00 $669,000.00 381 001 - Inter-Fund Group Transfers In General Fund $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $346,008.00 $346,008.00 $0.00 OS - Other Sources Totals $346,008.00 $346,008.00 $0.00 Fund Total: Excise Tax $2,693,058.00 $2,430,442.00 $2,092,000.00 312 410 - Local Option Taxes First Local Option Fuel Tax $195,000.00 $194,600.00 $201,000.00 312 420 - Local Option Taxes Second Local Option Fuel Tax $75,000.00 $76,000.00 $78,000.00 TAXES - Taxes Totals $270,000.00 $270,600.00 $279,000.00 335 120 - State Revenue Sharing Revenue Sharing $85,000.00 $79,526.00 $86,000.00 335 490 - State Revenue Sharing Fuel Tax Refunds $14,000.00 $13,960.00 $14,000.00 IGOVR - Intergovernmental Revenues Totals $99,000.00 $93,486.00 $100,000.00 361 100 - Interest and Other Earnings Interest Income $1,100.00 $400.00 $1,180.00 MISC - Miscellaneous Totals $1,100.00 $400.00 $1,180.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $70,120.00 $0.00 $0.00 OS - Other Sources Totals $70,120.00 $0.00 $0.00 Fund Total: Local Option Gas Tax (LOGT)$440,220.00 $364,486.00 $380,180.00 335 180 - State Revenue Sharing Half-Cent Sales Tax $407,000.00 $402,195.00 $409,975.00 IGOVR - Intergovernmental Revenues Totals $407,000.00 $402,195.00 $409,975.00 $35,421.88 $7,516.36 $3,945.95 $259,816.73 $26,800.00 $333,500.92 MISC - Miscellaneous $14,492.09 $24,924.35 $150,000.00 $90,000.00 $37,400.00 $1,154.25 $0.00 $750.00 $1,631.18 $0.00 $320,351.87 OS - Other Sources $0.00 $2,275,350.00 $0.00 $0.00 $400,000.00 $0.00 $2,675,350.00 $14,384,985.41 Fund: 120 Excise Tax Revenue TAXES - Taxes $866,127.39 $131,193.40 $13,160.39 $28,356.32 $416,463.14 $1,455,300.64 PFS - Permits, Fees and Special Assessments $646,550.19 $11,491.52 $27,752.07 $685,793.78 OS - Other Sources $0.00 $0.00 $0.00 $2,141,094.42 Fund: 130 Local Option Gas Tax (LOGT) Revenue TAXES - Taxes $193,467.08 $74,856.41 $268,323.49 IGOVR - Intergovernmental Revenues $82,501.11 $13,789.90 $96,291.01 MISC - Miscellaneous $977.30 $977.30 OS - Other Sources $0.00 $0.00 $365,591.80 Fund: 135 Citizens' Indep Trust (CITT) Revenue IGOVR - Intergovernmental Revenues $418,876.00 $418,876.00 MISC - Miscellaneous Page 2 Revenue Annual Budget by Account Classification Report 361 100 - Interest and Other Earnings Interest Income $900.00 $760.00 $2,455.00 MISC - Miscellaneous Totals $900.00 $760.00 $2,455.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $5,287.00 $0.00 $344,369.00 OS - Other Sources Totals $5,287.00 $0.00 $344,369.00 Fund Total: Citizens' Indep Trust (CITT)$413,187.00 $402,955.00 $756,799.00 311 000 - Ad Valorem Taxes Current $469,050.00 $469,050.00 $449,280.00 TAXES - Taxes Totals $469,050.00 $469,050.00 $449,280.00 361 100 - Interest and Other Earnings Interest Income $2,500.00 $1,827.00 $1,850.00 MISC - Miscellaneous Totals $2,500.00 $1,827.00 $1,850.00 381 001 - Inter-Fund Group Transfers In General Fund $286,800.00 $286,800.00 $168,375.00 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$93,700.00 $93,700.00 $56,125.00 384 000 - Debt Proceeds Debt Proceeds $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 OS - Other Sources Totals $380,500.00 $380,500.00 $224,500.00 Fund Total: Debt Service $852,050.00 $851,377.00 $675,630.00 361 100 - Interest and Other Earnings Interest Income $0.00 $815.00 $0.00 MISC - Miscellaneous Totals $0.00 $815.00 $0.00 381 001 - Inter-Fund Group Transfers In General Fund $827,296.00 $1,027,296.00 $322,915.00 381 161 - Inter-Fund Group Transfers In Special Purpose Revenue $0.00 $0.00 $0.00 381 501 - Inter-Fund Group Transfers In Risk $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 OS - Other Sources Totals $827,296.00 $1,027,296.00 $322,915.00 Fund Total: Capital Projects $827,296.00 $1,028,111.00 $322,915.00 343 900 - Physical Environment Stormwater Fees $246,747.00 $246,747.00 $247,020.00 CFS - Charges for Services Totals $246,747.00 $246,747.00 $247,020.00 354 402 - Fines - Local Ordinance Violations Stormwater Penalties $1,200.00 $1,200.00 $900.00 JFF - Judgments, Fines and Forfeitures Totals $1,200.00 $1,200.00 $900.00 361 100 - Interest and Other Earnings Interest Income $900.00 $1,500.00 $5,080.00 369 900 - Other Miscellaneous Revenues Miscellaneous $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $900.00 $1,500.00 $5,080.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $24,841.00 $0.00 $48,932.00 OS - Other Sources Totals $24,841.00 $0.00 $48,932.00 Fund Total: Stormwater $273,688.00 $249,447.00 $301,932.00 343 400 - Physical Environment Garbage/Solid Waste Collection $2,633,784.00 $2,633,784.00 $2,625,550.00 343 410 - Physical Environment Special Pick-Up Waste $0.00 $0.00 $0.00 343 420 - Physical Environment Recycling - Biscayne Park $0.00 $0.00 $0.00 CFS - Charges for Services Totals $2,633,784.00 $2,633,784.00 $2,625,550.00 354 405 - Fines - Local Ordinance Violations Sanitation Penalties $24,000.00 $24,000.00 $18,000.00 JFF - Judgments, Fines and Forfeitures Totals $24,000.00 $24,000.00 $18,000.00 361 100 - Interest and Other Earnings Interest Income $3,800.00 $3,138.00 $8,230.00 364 100 - Disposition of Fixed Assets Sale of Surplus Assets $0.00 $0.00 $0.00 MISC - Miscellaneous Totals $3,800.00 $3,138.00 $8,230.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $567,638.00 $0.00 $510,670.00 OS - Other Sources Totals $567,638.00 $0.00 $510,670.00 Fund Total: Sanitation $3,229,222.00 $2,660,922.00 $3,162,450.00 $822.29 $822.29 OS - Other Sources $0.00 $0.00 $419,698.29 Fund: 201 Debt Service Revenue TAXES - Taxes $461,127.05 $461,127.05 MISC - Miscellaneous $2,366.49 $2,366.49 OS - Other Sources $286,800.00 $93,700.00 $0.00 $0.00 $380,500.00 $843,993.54 Fund: 301 Capital Projects Revenue MISC - Miscellaneous $311.11 $311.11 OS - Other Sources $1,356,462.11 $0.00 $62,000.00 $0.00 $1,418,462.11 $1,418,773.22 Fund: 402 Stormwater Revenue CFS - Charges for Services $243,598.40 $243,598.40 JFF - Judgments, Fines and Forfeitures $1,671.01 $1,671.01 MISC - Miscellaneous $938.12 $0.00 $938.12 OS - Other Sources $0.00 $0.00 $0.00 $246,207.53 Fund: 405 Sanitation Revenue CFS - Charges for Services $2,606,068.28 $0.00 $0.00 $2,606,068.28 JFF - Judgments, Fines and Forfeitures $26,944.60 $26,944.60 MISC - Miscellaneous $3,436.90 $0.00 $3,436.90 OS - Other Sources $0.00 $0.00 $2,636,449.78 Fund: 410 Water & Sewer Page 3 Revenue Annual Budget by Account Classification Report 325 100 - Special Assessments Capital Improvements $190,003.00 $190,003.00 $180,890.00 325 200 - Special Assessments Maintenance Fees $11,112.00 $11,112.00 $10,735.00 325 300 - Special Assessments Interest Revenue $0.00 $0.00 $0.00 PFS - Permits, Fees and Special Assessments Totals $201,115.00 $201,115.00 $191,625.00 361 100 - Interest and Other Earnings Interest Income $0.00 $2,800.00 $2,000.00 MISC - Miscellaneous Totals $0.00 $2,800.00 $2,000.00 381 001 - Inter-Fund Group Transfers In General Fund $47,181.00 $49,924.00 $49,924.00 384 000 - Debt Proceeds Debt Proceeds $0.00 $0.00 $0.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $11,451.00 OS - Other Sources Totals $47,181.00 $49,924.00 $61,375.00 Fund Total: Water & Sewer $248,296.00 $253,839.00 $255,000.00 337 500 - Grants from Other Local Units Grants $0.00 $0.00 $0.00 IGOVR - Intergovernmental Revenues Totals $0.00 $0.00 $0.00 361 100 - Interest and Other Earnings Interest Income $1,400.00 $1,100.00 $1,451.00 369 300 - Other Miscellaneous Revenues Settlements $5,000.00 $43,489.00 $5,000.00 369 900 - Other Miscellaneous Revenues Miscellaneous $0.00 $0.00 $0.00 369 920 - Other Miscellaneous Revenues Country Club Insurance $76,641.00 $76,641.00 $70,190.00 369 930 - Other Miscellaneous Revenues Insurance Refund $44,705.00 $44,705.00 $30,000.00 MISC - Miscellaneous Totals $127,746.00 $165,935.00 $106,641.00 381 000 - Inter-Fund Group Transfers In Workers Comp $202,312.00 $201,623.00 $228,096.00 381 001 - Inter-Fund Group Transfers In General Fund $290,837.00 $290,837.00 $307,609.00 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$3,631.00 $3,631.00 $3,440.00 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT)$3,631.00 $3,631.00 $3,440.00 381 150 - Inter-Fund Group Transfers In Grants $0.00 $0.00 $0.00 381 402 - Inter-Fund Group Transfers In Stormwater $3,631.00 $3,631.00 $5,578.00 381 405 - Inter-Fund Group Transfers In Sanitation $24,965.00 $24,965.00 $32,944.00 381 550 - Inter-Fund Group Transfers In Fleet Maintenance $89,384.00 $89,384.00 $93,065.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $0.00 $0.00 $0.00 OS - Other Sources Totals $618,391.00 $617,702.00 $674,172.00 Fund Total: Risk Management $746,137.00 $783,637.00 $780,813.00 344 900 - Transportation User Fees Mileage Reimbursement $21,000.00 $21,000.00 $24,000.00 CFS - Charges for Services Totals $21,000.00 $21,000.00 $24,000.00 361 100 - Interest and Other Earnings Interest Income $1,489.00 $2,050.00 $7,700.00 MISC - Miscellaneous Totals $1,489.00 $2,050.00 $7,700.00 381 001 - Inter-Fund Group Transfers In General Fund $605,473.00 $605,473.00 $600,528.00 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT)$82,055.00 $82,055.00 $81,970.00 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT)$25,708.00 $25,708.00 $26,970.00 381 163 - Inter-Fund Group Transfers In Police Forfeiture $0.00 $0.00 $0.00 381 301 - Inter-Fund Group Transfers In Capital Projects $0.00 $0.00 $0.00 381 402 - Inter-Fund Group Transfers In Stormwater $9,453.00 $9,453.00 $8,492.00 381 405 - Inter-Fund Group Transfers In Sanitation $404,721.00 $404,721.00 $402,109.00 381 501 - Inter-Fund Group Transfers In Risk $0.00 $0.00 $0.00 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source $0.00 $0.00 $0.00 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance $140,838.00 $0.00 $430,000.00 OS - Other Sources Totals $1,268,248.00 $1,127,410.00 $1,550,069.00 Fund Total: Fleet Maintenance $1,290,737.00 $1,150,460.00 $1,581,769.00 Revenue Grand Totals:$26,780,574.00 $25,138,301.00 $25,872,372.00 Expenditure Grand Totals:$0.00 $0.00 $0.00 Net Grand Totals:$26,780,574.00 $25,138,301.00 $25,872,372.00 Revenue PFS - Permits, Fees and Special Assessments $0.30 $7,875.67 $52,204.00 $60,079.97 MISC - Miscellaneous $326.27 $326.27 OS - Other Sources $0.00 $0.00 $3,691,488.00 $0.00 $3,691,488.00 $3,751,894.24 Fund: 501 Risk Management Revenue IGOVR - Intergovernmental Revenues $3,000.00 $3,000.00 MISC - Miscellaneous $1,208.95 $13,646.72 $0.00 $75,956.00 $44,705.00 $135,516.67 OS - Other Sources $271,060.00 $235,366.00 $1,732.00 $1,604.00 $0.00 $1,721.00 $11,370.00 $112,906.00 $0.00 $635,759.00 $774,275.67 Fund: 550 Fleet Maintenance Revenue CFS - Charges for Services $18,717.57 $18,717.57 MISC - Miscellaneous $852.20 $852.20 OS - Other Sources $563,597.00 $78,744.00 $23,343.00 $0.00 $0.00 $9,017.00 $435,681.00 $0.00 $103,043.50 $0.00 $1,213,425.50 $1,232,995.27 $28,215,959.17 $0.00 $28,215,959.17 Page 4 2017 Adopted Budget 2017 Estimated Amount 2018 Budget 001.10 - General Fund,Village Manager $243,268.00 $242,768.00 $311,497.00 001.11 - General Fund,Mayor & Council $22,530.00 $42,682.00 $46,175.00 001.12 - General Fund,Village Clerk $177,612.00 $164,768.00 $137,669.00 001.13 - General Fund,Finance $643,863.00 $619,104.00 $632,061.00 001.14 - General Fund,Legal $268,055.00 $247,875.00 $256,100.00 001.15 - General Fund,Planning & Zoning $194,414.00 $220,325.00 $189,081.00 001.19 - General Fund,Non-Departmental $1,438,432.00 $1,286,218.00 $1,474,972.00 001.21 - General Fund,Police $6,830,835.00 $6,664,425.00 $6,952,351.00 001.24 - General Fund,Building Department $601,329.00 $576,081.00 $619,447.00 001.29 - General Fund,Code Compliance $186,857.00 $149,363.00 $185,552.00 001.39 - General Fund,Public Works $1,846,033.00 $1,963,389.00 $1,782,535.00 001.71 - General Fund,Brockway Memorial Library $818,674.00 $740,457.00 $457,839.00 001.72 - General Fund,Recreation $2,494,781.00 $2,476,846.00 $2,517,605.00 Fund Total: General Fund ($15,766,683.00)($15,394,301.00)($15,562,884.00) 120.19 - Excise Tax,Non-Departmental $2,693,058.00 $2,430,442.00 $2,092,000.00 Fund Total: Excise Tax ($2,693,058.00)($2,430,442.00)($2,092,000.00) 130.39 - Local Option Gas Tax (LOGT),Public Works $440,220.00 $420,678.00 $380,180.00 Fund Total: Local Option Gas Tax (LOGT)($440,220.00)($420,678.00)($380,180.00) 135.39 - Citizens' Indep Trust (CITT),Public Works $413,187.00 $447,903.00 $756,799.00 Fund Total: Citizens' Indep Trust (CITT)($413,187.00)($447,903.00)($756,799.00) 201.19 - Debt Service,Non-Departmental $852,050.00 $833,395.00 $675,630.00 Fund Total: Debt Service ($852,050.00)($833,395.00)($675,630.00) 301.13 - Capital Projects,Finance $0.00 $0.00 $20,000.00 301.19 - Capital Projects,Non-Departmental $75,000.00 $99,085.00 $101,615.00 301.21 - Capital Projects,Police $113,000.00 $280,686.00 $32,100.00 301.24 - Capital Projects,Building Department $0.00 $0.00 $0.00 301.39 - Capital Projects,Public Works $210,663.00 $250,674.00 $42,500.00 301.71 - Capital Projects,Brockway Memorial Library $358,333.00 $358,333.00 $0.00 301.72 - Capital Projects,Recreation $70,300.00 $304,483.00 $126,700.00 Fund Total: Capital Projects ($827,296.00)($1,293,261.00)($322,915.00) 402.39 - Stormwater,Public Works $273,688.00 $436,693.00 $301,932.00 Fund Total: Stormwater ($273,688.00)($436,693.00)($301,932.00) 405.39 - Sanitation,Public Works $3,229,222.00 $3,096,424.00 $3,162,450.00 Fund Total: Sanitation ($3,229,222.00)($3,096,424.00)($3,162,450.00) 410.39 - Water & Sewer,Public Works $248,296.00 $265,400.00 $255,000.00 Fund Total: Water & Sewer ($248,296.00)($265,400.00)($255,000.00) 501.19 - Risk Management,Non-Departmental $746,137.00 $740,400.00 $780,813.00 Fund Total: Risk Management ($746,137.00)($740,400.00)($780,813.00) 550.39 - Fleet Maintenance,Public Works $1,290,737.00 $1,362,472.00 $1,581,769.00 Fund Total: Fleet Maintenance ($1,290,737.00)($1,362,472.00)($1,581,769.00) Revenue Grand Totals:$0.00 $0.00 $0.00 Expenditure Grand Totals:$26,780,574.00 $26,721,369.00 $25,872,372.00 Net Grand Totals:($26,780,574.00)($26,721,369.00)($25,872,372.00) $725,462.10 ($725,462.10) Fund: 550 Fleet Maintenance Expenditures $27,274,782.98 ($27,274,782.98) $1,139,485.28 ($1,139,485.28) $0.00 Fund: 410 Water & Sewer Expenditures $1,311,070.75 ($1,311,070.75) Fund: 501 Risk Management Expenditures $305,713.53 ($305,713.53) Fund: 405 Sanitation Expenditures $2,878,662.12 ($2,878,662.12) $179,509.62 $8,795.00 $35,009.55 ($1,631,110.64) Fund: 402 Stormwater Expenditures Fund: 301 Capital Projects Expenditures $0.00 $1,230,638.57 $177,157.90 $0.00 $539,345.63 ($539,345.63) Fund: 201 Debt Service Expenditures $831,700.74 ($831,700.74) Fund: 130 Local Option Gas Tax (LOGT) Expenditures $427,792.94 ($427,792.94) Fund: 135 Citizens' Indep Trust (CITT) Expenditures $2,354,304.85 ($15,209,089.25) Fund: 120 Excise Tax Expenditures $2,275,350.00 ($2,275,350.00) $2,239,219.67 $6,328,826.11 $560,782.14 $182,551.02 $1,592,792.89 $415,935.01 $227,190.97 $12,510.31 $143,887.33 $573,120.05 $337,873.42 $240,095.48 2016 Actual Amount Fund: 001 General Fund Expense Annual Budget by Organization Report Expenditures Page 5 Community Development Planning & Zoning Building Code Compliance 1 Recreation & Culture Brockway Memorial Library Recreation o Recreation Administration o Athletics Athletic Programs o Community Center o Aquatics o Tennis 2 Public Safety Police o Police Operations o Crossing Guards 3 Public Works Public Works Administration Streets Parks Recreation Maintenance Sanitation Water & Sewer Stormwater Fleet Maintenance Local Option Gas Tax Transportation Surtax 4 Administration Mayor & Council Village Attorney Village Manager Village Clerk Finance o Finance o Non‐Departmental o Excise Tax o Debt Service o Risk Management 5 TABLE OF CONTENTS PLANNING & ZONING ORGANIZATION CHART PLANNING & ZONING DIRECTOR DAVID A. DACQUISTO ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) Page 6 FY'17 FY'18 Change Personnel Services…………………….179,465$ 177,333$ (2,132)$ Operating Expenditures/Expenses …..14,949 11,748 (3,201) TOTAL …………………………..194,414$ 189,081$ (5,333)$ BUDGET HIGHLIGHTS PLANNING & ZONING Services, Functions and Activities ThemissionofthePlanning&ZoningDepartmentistoprovideMiami ShoresVillagewithprofessional,courteousandtimelyplanningservices thatpromoteandfacilitatetheorderlyandefficientdevelopmentofthe community;toprotectexistingneighborhoodsthroughsoundregulatory controls;andtopromotedevelopmentthatisinconformitywiththe Comprehensive Plan, Village Code, Federal and State regulations. Page 7 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 109,207.97 130,198.00 130,198.00 126,588.00 (1) Planning & Zoning Director base salary, full year (1) Planning & Zoning Director base salary, 3 months 11-100 Executive Salaries Executive Benefit 6,500.00 8,250.00 8,250.00 8,125.00 Executive Benefit Package 12-000 Regular Salaries and Wages Salaries 16,189.62 16,546.00 16,546.00 16,546.00 Administrative Assistant (50% allocated with Code Compliance Department) 14-000 Overtime Overtime 706.18 770.00 688.00 755.00 Administrative Assistant, Board Hearings & Workshops 18-100 Compensated Compensatory Leave Longevity 500.00 500.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 10,101.80 11,888.00 11,888.00 11,571.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 9,338.62 10,681.00 10,681.00 12,642.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 217.95 234.00 234.00 263.00 Estimated annual employee costs for dental insurance benefits Program: 00 - None Activity: 515 - Comprehensive Planning PS - Personnel Services Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 15 - Planning & Zoning Division: 0450 - Planning and Zoning Page 8 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 120.40 166.00 166.00 116.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 253.00 232.00 232.00 227.00 Allocated costs of workers' compensation premiums paid to the Florida League $153,135.54 $179,465.00 $179,383.00 $177,333.00 31-000 Professional Services Professional Services 75,650.00 0.00 28,563.00 0.00 Professional Services 31-100 Professional Services Technology 2,392.00 1,350.00 1,350.00 1,350.00 Annual maintenance fees to Taylor 40-000 Travel and Per Diem Travel 2,430.41 3,500.00 3,500.00 3,500.00 Travel for Conferences & Continuing Education 40-100 Travel and Per Diem Per Diem Allowance 210.00 500.00 500.00 500.00 Per Diem allowance while attending conferences/training 41-100 Communications Services Cellular 7.60 25.00 5.00 0.00 No longer have cell phone. 42-000 Freight and Postage Services Postage 118.49 200.00 200.00 200.00 Zoning hearing notices, certified mailings & miscellaneous correspondence 45-000 Insurance ISF: Risk Management 2,581.00 3,580.00 3,580.00 2,173.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League PS - Personnel Services OE - Operating Expenditures/Expenses Page 9 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 950.00 694.00 694.00 475.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 500.00 1,000.00 0.00 1,000.00 Printing of comprehensive plan if approved 51-000 Office Supplies Office Supplies 393.62 500.00 350.00 350.00 General office supplies including printer cartridges for one & one half (1.5) full time employees 52-200 Operating Supplies Other Operating Supplies 157.32 100.00 0.00 0.00 Other Operating Supplies 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs (0.50)1,500.00 700.00 700.00 American Planning Association Membership 55-000 Training Training and Education 1,570.00 2,000.00 1,500.00 1,500.00 Registration & Training $86,959.94 $14,949.00 $40,942.00 $11,748.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00 $240,095.48 $194,414.00 $220,325.00 $189,081.00EXPENSE GRAND Totals: OE - Operating Expenditures/Expenses Activity Total: 515 - Comprehensive Planning Program Total: 00 - None Division Total: 0450 - Planning and Zoning Department Total: 15 - Planning & Zoning EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 10 BUILDING ORGANIZATION CHART BUILDING DIRECTOR ISMAEL NARANJO ADMINISTRATIVE SUPERVISOR ARLENIS SILVERA PERMIT CLERK II SINDIA ALVAREZ MECHANICAL INSPECTOR JAN PEIRRE PEREZ PLUMBING INSPECTOR RAFAEL HERNANDEZ STRUCTURAL REVIEW ORLANDO BLANCO ELECTRICAL INSPECTOR MIKE DEVANEY PERMIT CLERK I YANADY PRIETO PERMIT CLERK I MAHARAI GONZALEZ BUILDING INSPECTOR ALEXIS RIVERON BUILDING INSPECTOR ANGEL ALVAREZ BUILDING INSPECTOR JOSE PORTA Page 11 FY'17 FY'18 Change Personnel Services…………………….568,219$ 577,499$ 9,280$ Operating Expenditures/Expenses …..33,110 41,948 8,838 TOTAL …………………………..601,329$ 619,447$ 18,118$ BUDGET HIGHLIGHTS BUILDING Services, Functions and Activities TheBuildingDepartmentisresponsiblefortheadministrationand applicationofallFederal,State,Countyandmunicipalconstructionand buildingrelatedcodesinaclientsensitivemanner.Permitclerksintakethe permitapplicationandallpertinentsubmittaldocuments.Theyverifythe applicationforcompleteness,verifycontractorinformationandinputthe informationintothepermittingsystempriortoforwardingthedocumentsto plans review. Planexaminersreviewpermitapplications,plansanddocumentsfor compliancewithimplementedcodesandregulationspriortotheissuanceof permits.Buildinginspectorsensurecompliancewithregulationsand approvedplansduringtheconstructionprocess.Theinspectorsalsoensure thatconstructionmethods,materialsandworkmanshipcomplywith standardpractice.Uponcompletionoftheproject,theDepartmentissuesa certificate of occupancy or certificate of completion. Page 12 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 121,719.46 124,426.00 124,426.00 124,426.00 Building Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,625.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 104,363.17 137,488.00 132,000.00 134,867.00 (2) Permit Clerk I (1) Permit Clerk II (1) Permit Clerk Supervisor 13-000 Other Salaries and Wages Other Salaries 204,822.75 224,400.00 200,000.00 225,000.00 (4) Building Inspector (2) Electrical Inspector (2) Mechanical Inspector (2) Plumbing Inspector (2) Structural Inspector *All Inspectors are employed on a as needed basis 14-000 Overtime Overtime 0.00 0.00 4,000.00 12,935.00 In an effort to finish digitizing the existing property permit records for the building department our permit clerks will be required to work some overtime. Based on the volume of work required to complete the scanning process the overtime cost will be about $12,000.00. 18-100 Compensated Compensatory Leave Longevity 0.00 0.00 0.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 33,216.08 36,934.00 35,438.00 31,251.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 25,280.05 33,729.00 33,729.00 35,615.00 Estimated annual employee costs for health insurance benefits Fund: 001 - General Fund EXPENSES Department: 24 - Building Department Division: 0400 - Building Expense Budget Worksheet Report Program: 00 - None Activity: 524 - Protective Inspections PS - Personnel Services Page 13 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 582.20 739.00 739.00 740.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 208.40 229.00 229.00 266.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,478.00 3,649.00 3,649.00 5,399.00 Allocated cost of workers' compensation premiums paid to the Florida League $502,170.11 $568,219.00 $540,835.00 $577,499.00 31-100 Professional Services Technology 3,923.55 0.00 8,000.00 10,000.00 Permit record digitizing. Paid by client under scanning fees. 34-100 Other Services Temporary Personnel 32,139.94 0.00 0.00 0.00 The building department is fully staff and we do not anticipate any need for temporary permit clerks. 40-000 Travel and Per Diem Travel 205.79 1,200.00 70.00 1,500.00 2017 FEMA training at EMI & the Building Officials State Conference 42-000 Freight and Postage Services Postage 600.24 650.00 650.00 750.00 Postage services to send notices to property owners for soon to expire permits & expired permits 45-000 Insurance ISF: Risk Management 7,742.00 8,403.00 8,403.00 9,527.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 8,499.00 7,957.00 7,957.00 7,621.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League PS - Personnel Services OE - Operating Expenditures/Expenses Page 14 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 0.00 1,200.00 1,200.00 Plan perforator 47-000 Printing and Binding Printing 398.54 300.00 350.00 350.00 Business cards 49-700 Other Current Charges and Obligations Village Permit Fees 1,969.50 10,000.00 2,616.00 5,000.00 Miscellaneous Village Permits 51-000 Office Supplies Office Supplies 952.73 900.00 900.00 900.00 Pens, paper, ink & other office supplies for a one year period for (5) full time employees 52-200 Operating Supplies Other Operating Supplies 1,001.01 500.00 1,900.00 1,900.00 Due to the increase in permits and inspections it is estimated that about $1,900.00 will be required for operating supplies 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 979.73 2,000.00 2,000.00 2,000.00 Memberships to professional organizations 55-000 Training Training and Education 200.00 1,200.00 1,200.00 1,200.00 Continuing education required for building code administrator and inspectors $58,612.03 $33,110.00 $35,246.00 $41,948.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00 $560,782.14 $601,329.00 $576,081.00 $619,447.00EXPENSE GRAND Totals: Activity Total: 524 - Protective Inspections Program Total: 00 - None Division Total: 0400 - Building Department Total: 24 - Building Department EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 15 CODE COMPLIANCE ORGANIZATION CHART CODE COMPLIANCE SUPERVISOR LAZARO REMOND CODE COMPLIANCE OFFICER MICHAEL ORTA ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) Page 16 FY'17 FY'18 Change Personnel Services…………………….159,628$ 161,513$ 1,885$ Operating Expenditures/Expenses …..27,229 24,039 (3,190) TOTAL …………………………..186,857$ 185,552$ (1,305)$ BUDGET HIGHLIGHTS CODE COMPLIANCE Services, Functions and Activities TheCodeComplianceDepartmentperformscommunity-wideinspectionsto maintainthehigheststandardspertheCodeofOrdinancesofMiamiShores Village.Byforginganalliancewiththecommunityanditsresidents,staffis abletoachieveanexceptionallyhighcompliancepercentage.Continuing violationsareprocessedthroughourCodeEnforcementBoardwhichmay imposefinesintheformofpropertyliens.Staffassociatesworkcloselywith thePublicWorks,FinanceandPoliceDepartmentsinordertoachieve Village wide community improvement programs. Page 17 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 123,532.22 126,266.00 100,000.00 128,117.00 (1) Administrative Assistant (50% allocated with Planning & Zoning Department) (1) Code Compliance Officer (1) Code Compliance Supervisor 14-000 Overtime Overtime 2,034.45 3,229.00 1,600.00 2,479.00 Estimated overtime costs for special compliance efforts & attendance at board meetings under FLSA regulations 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,500.00 1,500.00 500.00 Benefits paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 9,566.37 9,774.00 7,887.00 9,801.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 15,486.14 16,864.00 14,549.00 18,441.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 361.41 369.00 318.00 392.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 169.40 107.00 94.00 129.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,707.00 1,519.00 1,519.00 1,654.00 Allocated cost of workers' compensation premiums paid to the Florida League $155,856.99 $159,628.00 $127,467.00 $161,513.00 Fund: 001 - General Fund EXPENSES Department: 29 - Code Compliance Division: 0351 - Code Compliance Expense Budget Worksheet Report Program: 00 - None Activity: 529 - Other Public Safety PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Page 18 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 3,192.00 1,596.00 1,596.00 1,596.00 Funding for the EnerGov program maintenance, to include new updates for 2017-2018 fiscal year 40-000 Travel and Per Diem Travel 0.00 0.00 2.00 0.00 F.A.C.E Conference for continuing education 41-200 Communications Services Internet 894.10 1,000.00 978.00 0.00 Estimated cost for mobile internet access 42-000 Freight and Postage Services Postage 2,955.13 5,000.00 2,665.00 4,000.00 Correspondence & certified mail 45-000 Insurance ISF: Risk Management 4,302.00 4,384.00 4,384.00 4,931.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 8,596.00 6,249.00 6,249.00 5,262.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 250.00 0.00 250.00 Estimated funding requirement for repairs & maintenance to furniture, fixtures & equipment 47-000 Printing and Binding Printing 587.48 700.00 250.00 350.00 Printing of educational or advisory pamphlets, courtesy notices & business cards 49-600 Other Current Charges and Obligations Court Filing Fees 2,915.00 4,000.00 2,780.00 3,500.00 Cost to record notices, orders & lien releases Page 19 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 454.60 700.00 200.00 500.00 Pens, paper, folders & other office supplies for a one year period for two and one half (2.5) full time employees & the Code Compliance program 52-200 Operating Supplies Other Operating Supplies 1,944.75 2,000.00 1,672.00 2,000.00 Toner for printer & special software requirements to support Code Compliance programs 52-400 Operating Supplies Uniforms 165.97 250.00 220.00 250.00 Uniform cost for the Code Compliance Supervisor & Code Compliance Officer 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 150.00 300.00 200.00 300.00 Florida Association of Code Enforcement dues, South Florida Association of Code Enforcement dues & National Notary Association of Florida 55-000 Training Training and Education 537.00 800.00 700.00 1,100.00 Continuing education funding $26,694.03 $27,229.00 $21,896.00 $24,039.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00 $182,551.02 $186,857.00 $149,363.00 $185,552.00EXPENSE GRAND Totals: Activity Total: 529 - Other Public Safety Program Total: 00 - None Division Total: 0351 - Code Compliance Department Total: 29 - Code Compliance EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 20 BROCKWAY MEMORIAL LIBRARY ORGANIZATION CHART LIBRARY DIRECTOR MICHELLE BROWN YOUTH SERVICES LIBRARIAN BRENDA HOLSING ADULT SERVICES LIBRARIAN FRANCES WALSH P/T LIBRARY ASSISTANT I MARY GERHARDT F/T LIBRARY ASSISTANT II MARILIZ ANIMA P/T LIBRARY ASSISTANT I VACANT P/T LIBRARY ASSISTANT I ANNE ROBERTSON P/T LIBRARY PAGE ABBEY TOMKINSON P/T LIBRARY ASSISTANT I ANA COMERIO P/T LIBRARY ASSISTANT I JENNIFER ORLANDI Page 21 FY'17 FY'18 Change Personnel Services…………………….318,102$ 316,749$ (1,353)$ Operating Expenditures/Expenses …..98,748 99,928 1,180 Capital Outlay ….………………………43,491 41,162 (2,329) Other Uses……………………………..358,333 - (358,333) TOTAL …………………………..818,674$ 457,839$ (360,835)$ BrockwayMemorialLibrary’smissionistoacquire,organizeandprovide accessandguidancetoawidevarietyofinformationandmaterialswhich helptofulfilltheintellectual,educationalandrecreationalneedsofthe peopleofMiamiShores.TheLibrarystaffiscommittedtoprovidingpatrons withahighlevelofpersonalassistancetogainaccesstoinformation, meetingvariouspersonal,educationalandprofessionalneeds.TheLibrary promotescommunityenrichmentandindividualachievementthrough readingandculturalprograms.TheLibrary’scollectioniscomprisedofover 60,000items,bothclassicandmodern,andrepresentslocalinterests, currenttrendsandpopularauthors.Mediaofferedincludebooks,booksin largeprint,eBooks,magazines,newspapers,Books-on-CD,DVDs,and electronicresourcessuchasdatabasesforresearchandonlinelearning programs.TheLibrarybudgetisreviewedandapprovedbytheBrockway Memorial Library Board of Trustees. BUDGET HIGHLIGHTS BROCKWAY MEMORIAL LIBRARY Services, Functions and Activities Page 22 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 72,700.71 74,318.00 74,318.00 74,318.00 Library Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,625.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 165,320.20 177,738.00 124,000.00 176,045.00 (1) Adult Services Librarian (full time) (5) Library Assistant I (part time) (1) Library Assistant II (full time) (1) Library Page (part time) (1) Youth Services Librarian (full time) 14-000 Overtime Overtime 1,521.83 2,153.00 2,153.00 1,934.00 Estimated overtime costs for special events & coverage 18-100 Compensated Compensatory Leave Longevity 1,500.00 3,000.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 17,542.42 20,019.00 15,919.00 19,651.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 17,566.43 26,983.00 10,000.00 29,128.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 372.04 591.00 200.00 614.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None Activity: 571 - Libraries PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 71 - Brockway Memorial Library Division: 1500 - Library Page 23 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 245.40 199.00 100.00 185.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 491.00 6,476.00 6,476.00 7,374.00 Allocated workers' compensation premiums paid to the Florida League $283,760.03 $318,102.00 $240,791.00 $316,749.00 31-100 Professional Services Technology 4,590.00 7,050.00 5,200.00 8,151.00 SEFLIN Digital Consortium Annual Fee, Follett Software Support Agreement & Follett Software Upgrade, IT Labor, Wireless Printing Annual Support & Online Learning Programs & Services 31-270 Professional Services Pre-employment Screening 0.00 0.00 97.00 102.00 Costs for pre-employment screening 34-000 Other Services Contract Services 12,478.69 11,957.00 11,957.00 12,783.00 Fire Alarm Maintenance, Annual Fire Inspection, Fire Equipment Maintenance, Fire Alarm Monitoring Services, ADT Alarm Maintenance, Janitorial Services & Pest Control 34-100 Other Services Temporary Personnel 643.25 0.00 0.00 0.00 Temporary Personnel 34-150 Other Services Program Instructors 3,500.00 15,430.00 18,930.00 12,290.00 Youth Programs, MadScience for students grades K-5, Wholesome Harmonies for Babies & Toddlers, Wholesome Harmonies Bilingual & Artsy Hive 40-000 Travel and Per Diem Travel 0.00 682.00 0.00 567.00 Florida Library Annual Conference for 2 (Travel & Lodging) 40-100 Travel and Per Diem Per Diem Allowance 0.00 0.00 0.00 140.00 Florida Library Annual Conference per diem for 2 PS - Personnel Services OE - Operating Expenditures/Expenses Page 24 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 41-200 Communications Services Internet 0.00 0.00 0.00 1,100.00 Internet 42-000 Freight and Postage Services Postage 589.96 617.00 617.00 665.00 Library correspondence & media mail 43-100 Utility Services Electric 12,056.82 14,700.00 13,000.00 14,044.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 344.68 378.00 280.00 335.00 Estimated cost for water usage 45-000 Insurance ISF: Risk Management 24,758.00 22,886.00 22,886.00 25,591.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 8,436.05 10,154.00 10,154.00 8,731.00 AC Monthly Service, AC parts not covered under contract i.e. filters, Electrical repairs, General building maintenance & repair, Plumbing, Gutters, Carpet cleaning & Furniture repair 47-000 Printing and Binding Printing 783.42 972.00 972.00 1,168.00 Application forms, bookmarks, brochures, envelopes, library letterhead, program advertising & etc. 48-000 Promotional Activities Promotional Activities 14,661.99 1,391.00 1,391.00 1,000.00 Speakers and Refreshments for Monthly Programs 51-000 Office Supplies Office Supplies 318.05 600.00 600.00 583.00 General office supplies Page 25 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 5,639.63 5,800.00 5,800.00 6,550.00 Supplies needed for specific library functions i.e. book jackets, DVD cases & etc. 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 232.00 373.00 200.00 300.00 Florida Library Association annual membership for 3 full time librarians 55-000 Training Training and Education 3,274.50 5,758.00 5,758.00 5,828.00 Conference registration fees for 2 & Tuition reimbursement for Master of Library Science program for (1) full time Adult Services Librarian $92,307.04 $98,748.00 $97,842.00 $99,928.00 66-000 Books, Publications, and Library Materials Books and Publications 31,078.79 33,621.00 33,621.00 31,596.00 Print copy books for Children & Adults, Large print for Adults & Periodicals 66-100 Books, Publications, and Library Materials Media 8,789.15 9,870.00 9,870.00 9,566.00 Library Audiovisual Media, Books on CD & DVDs $39,867.94 $43,491.00 $43,491.00 $41,162.00 $415,935.01 $460,341.00 $382,124.00 $457,839.00 Activity: 581 - Inter-Fund Group Transfers Out 91-164 Interfund Transfers Brockway Memorial Expansion 0.00 350,000.00 350,000.00 0.00 Transfer to Brockway Memorial Expansion 91-301 Interfund Transfers Capital Projects 0.00 8,333.00 8,333.00 0.00 Transfer to Capital Projects $0.00 $358,333.00 $358,333.00 $0.00 Activity Total: 581 - Inter-Fund Group Transfers Out $0.00 $358,333.00 $358,333.00 $0.00 $415,935.01 $818,674.00 $740,457.00 $457,839.00 $415,935.01 $818,674.00 $740,457.00 $457,839.00 Department Total: 71 - Brockway Memorial Library $415,935.01 $818,674.00 $740,457.00 $457,839.00 $415,935.01 $818,674.00 $740,457.00 $457,839.00 $415,935.01 $818,674.00 $740,457.00 $457,839.00 $415,935.01 $818,674.00 $740,457.00 $457,839.00EXPENSE GRAND Totals: Program Total: 00 - None Division Total: 1500 - Library EXPENSES Total Fund EXPENSE Total: 001 - General Fund CAP - Capital Outlay CAP - Capital Outlay Activity Total: 571 - Libraries OTH - Other Uses OTH - Other Uses OE - Operating Expenditures/Expenses Page 26 RECREATION ORGANIZATION CHART EXECUTIVE ASSISTANT LESLIE RACKL INTERIM RECREATION DIRECTOR ANGELA DORNEY ATHLETIC SUPERVISOR ANN MARIE INDORF ASST. ATHLETIC SUPERVISOR MAURICE JOHNSON PROGRAM COORDINATOR JACKI MORRIS ASSISTANT PROGRAM COORDINATOR MANNY LAPAIX 20 PART TIME SEASONAL COUNSELORS AQUATIC SUPERVISORERIK OLSEN MAINTENANCE WORKER II MARISA MALDONADO MAINTENANCE WORKER II REINA LOPEZ P/T COMM. CENTER ATTENDANT JERRY PIERRE P/T BASKETBALL ATTENDANT CHRIS GASSANT P/T HEAD COUNSELOR SPENCER SALTZBURG P/T COUNSELOR MEGAN ROMANIK P/T COMM. CENTER ATTENDANT JANIA SMITH RECREATION SUPERINTENDENTVACANT ASST. AQUATIC SUPERVISOR KELLY FERNANDEZ P/T LIFEGUARD II JOSEPH GRAVIE P/T LIFEGUARD II VACANT F/T LIFEGUARD III MARK GRAVIE P/T LIFEGUARD I SEASONAL 14 VACANCIES P/T CASHIER DIANA ESCOBAR P/T CASHIER MEGHAN WESLEY 20 FULL TIME SEASONAL COUNSELORS 20 PART TIME SEASONAL COACHES ADMINISTRATIVE ASSISTANT MARIA LUIS ADMINISTRATIVE ASSISTANT CATIE FARRINGTON Page 27 FY'17 FY'18 Change Personnel Services…………………….197,860$ 187,904$ (9,956)$ Operating Expenditures/Expenses …..73,274 66,461 (6,813) Other Uses……………………………..- 3,000 3,000 TOTAL …………………………..271,134$ 257,365$ (13,769)$ TheAdministration Divisionis responsibleforcoordinatingthehighestqualityof culturalandrecreationalprogramsfor Village residents.This includesdirecting, planning,developingandimplementingprograms,facility maintenanceandspecial events.The Divisionalso overseesthepreparationandadministrationoftheannual recreationoperatingbudget,five yearcapitalplan,the Fine Arts programs,as well as coordinating the daily operations at each facility. BUDGET HIGHLIGHTS RECREATION Recreation Administration Services, Functions and Activities Page 28 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 96,656.61 104,458.00 89,273.00 96,530.00 Recreation Director base salary 11-100 Executive Salaries Executive Benefit 4,875.00 6,625.00 0.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 53,229.88 54,330.00 54,330.00 54,330.00 (1) Executive Assistant 14-000 Overtime Overtime 3,813.51 3,000.00 3,500.00 663.00 Funding estimate for overtime required during summer, special events & Board meetings 18-100 Compensated Compensatory Leave Longevity 3,500.00 2,500.00 3,000.00 3,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 10,243.44 12,845.00 11,482.00 12,038.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 11,925.62 13,491.00 13,490.00 14,246.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 278.32 295.00 295.00 296.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 72 - Recreation Division: 1401 - Recreation Administration Page 29 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 89.61 92.00 65.00 65.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,904.00 224.00 224.00 236.00 Allocated costs of workers' compensation premiums paid to the Florida League $188,515.99 $197,860.00 $175,659.00 $187,904.00 31-100 Professional Services Technology 8,874.34 10,900.00 3,704.00 3,704.00 Funding for the Recreation Participant insurance, Rectrac & related reports 31-270 Professional Services Pre-employment Screening 10,617.93 10,000.00 10,618.00 10,721.00 Pre-employment screening including: Dept. of Family Services level 2 screening, drug test, Social Security report & background check 34-000 Other Services Contract Services 2,132.14 1,800.00 6,630.00 6,836.00 Service contract on department equipment 40-000 Travel and Per Diem Travel 798.68 300.00 0.00 0.00 Funding to attend the FRPA conference & staff reimbursement for use of personal vehicle 40-100 Travel and Per Diem Per Diem Allowance 140.00 0.00 0.00 0.00 Per diem charges during FRPA conference 40-200 Travel and Per Diem Local Mileage Reimbursement 0.00 100.00 44.00 237.00 Funding to reimburse staff for use of their personal vehicles 41-100 Communications Services Cellular 7.60 0.00 10.00 10.00 Cellular Service PS - Personnel Services OE - Operating Expenditures/Expenses Page 30 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 41-200 Communications Services Internet 0.00 1,540.00 0.00 0.00 Funding for internet connection 42-000 Freight and Postage Services Postage 44.67 75.00 53.00 64.00 Department postage costs 45-000 Insurance ISF: Risk Management 4,078.00 4,728.00 4,728.00 4,955.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 7,041.50 6,500.00 9,448.00 4,000.00 General repair cost for items not under maintenance or warranty agreements, included in this amount are Tot lot repairs & replacement of damaged equipment 47-000 Printing and Binding Printing 54.23 250.00 0.00 0.00 Funding for publication of Recreation programs & events 48-000 Promotional Activities Promotional Activities 300.00 150.00 300.00 300.00 Annual funding for advertisements for special events 49-220 Other Current Charges and Obligations Special Events - Fine Arts 7,555.37 8,000.00 8,000.00 10,000.00 Funding for the Fine Arts Commission to provide art exhibits, educational programs & concerts 49-230 Other Current Charges and Obligations Special Events - MSV Band 2,251.69 2,181.00 2,180.00 2,180.00 Annual funding for band appearances at Village sponsored events & other related community events 49-800 Other Current Charges and Obligations Licenses and Permits 336.00 800.00 341.00 341.00 ASCAP music license fee Page 31 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 1,043.01 1,000.00 1,286.00 1,250.00 General office supplies for the department 52-200 Operating Supplies Other Operating Supplies 2,678.99 1,700.00 2,410.00 2,482.00 Funding for supplies necessary to maintain the operation of the department 52-400 Operating Supplies Uniforms 108.51 300.00 0.00 112.00 Funding to provide uniforms to staff 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 165.00 600.00 269.00 269.00 Annual funding for FRPA & NRPA membership 55-000 Training Training and Education 325.00 350.00 120.00 0.00 Estimated funding for staff to attend training $48,552.66 $51,274.00 $50,141.00 $47,461.00 $237,068.65 $249,134.00 $225,800.00 $235,365.00 91-301 Interfund Transfers Capital Projects 0.00 0.00 0.00 3,000.00 Transfer to Capital Projects $0.00 $0.00 $0.00 $3,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $0.00 $0.00 $0.00 $3,000.00 $237,068.65 $249,134.00 $225,800.00 $238,365.00 49-210 Other Current Charges and Obligations Special Events - Unity Day 18,921.21 22,000.00 18,576.00 19,000.00 Unity Day costs $18,921.21 $22,000.00 $18,576.00 $19,000.00 $18,921.21 $22,000.00 $18,576.00 $19,000.00 $18,921.21 $22,000.00 $18,576.00 $19,000.00 $255,989.86 $271,134.00 $244,376.00 $257,365.00 $255,989.86 $271,134.00 $244,376.00 $257,365.00 $255,989.86 $271,134.00 $244,376.00 $257,365.00 Activity Total: 572 - Parks and Recreation Program Total: 20 - Unity Day Activity Total: 572 - Parks and Recreation Activity: 581 - Inter-Fund Group Transfers OTH - Other Uses OTH - Other Uses Program Total: 00 - None Program: 20 - Unity Day Activity: 572 - Parks and Recreation OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Division Total: 1401 - Recreation Administration Department Total: 72 - Recreation EXPENSES Total Page 32 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report $255,989.86 $271,134.00 $244,376.00 $257,365.00 $255,989.86 $271,134.00 $244,376.00 $257,365.00 Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Page 33 FY'17 FY'18 Change Personnel Services…………………….535,537$ 518,280$ (17,257)$ Operating Expenditures/Expenses …..253,253 226,207 (27,046) Other Uses……………………………..35,500 34,700 (800) TOTAL …………………………..824,290$ 779,187$ (45,103)$ BUDGET HIGHLIGHTS Services, Functions and Activities RECREATION Athletics TheAthleticsDivisionoftheMiamiShoresRecreationDepartmentis responsibleforthesports,afterschoolcareandsummercampprograms. TheAthleticsDivisionismanageddirectlybytheAthleticSupervisorwith assistance from the Assistant Athletic Supervisor and the Program Director. Thesportsprogramrunsallyearroundandoffersintramuralsoccer, intramuralbasketball,intramuralbaseball,softballandflagfootball.The intramuralprogramsaverage250participantspersport.Theafterschool careprogramrunsfromAugusttoJunewithanaverageof70childrena week.Theprogramhiresanaverageofsevencounselorsthroughoutthe year.Thesummercampprogramrunsfrommid-Junetomid-Augustwitha maximumof150participantseachweek.Westaffanaverageof18 counselorseachweekwith4supervisorswhomonitorthepool,fieldtrips, artsandcrafts,andfacilities.Athleticsalsorunsanaverageof15specialty sports camps throughout the year. Page 34 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 206,955.18 216,129.00 206,229.00 214,411.00 (1) Administrative Assistant (1) Assistant Athletics Supervisor (1) Athletics Program Assistant (1) Athletics Supervisor (1) Program Coordinator 13-000 Other Salaries and Wages Other Salaries 11,041.82 7,050.00 14,877.00 11,407.00 Athletic Field Monitors 13-100 Other Salaries and Wages Rental 364.15 0.00 365.00 0.00 Employees who cover Facility Rentals 14-000 Overtime Overtime 10,377.33 1,615.00 2,000.00 6,522.00 Funding estimate for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 1,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 18,298.20 17,186.00 17,232.00 17,275.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 22,694.45 33,729.00 24,000.00 35,617.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 443.04 591.00 450.00 592.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 72 - Recreation Division: 1402 - Athletics Page 35 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 153.74 152.00 120.00 166.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 6,682.00 5,592.00 5,592.00 6,481.00 Allocated cost of workers' compensation premiums paid to the Florida League $278,509.91 $283,544.00 $272,365.00 $293,971.00 34-000 Other Services Contract Services 4,505.14 7,100.00 6,200.00 6,200.00 Funding for annual service agreements on athletic equipment & sport official fees 34-150 Other Services Program Instructors 42,526.42 26,000.00 18,000.00 18,000.00 Funding for specialty camp instructors not engaged as employees 40-000 Travel and Per Diem Travel 0.00 95.00 95.00 250.00 Funding to attend the FRPA Conference 40-200 Travel and Per Diem Local Mileage Reimbursement 106.99 150.00 150.00 200.00 Funding to reimburse staff for use of their personal vehicles 41-100 Communications Services Cellular 554.42 1,920.00 1,920.00 2,000.00 Funding for AT&T cellular phones 43-100 Utility Services Electric 7,061.38 9,100.00 8,200.00 9,100.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 368.82 450.00 450.00 450.00 Annual funding for water consumption PS - Personnel Services OE - Operating Expenditures/Expenses Page 36 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 6,373.00 18,116.00 18,116.00 16,064.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 28,204.00 25,542.00 25,542.00 19,613.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 16,752.42 7,000.00 10,403.00 10,500.00 Funding to maintain & repair athletic equipment & facility 47-000 Printing and Binding Printing 54.23 400.00 400.00 400.00 Funding for special printing 51-000 Office Supplies Office Supplies 2,658.36 1,600.00 1,600.00 1,700.00 Funding for general office supplies for 4 staff members including pens, pencils & etc. 52-200 Operating Supplies Other Operating Supplies 9,826.01 6,200.00 5,800.00 6,200.00 Funding for supplies used by participants & equipment needs 52-400 Operating Supplies Uniforms 198.10 810.00 847.00 925.00 Funding for staff uniforms & uniforms for special camp programs 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 9.95 350.00 350.00 375.00 Funding for FRPA & NRPA memberships 55-000 Training Training and Education 0.00 250.00 650.00 675.00 Funding to send staff to FRPA Training $119,199.24 $105,083.00 $98,723.00 $92,652.00 $397,709.15 $388,627.00 $371,088.00 $386,623.00 Activity: 581 - Inter-Fund Group Transfers Out Activity Total: 572 - Parks and Recreation OTH - Other Uses OE - Operating Expenditures/Expenses Page 37 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 91-301 Interfund Transfers Capital Projects 9,500.00 35,500.00 35,500.00 34,700.00 Transfer to Capital Projects $9,500.00 $35,500.00 $35,500.00 $34,700.00 Activity Total: 581 - Inter-Fund Group Transfers Out $9,500.00 $35,500.00 $35,500.00 $34,700.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 $407,209.15 $424,127.00 $406,588.00 $421,323.00 Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: OTH - Other Uses Program Total: 00 - None Page 38 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries77,432.8285,002.0083,820.0077,432.00Part time Seasonal Counselors 14-000Overtime Overtime81.00430.00430.00276.00Overtime 21-000Payroll Taxes Employer Fica and Medicare5,929.876,503.005,745.005,924.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,949.002,104.000.002,222.00 Allocated cost of workers' compensation premiums paid to the Florida League $86,392.69$94,039.00$89,995.00$85,854.00 34-000Other Services Contract Services4,870.007,400.003,800.000.00 Funding to special instructors & teachers 34-150Other Services Program Instructors270.000.000.003,500.00Sub-Contracted aftercare 34-400Other Services Field Trips9,615.5412,800.0012,000.0012,000.00 Funding for events & trips sponsored during kids day off programs 34-500Other Services Transport Services235.620.002,400.000.00Buses for Field Trips Department: 72 - Recreation Division: 1402 - Athletics Expense Budget Worksheet Report Program: 10 - Afterschool Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 39 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report 45-000Insurance ISF: Risk Management 5,721.001,786.001,786.001,878.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 51-000Office Supplies Office Supplies 0.00 200.00 0.00 0.00General office supplies for staff 52-200Operating Supplies Other Operating Supplies10,390.359,000.008,600.009,000.00Supplies used for program 52-400Operating Supplies Uniforms 1,350.00 980.00 575.00 575.00Funding for counselor uniforms $32,452.51$32,166.00$29,161.00$26,953.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00 $118,845.20$126,205.00$119,156.00$112,807.00EXPENSE GRAND Totals: Activity Total: 572 - Parks and Recreation Program Total: 10 - Afterschool Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 40 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries77,246.2194,431.0080,000.0081,926.00 (1)Bus Driver (part time) Funding for Seasonal Counselors 14-000Overtime Overtime 894.26 0.00 0.00 0.00 Funding estimate for overtime required during summer camp & special events 21-000Payroll Taxes Employer Fica and Medicare 5,977.677,225.006,120.006,267.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,901.002,337.002,337.002,351.00 Allocated cost of workers' compensation premiums paid to the Florida League $87,019.14$103,993.00$88,457.00$90,544.00 34-150Other Services Program Instructors 15,155.00 0.0016,200.0016,520.00 Specialty instructors i.e. art, robotics & fitness 34-400Other Services Field Trips 25,674.0822,000.0023,200.0024,800.00 Funding for events & trips sponsored by the summer camp program 34-500Other Services Transport Services 10,705.0024,200.008,600.008,900.00 Funding for the payment of transportation & special programs assigned to outside vendors 44-000Rentals and Leases Equipment Rental 2,229.982,200.002,200.002,300.00 Rental of equipment/supplies for program Department: 72 - Recreation Division: 1402 - Athletics Expense Budget Worksheet Report Program: 11 - Summer Camp Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 41 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report 45-000Insurance ISF: Risk Management 12,587.001,984.001,984.001,987.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000Printing and Binding Printing 145.59 250.00 0.00 0.00 Registration forms, flyers & posters for summer camp 48-000Promotional Activities Promotional Activities 150.00 250.00 0.00 0.00 Estimated annual funding for advertisements & events for the department 51-000Office Supplies Office Supplies 0.00 210.00 0.00 0.00General office supplies for staff 52-200Operating Supplies Other Operating Supplies7,447.266,800.006,800.007,200.00 Art supplies, board games, balls & supplies & equipment used for program 52-400Operating Supplies Uniforms 2,790.503,600.002,800.002,800.00 Funding for uniform costs for staff, participants & CITs $76,884.41$61,494.00$61,784.00$64,507.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00 $163,903.55$165,487.00$150,241.00$155,051.00EXPENSE GRAND Totals: Activity Total: 572 - Parks and Recreation Program Total: 11 - Summer Camp Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 42 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries9,386.4212,000.009,863.009,386.00Funding for Seasonal Coaches 21-000Payroll Taxes Employer Fica and Medicare718.03918.00754.00718.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 437.00297.00297.00269.00 Allocated cost of workers' compensation premiums paid to the Florida League $10,541.45$13,215.00$10,914.00$10,373.00 34-000Other Services Contract Services601.73660.00620.00720.00Funding for referee payments 45-000Insurance ISF: Risk Management5,721.00252.00252.00228.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200Operating Supplies Other Operating Supplies3,964.078,600.006,200.006,600.00Equipment, trophies & supplies 52-400Operating Supplies Uniforms3,870.325,500.003,937.003,940.00 Funding for uniform costs for participants & coaches $14,157.12$15,012.00$11,009.00$11,488.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 $24,698.57$28,227.00$21,923.00$21,861.00 Department: 72 - Recreation Division: 1402 - Athletics EXPENSE GRAND Totals: Expense Budget Worksheet Report Activity Total: 572 - Parks and Recreation Program Total: 12 - Soccer Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund Program: 12 - Soccer Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 43 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries13,374.0120,000.0014,404.0014,400.00Funding for Seasonal Coaches 14-000Overtime Overtime0.000.00100.000.00Overtime 21-000Payroll Taxes Employer Fica and Medicare1,023.161,530.001,110.001,102.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 725.00495.00495.00413.00 Allocated cost of workers' compensation premiums paid to the Florida League $15,122.17$22,025.00$16,109.00$15,915.00 34-000Other Services Contract Services2,015.002,100.001,910.002,100.00Funding for referee payments 45-000Insurance ISF: Risk Management5,721.00420.00420.00349.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200Operating Supplies Other Operating Supplies6,030.156,300.004,500.004,500.00 Equipment, trophies & supplies used for program 52-400Operating Supplies Uniforms3,753.904,725.003,132.003,132.00 Funding for uniform costs for participants & coaches $17,520.05$13,545.00$9,962.00$10,081.00 $32,642.22$35,570.00$26,071.00$25,996.00 Department: 72 - Recreation Division: 1402 - Athletics Expense Budget Worksheet Report Activity Total: 572 - Parks and Recreation Program: 13 - Basketball Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 44 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report $32,642.22$35,570.00$26,071.00$25,996.00 $32,642.22$35,570.00$26,071.00$25,996.00 $32,642.22$35,570.00$26,071.00$25,996.00 $32,642.22$35,570.00$26,071.00$25,996.00 $32,642.22$35,570.00$26,071.00$25,996.00 $32,642.22$35,570.00$26,071.00$25,996.00EXPENSE GRAND Totals: Program Total: 13 - Basketball Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 45 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries10,280.298,900.009,000.009,000.00Funding for Seasonal Coaches 21-000Payroll Taxes Employer Fica and Medicare786.44681.00688.00689.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 468.00220.00220.00258.00 Allocated cost of workers' compensation premiums paid to the Florida League $11,534.73$9,801.00$9,908.00$9,947.00 34-000Other Services Contract Services1,208.462,100.002,100.002,100.00Funding for umpire payments 45-000Insurance ISF: Risk Management5,721.00187.00187.00218.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200Operating Supplies Other Operating Supplies3,169.953,300.001,600.001,800.00 Equipment, trophies & supplies used for program 52-400Operating Supplies Uniforms5,137.107,220.005,138.005,138.00 Funding for uniform costs for participants & coaches $15,236.51$12,807.00$9,025.00$9,256.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 $26,771.24$22,608.00$18,933.00$19,203.00 Department: 72 - Recreation Division: 1402 - Athletics EXPENSE GRAND Totals: Expense Budget Worksheet Report Activity Total: 572 - Parks and Recreation Program Total: 14 - Baseball Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund Program: 14 - Baseball Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 46 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries2,846.252,600.002,600.002,600.00Funding for Seasonal Coaches 21-000Payroll Taxes Employer Fica and Medicare217.74199.00199.00199.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 87.0064.0064.0075.00 Allocated cost of workers' compensation premiums paid to the Florida League $3,150.99$2,863.00$2,863.00$2,874.00 34-000Other Services Contract Services925.001,200.001,200.001,200.00Funding for umpire payments 45-000Insurance ISF: Risk Management1,159.0055.0055.0063.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200Operating Supplies Other Operating Supplies6,516.121,300.001,422.001,422.00 Equipment, trophies & supplies used for program 52-400Operating Supplies Uniforms3,270.003,500.002,118.002,120.00 Funding for uniform costs for participants & coaches $11,870.12$6,055.00$4,795.00$4,805.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 $15,021.11$8,918.00$7,658.00$7,679.00 Department: 72 - Recreation Division: 1402 - Athletics EXPENSE GRAND Totals: Expense Budget Worksheet Report Activity Total: 572 - Parks and Recreation Program Total: 15 - Softball Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund Program: 15 - Softball Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 47 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries7,963.995,500.005,500.007,964.00Funding for Seasonal Coaches 21-000Payroll Taxes Employer Fica and Medicare609.21421.00421.00609.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 191.00136.00136.00229.00 Allocated cost for workers' compensation premiums paid to the Florida League $8,764.20$6,057.00$6,057.00$8,802.00 34-000Other Services Contract Services2,601.730.001,010.001,020.00Funding for referee payments 45-000Insurance ISF: Risk Management1,145.00116.00116.00193.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200Operating Supplies Other Operating Supplies2,919.671,200.00750.00750.00 Equipment for program including footballs, flag belts & etc. 52-400Operating Supplies Uniforms1,564.851,700.001,302.001,302.00 Funding for uniform costs for participants & coaches 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 3,200.004,075.003,200.003,200.00 Membership Fees to participate in multi-agency program $11,431.25$7,091.00$6,378.00$6,465.00 $20,195.45$13,148.00$12,435.00$15,267.00 Department: 72 - Recreation Division: 1402 - Athletics Expense Budget Worksheet Report Activity Total: 572 - Parks and Recreation Program: 16 - Flag football Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 48 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report $20,195.45$13,148.00$12,435.00$15,267.00 $20,195.45$13,148.00$12,435.00$15,267.00 $20,195.45$13,148.00$12,435.00$15,267.00 $20,195.45$13,148.00$12,435.00$15,267.00 $20,195.45$13,148.00$12,435.00$15,267.00 $20,195.45$13,148.00$12,435.00$15,267.00EXPENSE GRAND Totals: Program Total: 16 - Flag football Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 49 FY'17 FY'18 Change Personnel Services…………………….280,671$ 287,326$ 6,655$ Operating Expenditures/Expenses …..451,815 464,465 12,650 Other Uses……………………………..- 16,000 16,000 TOTAL …………………………..732,486$ 767,791$ 35,305$ TheRecreationCommunityCenterDivisionrunsover40recreationclasses aweekandcoordinatesspecialeventsthroughouttheyear.Specialevents includeUnityDay,Winterfest,MarshmallowDropandMemorialDay programs. BUDGET HIGHLIGHTS RECREATION Community Center Services, Functions and Activities Page 50 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 156,177.47 182,578.00 98,000.00 188,090.00 (1) Administrative Assistant (30 hrs) (2) Maintenance Workers II (1) Recreation Superintendent 13-000 Other Salaries and Wages Other Salaries 30,054.89 41,596.00 41,589.00 38,663.00 (2) Adventure Camp Counselors (1) Basketball Attendant (3) Community Center Attendants (Part time) 13-100 Other Salaries and Wages Rental 1,457.98 0.00 1,822.00 1,915.00 Reimbursement for staff working facility rentals 14-000 Overtime Overtime 3,432.55 2,327.00 1,200.00 1,326.00 Maintenance staff overtime for facility rentals, vacations & special events 18-100 Compensated Compensatory Leave Longevity 3,000.00 3,500.00 2,000.00 2,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 13,827.41 17,418.00 11,000.00 17,494.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 19,713.78 26,983.00 20,236.00 28,493.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 400.44 443.00 295.00 444.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 72 - Recreation Division: 1403 - Community Center Page 51 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 155.80 138.00 106.00 157.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 10,787.00 5,688.00 5,688.00 8,744.00 Allocated cost of workers' compensation premiums paid to the Florida League $239,007.32 $280,671.00 $181,936.00 $287,326.00 34-000 Other Services Contract Services 6,608.87 5,750.00 4,936.00 6,755.00 Exterminating, AC & Alarm services 34-150 Other Services Program Instructors 301,545.83 323,375.00 298,116.00 312,261.00 Funding for Class/Program Instructors 34-400 Other Services Field Trips 17,296.07 15,500.00 15,375.00 15,836.00 Adventure Camp Field Trips 40-000 Travel and Per Diem Travel 459.00 275.00 460.00 460.00 Funding to attend the FRPA Conference 40-100 Travel and Per Diem Per Diem Allowance 0.00 0.00 140.00 140.00 Per Diem charges during FRPA Conference 41-100 Communications Services Cellular 7.60 0.00 8.00 10.00 Cell phone usage 41-200 Communications Services Internet 0.00 0.00 0.00 7,700.00 Funding for internet access PS - Personnel Services OE - Operating Expenditures/Expenses Page 52 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 43-100 Utility Services Electric 20,855.24 19,656.00 24,205.00 26,625.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 2,652.57 2,028.00 2,565.00 2,681.00 Annual funding for water consumption 44-000 Rentals and Leases Equipment Rental 505.44 1,142.00 2,950.00 3,217.00 Equipment rental for special events & moving trucks to transport gymnastic equipment between facilities for summer recreation 45-000 Insurance ISF: Risk Management 21,373.00 25,197.00 25,197.00 25,935.00 Allocated cost s for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 9,555.70 10,093.00 6,861.00 7,861.00 Funding to provide on-going maintenance & repairs to building & equipment at the Community Center 47-000 Printing and Binding Printing 201.50 202.00 202.00 202.00 Funding for special flyers 48-000 Promotional Activities Promotional Activities 7,424.22 8,347.00 6,117.00 6,240.00 Funding for promotional events i.e. advertising 5K & promotional materials 48-100 Promotional Activities Fireworks Display 11,500.00 12,000.00 12,562.00 12,562.00 4th of July Fireworks 49-000 Other Current Charges and Obligations Other Current Charges 280.50 583.00 267.00 300.00 Annual fire safety permit & elevator permit Page 53 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 24,626.91 25,998.00 25,000.00 25,563.00 Funding for supplies for Community Center classes & special events sponsored by the Village 52-400 Operating Supplies Uniforms 906.25 1,009.00 900.00 900.00 Uniforms for Community Center Staff & Summer Counselors 52-450 Operating Supplies 5K 0.00 0.00 4,739.00 4,847.00 5K Race timing services, shirts, promotional materials, awards 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 160.00 390.00 160.00 305.00 FRPA Membership 55-000 Training Training and Education 0.00 270.00 305.00 305.00 FRPA conferences & seminars $425,958.70 $451,815.00 $431,065.00 $460,705.00 $664,966.02 $732,486.00 $613,001.00 $748,031.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 0.00 0.00 200,000.00 16,000.00 Transfer to Capital Projects $0.00 $0.00 $200,000.00 $16,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $0.00 $0.00 $200,000.00 $16,000.00 $664,966.02 $732,486.00 $813,001.00 $764,031.00 31-100 Professional Services Technology 0.00 0.00 420.00 420.00 Commercial Spraying of turf for insects and weeds 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 0.00 2,160.00 3,090.00 Repairs to benches, water fountains and awnings as needed Program: 22 - Dog Park Activity: 572 - Parks and Recreation OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 572 - Parks and Recreation OTH - Other Uses OTH - Other Uses Program Total: 00 - None Page 54 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 0.00 0.00 100.00 250.00 trash bags, event supplies $0.00 $0.00 $2,680.00 $3,760.00 $0.00 $0.00 $2,680.00 $3,760.00 $0.00 $0.00 $2,680.00 $3,760.00 $664,966.02 $732,486.00 $815,681.00 $767,791.00 $664,966.02 $732,486.00 $815,681.00 $767,791.00 $664,966.02 $732,486.00 $815,681.00 $767,791.00 $664,966.02 $732,486.00 $815,681.00 $767,791.00 $664,966.02 $732,486.00 $815,681.00 $767,791.00 Division Total: 1403 - Community Center Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: OE - Operating Expenditures/Expenses Activity Total: 572 - Parks and Recreation Program Total: 22 - Dog Park Page 55 FY'17 FY'18 Change Personnel Services…………………….406,659$ 418,555$ 11,896$ Operating Expenditures/Expenses …..209,275 206,053 (3,222) Other Uses……………………………..34,800 73,000 38,200 TOTAL …………………………..650,734$ 697,608$ 46,874$ TheMiamiShoresAquaticFacilityiscomprisedofan8lanecompetition pool,activitypoolandjacuzziofferingcomprehensiveaquaticprograms includingadultandyouthswimminglessons,swimteamcompetitions,water exerciseclassesandfreeswim.Theactivitypoolfeaturesslides,water cannonsandinteractivetoys.Thisstate-of-the-artfacilityoffersthebest aquaticsfacilityinthearea,competingwithseverallargecapacityfacilities. TheAquaticCenteralsohostsseveralspecialeventsincludingeggdive, teen nights, dive-in theater and family nights. BUDGET HIGHLIGHTS RECREATION Aquatics Services, Functions and Activities Page 56 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 133,029.51 138,466.00 138,466.00 167,399.00 (1) Aquatics Supervisor (1) Assistant Aquatics Supervisor (1) Lifeguard II (1) Lifeguard III 13-000 Other Salaries and Wages Other Salaries 192,585.96 210,480.00 210,480.00 186,317.00 (6) Lifeguard I (Part time) (1) Funding for Aquatics Teaching, Concession & Seasonal Lifeguards 14-000 Overtime Overtime 6,382.02 500.00 1,500.00 4,863.00 Funding estimate for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 24,904.87 26,770.00 26,885.00 27,059.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 18,618.57 20,237.00 20,237.00 21,369.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 289.68 443.00 295.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 150.00 102.00 102.00 102.00 Estimated annual employee costs for long-term care insurance benefits Expense Budget Worksheet Report Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 72 - Recreation Division: 1405 - Aquatics Page 57 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 24-000 Workers' Compensation Workers' Compensation 13,107.00 8,661.00 8,661.00 10,150.00 Allocated cost of workers' compensation premiums paid to the Florida League $390,067.61 $406,659.00 $407,626.00 $418,555.00 34-000 Other Services Contract Services 2,777.00 3,030.00 3,083.00 3,100.00 Pest control, office equipment, fire extinguishers & Thorguard (lightning detection) 34-150 Other Services Program Instructors 13,827.15 6,000.00 0.00 0.00 Funding for swim class instructors 40-000 Travel and Per Diem Travel 0.00 0.00 1,509.00 1,625.00 Automotive mileage & Hotel expenses 40-100 Travel and Per Diem Per Diem Allowance 0.00 0.00 245.00 200.00 Food expenses 41-100 Communications Services Cellular 15.20 50.00 20.00 20.00 Cellular phones 41-200 Communications Services Internet 0.00 0.00 0.00 5,500.00 Funding for internet access 43-100 Utility Services Electric 40,648.24 51,000.00 40,169.00 46,024.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 7,591.57 11,500.00 15,700.00 15,700.00 Annual funding for water consumption PS - Personnel Services OE - Operating Expenditures/Expenses Page 58 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 22,439.00 36,545.00 36,545.00 32,971.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 18,664.38 20,000.00 21,500.00 21,500.00 Funding to maintain & repair equipment located at the Aquatics Facility 47-000 Printing and Binding Printing 108.48 400.00 150.00 200.00 Funding for printing of notices 48-000 Promotional Activities Promotional Activities 800.00 400.00 1,200.00 1,400.00 Funding for promotions & lifeguard ads 49-000 Other Current Charges and Obligations Other Current Charges 1,586.00 2,200.00 2,100.00 2,100.00 Pool, Spa & Activity area permits, Engineer fees & fees to the State of Florida & Dade County 51-000 Office Supplies Office Supplies 1,922.79 1,300.00 1,746.00 1,750.00 General office supplies for staff 52-200 Operating Supplies Other Operating Supplies 19,356.37 16,500.00 16,500.00 16,500.00 Supplies for non-food related operations 52-250 Operating Supplies Food for Resale 24,192.77 32,000.00 26,750.00 27,285.00 Funding for the purchase of concession stand supplies at the Aquatics Facility 52-400 Operating Supplies Uniforms 2,358.62 2,750.00 3,072.00 3,164.00 Funding for staff uniforms Page 59 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-500 Operating Supplies Fertilizer and Chemicals 28,612.75 24,700.00 25,700.00 26,214.00 Funding for the purchase of chlorine & other chemicals 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 300.00 400.00 300.00 300.00 Membership fee to FRPA & ASCA (America Swim Coaches Association) 55-000 Training Training and Education 81.00 500.00 400.00 500.00 Training fees required by State $185,281.32 $209,275.00 $196,689.00 $206,053.00 $575,348.93 $615,934.00 $604,315.00 $624,608.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 35,300.00 34,800.00 34,800.00 73,000.00 Transfer to Capital Projects $35,300.00 $34,800.00 $34,800.00 $73,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $35,300.00 $34,800.00 $34,800.00 $73,000.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 $610,648.93 $650,734.00 $639,115.00 $697,608.00 Division Total: 1405 - Aquatics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Activity Total: 572 - Parks and Recreation OTH - Other Uses OTH - Other Uses Program Total: 00 - None OE - Operating Expenditures/Expenses Page 60 FY'17 FY'18 Change Personnel Services…………………….10,362$ 10,477$ 115$ Operating Expenditures/Expenses …..5,775 5,177 (598) TOTAL …………………………..16,137$ 15,654$ (483)$ TheOperationoftheTennisDivisionwasreorganizedatthestartofFY09/10 withtheTennisProoutsourced.TheTenniscourtsremainopenandapart- time employee is present when the Tennis Pro is not on-duty. BUDGET HIGHLIGHTS RECREATION Tennis Services, Functions and Activities Page 61 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 13-000Other Salaries and Wages Other Salaries9,094.949,410.009,410.009,480.00(1) Tennis Attendant (Part time) 21-000Payroll Taxes Employer Fica and Medicare695.77719.00719.00725.00Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 316.00233.00233.00272.00 Allocated cost of workers' compensation premiums paid to the Florida League $10,106.71$10,362.00$10,362.00$10,477.00 34-000Other Services Contract Services700.00800.00650.00650.00 Reimbursement to tennis contractor for evening play as per contract 43-200Utility Services Water128.40160.00133.00140.00 Annual funding for water consumption 45-000Insurance ISF: Risk Management923.002,425.002,425.002,888.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 778.991,500.00300.00700.00 Wind screen, tennis nets & general facility maintenance 51-000Office Supplies Office Supplies0.00100.000.000.00General office supplies Department: 72 - Recreation Division: 1406 - Tennis Expense Budget Worksheet Report Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Fund: 001 - General Fund EXPENSES Page 62 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report 52-200Operating Supplies Other Operating Supplies 776.45 750.00 775.00 775.00 Miscellaneous supplies for tennis center 52-400Operating Supplies Uniforms 0.00 40.00 24.00 24.00Funding to provide staff uniforms $3,306.84$5,775.00$4,307.00$5,177.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00 $13,413.55$16,137.00$14,669.00$15,654.00EXPENSE GRAND Totals: Activity Total: 572 - Parks and Recreation Program Total: 00 - None Division Total: 1406 - Tennis Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 63 POLICE ORGANIZATION CHART RECORDS CLERK COMMUNICATIONS P/T SCHOOL CROSSING GUARD P/T SCHOOL CROSSING GUARD P/T SCHOOL CROSSING GUARD OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER COMMUNICATIONS SUPERVISOR COMMUNICATIONS COMMUNICATIONS COMMUNICATIONS OFFICER OFFICER OFFICER OFFICER EXECUTIVE ASSISTANT DETECTIVE DETECTIVE DETECTIVE COURIER OFFICER OFFICER CHIEF OF POLICE LIEUTENANT LIEUTENANTLIEUTENANT SERGEANT SERGEANTSERGEANT OFFICER SERGEANT POLICE CHAPLAIN OFFICER DETECTIVE OFFICEROFFICER OFFICER OFFICER OFFICER CRIME ANALYST II RESERVE POLICE OFFICER K-9 OFFICER K-9 OFFICERK-9 OFFICER OFFICER Page 64 FY'17 FY'18 Change Personnel Services…………………….5,831,063$ 6,013,755$ 182,692$ Operating Expenditures/Expenses …..842,909 856,088 13,179 Grants and Aids………………………..1,500 1,500 - Other Uses……………………………..113,000 32,100 (80,900) TOTAL …………………………..6,788,472$ 6,903,443$ 114,971$ BUDGET HIGHLIGHTS TheMissionofthePoliceDepartmentissupportedbythedeterenceofcrimeand apprehensionofcriminals,forgingstrongcommunityrelationshipsandcontinuing enhancement of the training and expertise of each member of the Police Department. POLICE Operations Services, Functions and Activities TheMiamiShoresPoliceDepartmentisthechieflawenforcementagencyintheVillage, andisresponsibleforinvestigationofcrimes,trafficenforcement,publiceducationand other law enforcement functions. The Mission Statement of the Police Department is as follows: We,theMiamiShoresPoliceDepartmentexisttoserveallpeoplewithinourjurisdiction withtheutmostofrespect,fairnessandcompassion.Wearecommittedtothe preventionofcrimeandtheprotectionoflifeandproperty;thepreservationofpeace, orderandsafety;theenforcementofalllawsandordinances;andthesafeguardingof ournationsconstitutionalguarantees.Withservicetoourcommunityasafoundation, wearedrivenbygoalstoenhancethequalityoflife,investigatingproblemsandall incidents,seekingsolutionsandfosteringasenseofsecurityinthecommunity.Wewill strivedailytonurturepublictrustbyholdingourselvestothehigheststandardsof performanceandethics.Tofulfillourmission,theMiamiShoresPoliceDepartmentis dedicated to providing a quality work environment and the development of its members Page 65 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 435,932.66 447,138.00 447,138.00 447,138.00 (3) Lieutenants (1) Police Chief 11-100 Executive Salaries Executive Benefit 6,500.00 6,500.00 6,500.00 6,500.00 Executive Benefit package 12-000 Regular Salaries and Wages Salaries 2,700,563.25 3,007,965.00 2,700,000.00 3,052,699.00 (4) Communication Officers (1) Communication Supervisor (1) Corporal (1) Courier (allocated) (1) Crime Analyst II (4) Detectives (1) Executive Assistant (25) Police Officers (1) Police Records Clerk (4) Sergeants *Funding for holiday pay, supervisor's relief pay, state supplement & longevity 14-000 Overtime Overtime 167,308.53 133,892.00 285,000.00 160,000.00 Funding for overtime for minimum staffing & required taskforce operations. Overtime for court appearances & depositions. 15-000 Special Pay Extra Duty Pay 294,624.96 360,627.00 295,000.00 350,700.00 Funding for security details provided to private entities, services are provided off duty, do not interfere with general operations & are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to general fund revenue 18-100 Compensated Compensatory Leave Longevity 7,000.00 6,500.00 6,500.00 5,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 268,282.22 262,932.00 283,383.00 293,189.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 1,122,197.00 1,100,000.00 1,105,854.00 1,165,400.00 Actuarially calculated contribution required by the Village to fund the benefits paid to retirees of the Police Retirement Plan Expense Budget Worksheet Report Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 21 - Police Division: 0900 - Police Page 66 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 270,214.05 310,304.00 350,000.00 379,013.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 5,376.22 6,795.00 6,000.00 6,746.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 1,876.29 1,912.00 1,700.00 1,969.00 Estimated annual employee costs for long-term care insurance benefits 23-300 Life and Health Insurance Dependent 0.00 42,231.00 0.00 0.00 Per PBA Contract, employer will contribute 50% of dependent coverage cost & 25% of family coverage cost 23-400 Life and Health Insurance Bonus 31,253.12 51,672.00 46,080.00 46,080.00 Per PBA Contract, employer will provide an insurance reimbursement of one hundred & sixty dollars ($160) per month to each bargaining unit member that does not have dependent or family health insurance coverage 23-500 Life and Health Insurance Retirement 4,408.10 7,200.00 3,600.00 6,000.00 Funding for the Village's contractual portion of the Police Officers Retirement Insurance Benefit 24-000 Workers' Compensation Workers' Compensation 109,526.00 85,395.00 86,810.00 92,821.00 Allocated cost of workers' compensation premiums paid to the Florida League $5,425,062.40 $5,831,063.00 $5,623,565.00 $6,013,755.00 31-100 Professional Services Technology 62,463.76 67,900.00 67,900.00 67,900.00 Funding for software maintenance (Advantage Networking, Spillman RMS system & USA legacy software) 31-270 Professional Services Pre-employment Screening 13,705.00 12,435.00 12,435.00 15,870.00 Cost for pre-employment testing (Polygraph, Psychological, Toxicology & Physical). Funding for PBA contract employee physicals PS - Personnel Services OE - Operating Expenditures/Expenses Page 67 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 31-280 Professional Services County Court Standby 1,554.77 2,000.00 1,155.00 2,000.00 Payment due to Miami-Dade prorating the costs for the court coordinator 34-000 Other Services Contract Services 44,497.43 37,169.00 37,169.00 40,000.00 Funding for contractual services including: Veterinary service, Uniform cleaning, Radios, AC, Annual Physicals, Decontamination services & etc. 40-000 Travel and Per Diem Travel 16,183.57 3,500.00 3,500.00 3,500.00 Travel & Lodging costs for staff attending training related events 41-000 Communications Services Telephone 921.36 3,100.00 3,100.00 19,000.00 Estimated costs for emergency police lines 41-100 Communications Services Cellular 15,413.35 13,000.00 13,000.00 13,100.00 Estimated charges for cellular communications for cellphones and in- vehicle data communications. 41-200 Communications Services Internet 0.00 0.00 0.00 8,800.00 Internet 41-300 Communications Services Long Distance 475.92 420.00 450.00 500.00 Estimated costs for long distance or toll calls 42-000 Freight and Postage Services Postage 1,463.84 600.00 1,000.00 1,400.00 Costs for correspondence & certified mail 42-100 Freight and Postage Services Courier and Delivery 9.75 750.00 750.00 750.00 Costs for hand delivery & overnight service Page 68 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 43-100 Utility Services Electric 19,377.68 21,825.00 20,000.00 19,192.00 Estimated costs for electrical services based on current actual FPL usage 43-200 Utility Services Water 652.94 725.00 725.00 725.00 Estimated utility costs for water consumption 44-000 Rentals and Leases Equipment Rental 0.00 2,000.00 2,000.00 600.00 Fees related to the use of County based computer equipment & lease of night vision lenses 44-100 Rentals and Leases Vehicle Rental - Special Detail 5,925.00 6,000.00 6,000.00 6,700.00 Costs for police motorcycle lease 45-000 Insurance ISF: Risk Management 71,002.00 75,869.00 75,869.00 82,104.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 400,044.00 441,850.00 441,850.00 413,572.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 21,693.90 22,575.00 22,575.00 22,000.00 Funding & repairs & maintenance not under warranty or separate coverage including radar, calibrations, copy machine maintenance, pistol range & miscellaneous repairs. Included in this amount are the funds for mold location, removal & remediation. 47-000 Printing and Binding Printing 504.50 2,400.00 2,400.00 2,400.00 Funding for stationary, business cards, ID stickers, survey cards & etc. 48-000 Promotional Activities Promotional Activities 8,231.46 8,400.00 8,400.00 8,400.00 Funding for annual Police Chief's dinner & LEO Foundation Page 69 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 49-300 Other Current Charges and Obligations Software Licensing 4,042.85 7,000.00 7,000.00 7,000.00 Funding for software & network licensing 51-000 Office Supplies Office Supplies 5,773.69 6,225.00 6,225.00 6,800.00 Office supplies for a one year period for department staff 52-100 Operating Supplies Gas, Oil and Lubricants 611.39 0.00 890.00 0.00 Funding for fuel, oil & lubricant costs 52-200 Operating Supplies Other Operating Supplies 35,900.15 36,380.00 40,000.00 40,000.00 Funding for costs of ammo, gun range, K9 supplies, DB supplies & commissary supplies 52-400 Operating Supplies Uniforms 48,337.42 40,716.00 81,351.00 50,000.00 Funding for uniforms & equipment identified in the PBA Contract. Included in this amount is Dry Cleaning. 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,926.00 4,570.00 4,570.00 6,275.00 Funding for annual memberships & subscriptions 55-000 Training Training and Education 18,438.88 17,500.00 17,500.00 12,500.00 Funding for mandatory police recertification, training & specialized training activities 55-200 Training Tuition Reimbursement 0.00 8,000.00 1,500.00 5,000.00 Contractually required funding for eligible staff $800,150.61 $842,909.00 $879,314.00 $856,088.00 83-200 Other Grants and Aids Crime Watch 760.42 1,500.00 1,500.00 1,500.00 Funding for Crime Watch programs including promotional materials & volunteer recognition $760.42 $1,500.00 $1,500.00 $1,500.00 $6,225,973.43 $6,675,472.00 $6,504,379.00 $6,871,343.00 GRANTS - Grants and Aids GRANTS - Grants and Aids Activity Total: 521 - Law Enforcement OE - Operating Expenditures/Expenses Page 70 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 58,000.00 113,000.00 113,000.00 32,100.00 Transfer to Capital Projects $58,000.00 $113,000.00 $113,000.00 $32,100.00 Activity Total: 581 - Inter-Fund Group Transfers Out $58,000.00 $113,000.00 $113,000.00 $32,100.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00 $6,283,973.43 $6,788,472.00 $6,617,379.00 $6,903,443.00EXPENSE GRAND Totals: Program Total: 00 - None Division Total: 0900 - Police Department Total: 21 - Police EXPENSES Total Fund EXPENSE Total: 001 - General Fund OTH - Other Uses OTH - Other Uses Page 71 FY'17 FY'18 Change Personnel Services…………………….39,550$ 44,003$ 4,453$ Operating Expenditures/Expenses …..2,813 4,905 2,092 TOTAL …………………………..42,363$ 48,908$ 6,545$ TheMiamiShoresPoliceDepartmentprovidescrossingguardsforthesafetyof thechildrenastheycomeandgotoschoolduringtheyear.Theyassist childrenincrossingseveralmajorthoroughfaresintheVillageinadditionto monitoring their safety. BUDGET HIGHLIGHTS POLICE Crossing Guards Services, Functions and Activities Page 72 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 12,552.66 5,828.00 8,200.00 8,975.00 (1) School Guard/Courier (allocated) 13-000 Other Salaries and Wages Other Salaries 25,160.87 30,139.00 30,000.00 29,291.00 (3) School Crossing Guards (Part time) 21-000 Payroll Taxes Employer Fica and Medicare 2,852.17 2,752.00 3,138.00 2,928.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 1,457.03 0.00 2,000.00 1,747.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 33.95 0.00 44.00 36.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 0.00 0.00 20.00 16.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 1,254.00 831.00 831.00 1,010.00 Allocated cost of workers' compensation premiums paid to the Florida League $43,310.68 $39,550.00 $44,233.00 $44,003.00 45-000 Insurance ISF: Risk Management 1,437.00 2,034.00 2,034.00 3,915.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Fund: 001 - General Fund EXPENSES Department: 21 - Police Division: 0901 - Crossing Guards Expense Budget Worksheet Report Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Page 73 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 105.00 779.00 779.00 990.00 Funding for uniforms & equipment $1,542.00 $2,813.00 $2,813.00 $4,905.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00 $44,852.68 $42,363.00 $47,046.00 $48,908.00EXPENSE GRAND Totals: Activity Total: 521 - Law Enforcement Program Total: 00 - None Division Total: 0901 - Crossing Guards Department Total: 21 - Police EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 74 PUBLIC WORKS ORGANIZATION CHART EXECUTIVE ASSISTANT MARGARET DEEB PURCHASING AGENT JUAN PAULINO PUBLIC WORKS DIRECTOR SCOTT DAVIS STREETS SUPERVISOR MIKE SKOFSTADSANITATION / FLEET SUPERVISOR JIM MCCOY WASTE FOREMAN WYATT GAFF REFUSE TRUCK DRIVER LUIS VAZQUEZ REFUSE TRUCK DRIVER ERNEST HAMILTON REFUSE COLLECTOR RONALD FREDERICK REFUSE COLLECTOR AVEL BELONY EQUIPMENT OPERATOR III FELIX ROMERO REFUSE COLLECTOR JAMES DAVIS REFUSE COLLECTOR MATTHEW BYRD EQUIPMENT OPERATOR II PIERRE THEODORE REFUSE TRUCK DRIVER MULLER BENJAMIN REFUSE TRUCK DRIVER LEROY KNIGHT REFUSE TRUCK DRIVER EMMANUEL LOUIS T/PT REFUSE TRUCK DRIVER LUIS HERNANDEZ GROUNDSKEEPER II DOMINICK ADAMS GROUNDS FOREMAN PATRICK WOOLBERT STORM WATER MAINT WORKER I TAVARUS BARTHELL MAINTENANCE WORKER II DUCHESNE LUMA MAINTENANCE WORKER II DONALD CAMBRIDGE MAINTENANCE WORKER II ANGEL CANCEL TREE TRIMMER CAIRO BONILLA MAINTENANCE WORKER II LUCIEN EDMOND MAINTENANCE WORKER II VACANT EQUIPMENT MECHANIC TRACY LUECKE EQUIPMENT MECHANIC BRIAN BROWN EQUIPMENT MECHANIC MAGDIEL HERNANDEZ EQUIPMENT OPERATOR I ALIZEE MERE REFUSE TRUCK DRIVER JOHNNY HERNANDEZ EQUIPMENT OPERATOR II RICHARD HALL PARKS FOREMAN CARLOS ESPINOZA AUTO DETAILER FELIX ALEGRIA REFUSE TRUCK DRIVER DARIN RUSSELL MAINTENANCE WORKER II LUCIANO SANCHEZ REFUSE TRUCK DRIVER EARNEST RAY EQUIPMENT OPERATOR III JAMES ROLLISON STORM WATER EQUIP OPERATOR I ELISAMUEL LOPEZ LEAD WORKER HENRY DAVIS STORM WATER PARKS STREETS RECREATION MAINTENANCE HALF CENT TAX MAINTENANCE WORKER II C. BROWNLEE MAINTENANCE WORKER I ANTONIO PERRY REFUSE TRUCK DRIVER ESRON SAMUELS RECYCLINGFLEET LOGT SANITATION ASSISTANT DIRECTOR CHRISTOPHER MIRANDA Page 75 FY'17 FY'18 Change Personnel Services…………………….366,330$ 373,040$ 6,710$ Operating Expenditures/Expenses …..105,438 120,830 15,392 TOTAL …………………………..471,768$ 493,870$ 22,102$ TheAdministrationDivisionofPublicWorksisresponsibleforthe organizationalfunctionsofalargeVillageDepartment.Allpaperwork associatedwiththisfunction(payroll,accountspayable,purchasing,customer service, etc...) is coordinated through this Division. PUBLIC WORKS Public Works Administration Services, Functions and Activities Theadministrativeunitalsocoordinatesinterdepartmentalactivitieswith support(intergovernmentalcoordination,etc.).Atotaloffourbudgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS Page 76 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 539 - Other Physical Environment 11-000 Executive Salaries Salaries 112,393.50 114,899.00 114,899.00 114,899.00 Public Works Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,625.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 127,801.82 191,952.00 190,000.00 194,043.00 (1) Assistant Public Works Director (1) Executive Assistant (1) Purchasing Agent 14-000 Overtime Overtime 0.00 0.00 0.00 216.00 Overtime 18-100 Compensated Compensatory Leave Longevity 4,000.00 2,000.00 2,500.00 2,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 18,033.71 23,854.00 24,022.00 24,131.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 18,229.01 25,859.00 13,000.00 28,495.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 414.64 566.00 150.00 592.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 39 - Public Works Division: 1203 - Public Works Administration Page 77 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 234.60 184.00 300.00 400.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 1,441.00 391.00 391.00 1,264.00 Allocated cost of workers' compensation premiums paid to the Florida League $289,048.28 $366,330.00 $351,887.00 $373,040.00 31-270 Professional Services Pre-employment Screening 1,864.00 1,000.00 490.00 1,000.00 Costs for pre-employment screening 34-000 Other Services Contract Services 780.34 1,250.00 4,500.00 4,500.00 DERM fee & other regulatory fees paid to State & County agencies & office machine maintenance contracts 34-300 Other Services Security 73,276.50 73,000.00 75,000.00 75,000.00 Funding for contracted security services at Public Works compound 40-000 Travel and Per Diem Travel 359.50 500.00 500.00 500.00 Management seminars & training 41-100 Communications Services Cellular 1,820.17 1,400.00 3,200.00 3,500.00 Funding for AT&T cellular phones 41-200 Communications Services Internet 0.00 0.00 0.00 7,000.00 Funding for internet access 42-000 Freight and Postage Services Postage 14.78 25.00 25.00 25.00 Funding requirements for letters to staff & residents PS - Personnel Services OE - Operating Expenditures/Expenses Page 78 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 2,407.00 5,240.00 5,240.00 4,006.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 19,678.00 18,723.00 18,723.00 20,399.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 338.09 250.00 200.00 250.00 Costs for publication of employment ads & mandatory reporting 48-000 Promotional Activities Promotional Activities 360.69 1,000.00 1,000.00 1,000.00 Funding for public notices, advertisements & other public documents 49-000 Other Current Charges and Obligations Other Current Charges 324.88 0.00 0.00 0.00 Other Current Charges 51-000 Office Supplies Office Supplies 2,166.72 1,100.00 1,200.00 1,300.00 Pens, paper, ink & other office supplies for a one year period 52-200 Operating Supplies Other Operating Supplies 595.17 600.00 1,000.00 1,000.00 Costs for materials required that are not specifically classified in other departmental line items 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 648.00 650.00 625.00 650.00 Annual subscription renewals 55-000 Training Training and Education 590.51 700.00 700.00 700.00 Funding for staff reimbursement for educational advancements $105,224.35 $105,438.00 $112,403.00 $120,830.00 $394,272.63 $471,768.00 $464,290.00 $493,870.00 $394,272.63 $471,768.00 $464,290.00 $493,870.00 Division Total: 1203 - Public Works Administration $394,272.63 $471,768.00 $464,290.00 $493,870.00 Activity Total: 539 - Other Physical Environment Program Total: 00 - None OE - Operating Expenditures/Expenses Page 79 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report $394,272.63 $471,768.00 $464,290.00 $493,870.00 $394,272.63 $471,768.00 $464,290.00 $493,870.00 $394,272.63 $471,768.00 $464,290.00 $493,870.00 $394,272.63 $471,768.00 $464,290.00 $493,870.00EXPENSE GRAND Totals: Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 80 FY'17 FY'18 Change Personnel Services…………………….166,648$ 169,620$ 2,972$ Operating Expenditures/Expenses …..449,823 507,888 58,065 Other Uses……………………………..178,160 42,500 (135,660) TOTAL …………………………..794,631$ 720,008$ (74,623)$ ThisDivisionmaintainsdrains,pumpsfloodedlocationsduringstorms,cleans streets,repairsandreplacessidewalks,performslightmaintenance(plumbing, carpentry, masonry etc.) and manages downtown trash can/parking meter services. BUDGET HIGHLIGHTS PUBLIC WORKS Streets Services, Functions and Activities TheStreetsDivisionofthePublicWorksDepartmentfunctionsasamultifaceted workforcewhichaccomplishesbuildingmaintenance,andinconjunctionwiththe StormwaterDivisionmanagesstormwaterandlocaloption(streetmaintenance) applications. Page 81 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 107,562.47 122,034.00 100,000.00 124,384.00 (2)Maintenance Worker II (1) Parks & Street Supervisor 14-000 Overtime Overtime 4,047.84 2,958.00 3,500.00 4,568.00 Funding estimate for overtime required for special events & staff shortages 18-100 Compensated Compensatory Leave Longevity 1,000.00 500.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 8,822.42 9,654.00 7,953.00 9,516.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 12,450.75 20,237.00 12,000.00 21,371.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 183.54 443.00 300.00 444.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 181.50 211.00 100.00 190.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 9,755.00 6,950.00 6,950.00 8,147.00 Allocated cost of workers' compensation premiums paid to the Florida League Division: Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 001 - General Fund EXPENSES Activity: 539 - Other Physical Environment Department: 39 - Public Works 1202 - Facilities Maintenance/Streets Page 82 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 29-990 Personnel Services Contingency 0.00 3,661.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $144,003.52 $166,648.00 $131,803.00 $169,620.00 34-000 Other Services Contract Services 18,275.97 15,000.00 22,000.00 18,000.00 Engineering, pest control & roof repairs 34-200 Other Services Janitorial Services 21,380.00 25,000.00 25,000.00 25,000.00 Funding for Village-wide maintenance contracts including AC, extermination & janitorial services 40-000 Travel and Per Diem Travel 15.00 50.00 50.00 50.00 Seminars & training sessions for supervisor & maintenance workers 43-110 Utility Services Electric - Streets 209,108.06 220,000.00 215,000.00 220,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-120 Utility Services Electric - Village Hall 15,600.93 17,000.00 17,000.00 17,500.00 Estimated annual cost for electrical services based on current actual FPL usage 43-130 Utility Services Electric - Public Works 9,331.35 10,000.00 10,000.00 10,200.00 Estimated annual cost for electrical services based on current actual FPL usage 43-150 Utility Services Electric - 9900 Building 0.00 8,000.00 8,000.00 5,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 873.61 1,750.00 3,000.00 3,000.00 Village Hall, Public Works & Rights-of- way water PS - Personnel Services OE - Operating Expenditures/Expenses Page 83 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 44-000 Rentals and Leases Equipment Rental 303.99 0.00 250.00 300.00 Equipment rental as required for various jobs & projects 45-000 Insurance ISF: Risk Management 3,942.00 5,314.00 5,314.00 4,366.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 44,523.00 38,709.00 38,709.00 58,322.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 65,376.22 40,000.00 40,000.00 40,000.00 Repairs to buildings & structures, miscellaneous parts not covered by service agreements & roadway & sidewalk repairs 46-210 Repair and Maintenance Services 9900 Building 5,632.70 0.00 5,000.00 5,000.00 Repair & maintenance of New Building 51-000 Office Supplies Office Supplies (3.58)50.00 50.00 50.00 Pens, pencils & paper for support staff 52-200 Operating Supplies Other Operating Supplies 43,631.48 28,000.00 50,000.00 45,000.00 Safety equipment, paper towels, toilet tissue, tools, equipment, replacement lights throughout Village & other miscellaneous operating supplies 52-210 Operating Supplies Beautification 38,204.54 30,000.00 30,000.00 40,000.00 Estimated funding for Village-wide roadway landscape projects, including tree replacement 52-215 Operating Supplies Holiday Decorations 29,863.61 10,000.00 10,000.00 10,000.00 Holiday decorations including electrical work Page 84 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-300 Operating Supplies Kitchen 142.91 300.00 250.00 250.00 Kitchen supplies 52-400 Operating Supplies Uniforms 1,129.90 500.00 500.00 500.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 1,139.15 0.00 1,000.00 1,000.00 Fertilizer & chemicals for street side plantings 52-600 Operating Supplies Code Compliance 0.00 0.00 3,500.00 4,000.00 Costs associated with enforcement of code issues 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 0.00 0.00 400.00 200.00 Annual subscription renewals 55-000 Training Training and Education 130.00 150.00 150.00 150.00 Funding to provide training on use of machinery & equipment $508,600.84 $449,823.00 $485,173.00 $507,888.00 $652,604.36 $616,471.00 $616,976.00 $677,508.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 82,000.00 178,160.00 178,160.00 42,500.00 Transfer to Capital Projects $82,000.00 $178,160.00 $178,160.00 $42,500.00 $82,000.00 $178,160.00 $178,160.00 $42,500.00 $734,604.36 $794,631.00 $795,136.00 $720,008.00 Division Total: 1202 - Facilities Maintenance/Streets $734,604.36 $794,631.00 $795,136.00 $720,008.00 $734,604.36 $794,631.00 $795,136.00 $720,008.00 $734,604.36 $794,631.00 $795,136.00 $720,008.00 $734,604.36 $794,631.00 $795,136.00 $720,008.00 $734,604.36 $794,631.00 $795,136.00 $720,008.00 Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Activity Total: 539 - Other Physical Environment OTH - Other Uses OTH - Other Uses Program Total: 00 - None OE - Operating Expenditures/Expenses Activity Total: 581 - Inter-Fund Group Transfers Out Page 85 FY'17 FY'18 Change Personnel Services…………………….260,715$ 277,094$ 16,379$ Operating Expenditures/Expenses …..102,062 94,206 (7,856) Other Uses……………………………..32,503 - (32,503) TOTAL …………………………..395,280$ 371,300$ (23,980)$ BUDGET HIGHLIGHTS PUBLIC WORKS Parks Services, Functions and Activities TheParksDivisionofthePublicWorksDepartmentmaintainsthe grounds/landscapingneedsforallVillagenon-recreationalfacilities,rights-of- wayareas,plantsandtreesthroughoutMiamiShores.TheDivisionmaintains dozensofautomatedandmanualirrigationsystems,developsandcaresfor approximatelyfiftyspecializedplantbedsandbarricadelandscapes.The Divisionroutinelyaccomplishesbothbeautificationandirrigationcapital improvementupgradesorprojectstoenhancetheimageof"TheVillage Beautiful." Page 86 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 158,903.17 180,358.00 184,398.00 188,405.00 (1) Maintenance Worker I (4) Maintenance Worker II (1) Parks Foreman 14-000 Overtime Overtime 6,561.95 7,701.00 7,000.00 7,737.00 Wages for excess hours & special events 14-300 Overtime Lot Clearing 317.64 1,120.00 7,000.00 7,736.00 Lot Clearing Overtime 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 2,500.00 2,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 12,577.08 14,269.00 147,771.00 14,414.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 31,393.84 39,350.00 40,386.00 42,738.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 732.62 862.00 900.00 888.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 366.80 386.00 400.00 335.00 Estimated annual employee costs for long-term care insurance benefits Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 001 - General Fund EXPENSES Department: 39 - Public Works Division: 1201 - Parks Page 87 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 24-000 Workers' Compensation Workers' Compensation 7,483.00 10,496.00 10,496.00 12,341.00 Allocated cost of workers' compensation premiums paid to the Florida League 29-990 Personnel Services Contingency 0.00 4,673.00 0.00 0.00 Projected costs for all eligible employee salary increase (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $219,836.10 $260,715.00 $400,851.00 $277,094.00 34-000 Other Services Contract Services 0.00 0.00 0.00 8,000.00 Tree installation & Dog Park maintenance 34-100 Other Services Temporary Personnel 0.00 26,000.00 4,000.00 4,000.00 Additional staff required to work on additional beautification projects 40-000 Travel and Per Diem Travel 0.00 100.00 100.00 100.00 Travel to educational seminars 43-200 Utility Services Water 4,222.99 3,000.00 3,500.00 4,000.00 Funding for estimated water consumption at non-welled locations 44-000 Rentals and Leases Equipment Rental 0.00 500.00 500.00 500.00 Funding to rent specialized equipment for projects identified during the year 45-000 Insurance ISF: Risk Management 9,164.00 7,679.00 7,679.00 8,230.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 39,828.00 34,558.00 34,558.00 39,851.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League PS - Personnel Services OE - Operating Expenditures/Expenses Page 88 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 2,653.61 6,000.00 6,000.00 6,000.00 Repairs to various parks & structures not covered by service agreements 51-000 Office Supplies Office Supplies 59.07 100.00 100.00 100.00 Office supplies related to Parks operations 52-200 Operating Supplies Other Operating Supplies 21,305.14 15,000.00 15,000.00 16,000.00 Costs associated with drain & curb repairs, supplies & tools & equipment for park maintenance 52-210 Operating Supplies Beautification 157.50 2,000.00 2,000.00 1,000.00 Improvements for Village-wide beautification projects 52-300 Operating Supplies Kitchen 84.54 300.00 300.00 300.00 Kitchen supplies 52-400 Operating Supplies Uniforms 1,363.56 1,200.00 1,356.00 1,500.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 4,148.41 4,500.00 4,000.00 4,500.00 Funding for special fertilizers & chemicals to maintain landscaping 52-600 Operating Supplies Code Compliance 5,185.23 1,000.00 0.00 0.00 Costs associated with enforcement of code issues. This account for FY18 forward has been moved to the Streets Division of Public Works. 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 25.00 25.00 25.00 25.00 Annual subscription renewals Page 89 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 50.00 100.00 0.00 100.00 Funding to provide training on use of machinery & equipment $88,247.05 $102,062.00 $79,118.00 $94,206.00 Activity Total: 539 - Other Physical Environment $308,083.15 $362,777.00 $479,969.00 $371,300.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301 Interfund Transfers Capital Projects 0.00 32,503.00 32,503.00 0.00 Transfer to Capital Projects $0.00 $32,503.00 $32,503.00 $0.00 Activity Total: 581 - Inter-Fund Group Transfers Out $0.00 $32,503.00 $32,503.00 $0.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 $308,083.15 $395,280.00 $512,472.00 $371,300.00 OTH - Other Uses OTH - Other Uses Program Total: 00 - None OE - Operating Expenditures/Expenses Division Total: 1201 - Parks Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Page 90 FY'17 FY'18 Change Personnel Services…………………….106,324$ 109,153$ 2,829$ Operating Expenditures/Expenses …..78,030 88,204 10,174 TOTAL …………………………..184,354$ 197,357$ 13,003$ BUDGET HIGHLIGHTS PUBLIC WORKS Recreation Maintenance Services, Functions and Activities TheRecreationMaintenanceDivisionofthePublicWorksDepartment maintainstheexteriorrecreationalgrounds(multipurposefield,Tot-Lot playground, basketball/tennis courts, etc…). Page 91 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 78,213.46 77,210.00 77,210.00 79,539.00 (1) Grounds Foreman (1) Groundskeeper II 14-000 Overtime Overtime 2,942.30 2,397.00 3,000.00 3,654.00 Overtime for special events 18-100 Compensated Compensatory Leave Longevity 500.00 0.00 0.00 0.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 6,659.45 6,084.00 6,084.00 6,084.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 14,023.46 13,491.00 13,491.00 14,246.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 301.90 295.00 295.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 165.20 125.00 125.00 125.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 4,849.00 4,406.00 4,406.00 5,209.00 Allocated cost of workers' compensation premiums paid to the Florida League Department: 39 - Public Works Division: 1204 - Recreation Maintenance Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 001 - General Fund EXPENSES Page 92 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 29-990 Personnel Services Contingency 0.00 2,316.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $107,654.77 $106,324.00 $104,611.00 $109,153.00 43-100 Utility Services Electric 1,110.53 1,350.00 1,300.00 1,350.00 Estimated annual cost for electrical services based on current actual FPL usage 44-000 Rentals and Leases Equipment Rental (348.91)1,000.00 0.00 800.00 Funding to rent specialized equipment for projects identified during the year 45-000 Insurance ISF: Risk Management 2,169.00 2,802.00 2,802.00 3,803.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 8,158.00 26,218.00 26,218.00 28,591.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 968.84 4,000.00 4,000.00 4,000.00 Minor repairs to building & Tot Lot equipment 52-200 Operating Supplies Other Operating Supplies 16,872.37 15,000.00 25,000.00 22,000.00 Costs for materials required that are not specifically classified in other departmental line items 52-400 Operating Supplies Uniforms 323.30 360.00 360.00 360.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 18,884.85 27,000.00 27,000.00 27,000.00 Miscellaneous chemicals & fertilizers to ensure proper growth of field turf PS - Personnel Services OE - Operating Expenditures/Expenses Page 93 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 40.00 300.00 200.00 300.00 Funding to provide training on use of machinery & equipment $48,177.98 $78,030.00 $86,880.00 $88,204.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00 $155,832.75 $184,354.00 $191,491.00 $197,357.00EXPENSE GRAND Totals: Activity Total: 539 - Other Physical Environment Program Total: 00 - None Division Total: 1204 - Recreation Maintenance Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 94 FY'17 FY'18 Change Personnel Services…………………….1,054,222$ 1,147,759$ 93,537$ Operating Expenditures/Expenses …..1,577,176 1,499,568 (77,608) Capital Outlay ….………………………247,824 140,000 (107,824) Other Uses……………………………..350,000 375,123 25,123 TOTAL …………………………..3,229,222$ 3,162,450$ (66,772)$ BUDGET HIGHLIGHTS PUBLIC WORKS Sanitation Services, Functions and Activities TheSanitationDivisionisresponsibleforthemanagementanddisposalofall nonhazardoussolidwasteforMiamiShoresVillageresidentsandbusinesses. Curbsiderecycling,commercialandresidentialgarbagecollectionandbulktrash removal services constitute the Division's focus. Page 95 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 534 - Garbage/Solid Waste Services 12-000 Regular Salaries and Wages Salaries 674,377.61 714,025.00 650,000.00 740,515.00 (3) Equipment Operator II (2) Equipment Operator III (4) Refuse Collectors (9) Refuse Truck Drivers (Full time) (1) Refuse Truck Driver (Employed on an as needed basis) (1) Sanitation & Fleet Supervisor (1) Waste Foreman 14-000 Overtime Overtime 53,704.91 51,672.00 78,000.00 60,000.00 Holiday pay, special events, labor for driver & helper to pick up garbage on Saturdays & emergencies 16-000 Compensated Annual Leave Vacation (2,391.93)0.00 0.00 0.00 Compensated annual leave vacation 18-100 Compensated Compensatory Leave Longevity 9,500.00 11,500.00 10,000.00 10,000.00 Benefit paid to tenured employees per policy 18-200 Compensated Compensatory Leave Accumulated Leave Settlement 0.00 12,000.00 5,000.00 0.00 Payout of accumulated leave for employees expected to retire or separate employment 21-000 Payroll Taxes Employer Fica and Medicare 54,711.57 57,143.00 54,698.00 61,237.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 55,557.00 0.00 72,264.00 72,264.00 Pension Contribution 23-000 Life and Health Insurance Health Insurance 104,810.52 128,169.00 104,806.00 142,464.00 Estimated annual employee costs for health insurance benefits Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 405 - Sanitation EXPENSES Department: 39 - Public Works Division: 3000 - Sanitation Page 96 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 2,232.06 2,807.00 2,028.00 2,812.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 1,282.59 1,181.00 964.00 1,077.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 62,023.00 39,304.00 39,304.00 42,390.00 Allocated cost of workers' compensation premiums paid to the Florida League 26-000 Other Postemployment Benefits (OPEB) OPEB 15,538.00 15,000.00 15,000.00 15,000.00 Estimated annual Other Poste Employment Benefit employee costs for health, dental & other contractually obligated non-liability benefits 29-990 Personnel Services Contingency 0.00 21,421.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $1,031,345.33 $1,054,222.00 $1,032,064.00 $1,147,759.00 31-100 Professional Services Technology 1,732.50 0.00 1,000.00 1,000.00 Upgrade of Diagnostic Computer System 34-000 Other Services Contract Services 400.00 5,000.00 5,000.00 5,000.00 Auction of disposal of unused vehicles & biotechnical services for ongoing chipper field environmental reporting 34-100 Other Services Temporary Personnel 44,291.64 55,000.00 45,000.00 45,000.00 Funding for temporary staff during vacancies, vacations, special events, emergencies & chipper field remediation services 40-000 Travel and Per Diem Travel 4.50 600.00 600.00 600.00 Sunpass in garbage trucks to facilitate shorter travel times & distances to dump PS - Personnel Services OE - Operating Expenditures/Expenses Page 97 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 41-100 Communications Services Cellular 440.84 600.00 550.00 600.00 Estimated annual costs for cellular service 42-000 Freight and Postage Services Postage 0.00 500.00 500.00 500.00 Postage for past due collection notices 43-400 Utility Services Miami-Dade Solid Waste Fees 319,269.02 345,000.00 340,000.00 345,000.00 Estimated annual cost for dumping services paid to the County 43-410 Utility Services Waste Management Fees 415,825.29 385,000.00 400,000.00 400,000.00 Estimated annual cost for solid waste disposal 43-430 Utility Services Recycling 12,418.50 20,000.00 20,000.00 20,000.00 Recycling disposal 45-000 Insurance ISF: Risk Management 11,370.00 24,965.00 24,965.00 32,944.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 435,681.00 404,721.00 404,721.00 402,109.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-100 Repair and Maintenance Services Vehicle Maintenance 0.00 7,000.00 5,000.00 7,000.00 Vehicle maintenance costs 46-200 Repair and Maintenance Services Repairs and Maintenance 8,554.97 9,500.00 8,500.00 9,500.00 Funding allocated for repairs & maintenance, Walls, Fences & Alleys Page 98 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 550.00 0.00 0.00 0.00 Printing for recycling, statements, invoices, courtesy notices & recycling pamphlets 48-000 Promotional Activities Promotional Activities 5,570.82 10,000.00 10,000.00 5,000.00 Estimated cost for vacant position advertisements & promotion of Recycling & Waste Services 49-420 Other Current Charges and Obligations Miami- Dade Collection Fees 0.00 27,000.00 0.00 0.00 Fees charged by Miami-Dade County for collection of sanitation assessments on the property tax bill 49-800 Other Current Charges and Obligations Licenses and Permits 750.00 1,000.00 750.00 1,000.00 Annual DERM review fee 51-000 Office Supplies Office Supplies 303.07 300.00 300.00 300.00 Estimated costs for general office supplies (pens, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 51,518.53 45,000.00 45,000.00 45,000.00 Funding for specialized items related to sanitation, not specifically identified in other line items i.e. Dumpsters, Recycling Bins, Trash Cans, Equipment & Tools Safety Equipment 52-230 Operating Supplies Outfitting 0.00 0.00 0.00 3,000.00 Costs included in outfitting new vehicles 52-300 Operating Supplies Kitchen 262.91 1,200.00 1,000.00 1,200.00 Kitchen supplies i.e. Gatorade, coffee, paper towels & cups 52-400 Operating Supplies Uniforms 3,906.20 3,500.00 3,000.00 3,500.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Page 99 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 59-000 Depreciation Depreciation 184,467.00 231,290.00 150,650.00 171,315.00 Estimated contribution to the renewal & replacement fund $1,497,316.79 $1,577,176.00 $1,466,536.00 $1,499,568.00 64-000 Machinery and Equipment Machinery and Equipment 0.00 182,824.00 182,824.00 140,000.00 Purchase New Trash Grabber 64-100 Machinery and Equipment Vehicles 0.00 65,000.00 65,000.00 0.00 Vehicles $0.00 $247,824.00 $247,824.00 $140,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 25,123.00 Reserve for unanticipated expenses $0.00 $0.00 $0.00 $25,123.00 Activity Total: 534 - Garbage/Solid Waste Services $2,528,662.12 $2,879,222.00 $2,746,424.00 $2,812,450.00 Activity: 581 - Inter-Fund Group Transfers Out 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 350,000.00 350,000.00 350,000.00 350,000.00 Management fee paid to General Fund to offset administrative services cost provided by Non-Sanitation staff $350,000.00 $350,000.00 $350,000.00 $350,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $350,000.00 $350,000.00 $350,000.00 $350,000.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 $2,878,662.12 $3,229,222.00 $3,096,424.00 $3,162,450.00 EXPENSES Total Fund EXPENSE Total: 405 - Sanitation EXPENSE GRAND Totals: OTH - Other Uses OTH - Other Uses Program Total: 00 - None Division Total: 3000 - Sanitation Department Total: 39 - Public Works CAP - Capital Outlay CAP - Capital Outlay OTH - Other Uses OTH - Other Uses OE - Operating Expenditures/Expenses Page 100 FY'17 FY'18 Change Debt Service……………………………235,666$ 253,600$ 17,934$ Operating Expenditures/Expenses …..12,630 1,400 (11,230) TOTAL …………………………..248,296$ 255,000$ 6,704$ PUBLIC WORKS Water & Sewer Services, Functions and Activities TheWater&SewerFundisresponsiblefortheconstructionandpaymentofthe DowntownWater&SewerProject.Itisalsoresponsibleforthemanagementand maintenanceontherelatedgrinderpumps.Annualassessmentsforthepaymentof the project and maintenance fees are recorded in this fund. BUDGET HIGHLIGHTS Page 101 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 71-100Principal Principal Payments0.00160,000.00160,000.00160,000.00Principal Payments 72-100Interest Interest Payments52,204.0075,666.00104,600.0093,600.00Interest Payments $52,204.00$235,666.00$264,600.00$253,600.00 $52,204.00$235,666.00$264,600.00$253,600.00 31-000Professional Services Professional Services10,000.000.000.000.00Professional Services 43-100Utility Services Electric0.000.00800.001,400.00Electric 46-200 Repair and Maintenance Services Repairs and Maintenance 0.0012,630.000.000.00Repairs & Maintenance $10,000.00$12,630.00$800.00$1,400.00 63-200Infrastructure Water & Sewer Project1,248,866.750.000.000.00 $1,248,866.75$0.00$0.00$0.00 $1,258,866.75$12,630.00$800.00$1,400.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 $1,311,070.75$248,296.00$265,400.00$255,000.00 Activity Total: 535 - Sewer Services Program Total: 00 - None Program: 00 - None Activity: 517 - Debt Service Payments DS - Debt Service DS - Debt Service Activity Total: 517 - Debt Service Payments Activity: 535 - Sewer Services Expense Budget Worksheet Report OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses CAP - Capital Outlay CAP - Capital Outlay Fund: 410 - Water & Sewer EXPENSES Department: 39 - Public Works Division: 4000 - Water & Sewer Division Total: 4000 - Water & Sewer Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 410 - Water & Sewer EXPENSE GRAND Totals: Page 102 FY'17 FY'18 Change Personnel Services…………………….86,620$ 94,899$ 8,279$ Operating Expenditures/Expenses …..137,068 135,080 (1,988) Capital Outlay ….………………………- 20,000 20,000 Other Uses……………………………..50,000 51,953 1,953 TOTAL …………………………..273,688$ 301,932$ 28,244$ ThisDivisionmaintainsdrains,pumpsfloodedlocationsduringstorms,cleans streets and performs light maintenance. BUDGET HIGHLIGHTS PUBLIC WORKS Stormwater Services, Functions and Activities TheStormwaterDivisionofthePublicWorksDepartmentworksinconjunction withtheStreetsDivisiontomanagestormwaterandlocaloption(street maintenance) applications. Page 103 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 538 - Flood Control/Stormwater Mgmt 12-000 Regular Salaries and Wages Salaries 56,424.54 55,785.00 55,298.00 57,449.00 (1) Equipment Operator (1) Maintenance Worker I 14-000 Overtime Overtime 4,063.92 5,197.00 5,668.00 5,668.00 Wages for excess hours & special events 16-000 Compensated Annual Leave Vacation (437.00)0.00 0.00 0.00 Compensated annual leave vacation 18-100 Compensated Compensatory Leave Longevity 1,500.00 500.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 4,046.16 4,434.00 4,406.00 4,395.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution (8,537.00)0.00 6,977.00 6,977.00 Pension Contribution 23-000 Life and Health Insurance Health Insurance 11,213.72 13,491.00 13,372.00 14,246.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 261.69 295.00 295.00 296.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Program: 00 - None PS - Personnel Services Fund: 402 - Stormwater EXPENSES Department: 39 - Public Works Division: 3500 - Stormwater Page 104 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 106.30 95.00 95.00 94.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,325.00 3,149.00 3,149.00 3,274.00 Allocated cost of workers' compensation premiums paid to the Florida League 26-000 Other Postemployment Benefits (OPEB) OPEB 1,942.00 2,000.00 2,000.00 2,000.00 Estimated annual Other Post Employment Benefit employee costs for health, dental & other contractually obligated non-liability benefits 29-990 Personnel Services Contingency 0.00 1,674.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $75,909.33 $86,620.00 $91,760.00 $94,899.00 31-300 Professional Services Engineering 18,000.00 0.00 23,000.00 0.00 Professional Services Engineering 34-000 Other Services Contract Services 7,837.50 14,000.00 83,000.00 10,000.00 Preliminary cost for stormwater basin rehabilitation program- Vaccon Truck Service 43-100 Utility Services Electric 2,521.36 3,200.00 3,000.00 3,200.00 Estimated annual cost for electrical services based on current actual FPL usage 43-300 Utility Services Stormwater 40,551.64 0.00 1,089.00 1,000.00 Utility Services Stormwater 45-000 Insurance ISF: Risk Management 1,721.00 3,631.00 3,631.00 5,578.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League PS - Personnel Services OE - Operating Expenditures/Expenses Page 105 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 9,017.00 9,453.00 9,453.00 8,492.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 9,197.25 12,000.00 10,000.00 11,000.00 Funding allocated for repairs & maintenance 48-000 Promotional Activities Promotional Activities 0.00 0.00 0.00 250.00 Drain Marking Program 49-800 Other Current Charges and Obligations Licenses and Permits 2,825.88 4,300.00 4,000.00 4,300.00 Annual filing fee with DERM 51-000 Office Supplies Office Supplies 12.59 100.00 100.00 100.00 Estimated costs for general office supplies (pens, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 8,697.53 12,000.00 10,500.00 12,000.00 Costs for materials required that are not specifically classified in other departmental line items i.e. Safety Equipment, tools & Stormwater repair items 52-400 Operating Supplies Uniforms 146.45 360.00 360.00 360.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 59-000 Depreciation Depreciation 79,276.00 78,024.00 78,800.00 78,800.00 Funding for year-end depreciation charges for fund assets $179,804.20 $137,068.00 $226,933.00 $135,080.00 63-400 Infrastructure Land Improvements 0.00 0.00 68,000.00 0.00 Land Improvements CAP - Capital Outlay OE - Operating Expenditures/Expenses Page 106 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 64-000 Machinery and Equipment Machinery and Equipment 0.00 0.00 0.00 20,000.00 Replace Bayshore Pumps - Multi Year Projects $0.00 $0.00 $68,000.00 $20,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 1,953.00 Reserve for unanticipated expenses $0.00 $0.00 $0.00 $1,953.00 Activity Total: 538 - Flood Control/Stormwater Mgmt $255,713.53 $223,688.00 $386,693.00 $251,932.00 Activity: 581 - Inter-Fund Group Transfers Out 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 50,000.00 50,000.00 50,000.00 50,000.00 Management fee paid to General Fund to offset administrative service costs provided for Non-Stormwater staff $50,000.00 $50,000.00 $50,000.00 $50,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $50,000.00 $50,000.00 $50,000.00 $50,000.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 $305,713.53 $273,688.00 $436,693.00 $301,932.00 EXPENSES Total Fund EXPENSE Total: 402 - Stormwater EXPENSE GRAND Totals: OTH - Other Uses OTH - Other Uses Program Total: 00 - None Division Total: 3500 - Stormwater Department Total: 39 - Public Works CAP - Capital Outlay OTH - Other Uses OTH - Other Uses Page 107 FY'17 FY'18 Change Personnel Services…………………….203,457$ 226,401$ 22,944$ Operating Expenditures/Expenses …..946,442 967,188 20,746 Capital Outlay ….………………………140,838 383,000 242,162 Other Uses……………………………..- 5,180 5,180 TOTAL …………………………..1,290,737$ 1,581,769$ 291,032$ Services, Functions and Activities PUBLIC WORKS Fleet Maintenance TheFleetMaintenanceFund,createdinFY2000asanInternalServiceFundof thePublicWorksDepartment,isresponsiblefortheacquisitionand maintenanceofallVillageownedvehiclesinthemunicipalinventory.Assets managedbythisFundinclude:policeorsquadunits,heavytrucks,theVillage's 29passengerbus,recreationvans,smallenginerepair,pickuptrucks,loaders and other heavy equipment. Withitsextensivetoolandequipmentinventory,FleetMaintenanceprovides extremelyvaluableassistanceintheconstructionorrepairofotherVillage property,suchasstreetsignsandalleygates,plusothertaskssuchasspray painting and wood/metal fabrication. SinceOctober2000,thisfunctionhasoperatedasaself-supportingInternal ServiceFund.Operatingrevenuesprovidethefundingfromtheuserdivision which received the Fund's services. BUDGET HIGHLIGHTS Page 108 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 539 - Other Physical Environment 12-000 Regular Salaries and Wages Salaries 147,885.10 152,527.00 151,180.00 157,082.00 (3) Mechanics (1) Shop Helper 14-000 Overtime Overtime 3,225.50 2,368.00 4,617.00 4,397.00 Funding for unanticipated operational needs 16-000 Compensated Annual Leave Vacation (202.03)0.00 0.00 0.00 Compensated Annual Leave Vacation 18-100 Compensated Compensatory Leave Longevity 1,000.00 1,000.00 1,000.00 1,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 11,078.49 12,095.00 11,955.00 12,017.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 39,279.00 0.00 19,078.00 19,078.00 Pension Contribution 23-000 Life and Health Insurance Health Insurance 23,427.35 26,983.00 26,742.00 28,492.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 504.14 591.00 584.00 592.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance EXPENSES Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 00 - None PS - Personnel Services Page 109 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 197.90 178.00 176.00 177.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 4,366.00 3,139.00 3,139.00 3,566.00 Allocated cost of workers' compensation premiums paid to the Florida League 29-990 Personnel Services Contingency 0.00 4,576.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $230,761.45 $203,457.00 $218,471.00 $226,401.00 43-100 Utility Services Electric 5,823.47 6,000.00 5,462.00 6,000.00 Estimated annual cost for electrical services based on current actual FPL usage 43-200 Utility Services Water 2,391.01 2,400.00 2,300.00 2,400.00 Estimated funding for water consumption 45-000 Insurance ISF: Risk Management 14,941.00 16,579.00 16,579.00 11,518.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 45-100 Insurance ISF: Auto Insurance 97,965.00 72,805.00 72,805.00 81,547.00 Consolidated costs for automobile & equipment liability for the Village's fleet 46-200 Repair and Maintenance Services Repairs and Maintenance 8,108.45 6,000.00 6,000.00 6,600.00 Funding allocated for repairs & maintenance 49-000 Other Current Charges and Obligations Other Current Charges 26.10 0.00 0.00 0.00 Other Current Charges PS - Personnel Services OE - Operating Expenditures/Expenses Page 110 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 49-800 Other Current Charges and Obligations Licenses and Permits 415.84 250.00 100.00 500.00 Annual fee to operate facility 51-000 Office Supplies Office Supplies 30.28 50.00 50.00 50.00 Miscellaneous supplies 52-110 Operating Supplies Solvents 700.21 500.00 650.00 650.00 Funding for special fleet solvent costs 52-120 Operating Supplies Oil, Lubricants and Other Fluids 3,484.98 3,500.00 3,500.00 4,000.00 Funding for specialized oils used on police vehicles 52-130 Operating Supplies Village Hall Generator - Gas 0.00 500.00 500.00 500.00 Funding to fuel the Village's emergency generators 52-200 Operating Supplies Other Operating Supplies 28,438.52 30,000.00 29,000.00 31,274.00 Funding for materials & supplies used in the division not specifically listed in other lines, i.e. equipment & supplies to operate fleet garage 52-220 Operating Supplies Vehicle Conversion Costs 18,750.20 15,000.00 18,000.00 15,000.00 Funding for repairs, materials & supplies to upgrade older vehicles 52-230 Operating Supplies Outfitting 0.00 0.00 0.00 47,000.00 Costs included in outfitting new vehicles 52-300 Operating Supplies Kitchen 0.00 0.00 500.00 500.00 Kitchen supplies Page 111 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 234.15 720.00 825.00 740.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 55-000 Training Training and Education 1,254.00 800.00 900.00 900.00 Recertification training for mechanics 59-000 Depreciation Depreciation 194,916.00 222,448.00 229,148.00 263,169.00 Depreciation on vehicles & equipment $377,479.21 $377,552.00 $386,319.00 $472,348.00 64-100 Machinery and Equipment Vehicles 119,975.00 140,838.00 260,813.00 383,000.00 Purchase New Pickup Truck, Replace 6 Marked Police Cars, Replace Vehicle #0702 - Village Manager's Car & Replace Vehicle #9920 - Green Bucket Truck $119,975.00 $140,838.00 $260,813.00 $383,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 5,180.00 Reserve for unanticipated expenses $0.00 $0.00 $0.00 $5,180.00 $728,215.66 $721,847.00 $865,603.00 $1,086,929.00 $728,215.66 $721,847.00 $865,603.00 $1,086,929.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 104.76 2,000.00 1,500.00 2,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,662.92 3,000.00 2,000.00 2,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 120.00 120.00 120.00 Funding for tires Program: 60 - Fleet Maintenance OE - Operating Expenditures/Expenses Program Total: 00 - None OE - Operating Expenditures/Expenses CAP - Capital Outlay CAP - Capital Outlay OTH - Other Uses OTH - Other Uses Activity Total: 539 - Other Physical Environment Page 112 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report $1,767.68 $5,120.00 $3,620.00 $4,120.00 $1,767.68 $5,120.00 $3,620.00 $4,120.00 $1,767.68 $5,120.00 $3,620.00 $4,120.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 316.30 300.00 300.00 300.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 770.45 600.00 550.00 600.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 643.76 500.00 120.00 200.00 Funding for tires $1,730.51 $1,400.00 $970.00 $1,100.00 $1,730.51 $1,400.00 $970.00 $1,100.00 $1,730.51 $1,400.00 $970.00 $1,100.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 813.10 1,000.00 1,000.00 1,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,763.47 2,500.00 1,400.00 1,500.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 200.00 200.00 200.00 Funding for tires $2,576.57 $3,700.00 $2,600.00 $2,700.00 $2,576.57 $3,700.00 $2,600.00 $2,700.00 $2,576.57 $3,700.00 $2,600.00 $2,700.00 Activity: 539 - Other Physical Environment Program: 63 - Police OE - Operating Expenditures/Expenses Program: 62 - Code Compliance OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 62 - Code Compliance Program: 61 - Building OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 61 - Building OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 60 - Fleet Maintenance Page 113 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 46-100 Repair and Maintenance Services Vehicle Maintenance 42,738.66 38,000.00 45,000.00 40,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 83,090.58 164,000.00 130,000.00 120,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 15,930.71 16,000.00 16,000.00 16,000.00 Funding for tires $141,759.95 $218,000.00 $191,000.00 $176,000.00 $141,759.95 $218,000.00 $191,000.00 $176,000.00 $141,759.95 $218,000.00 $191,000.00 $176,000.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 7,969.77 4,900.00 4,500.00 4,900.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 5,504.12 10,000.00 6,200.00 6,500.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 711.69 1,400.00 1,200.00 1,000.00 Funding for tires $14,185.58 $16,300.00 $11,900.00 $12,400.00 $14,185.58 $16,300.00 $11,900.00 $12,400.00 $14,185.58 $16,300.00 $11,900.00 $12,400.00 Program: 65 - Facilities Maintenance/Streets Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 21,731.72 6,000.00 22,000.00 15,000.00 Vehicle maintenance costs OE - Operating Expenditures/Expenses Program: 64 - Parks Division OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 64 - Parks Division OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 63 - Police Page 114 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 5,577.50 10,000.00 7,500.00 8,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 1,741.24 1,500.00 1,500.00 1,500.00 Funding for tires $29,050.46 $17,500.00 $31,000.00 $24,500.00 $29,050.46 $17,500.00 $31,000.00 $24,500.00 Program Total: 65 - Facilities Maintenance/Streets $29,050.46 $17,500.00 $31,000.00 $24,500.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 935.73 2,000.00 1,200.00 1,500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 2,336.26 4,600.00 2,600.00 2,600.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 500.00 500.00 500.00 Funding for tires $3,271.99 $7,100.00 $4,300.00 $4,600.00 $3,271.99 $7,100.00 $4,300.00 $4,600.00 $3,271.99 $7,100.00 $4,300.00 $4,600.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 5,669.31 5,000.00 4,500.00 5,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 2,249.86 5,000.00 3,200.00 3,200.00 Funding for fuel & lubricant costs Program: 67 - Recreation Maintenance OE - Operating Expenditures/Expenses Program: 66 - Public Works Administration OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 66 - Public Works Administration OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Page 115 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires 843.14 600.00 600.00 600.00 Funding for tires $8,762.31 $10,600.00 $8,300.00 $8,800.00 $8,762.31 $10,600.00 $8,300.00 $8,800.00 $8,762.31 $10,600.00 $8,300.00 $8,800.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 2,691.42 2,000.00 1,500.00 2,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,418.28 3,350.00 2,000.00 2,500.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 500.00 500.00 500.00 Funding for tires $4,109.70 $5,850.00 $4,000.00 $5,000.00 $4,109.70 $5,850.00 $4,000.00 $5,000.00 $4,109.70 $5,850.00 $4,000.00 $5,000.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 441.90 800.00 700.00 500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 975.95 1,800.00 1,000.00 1,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 0.00 120.00 120.00 120.00 Funding for tires $1,417.85 $2,720.00 $1,820.00 $1,620.00 $1,417.85 $2,720.00 $1,820.00 $1,620.00 $1,417.85 $2,720.00 $1,820.00 $1,620.00 Program: 71 - Sanitation Program: 69 - Village Manager OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 69 - Village Manager Program: 68 - Recreation OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 68 - Recreation OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 67 - Recreation Maintenance Page 116 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 52,449.69 50,000.00 55,000.00 58,000.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 78,817.16 150,000.00 110,000.00 120,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 36,268.09 37,000.00 36,000.00 37,000.00 Funding for tires $167,534.94 $237,000.00 $201,000.00 $215,000.00 $167,534.94 $237,000.00 $201,000.00 $215,000.00 $167,534.94 $237,000.00 $201,000.00 $215,000.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 1,896.56 1,500.00 1,000.00 1,500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 1,487.08 3,000.00 1,700.00 2,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 943.15 1,000.00 1,209.00 1,000.00 Funding for tires $4,326.79 $5,500.00 $3,909.00 $4,500.00 $4,326.79 $5,500.00 $3,909.00 $4,500.00 $4,326.79 $5,500.00 $3,909.00 $4,500.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 15,294.08 16,000.00 17,000.00 17,000.00 Vehicle maintenance costs Program: 72 - Stormwater OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 72 - Stormwater OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 71 - Sanitation Program: 73 - LOGT OE - Operating Expenditures/Expenses Page 117 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 6,930.86 9,500.00 7,200.00 8,000.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 309.96 3,000.00 750.00 1,000.00 Funding for tires $22,534.90 $28,500.00 $24,950.00 $26,000.00 $22,534.90 $28,500.00 $24,950.00 $26,000.00 $22,534.90 $28,500.00 $24,950.00 $26,000.00 Activity: 539 - Other Physical Environment 46-100 Repair and Maintenance Services Vehicle Maintenance 1,982.30 2,500.00 2,000.00 2,500.00 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants 3,562.65 5,600.00 4,500.00 4,500.00 Funding for fuel & lubricant costs 52-700 Operating Supplies Tires 2,695.44 1,500.00 1,000.00 1,500.00 Funding for tires $8,240.39 $9,600.00 $7,500.00 $8,500.00 $8,240.39 $9,600.00 $7,500.00 $8,500.00 $8,240.39 $9,600.00 $7,500.00 $8,500.00 $1,139,485.28 $1,290,737.00 $1,362,472.00 $1,581,769.00 $1,139,485.28 $1,290,737.00 $1,362,472.00 $1,581,769.00 $1,139,485.28 $1,290,737.00 $1,362,472.00 $1,581,769.00 $1,139,485.28 $1,290,737.00 $1,362,472.00 $1,581,769.00 $1,139,485.28 $1,290,737.00 $1,362,472.00 $1,581,769.00 Division Total: 6000 - Fleet Maintenance Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 550 - Fleet Maintenance EXPENSE GRAND Totals: Program: 74 - Transportation Surtax OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 74 - Transportation Surtax OE - Operating Expenditures/Expenses Activity Total: 539 - Other Physical Environment Program Total: 73 - LOGT Page 118 FY'17 FY'18 Change Personnel Services…………………….124,524$ 129,470$ 4,946$ Operating Expenditures/Expenses …..206,996 161,755 (45,241) Capital Outlay ….………………………15,000 30,000 15,000 Other Uses……………………………..93,700 58,955 (34,745) TOTAL …………………………..440,220$ 380,180$ (60,040)$ BUDGET HIGHLIGHTS PUBLIC WORKS Local Option Gas Tax Services, Functions and Activities LocalOptionGasTaxisaspecialrevenuefundwhichoriginatesfromasixand threecenttaxleviedbyMiami-DadeCountyonallpetroleumandpetroleum- relatedproducts.Proceedsfromthisfundmustbesegregatedandmayonly beusedforrepairs,maintenance,additions,deletionsandmodificationsto streets,sidewalks,streetlights,easements,curbs,alleys,mediansandright-of- ways. Page 119 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 91,683.04 91,499.00 90,000.00 94,245.00 (2) Tree Trimmer 14-000 Overtime Overtime 4,794.61 2,840.00 5,000.00 5,711.00 Overtime costs 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,000.00 1,500.00 1,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 7,149.16 7,287.00 7,217.00 7,209.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 12,828.32 13,491.00 13,370.00 14,246.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 299.45 295.00 292.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 106.40 91.00 91.00 91.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,606.00 5,276.00 5,276.00 6,172.00 Allocated costs of workers' compensation premiums paid to the Florida League Expense Budget Worksheet Report Program: 00 - None Activity: 541 - Road and Street Facilities PS - Personnel Services Fund: 130 - Local Option Gas Tax (LOGT) EXPENSES Department: 39 - Public Works Division: 1222 - LOGT Page 120 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 29-990 Personnel Services Contingency 0.00 2,745.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $123,966.98 $124,524.00 $122,746.00 $129,470.00 34-000 Other Services Contract Services 0.00 500.00 0.00 0.00 Paving contractor 44-000 Rentals and Leases Equipment Rental 0.00 300.00 300.00 300.00 Funding to pay for temporary use of vehicles & equipment for paving 45-000 Insurance ISF: Risk Management 1,732.00 3,631.00 3,631.00 3,440.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 78,744.00 82,055.00 82,055.00 81,970.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 25,942.43 40,000.00 20,000.00 20,000.00 Estimated funds required to provide on-going maintenance & repairs to Village streets & alleys 51-000 Office Supplies Office Supplies 0.00 100.00 100.00 100.00 General office supplies for reporting purposes (pens, pencils, paper & etc.) 52-200 Operating Supplies Other Operating Supplies 1,583.69 20,000.00 20,000.00 20,000.00 Road materials, signage, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of ways 52-210 Operating Supplies Beautification 12,930.00 50,000.00 45,000.00 25,700.00 Estimated funding for Village-wide roadway landscape projects PS - Personnel Services OE - Operating Expenditures/Expenses Page 121 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 308.10 360.00 360.00 360.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 0.00 5,000.00 5,000.00 4,835.00 Funding for purchase of sprays, fertilizers & other chemicals 53-000 Road Materials and Supplies Road Materials 0.00 5,000.00 4,000.00 5,000.00 Materials to repair the road 55-000 Training Training and Education 20.00 50.00 50.00 50.00 Safety training for personnel $121,260.22 $206,996.00 $180,496.00 $161,755.00 63-100 Infrastructure Transportation Improvements 0.00 15,000.00 15,000.00 30,000.00 Replace 96th Street Lights 63-400 Infrastructure Land Improvements 81,982.74 0.00 1,853.00 0.00 Land Improvements 64-000 Machinery and Equipment Machinery and Equipment 6,883.00 0.00 6,883.00 0.00 Machinery & Equipment $88,865.74 $15,000.00 $23,736.00 $30,000.00 99-000 Other Uses Contingency 0.00 0.00 0.00 2,830.00 Reserve for unanticipated expenses $0.00 $0.00 $0.00 $2,830.00 $334,092.94 $346,520.00 $326,978.00 $324,055.00 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses CAP - Capital Outlay CAP - Capital Outlay OTH - Other Uses OTH - Other Uses Activity Total: 541 - Road and Street Facilities OE - Operating Expenditures/Expenses Page 122 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 91-201 Interfund Transfers Debt Service 93,700.00 93,700.00 93,700.00 56,125.00 Transfer to Debt Service $93,700.00 $93,700.00 $93,700.00 $56,125.00 Activity Total: 581 - Inter-Fund Group Transfers Out $93,700.00 $93,700.00 $93,700.00 $56,125.00 $427,792.94 $440,220.00 $420,678.00 $380,180.00 $427,792.94 $440,220.00 $420,678.00 $380,180.00 $427,792.94 $440,220.00 $420,678.00 $380,180.00 $427,792.94 $440,220.00 $420,678.00 $380,180.00 Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT)$427,792.94 $440,220.00 $420,678.00 $380,180.00 $427,792.94 $440,220.00 $420,678.00 $380,180.00 EXPENSES Total EXPENSE GRAND Totals: OTH - Other Uses Program Total: 00 - None Division Total: 1222 - LOGT Department Total: 39 - Public Works Page 123 FY'17 FY'18 Change Personnel Services…………………….89,126$ 91,144$ 2,018$ Operating Expenditures/Expenses …..139,061 128,485 (10,576) Capital Outlay ….………………………185,000 535,000 350,000 Other Uses……………………………..- 2,170 2,170 TOTAL …………………………..413,187$ 756,799$ 343,612$ BUDGET HIGHLIGHTS PUBLIC WORKS Transportation Surtax Services, Functions and Activities The Half-Cent Transportation Surtax was approved by County voters with levies imposedbeginningonJanuary1,2003.Thetaxisleviedasasupplemental half-centfeeforallqualifiedpurchasesinMiami-DadeCountyandallocatedby theCounty'sTransitAuthority.Proceedsfromthislevywillbeusedtoaugment current transportation and transportation-related activities in the Village. Page 124 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 12-000 Regular Salaries and Wages Salaries 60,945.79 61,505.00 60,966.00 63,336.00 (1)Maintenance Lead Worker (1) Maintenance Worker I 14-000 Overtime Overtime 2,451.23 3,000.00 3,000.00 3,655.00 Funding for estimated additional assignments & services 18-100 Compensated Compensatory Leave Longevity 500.00 500.00 500.00 500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 4,917.11 4,885.00 4,932.00 4,845.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 12,300.06 13,491.00 13,371.00 14,246.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 287.04 295.00 295.00 296.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 137.20 68.00 117.00 118.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,332.00 3,537.00 3,537.00 4,148.00 Allocated cost of workers' compensation premium paid to the Florida League Expense Budget Worksheet Report Program: 41 - Transportation Activity: 541 - Road and Street Facilities PS - Personnel Services Fund: 135 - Citizens' Indep Trust (CITT) EXPENSES Department: 39 - Public Works Division: 1210 - CITT Page 125 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 29-990 Personnel Services Contingency 0.00 1,845.00 0.00 0.00 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases & the associated federal taxes for a one year period $86,870.43 $89,126.00 $86,718.00 $91,144.00 31-000 Professional Services Professional Services 100,255.00 0.00 59,295.00 0.00 Professional Services 32-000 Accounting and Auditing Accounting and Auditing 2,500.00 2,500.00 2,500.00 2,500.00 Funding for annual external audit to comply with State, Federal & local statutory provisions 45-000 Insurance ISF: Risk Management 1,604.00 3,631.00 3,631.00 3,440.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 23,343.00 25,708.00 25,708.00 26,970.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 52-200 Operating Supplies Other Operating Supplies 4,200.00 19,635.00 10,000.00 12,000.00 Road materials, signs, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of-ways 52-400 Operating Supplies Uniforms 239.70 300.00 300.00 300.00 Per employee funding for contractually specified uniforms (5) shirts & (5) pants $132,141.70 $51,774.00 $101,434.00 $45,210.00 63-100 Infrastructure Transportation Improvements 222,388.00 185,000.00 199,163.00 535,000.00 Replace Damaged Sidewalks, Road Resurfacing, Street Sign Replacement & Traffic Calming $222,388.00 $185,000.00 $199,163.00 $535,000.00 PS - Personnel Services OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses CAP - Capital Outlay CAP - Capital Outlay OTH - Other Uses Page 126 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 99-000 Other Uses Contingency 0.00 0.00 0.00 2,170.00 Reserve for unanticipated expenses $0.00 $0.00 $0.00 $2,170.00 $441,400.13 $325,900.00 $387,315.00 $673,524.00 $441,400.13 $325,900.00 $387,315.00 $673,524.00 34-500 Other Services Transport Services 97,945.50 87,287.00 60,588.00 83,275.00 Funding to engage an outside agent to manage & operate the Village's shuttle bus transportation program $97,945.50 $87,287.00 $60,588.00 $83,275.00 $97,945.50 $87,287.00 $60,588.00 $83,275.00 $97,945.50 $87,287.00 $60,588.00 $83,275.00 $539,345.63 $413,187.00 $447,903.00 $756,799.00 $539,345.63 $413,187.00 $447,903.00 $756,799.00 $539,345.63 $413,187.00 $447,903.00 $756,799.00 $539,345.63 $413,187.00 $447,903.00 $756,799.00 $539,345.63 $413,187.00 $447,903.00 $756,799.00 Division Total: 1210 - CITT Department Total: 39 - Public Works EXPENSES Total nd EXPENSE Total: 135 - Citizens' Indep Trust (CITT) EXPENSE GRAND Totals: Program: 44 - Transit Activity: 544 - Mass Transit Systems OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 544 - Mass Transit Systems Program Total: 44 - Transit OTH - Other Uses Activity Total: 541 - Road and Street Facilities Program Total: 41 - Transportation Page 127 MAYOR & COUNCIL ORGANIZATION CHART MAYOR & COUNCIL MAYOR MAC GLINN VICE MAYOR SEAN BRADY COUNCILWOMAN ALICE BURCH COUNCILMAN JONATHAN MELTZ COUNCILMAN STEVEN ZELKOWITZ VILLAGE MANAGER THOMAS J. BENTON VILLAGE CLERK YSABELY RODRIGUEZ, CMC VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. Page 128 FY'17 FY'18 Change Personnel Services…………………….155$ 155$ -$ Operating Expenditures/Expenses …..22,375 46,020 23,645 TOTAL …………………………..22,530$ 46,175$ 23,645$ RegularCouncilmeetingsareheldintheCouncilChambersoftheVillage HallonthefirstandthirdTuesdayofeachmonth(excludingAugust)at6:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS MiamiShoresVillageisgovernedby afivememberVillageCouncil,elected atlargeonanonpartisanbasis.TheMayorpresidesatallCouncil meetingsandotherVillagefunctionsandistheceremonialheadofthe Village. MAYOR & COUNCIL Services, Functions and Activities TheCouncillegislativelyestablishespolicyandappointstheVillage Manager,whoisresponsibleforadministrationofthatpolicyandfor managingtheVillage'sdepartmentsandservices.Additionally,theVillage Council appoints the Village Clerk and Village Attorney. CouncilelectionsareheldonthesecondTuesdayofApril,everyodd numberedyear.Councilmembertermsarefouryearsforthecandidates receivingthefirstandsecondhighestnumberofvotes.Thecandidate receivingthethirdhighestnumberofvotesiselectedtoCouncilforatwo yearterm.Tobeeligibletoseekoffice,prospectivecandidatesmustreside inMiamiShoresVillageforsixmonthsandmustqualifyasavoterofthe State and of the Village. Page 129 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 11-000Executive Salaries Salaries5.005.000.000.00 Mayor & Council receive $1 per year. This line item has been moved to account 12-100. 12-100 Regular Salaries and Wages Mayor & Council Salaries 0.000.005.005.00Mayor & Council receive $1 per year 24-000 Workers' Compensation Workers' Compensation 175.00150.00150.00150.00 Allocated cost of workers' compensation premiums paid to the Florida League $180.00$155.00$155.00$155.00 40-000Travel and Per Diem Travel1,009.834,500.001,400.002,500.00 Travel costs associated with Council travel to conferences & training 40-100Travel and Per Diem Per Diem Allowance70.00500.00280.00525.00 Per Diem allowance associated with Council attendance at conferences/trainings 40-200 Travel and Per Diem Local Mileage Reimbursement 0.00350.000.000.00 Local mileage charges submitted by Council 45-000Insurance ISF: Risk Management856.00900.00900.00900.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000Printing and Binding Printing1,246.002,200.00700.00275.00 Stationary & business cards for Council members Program: 00 - None Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 11 - Mayor & Council Division: 0100 - Legislative Activity: 511 - Legislative PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Page 130 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report 48-000Promotional Activities Promotional Activities 595.49 500.00 150.00 500.00Promotional materials 49-000 Other Current Charges and Obligations Other Current Charges 629.66 750.001,000.00 500.00 Plaques, flowers & awards requested by Council for functions & presentations 49-100 Other Current Charges and Obligations Special Projects 4,073.36 0.00 0.00 0.00Training fees & etc. 49-140 Other Current Charges and Obligations Council Appropriations 0.005,000.0033,500.0035,000.00Council appropriations/expenses 51-000Office Supplies Office Supplies 57.97 125.00 0.00 0.00 Office supplies to support Council Members 52-400Operating Supplies Uniforms 0.00 350.00 350.00 0.00 Village logo shirts for Council Members 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 3,162.003,050.002,747.003,300.00 Annual membership fees to the Florida League of Cities & the Miami- Dade League of Cities 55-000Training Training and Education 0.003,500.001,000.001,670.00 Registration fees for conference/training attendance 55-100Training Organizational Meetings 630.00 650.00 500.00 850.00 Attendance at the Miami-Dade County League of Cities meetings $12,330.31$22,375.00$42,527.00$46,020.00 $12,510.31$22,530.00$42,682.00$46,175.00 $12,510.31$22,530.00$42,682.00$46,175.00 $12,510.31$22,530.00$42,682.00$46,175.00 $12,510.31$22,530.00$42,682.00$46,175.00 OE - Operating Expenditures/Expenses Activity Total: 511 - Legislative Program Total: 00 - None Division Total: 0100 - Legislative Department Total: 11 - Mayor & Council Page 131 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report $12,510.31$22,530.00$42,682.00$46,175.00 $12,510.31$22,530.00$42,682.00$46,175.00 $12,510.31$22,530.00$42,682.00$46,175.00EXPENSE GRAND Totals: EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 132 FY'17 FY'18 Change Operating Expenditures/Expenses …..268,055$ 256,100$ (11,955)$ TOTAL …………………………..268,055$ 256,100$ (11,955)$ TheVillageAttorneyhastheprimaryresponsibilitytocoordinatelegal mattersoftheVillage.TheVillageAttorneyprovideslegalcounselinthe preparation of contracts or agreements, as well as other legal documents. TheVillagecontractsaseparateandindependentlaborattorneytoprovide counselandrepresentationonlabor-relatedmatters,suchasemployment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS VILLAGE ATTORNEY Services, Functions and Activities TheVillageAttorney,appointedbytheVillageCouncil,provideslegal counseltotheVillageCouncil,theVillageManager,Villagedepartmentsand various advisory boards. Page 133 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 31-200Professional Services Legal General58,914.5860,000.0050,000.0065,000.00 Fees anticipated for special legal research, opinions or supplemental representation 31-210Professional Services Legal Retainer50,400.0050,400.0050,400.0050,400.00Legal retainer for Village Attorney 31-220Professional Services Legal Labor 66,101.3045,000.0045,000.0045,000.00 Labor Attorney costs & fees associated with labor issues, including union contract negotiations 31-230Professional Services Legal Litigation97,623.0662,000.0065,000.0065,000.00 Legal fees anticipated for Village representation brought to the court system 31-240Professional Services Legal Pension49,577.0525,000.0015,000.0015,000.00 Legal fees associated with amending the Village's pension plan ordinances 31-250Professional Services Legal Other14,658.4325,000.0022,000.0015,000.00Telecommunication issues 47-000Printing and Binding Printing0.00180.000.00225.00Business cards/Stationary printing 55-000Training Training and Education599.00475.00475.00475.00 Registration fee for conference/training attendance $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 Activity: 514 - Legal Counsel OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Activity Total: 514 - Legal Counsel Program Total: 00 - None Division Total: 0200 - Legal Program: 00 - None Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 14 - Legal Division: 0200 - Legal Page 134 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 $337,873.42$268,055.00$247,875.00$256,100.00 Department Total: 14 - Legal EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Page 135 VILLAGE MANAGER ORGANIZATION CHART EXECUTIVE ASSISTANT VACANT FINANCE DIRECTOR HOLLY HUGDAHL, CPA VILLAGE MANAGER THOMAS J BENTON PUBLIC WORKS DIRECTOR SCOTT DAVIS BUILDING DIRECTOR ISMAEL NARANJO CHIEF OF POLICE KEVIN LYSTAD PLANNING & ZONING DIRECTOR DAVID A. DACQUISTO LIBRARY DIRECTOR MICHELLE BROWN INTERIM RECREATION DIRECTOR ANGELA DORNEY Page 136 FY'17 FY'18 Change Personnel Services…………………….204,073$ 271,802$ 67,729$ Operating Expenditures/Expenses …..39,195 39,695 500 TOTAL …………………………..243,268$ 311,497$ 68,229$ BUDGET HIGHLIGHTS VILLAGE MANAGER Services, Functions and Activities TheVillageManagerisresponsibleforthemanagementandoperationofall aspectsoftheVillage.AsChiefExecutiveandAdministrativeOfficerforthe Village,theManagerisappointedbyandservesatthediscretionofthe Village Council. Page 137 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 166,723.67 165,451.00 165,451.00 165,451.00 Village Manager base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,625.00 6,500.00 Executive benefit package 11-200 Executive Salaries Executive Benefits Manager 13,000.00 13,250.00 13,250.00 13,000.00 ICMA Retirement contribution 12-000 Regular Salaries and Wages Salaries 0.00 0.00 0.00 54,999.00 Executive Assistant 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 1,500.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 9,894.12 10,056.00 10,056.00 14,775.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 6,206.19 6,746.00 6,746.00 14,881.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 144.84 148.00 148.00 318.00 Estimated annual employee costs for dental insurance benefits Department: 10 - Village Manager Division: 0300 - Village Manager Expense Budget Worksheet Report Program: 00 - None Activity: 512 - Executive PS - Personnel Services Fund: 001 - General Fund EXPENSES Page 138 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 58.80 50.00 50.00 100.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 366.00 247.00 247.00 278.00 Allocated cost of workers' compensation premiums paid to the Florida League $204,393.62 $204,073.00 $204,073.00 $271,802.00 31-260 Professional Services Lobbyist 12,000.00 25,000.00 26,000.00 24,000.00 Funding for the Village's lobbyist 40-000 Travel and Per Diem Travel 39.00 500.00 250.00 500.00 Funding for local & intermediate training & administrative events 41-100 Communications Services Cellular 194.55 600.00 300.00 400.00 Funding for cellular telephone 45-000 Insurance ISF: Risk Management 1,721.00 1,972.00 1,972.00 2,173.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 5,117.00 4,973.00 4,973.00 6,822.00 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 0.00 250.00 125.00 225.00 Printing of miscellaneous forms & letterhead 48-000 Promotional Activities Promotional Activities 1,219.91 1,800.00 1,800.00 1,800.00 Costs for special advertisements, notices & reporting requirements i.e. Chamber of Commerce ad PS - Personnel Services OE - Operating Expenditures/Expenses Page 139 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 44.90 150.00 125.00 125.00 Manager Department office supplies 52-200 Operating Supplies Other Operating Supplies 192.99 350.00 0.00 350.00 Printer supplies & other operating expenses within the Manager's office 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,099.00 3,000.00 2,800.00 2,800.00 Annual Association dues (ICMA, FCCMA, DCCMA & etc.) 55-000 Training Training and Education 169.00 600.00 350.00 500.00 Funding for attendance at regional meetings, luncheons & other promotional activities $22,797.35 $39,195.00 $38,695.00 $39,695.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00 $227,190.97 $243,268.00 $242,768.00 $311,497.00EXPENSE GRAND Totals: Activity Total: 512 - Executive Program Total: 00 - None Division Total: 0300 - Village Manager Department Total: 10 - Village Manager EXPENSES Total Fund EXPENSE Total: 001 - General Fund OE - Operating Expenditures/Expenses Page 140 VILLAGE CLERK YSABELY RODRIGUEZ, CMC VILLAGE CLERK ORGANIZATION CHART Page 141 FY'17 FY'18 Change Personnel Services…………………….128,285$ 118,387$ (9,898)$ Operating Expenditures/Expenses …..49,327 19,282 (30,045) TOTAL …………………………..177,612$ 137,669$ (39,943)$ BUDGET HIGHLIGHTS TheVillageClerkservesastheprimaryliaisonbetweenthepublicand VillageOfficials,assistingresidentsinobtainingtimelyresponsestotheir inquiries.TheOfficeoftheVillageClerkencompassesthetraditional responsibilityofrecordsmanagement,aswellascoordinationand administrationofVillageCouncilmeetings,includingagendamanagement anddistributionandBoardappointments.TheVillageClerkservesasthe SupervisorofElectionsforallVillageelectionsandistheStaffLiaisontothe Historic Preservation Board. VILLAGE CLERK Services, Functions and Activities TheClerk’sOfficeischargedwithensuringcompliancewithpublichearing noticerequirements,andadvisesfellowDepartmentHeadstaffmembers regardingrequestsforbids,proposalsandotherproceduralmatters. AdoptedordinancesaretransmittedtoMunicipalCodeCorporationfor immediateelectronicpostingoftheVillage’sCodeofOrdinanceandCode Supplementsareprintedperiodically.TheVillageClerkservesasthe Village’sRecordsManagementLiaisonOfficer(RMLO)withtheSecretaryof State and is responsible for processing all forms of records requests. TheVillageClerkadministerstheVillage’sLocalBusinessTaxReceipt program(LBTR),processingnewbusinessesandissuingthereceipt’sonan annualbasis.Thisprogramgeneratesapproximately$90,000inrecurring revenues. Film and Solicitor permits are also facilitated by the Clerk’s office. Page 142 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 102,187.33 104,458.00 106,458.00 96,533.00 Village Clerk base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,750.00 6,500.00 Executive benefit package 18-100 Compensated Compensatory Leave Longevity 1,500.00 1,500.00 1,500.00 0.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 8,368.89 8,612.00 8,765.00 7,882.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 6,206.19 6,746.00 6,746.00 7,123.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 144.84 148.00 148.00 148.00 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 54.60 47.00 47.00 47.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 209.00 149.00 149.00 154.00 Allocated cost of workers' compensation premiums paid to the Florida League $125,170.85 $128,285.00 $130,563.00 $118,387.00 Activity: 512 - Executive PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Program: 00 - None Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 12 - Village Clerk Division: 0303 - Village Clerk Page 143 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 0.00 0.00 0.00 3,600.00 BIS Digital Equipment 31-270 Professional Services Pre-employment Screening 197.00 0.00 0.00 0.00 Funding for pre-employment testing associated with Village Hall departmental staffing. This line item has been moved to Finance. 34-000 Other Services Contract Services 0.00 10,335.00 10,335.00 2,500.00 Document scanning services 40-000 Travel and Per Diem Travel 1,971.71 2,420.00 1,268.00 1,659.00 Travel costs to attend conferences/trainings 40-100 Travel and Per Diem Per Diem Allowance 400.00 455.00 150.00 315.00 Per Diem costs while attending conferences/trainings 41-100 Communications Services Cellular 0.00 120.00 0.00 0.00 Cellular service fees 42-000 Freight and Postage Services Postage 648.26 500.00 400.00 400.00 Postage charges for general mail services 45-000 Insurance ISF: Risk Management 1,721.00 1,972.00 1,972.00 2,173.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 0.00 0.00 0.00 1,500.00 BIS Digital Equipment Page 144 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 298.75 1,800.00 1,000.00 250.00 Costs to print stationary and various forms 48-000 Promotional Activities Promotional Activities 1,591.30 0.00 0.00 0.00 Promotional Activities 48-200 Promotional Activities Legal Advertisements 0.00 1,800.00 500.00 800.00 Legal advertising & notices 49-000 Other Current Charges and Obligations Other Current Charges 8,793.25 5,000.00 6,600.00 3,200.00 Codification of adopted ordinances 49-200 Other Current Charges and Obligations Elections 0.00 22,000.00 9,451.00 0.00 Election costs 51-000 Office Supplies Office Supplies 189.81 225.00 150.00 150.00 Departmental office supplies 52-200 Operating Supplies Other Operating Supplies 1,050.40 0.00 454.00 150.00 Supplies for Department equipment 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,055.00 1,400.00 1,100.00 1,685.00 Annual fees for various organization memberships 55-000 Training Training and Education 800.00 1,300.00 825.00 900.00 Registration fees for conference/training attendance $18,716.48 $49,327.00 $34,205.00 $19,282.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00 OE - Operating Expenditures/Expenses Activity Total: 512 - Executive Program Total: 00 - None Division Total: 0303 - Village Clerk Page 145 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report $143,887.33 $177,612.00 $164,768.00 $137,669.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00 $143,887.33 $177,612.00 $164,768.00 $137,669.00EXPENSE GRAND Totals: Department Total: 12 - Village Clerk EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 146 FINANCE ORGANIZATION CHART FINANCE DIRECTOR HOLLY HUGDAHL, CPA, CGMA COMMUNICATIONS SPECIALIST ELIZABETH KEELEY FINANCE CLERK MICHELINE ELLIS ACCOUNTANT II SARAH SIMPSON, CPA FINANCE CLERK II MAYLING LIMA HUMAN RESOURCES / RISK COORDINATOR LEONOR ROSARIO, MBA, PHR Page 147 FY'17 FY'18 Change Personnel Services…………………….514,352$ 509,418$ (4,934)$ Operating Expenditures/Expenses …..129,511 102,643 (26,868) Other Uses……………………………..- 20,000 20,000 TOTAL …………………………..643,863$ 632,061$ (11,802)$ ThedepartmentmanagestheVillage'sriskmanagementfunction,employee benefitprograms,cashmanagement,debtservicemanagement,payroll, accounts payable, accounts receivable and other finance-related matters. BUDGET HIGHLIGHTS FINANCE Services, Functions and Activities TheFinanceDepartmentisresponsibleforthesecurityofallVillagefunds.The departmentisafull-functionoperationrangingfrombasicaccountingto comprehensivefinancialmanagementandplanning.Includedinthemany responsibilitiesofthedepartmentare:preparingtheannualoperatingandcapital budgetsatthedirectionoftheVillageManager,processingnolessthanfifty-two weeklypayrollsandmaintainingallappropriaterecords,filingthenecessary payroll-relatedtaxesandthecorrespondingrecordingofallfinancialtransactions, ensuringthefiscalintegrityoftheVillageand,managingtheinformation technology functions of the Village. TheDepartmentisresponsibleforthetimelyandaccuratereportingofall financialactivities.Thisincludestherecordingofthepurchaseorders,direct payments,invoicesanddailydeposits.Thedepartmentisresponsiblefor reconcilingmonthlybankstatementsaswellasconfirmingallcashandelectronic transactions. ThedepartmentmonitorsandcoordinatestheVillage'sfourretirementplans:the GeneralEmployees'PensionSystem,thePoliceOfficers'RetirementSystem, theICMA-457DeferredCompensationPlanandtheVALIC-457Deferred CompensationPlan.Theresponsibilitiesincludethecoordinationofquarterly boardoftrusteemeetings,distributionofmaterialsandinformationtotrustees andplanmembers,timelydepositsofemployeeandVillagecontributionstoall fundsandcollatingtheyear-endfinancialdataforauditandyear-endstate reporting requirements. Page 148 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 11-000 Executive Salaries Salaries 116,752.61 119,350.00 119,350.00 119,350.00 Finance Director base salary 11-100 Executive Salaries Executive Benefit 6,500.00 6,625.00 6,625.00 6,500.00 Executive benefit package 12-000 Regular Salaries and Wages Salaries 254,051.56 303,531.00 303,531.00 299,941.00 (1) Accountant II (1) Communications Specialist (1) Courier (allocated 30% split with Police) (1) Finance Clerk I (1) Finance Clerk II (1) HR/Risk Coordinator 14-000 Overtime Overtime 7,765.96 7,500.00 2,500.00 2,695.00 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 1,500.00 2,000.00 2,000.00 2,000.00 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 29,461.10 32,546.00 32,546.00 32,573.00 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 30,805.47 40,474.00 40,474.00 44,137.00 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 812.27 886.00 886.00 917.00 Estimated annual employee costs for dental insurance benefits Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 13 - Finance Division: 0500 - Finance Program: 00 - None PS - Personnel Services Activity: 513 - Financial and Administrative Page 149 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 474.90 475.00 475.00 487.00 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 867.00 965.00 965.00 818.00 Allocated cost of workers' compensation premiums paid to the Florida League $448,990.87 $514,352.00 $509,352.00 $509,418.00 31-000 Professional Services Professional Services 12,711.00 10,000.00 8,900.00 9,500.00 Actuary & Consulting Fees 31-100 Professional Services Technology 5,133.00 5,000.00 6,000.00 6,000.00 Technical support for Financial System 31-270 Professional Services Pre-employment Screening 0.00 0.00 450.00 300.00 Funding for pre-employment testing associated with Village Hall departmental staffing. This line item has been moved from Village Clerk. 32-000 Accounting and Auditing Accounting and Auditing 40,800.00 42,000.00 22,000.00 23,000.00 Funding for annual external audit to comply with Federal, State & Local statutory provisions 34-000 Other Services Contract Services 34,782.46 35,000.00 35,000.00 27,000.00 Funding for departmental & centralized service contracts 40-000 Travel and Per Diem Travel 2,612.22 4,500.00 3,000.00 4,300.00 Funding for local & intermediate training & conference attendance 40-100 Travel and Per Diem Per Diem Allowance 210.00 1,000.00 750.00 1,000.00 Per Diem allowance while attending conferences/training PS - Personnel Services OE - Operating Expenditures/Expenses Page 150 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 1,878.09 1,500.00 1,650.00 1,800.00 Mailing A/P Checks, Correspondence & Certified Mail 45-000 Insurance ISF: Risk Management 8,603.00 10,011.00 10,011.00 11,733.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 1,306.83 1,500.00 1,460.00 1,500.00 Printing of CAFR, Budget (proposed & Adopted), Pension reports & other state mandated documents 48-000 Promotional Activities Promotional Activities 1,758.15 1,500.00 1,576.00 1,860.00 Provides funding for Annual Budget Notices & other finance related notices 49-600 Other Current Charges and Obligations Court Filing Fees 553.00 500.00 455.00 500.00 Other Current Charges 51-000 Office Supplies Office Supplies 119.96 1,000.00 450.00 500.00 Pens, paper, ink & other office supplies for a one year period for (6) full time employees 52-200 Operating Supplies Other Operating Supplies 6,781.52 2,000.00 4,800.00 5,000.00 Operating supplies required for Finance related equipment, not already funded in the Village-wide supply account 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,415.18 2,500.00 2,250.00 2,900.00 Funding for subscriptions to various journals & membership to various organizations 55-000 Training Training and Education 4,464.77 11,500.00 11,000.00 5,750.00 Conference registration fees, charges to attend local training sessions & other educational activities as well as tuition reimbursement $124,129.18 $129,511.00 $109,752.00 $102,643.00 Activity Total: 513 - Financial and Administrative $573,120.05 $643,863.00 $619,104.00 $612,061.00 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses OE - Operating Expenditures/Expenses Page 151 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 91-301 Interfund Transfers Capital Projects 0.00 0.00 0.00 20,000.00 Transfer to Capital Projects $0.00 $0.00 $0.00 $20,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $0.00 $0.00 $0.00 $20,000.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00 $573,120.05 $643,863.00 $619,104.00 $632,061.00EXPENSE GRAND Totals: OTH - Other Uses Program Total: 00 - None Division Total: 0500 - Finance Department Total: 13 - Finance EXPENSES Total Fund EXPENSE Total: 001 - General Fund Page 152 FY'17 FY'18 Change Personnel Services…………………….519,271$ 493,433$ (25,838)$ Operating Expenditures/Expenses …..388,645 325,042 (63,603) Grants and Aids………………………..5,000 5,000 - Other Uses……………………………..525,516 651,497 125,981 TOTAL …………………………..1,438,432$ 1,474,972$ 36,540$ FINANCE Non-Departmental Services, Functions and Activities The Non-Departmental groupofaccountsrepresentsadministrative costs or services of the GeneralFundthatdonot necessarily affect a singledepartment or, tothe contrary,affects multiple departments.TheNon-Departmentalaccount is also the centralfunding source forinterfund transfers (i.e.-transfers to fundcapital projects,transfers out tothe Debt Service Fund,etc.).Additionally,the Non- Departmentaldepartmentincludesfundingforaccumulatedleavesettlements, representing the payoutofleave time forindividualsseparating service with the Village through retirement or resignation. TheDepartmentcentralizes costs for office equipmentrental,maintenance, suppliesand the costs to maintainand service the Village'sinformationtechnology management. TheNon-Departmentaldepartment also includes the GeneralFundContingency account.Thisaccount is foremergenciesorCouncil-determined transfers.These funds can only be used with Council approval. BUDGET HIGHLIGHTS Page 153 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Activity: 519 - Other General Government Service 18-200 Compensated Compensatory Leave Accumulated Leave Settlement 38,162.96 30,000.00 53,704.00 95,700.00 Payout of accumulated leave for employees expected to retire or separate employment 21-000 Payroll Taxes Employer Fica and Medicare 3,155.35 2,295.00 1,377.00 0.00 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 286,058.00 442,000.00 344,782.00 344,782.00 Actuarially calculated required employer contribution for the General Employee Pension Plan 23-600 Life and Health Insurance Life Insurance 33,113.31 37,826.00 36,500.00 39,951.00 Life & Long-term disability for general employees 25-000 Unemployment Compensation Re-Employment Tax (49.89)7,150.00 4,000.00 13,000.00 Quarterly contribution mandated by the State for employees filing for unemployment $360,439.73 $519,271.00 $440,363.00 $493,433.00 31-000 Professional Services Professional Services 3,245.00 0.00 0.00 0.00 Contractual services related to additional computer projects not included in contract 31-100 Professional Services Technology 129,554.92 125,000.00 125,000.00 153,900.00 Contractual services for Computer & IT Consulting 34-000 Other Services Contract Services 4,875.14 5,000.00 5,000.00 7,060.00 Contractual services for shredding & DEX Imaging (Copy Machine) Expense Budget Worksheet Report Fund: 001 - General Fund EXPENSES Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Page 154 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 41-000 Communications Services Telephone 16,453.65 18,000.00 17,730.00 7,800.00 Village Hall telephone service allocated between departments 41-100 Communications Services Cellular 866.71 2,000.00 948.00 0.00 Funding for AT&T cellular phone 41-200 Communications Services Internet 19,627.65 19,000.00 20,047.00 12,200.00 Funding for internet access 41-300 Communications Services Long Distance 2,031.63 1,900.00 1,985.00 0.00 Funding for long distance calls 41-500 Communications Services Centrex 24,439.17 10,000.00 24,370.00 0.00 Funding for telephone service at the Police Department 42-000 Freight and Postage Services Postage 0.00 0.00 0.00 10,780.00 Mailing of Monthly Newsletter 44-000 Rentals and Leases Equipment Rental 5,992.32 6,000.00 6,015.00 6,015.00 Rental agreement for postage machine & Village Hall copy machine 45-000 Insurance ISF: Risk Management 0.00 4,445.00 4,445.00 11,112.00 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League i.e. 9900 Building 46-200 Repair and Maintenance Services Repairs and Maintenance 4,403.66 5,000.00 5,000.00 3,500.00 Maintenance agreement for Village- wide phone system, copy machine, recording equipment & website Page 155 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 56,032.84 55,000.00 35,000.00 35,000.00 Village newsletter, notices, special mailings & forms not specifically associated with a single department or division 48-000 Promotional Activities Promotional Activities 940.00 0.00 950.00 950.00 Green Day 49-110 Other Current Charges and Obligations Special Projects - Manager 55,629.52 70,000.00 0.00 15,000.00 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council 49-120 Other Current Charges and Obligations Special Projects - Village Hall 270.17 300.00 465.00 500.00 Funding for employee morale & appreciation programs in Village Hall 49-170 Other Current Charges and Obligations Projects - Recreation Center 0.00 0.00 700.00 0.00 49-300 Other Current Charges and Obligations Software Licensing 6,692.91 5,000.00 5,000.00 3,500.00 Software license fees for computer programs 49-400 Other Current Charges and Obligations Bank Charges 53,906.41 30,000.00 30,000.00 27,600.00 Bank fees & credit card fees 49-500 Other Current Charges and Obligations Ad Valorem Tax Reimbursement 15,422.93 18,000.00 15,816.00 16,000.00 Reimbursement to Country Club for MSV component of annual tax bill 51-000 Office Supplies Office Supplies 5.67 500.00 250.00 250.00 Village-wide supply for copy paper, pens, pencils, ribbons & other general office supplies plus reserves Page 156 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 9,333.75 7,500.00 7,500.00 7,500.00 Toner, drums & other copy machine supplies not covered by the maintenance agreement, Village Hall supplies, replacement of small office equipment & other supplies as needed for unallocated Village-wide use 52-225 Operating Supplies Computer 1,239.25 2,000.00 2,000.00 2,000.00 Supplies necessary to operate technology 52-300 Operating Supplies Kitchen 2,605.94 2,000.00 2,500.00 2,500.00 Supplies necessary to operate Village Hall kitchen facilities 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,748.59 2,000.00 1,875.00 1,875.00 Village Memberships $415,317.83 $388,645.00 $312,596.00 $325,042.00 82-000 Aids to Private Organizations North Miami Foundation 5,000.00 5,000.00 5,000.00 5,000.00 Annual appropriation for service organization $5,000.00 $5,000.00 $5,000.00 $5,000.00 99-000 Other Uses Contingency 0.00 75,000.00 75,000.00 288,440.00 Reserve for unanticipated expenses $0.00 $75,000.00 $75,000.00 $288,440.00 Activity Total: 519 - Other General Government Service $780,757.56 $987,916.00 $832,959.00 $1,111,915.00 Activity: 581 - Inter-Fund Group Transfers Out 91-201 Interfund Transfers Debt Service 286,800.00 286,800.00 286,800.00 168,375.00 Transfer to Debt Service 91-301 Interfund Transfers Capital Projects 1,171,662.11 75,000.00 75,000.00 101,615.00 Transfer to Capital Projects OE - Operating Expenditures/Expenses GRANTS - Grants and Aids OTH - Other Uses OTH - Other Uses OTH - Other Uses GRANTS - Grants and Aids Page 157 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 91-410 Interfund Transfers Water & Sewer 0.00 47,181.00 49,924.00 49,924.00 Transfer to Water & Sewer 91-501 Interfund Transfers Risk Management 0.00 41,535.00 41,535.00 43,143.00 Transfer to Risk Management $1,458,462.11 $450,516.00 $453,259.00 $363,057.00 Activity Total: 581 - Inter-Fund Group Transfers Out $1,458,462.11 $450,516.00 $453,259.00 $363,057.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 $2,239,219.67 $1,438,432.00 $1,286,218.00 $1,474,972.00 Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: Program Total: 00 - None Division Total: 0800 - Non-Departmental Department Total: 19 - Non-Departmental EXPENSES Total OTH - Other Uses Page 158 FY'17 FY'18 Change Other Uses……………………………..2,693,058$ 2,092,000$ (601,058)$ TOTAL …………………………..2,693,058$ 2,092,000$ (601,058)$ BUDGET HIGHLIGHTS FINANCE Excise Tax Services, Functions and Activities ThisFundrecordsutilityandfranchisefeespledgedforrepaymentofdebtservice tomeetloanrequirements.TherevenuesarethentransferredtotheGeneralFund as unrestricted revenues. Page 159 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Activity: 581 - Inter-Fund Group Transfers Out 91-001Interfund Transfers Transfer to General Fund2,275,350.002,693,058.002,430,442.002,092,000.00Transfer to General Fund $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 Activity Total: 581 - Inter-Fund Group Transfers Out $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 $2,275,350.00$2,693,058.00$2,430,442.00$2,092,000.00 Expense Budget Worksheet Report Program: 00 - None OTH - Other Uses OTH - Other Uses Program Total: 00 - None Fund: 120 - Excise Tax EXPENSES Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Division Total: 0800 - Non-Departmental Department Total: 19 - Non-Departmental EXPENSES Total Fund EXPENSE Total: 120 - Excise Tax EXPENSE GRAND Totals: Page 160 FY'17 FY'18 Change Operating Expenditures/Expenses …..8,000$ 6,850$ (1,150)$ Debt Service……………………………844,050 668,780 (175,270) TOTAL …………………………..852,050$ 675,630$ (176,420)$ BUDGET HIGHLIGHTS Services, Functions and Activities FINANCE Debt Service Thisfundrecordstheinflowandoutflowofcashrelatedtothededicatedad valoremtaxleviesusedtopayfortheannualprincipalandinterestcosts associatedwiththeGeneralObligationBonds,Series2013whichreplacedSeries 1999soldtodesign,developandconstructtheMiamiShoresAquaticFacility,as wellas,theSeries2015whichreplacedtheSeries2004bondsoldtobuildthe Doctors Charter School Facility. Additionally,thepaymentstowardclearingotheroutstandingdebtarereportedin thisfund.Costsassociatedwiththemanagement,reportingandpaymentof principal,interestandfeesarealsoincluded.TheVillageisrequiredtocompletea seriesofreportsrelatingtothedebtincluding ContinuingDisclosureReports , StateBondFilings andspecialnotestotheVillage'scomprehensiveannual financial report. Page 161 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 31-000 Professional Services Professional Services 0.00 3,000.00 2,500.00 1,850.00 Funding for annual disclosure reports 32-000 Accounting and Auditing Accounting and Auditing 5,000.00 5,000.00 5,000.00 5,000.00 Funding for the pro-rated portion of the financial audit $5,000.00 $8,000.00 $7,500.00 $6,850.00 Activity Total: 519 - Other General Government Service $5,000.00 $8,000.00 $7,500.00 $6,850.00 $5,000.00 $8,000.00 $7,500.00 $6,850.00 71-100 Principal Principal Payments 125,000.00 146,000.00 128,000.00 131,000.00 Principal Payments 72-100 Interest Interest Payments 50,060.41 46,730.00 46,725.00 43,460.00 Interest Payments $175,060.41 $192,730.00 $174,725.00 $174,460.00 $175,060.41 $192,730.00 $174,725.00 $174,460.00 $175,060.41 $192,730.00 $174,725.00 $174,460.00 71-100 Principal Principal Payments 359,489.05 369,000.00 369,000.00 222,110.00 Principal Payments 72-100 Interest Interest Payments 20,838.11 11,500.00 11,350.00 2,390.00 Interest Payments $380,327.16 $380,500.00 $380,350.00 $224,500.00 $380,327.16 $380,500.00 $380,350.00 $224,500.00 $380,327.16 $380,500.00 $380,350.00 $224,500.00 Expense Budget Worksheet Report Program: 03 - Aquatics Center Activity: 517 - Debt Service Payments DS - Debt Service DS - Debt Service Activity Total: 517 - Debt Service Payments Program Total: 03 - Aquatics Center Program: 00 - None OE - Operating Expenditures/Expenses OE - Operating Expenditures/Expenses Program Total: 00 - None Program: 05 - Fleet Maintenance Building Activity: 517 - Debt Service Payments DS - Debt Service DS - Debt Service Activity Total: 517 - Debt Service Payments Program Total: 05 - Fleet Maintenance Building Fund: 201 - Debt Service EXPENSES Department: 19 - Non-Departmental Division: 0000 - None Activity: 519 - Other General Government Service Page 162 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 71-100 Principal Principal Payments 173,400.00 177,300.00 177,300.00 180,800.00 Principal Payments 72-100 Interest Interest Payments 97,913.17 93,520.00 93,520.00 89,020.00 Interest Payments $271,313.17 $270,820.00 $270,820.00 $269,820.00 $271,313.17 $270,820.00 $270,820.00 $269,820.00 $271,313.17 $270,820.00 $270,820.00 $269,820.00 $831,700.74 $852,050.00 $833,395.00 $675,630.00 $831,700.74 $852,050.00 $833,395.00 $675,630.00 $831,700.74 $852,050.00 $833,395.00 $675,630.00 $831,700.74 $852,050.00 $833,395.00 $675,630.00 $831,700.74 $852,050.00 $833,395.00 $675,630.00 Division Total: 0000 - None Department Total: 19 - Non-Departmental EXPENSES Total Fund EXPENSE Total: 201 - Debt Service EXPENSE GRAND Totals: Program: 06 - Charter School Activity: 517 - Debt Service Payments DS - Debt Service DS - Debt Service Activity Total: 517 - Debt Service Payments Program Total: 06 - Charter School Page 163 FY'17 FY'18 Change Personnel Services…………………….267,312$ 273,096$ 5,784$ Operating Expenditures/Expenses …..478,825 507,717 28,892 TOTAL …………………………..746,137$ 780,813$ 34,676$ TheVillage'sRiskManagementInternalServiceFundisaselfbalancinggroup ofaccountsdesignedtoaccumulatethenecessaryfinancialresourcestopay fortheVillage'sinsurancepremiums,costs,deductiblesandadministrative servicesinsuredbytheFloridaLeagueofCities.Thefundreportsallcosts associatedwithworkers'compensation,generalliability,property,casualtyand autoliabilitycosts.Additionally,certainqualifiedadministrativeexpensesare includedasanoperatingcostincluding,butnotlimitedtothecostsofannual actuarialandauditingreports,filingfees,third-partyadministratorfeesand state licensing fees. BUDGET HIGHLIGHTS FINANCE Risk Management Services, Functions and Activities Page 164 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments 23-600Life and Health Insurance Life Insurance1,227.890.000.000.00 Annual premium for coverage on all police officers per State Statutes 24-100 Workers' Compensation Premium: Workers' Compensation 165,144.00202,312.00207,943.00228,096.00 Annual component of premiums paid to the Florida League for primary workers' compensation coverage 24-110 Workers' Compensation Workers' Comp-Audit Premium 0.0010,000.007,179.0010,000.00 End of year audit adjustment based on payroll 24-120 Workers' Compensation Workers' Comp- Deductibles Paid 13,891.4655,000.0014,000.0035,000.00Deductibles for claims $180,263.35$267,312.00$229,122.00$273,096.00 31-000Professional Services Professional Services0.005,000.000.005,000.00 Estimated fees for actuarial costs & studies for outstanding workers' compensation & liability claims pending from the self-insurance fund 31-400Professional Services TPA Charges2,424.002,500.002,500.003,300.00 Estimated cost to manage outstanding self-insurance claims pending 45-100Insurance ISF: Auto Insurance78,624.0072,805.0076,738.0081,547.00 Annual premium paid to the Florida League for Automobile Liability coverage 45-200Insurance Premium: Liability128,114.00126,520.00142,191.00149,302.00 Annual premium paid to the Florida League for General Liability coverage Expense Budget Worksheet Report Program: 00 - None Activity: 519 - Other General Government Service PS - Personnel Services PS - Personnel Services OE - Operating Expenditures/Expenses Fund: 501 - Risk Management EXPENSES Department: 19 - Non-Departmental Division: 6500 - Risk Management Page 165 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report 45-210Insurance Premium: Storage Tank 1,343.001,500.001,908.001,850.00 Annual premium for three (3) storage tanks 45-220Insurance Premium: Deductibles Paid14,601.8410,000.005,100.0010,000.00 Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League 45-300Insurance Premium: Property248,497.00248,500.00240,641.00244,718.00 Annual premium paid to the Florida League for Property Value coverage 45-310Insurance Premium Adjustments0.001,000.000.001,000.00 Additional items insured during the year 45-320Insurance Direct Payments500.001,000.001,200.001,000.00 Estimated cost of direct claims, not processed through carrier or insurances 46-200 Repair and Maintenance Services Repairs and Maintenance 9,059.9110,000.0041,000.0010,000.00 Repairs & maintenance for damages not covered by insurance & claims paid pending subrogation 49-400 Other Current Charges and Obligations Bank Charges 35.000.000.000.00Bank Charges $483,198.75$478,825.00$511,278.00$507,717.00 Activity Total: 519 - Other General Government Service $663,462.10$746,137.00$740,400.00$780,813.00 Activity: 581 - Inter-Fund Group Transfers Out 91-301Interfund Transfers Capital Projects62,000.000.000.000.00Transfer to Capital Projects $62,000.00$0.00$0.00$0.00 Activity Total: 581 - Inter-Fund Group Transfers Out $62,000.00$0.00$0.00$0.00 $725,462.10$746,137.00$740,400.00$780,813.00 $725,462.10$746,137.00$740,400.00$780,813.00 $725,462.10$746,137.00$740,400.00$780,813.00 $725,462.10$746,137.00$740,400.00$780,813.00 $725,462.10$746,137.00$740,400.00$780,813.00 OTH - Other Uses OTH - Other Uses Program Total: 00 - None OE - Operating Expenditures/Expenses Division Total: 6500 - Risk Management Department Total: 19 - Non-Departmental EXPENSES Total Fund EXPENSE Total: 501 - Risk Management Page 166 Account NumberAccount Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount2018 BudgetComments Expense Budget Worksheet Report $725,462.10$746,137.00$740,400.00$780,813.00EXPENSE GRAND Totals: Page 167 FY'17 FY'18 Change Capital Outlay ….…………………827,296$ 322,915$ (504,381)$ TOTAL ………………………….827,296$ 322,915$ (504,381)$ Manyofthecapitalprojectsaremulti-yearprojectsandmaynotactually begininFY2018.Thefundsareencumberedtothesubsequentyear's budgetasanobligationuntilusedorreleased.Thisyear'sbudget includesatransferfromtheGeneralFundtotheCapitalProjectFundfor several projects. BUDGET HIGHLIGHTS CAPITAL PROJECTS Services, Functions and Activities TheCapitalProjectFundisusedtoaccountforthefundingofmunicipal capitalexpendituresfortheacquisition,constructionorimprovementof majorcapitalfacilitiesorinfrastructure;machineryandequipment;and othergeneralimprovementswithalifeexpectancyofmorethanthree years.Asreference,equipmentthathasavalueof$5,000orlessis also included in this document for budgetary purposes. Page 168 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments 68-000 Intangible Assets Intangible Assets 0.00 0.00 0.00 20,000.00 SQL Upgrade $0.00 $0.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 62-000 Buildings Buildings 1,097,286.21 0.00 0.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 133,352.36 75,000.00 99,085.00 101,615.00 Computer Technology $1,230,638.57 $75,000.00 $99,085.00 $101,615.00 Activity Total: 519 - Other General Government Service $1,230,638.57 $75,000.00 $99,085.00 $101,615.00 $1,230,638.57 $75,000.00 $99,085.00 $101,615.00 $1,230,638.57 $75,000.00 $99,085.00 $101,615.00 $1,230,638.57 $75,000.00 $99,085.00 $101,615.00 62-000 Buildings Buildings 0.00 60,000.00 60,000.00 0.00 Window Replacement (2/2) 64-000 Machinery and Equipment Machinery and Equipment 177,157.90 53,000.00 220,686.00 32,100.00 Police A/C Replacement (2/2), Server UPS Replacement & Taser/ECD Program $177,157.90 $113,000.00 $280,686.00 $32,100.00 Expense Budget Worksheet Report Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement CAP - Capital Outlay CAP - Capital Outlay CAP - Capital Outlay CAP - Capital Outlay Program Total: 00 - None Division Total: 0800 - Non-Departmental Department Total: 19 - Non-Departmental CAP - Capital Outlay CAP - Capital Outlay Activity Total: 513 - Financial and Administrative Program Total: 00 - None Activity: 519 - Other General Government Service Division Total: 0500 - Finance Department Total: 13 - Finance Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Fund: 301 - Capital Projects EXPENSES Department: 13 - Finance Division: 0500 - Finance Activity: 513 - Financial and Administrative Program: 00 - None Page 169 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report $177,157.90 $113,000.00 $280,686.00 $32,100.00 $177,157.90 $113,000.00 $280,686.00 $32,100.00 $177,157.90 $113,000.00 $280,686.00 $32,100.00 $177,157.90 $113,000.00 $280,686.00 $32,100.00 63-400 Infrastructure Land Improvements 0.00 8,000.00 8,000.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 0.00 24,503.00 24,503.00 0.00 $0.00 $32,503.00 $32,503.00 $0.00 Activity Total: 539 - Other Physical Environment $0.00 $32,503.00 $32,503.00 $0.00 $0.00 $32,503.00 $32,503.00 $0.00 $0.00 $32,503.00 $32,503.00 $0.00 62-000 Buildings Buildings 56,409.62 70,000.00 99,280.00 0.00 Public Works Renovation (2/3) 63-100 Infrastructure Transportation Improvements 0.00 108,160.00 108,160.00 20,000.00 Repair Damaged Walls 63-400 Infrastructure Land Improvements 123,100.00 0.00 0.00 15,000.00 ADA Improvements 64-000 Machinery and Equipment Machinery and Equipment 0.00 0.00 10,731.00 7,500.00 Purchase 5 Benches & Cans $179,509.62 $178,160.00 $218,171.00 $42,500.00 $179,509.62 $178,160.00 $218,171.00 $42,500.00 $179,509.62 $178,160.00 $218,171.00 $42,500.00 Division Total: 1202 - Facilities Maintenance/Streets $179,509.62 $178,160.00 $218,171.00 $42,500.00 $179,509.62 $210,663.00 $250,674.00 $42,500.00 Activity Total: 539 - Other Physical Environment Program Total: 00 - None Department Total: 39 - Public Works CAP - Capital Outlay Program: 00 - None CAP - Capital Outlay CAP - Capital Outlay Program Total: 00 - None Activity: 539 - Other Physical Environment Activity: 539 - Other Physical Environment Division Total: 1201 - Parks Division: 1202 - Facilities Maintenance/Streets Program: 00 - None CAP - Capital Outlay Division: 1201 - Parks Activity Total: 521 - Law Enforcement Program Total: 00 - None Division Total: 0900 - Police Department Total: 21 - Police Department: 39 - Public Works Page 170 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 62-000 Buildings Buildings 0.00 350,000.00 350,000.00 0.00 64-000 Machinery and Equipment Machinery and Equipment 8,795.00 8,333.00 8,333.00 0.00 $8,795.00 $358,333.00 $358,333.00 $0.00 $8,795.00 $358,333.00 $358,333.00 $0.00 $8,795.00 $358,333.00 $358,333.00 $0.00 $8,795.00 $358,333.00 $358,333.00 $0.00 Department Total: 71 - Brockway Memorial Library $8,795.00 $358,333.00 $358,333.00 $0.00 64-000 Machinery and Equipment Machinery and Equipment 13,933.00 0.00 13,933.00 3,000.00 ADA Playground Apparatus $13,933.00 $0.00 $13,933.00 $3,000.00 $13,933.00 $0.00 $13,933.00 $3,000.00 $13,933.00 $0.00 $13,933.00 $3,000.00 $13,933.00 $0.00 $13,933.00 $3,000.00 63-400 Infrastructure Land Improvements 0.00 30,000.00 30,000.00 34,700.00 Basketball Court Resurfacing & Fence Replacement from Backstop to Dugout 64-000 Machinery and Equipment Machinery and Equipment 13,302.27 5,500.00 5,500.00 0.00 $13,302.27 $35,500.00 $35,500.00 $34,700.00 $13,302.27 $35,500.00 $35,500.00 $34,700.00 $13,302.27 $35,500.00 $35,500.00 $34,700.00 $13,302.27 $35,500.00 $35,500.00 $34,700.00 Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay CAP - Capital Outlay Activity Total: 572 - Parks and Recreation Program Total: 00 - None Division Total: 1402 - Athletics Division: 1403 - Community Center Division: 1402 - Athletics Division Total: 1500 - Library Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay CAP - Capital Outlay Activity Total: 572 - Parks and Recreation Program Total: 00 - None Division Total: 1401 - Recreation Administration Program Total: 00 - None Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries CAP - Capital Outlay CAP - Capital Outlay Activity Total: 571 - Libraries Page 171 Account Number Account Description 2016 Actual Amount 2017 Adopted Budget 2017 Estimated Amount 2018 Budget Comments Expense Budget Worksheet Report 62-000 Buildings Buildings 0.00 0.00 0.00 16,000.00 Auditorium Floor Tile 63-400 Infrastructure Land Improvements 0.00 0.00 200,000.00 0.00 $0.00 $0.00 $200,000.00 $16,000.00 $0.00 $0.00 $200,000.00 $16,000.00 $0.00 $0.00 $200,000.00 $16,000.00 $0.00 $0.00 $200,000.00 $16,000.00 62-000 Buildings Buildings 0.00 19,000.00 19,000.00 4,000.00 Replace Countertops for Public Restrooms 63-400 Infrastructure Land Improvements 0.00 0.00 0.00 69,000.00 Resurface Shipwreck Cove, Shipwreck Cove Safety Nets & Shipwreck Cove Slide Repair & Repainting 64-000 Machinery and Equipment Machinery and Equipment 7,774.28 15,800.00 36,050.00 0.00 $7,774.28 $34,800.00 $55,050.00 $73,000.00 $7,774.28 $34,800.00 $55,050.00 $73,000.00 $7,774.28 $34,800.00 $55,050.00 $73,000.00 $7,774.28 $34,800.00 $55,050.00 $73,000.00 $35,009.55 $70,300.00 $304,483.00 $126,700.00 $1,631,110.64 $827,296.00 $1,293,261.00 $322,915.00 $1,631,110.64 $827,296.00 $1,293,261.00 $322,915.00 $1,631,110.64 $827,296.00 $1,293,261.00 $322,915.00 EXPENSES Total Fund EXPENSE Total: 301 - Capital Projects EXPENSE GRAND Totals: CAP - Capital Outlay CAP - Capital Outlay Activity Total: 572 - Parks and Recreation Program Total: 00 - None Division Total: 1405 - Aquatics Department Total: 72 - Recreation Activity Total: 572 - Parks and Recreation Program Total: 00 - None Division Total: 1403 - Community Center Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay Page 172 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2018 Source SQL Upgrade FIN 20,000 Gen Computer Technology NON 87,615 Gen Computer Technology NON 14,000 Gen 121,615$ Police A/C Replacement (2/2)POL 20,000 Gen Server UPS Replacement POL 7,100 Gen Taser/ECD Program POL 5,000 Gen 32,100$ ADA Improvements PW-1202 15,000 Gen Purchase 5 Benches and Cans PW-1202 7,500 Gen Repair Damaged Walls PW-1202 20,000 Gen 42,500$ ADA Playground Apparatus REC-1401 3,000 Gen Basketball Court Resurfacing REC-1402 15,900 Gen Fence Replacement from Backstop to Dugout REC-1402 18,800 Gen Auditorium Floor Tile REC-1403 16,000 Gen Replace Countertops for Public Restrooms REC-1405 4,000 Gen Resurface Shipwreck Cove REC-1405 40,000 Gen Shipwreck Cove Safety Nets REC-1405 7,000 Gen Shipwreck Cove Slide Repair & Repainting REC-1405 22,000 Gen 126,700$ Replace 96th Street Lights PW-LOGT 30,000 LOGT 30,000$ Replace Damaged Sidewalks PW-CITT 60,000 CITT-FB Road Resurfacing PW-CITT 300,000 CITT-FB Street Sign Replacement PW-CITT 75,000 CITT Traffic Calming PW-CITT 100,000 CITT 535,000$ Replace Bayshore Pumps - Multi Year Project PW-STW 20,000 STW-FB 20,000$ Purchase New Trash Grabber PW-SAN 140,000 SAN-FB 140,000$ FINANCE SANITATION FUND (F. 405) CITT FUND (F. 135) STORMWATER (F. 402) RECREATION POLICE PUBLIC WORKS LOGT FUND (F.130) Page 173 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2018 Source Purchase New Pickup Truck PW-FF 26,000 FF-FB Replace 6 Marked Police Cars PW-FF 180,000 FF-FB Replace Vehicle #0702 - Village Manager's Car PW-FF 32,000 FF-FB Replace Vehicle #9920 - Green Bucket Truck PW-FF 145,000 FF-FB 383,000$ 1,430,915$ TOTAL: ALL DEPARTMENTS FLEET MAINTENANCE FUND (F. 550) Page 174 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 5 3/24/2017 17-18 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 20,000$ 20,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - - - - - - - 20,000 20,000 - - - - 20,000$ 20,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other: Software TOTAL Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance PROJECT STATUSProject Rating & Effective Year(s) Cost Estimate 20,000$ Project expected to begin: Description of Item(s) or Project: The sequel software must be upgraded in order to do the upgrades to New World. The upgrades to New World must be made in order to run year end W-2's, 1099's and 1095's as required by the IRS. Department FinanceSQL Upgrade Fund General Page 175 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 87,615$ 87,615$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 87,615$ 87,615$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 87,615 87,615 - - - - - - - - - - - - - - - - 87,615$ 87,615$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Department Non-Departmental Computer Technology Fund General PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 87,615$ Project expected to begin: Description of Item(s) or Project:Replace all Server Nodes for Virtual Enviornment. Upgrade to 2016 Exchange. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT The current servers are at end of life. Additionally, due to the additions and upgrades that have been implemented over the last few years, the amount of resources needed to operate are not sufficient with the current servers. Building Improvements Furnishings/Equipment Vehicles Other: Software TOTAL Page 176 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 14,000$ 14,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,000$ 14,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - - - - - 14,000 14,000 - - - - 14,000$ 14,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Department Non-Departmental Computer Technology Fund General PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 14,000$ Project expected to begin: Description of Item(s) or Project:Replace and upgrade firewalls. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT The current firewalls are at end of sale. Additionally, due to recent compromises with the current firewall system, the amount of features and resources needed on the device to protect the Village infrastructure are not adequate. The current firewall security features may not be able to withstand a cyber attack as they become more complex. Building Improvements Furnishings/Equipment Vehicles Other: Software TOTAL Page 177 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year 1 3/23/2017 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 40,000$ 20,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 40,000 20,000 - - - - - - - - - - - - - - - - 40,000$ 20,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Department Police Police A/C Replacement Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 40,000$ Project expected to begin: Description of Item(s) or Project:Replacement of current air conditioning units. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Replacement of police departments air conditioning units which are 19 years old. Part 2 of 2. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 178 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/23/2017 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 7,100$ 7,100$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,100$ 7,100$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 7,100 7,100 - - - - - - - - - - - - - - - - 7,100$ 7,100$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Department Police Server UPS Replacement Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 7,100$ Project expected to begin: Description of Item(s) or Project:Server UPS replacement. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Replace current UPS standby power units on main servers. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 179 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/23/2017 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 5,000$ 5,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 5,000 5,000 - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Department Police Taser/ECD Program Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 5,000$ Project expected to begin: Description of Item(s) or Project:Purchase of Taser/ECD units and holsters for officers. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Purchase of Taser/ECD units and holsters for officers. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 180 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 15,000$ 15,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15,000$ 15,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 15,000 15,000 - - - - - - - - - - - - - - - - - - - - - - - - - - 15,000$ 15,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Streets ADA Improvements Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 15,000$ Project expected to begin: Description of Item(s) or Project:ADA improvements throughout the Village. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 181 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 7,500$ 7,500$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,500$ 7,500$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 7,500 7,500 - - - - - - - - - - - - - - - - 7,500$ 7,500$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Streets Purchase 5 Benches and Cans Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 7,500$ Project expected to begin: Description of Item(s) or Project:Bus benches throughout the Village are rusting and are in need of replacement. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 182 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 20,000$ 20,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 20,000 20,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Streets Repair Damaged walls Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 20,000$ Project expected to begin: Description of Item(s) or Project:Repair of damaged walls throughout the Village. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 183 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year x 2 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep x TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 3,000$ 3,000$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,000$ 3,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 3,000 3,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,000$ 3,000$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)6,000$ COMMENTS: Department RecreationADA Playground Apparatus Fund 1401 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 3,000$ Project expected to begin: Description of Item(s) or Project:Install an interactive ADA accessibility piece at the Tot Lot. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 184 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 15,900$ 15,900$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15,900$ 15,900$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 15,900 15,900 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15,900$ 15,900$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)15,900$ COMMENTS: Department RecreationBasketball Court Resurfacing Fund 1402 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 15,900$ Project expected to begin: Description of Item(s) or Project:Basketball courts have many cracks, which can be a safety hazard. Contractor will apply fiberglass membrane over the entire court surface. Contractor will apply 2 coats of acrylic resurfacer and 2 coats of color concentrate. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 185 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep x TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 18,800$ 18,800$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 18,800$ 18,800$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 18,800 18,800 - - - - - - - - - - - - - - - - - - - - - - - - - - - 18,800$ 18,800$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)18,800$ COMMENTS: Department Recreation Fence Replacement from Backstop to Dugout Fund 1402 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 18,800$ Project expected to begin: Description of Item(s) or Project:Remove existing chainlink fence from backstop to dugouts. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 186 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/23/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep x TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 16,000$ 16,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - 16,000 16,000 - - - - - - - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)16,000$ COMMENTS: Department RecreationAuditorium Floor Tile Fund 1403 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 16,000$ Project expected to begin: Description of Item(s) or Project:Install laminate flooring over the existing auditorium flooring in the auditorium. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Recover Laminate Flooring in Auritorium. Tile is mismatched and non existing in some places. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 187 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 4,000$ 4,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 4,000$ 4,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - 4,000 4,000 - - - - - - - - - - - - - - - - - - - - - - 4,000$ 4,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)4,000$ COMMENTS: Department Recreation Replace Countertops for Public Restrooms Fund 1405 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 4,000$ Project expected to begin: Description of Item(s) or Project:Replace countertops in public restrooms. Existing countertops are made of particle board and are slanting and falling apart. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 188 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 1 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 40,000$ 40,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 40,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 40,000 40,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 40,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)40,000$ COMMENTS: Department RecreationResurface Shipwreck Cove Fund 1405 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 40,000$ Project expected to begin: Description of Item(s) or Project:Resurface Shipwreck Cove pool bottom. The existing finish has multiple small leaks and is cracked in many places. Project should include expansion joints and fill in around the circumference of Shipwreck Cove. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 189 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/17/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 7,000$ 7,000$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)7,000$ COMMENTS: Department RecreationShipwreck Cove Safety Nets Fund 1405 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 7,000$ Project expected to begin: Description of Item(s) or Project:Replace safety nets located on the top, bottom and underside of each slide. In addition, replace restricted area nets. Existing nets are brittle and coming undone. Many have holes which have been repaired with zip ties and rope. The repairs are recurring and increasing in frequency. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Safety nets are showing signs of wear and need to be replaced. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 190 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2 3/17/2016 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep x TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 22,000$ 22,000$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 22,000$ 22,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 22,000 22,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 22,000$ 22,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)22,000$ COMMENTS: Department Recreation Shipwreck Cove Slide Repair & Repainting Fund 1405 PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 22,000$ Project expected to begin: Description of Item(s) or Project:Repair and Repaint three slides at Shipwreck Cove. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Paint is chipping off and needs to be sanded and refinished. Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 191 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - 30,000.00 30,000.00 - - - - 30,000$ 30,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 30,000 30,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department LOGT Replace 96th Street Lights Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 30,000$ Project expected to begin: Description of Item(s) or Project:The lights on the older medians are damaged and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 192 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - 60,000.00 60,000.00 - - - - 60,000$ 60,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 60,000 60,000 - - - - - - - - - - - - - - - - - - - - - - - - - - 60,000$ 60,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department CITT Replace Damaged Sidewalks Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 60,000$ Project expected to begin: Description of Item(s) or Project:Replace sidewalks throughout the Village that have been damaged by Village tree roots. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 193 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - 300,000.00 300,000.00 - - - - 300,000$ 300,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 300,000 300,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 300,000$ 300,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department CITT Road Resurfacing Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 300,000$ Project expected to begin: Description of Item(s) or Project:Resurfacing of roads throughout the Village as needed. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 194 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - 75,000.00 75,000.00 - - - - 75,000$ 75,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements 75,000 75,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000$ 75,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department CITT Street Sign Replacement Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 75,000$ Project expected to begin: Description of Item(s) or Project:Replacement of damaged signs throughout the Village. This is for the new decorative signs and standard signs. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 195 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - - - - - - 100,000.00 100,000.00 - - - - 100,000$ 100,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - - - - - - - 100,000 100,000 - - - - 100,000$ 100,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance PROJECT STATUSProject Rating & Effective Year(s) Cost Estimate 100,000$ Project expected to begin: Description of Item(s) or Project: Public Works Department CITTTraffic Calming Fund Page 196 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ 20,000.00 20,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - 20,000 20,000 - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Stormwater Replace Bayshore Pumps - Multi Year Project Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 20,000$ Project expected to begin: Description of Item(s) or Project:Pumps and generator will need replacement in future years and this funding is to cover the eventual cost. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 197 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ - - - - - - 140,000.00 140,000.00 - - - - - - - - - - - - - - - - - - - - - - 140,000$ 140,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - 140,000 140,000 - - - - - - - - - - 140,000$ 140,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Sanitation Purchase New Trash Grabber Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 140,000$ Project expected to begin: Description of Item(s) or Project:An additional grapler truck is needed to continue to provide the high level of sanitation service provided by the Public Works Department. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 198 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ - - - - - - - - - - - - 26,000.00 26,000.00 - - - - - - - - - - - - - - - - 26,000$ 26,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - 26,000 26,000 - - - - - - - - - - 26,000$ 26,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Fleet Purchase New Pick Up Truck Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 26,000$ Project expected to begin: Description of Item(s) or Project:An additional pickup truck is needed to fulfill the Public works mission. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 199 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - 180,000.00 180,000.00 - - - - - - - - - - - - - - - - 180,000$ 180,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - 180,000 180,000 - - - - - - - - - - 180,000$ 180,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Fleet Replace 6 Marked Police Cars Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 180,000$ Project expected to begin: Description of Item(s) or Project:Vehicles have met their life expectancies and need to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 200 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ - - - - - - - - - - - - 32,000.00 32,000.00 - - - - - - - - - - - - - - - - 32,000$ 32,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - 32,000 32,000 - - - - - - - - - - 32,000$ 32,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Fleet Replace Vehicle #0702 Village Manager's Car Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 32,000$ Project expected to begin: Description of Item(s) or Project:Vehicle #0702 has met it's life expectancy and needs to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 201 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2018 - 2022 Project Name: Existing Program Program ImprovementNew Program Deferred Program Deleted Program Priority (1-5); Rating Submittal date Effective year X 3/24/2017 2018 Q1: Oct-DecQ2: Jan-MarQ3: Apr-JunQ4: Jul-Sep X TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - 145,000.00 145,000.00 - - - - - - - - - - - - - - - - 145,000$ 145,000$ -$ -$ -$ -$ TOTAL FY 2018FY 2019FY 2020FY 2021FY 2022 -$ -$ -$ -$ -$ -$ Infrastructure Improvements - - - - - - - - - - - - - - - - - - 145,000 145,000 - - - - - - - - - - 145,000$ 145,000$ -$ -$ -$ -$ OPERATING BUDGET IMPACT (000'S)GENERAL INFORMATION 1st Year 2nd Year3rd Year -$ -$ -$ Project Approval Date Operating Expenses - - - -$ -$ -$ PROJECT COST (000'S)-$ COMMENTS: Public Works Department Fleet Replace Vehicle #9920 Green Bucket Truck Fund PROJECT STATUS Project Rating & Effective Year(s) Cost Estimate 145,000$ Project expected to begin: Description of Item(s) or Project:Vehicle #9920 has met it's life expectancy and needs to be replaced. FUNDING SOURCES & SCHEDULE (000'S) Funding Source General Fund Capital Outlay Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost Planning, Design, Permitting Personnel Costs NET OPERATING IMPACT Building Improvements Furnishings/Equipment Vehicles Other TOTAL Page 202 FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL 2017-2018 $ 1,430,915 Finance $121,615 2018-2019 $ 1,288,140 Library $51,500 2019-2020 $ 2,467,500 Police $182,100 2020-2021 $ 1,085,800 Public Works $5,990,500 2021-2022 $960,000 Recreation $886,640 TOTAL $ 7,232,355 TOTAL $7,232,355 Services, Functions and Activities The FY2018-2022Capital Improvement Plan(CIP)representsdepartmentrequests forcapitalequipmentandprojectsvaluedatmorethan$5,000 with a lifeexpectancyofat leastthreeyears.Thepurposeofthe CIP is to establish a longtermplanofproposed capitalexpenditures with themeansandmethodsoffinancing.TheVillageisrequired to adopt a five-year comprehensive plan in order to comply with state requirements. Thefive-year CIP isupdatedannually to addnewprojects,to re-evaluatetheprogramand projectprioritiesinlightofunanticipatedneeds,and to reviserecommendations to takeinto accountnewrequirementsandnewsourcesoffunding.CapitalImprovement programmingthusbecomes a continuingpartoftheVillage'sbudgetingandmanagement procedures. TheProposedBudgetisdividedintoeachfundingyearandidentifiesthefollowing:1) projectorprogramdescription;2)thedepartmentsubmittingtherequest;3)thedivision thatwillbenefitfromtheinvestment;and,4)the cost oftheprojectbyfundingsource.For thefive-yearperiodscheduled to beginonOctober1,2017andcontinuethrough September30,2022,$7,232,355 isplannedforinvestmentinVillageassetsand infrastructure as follows: 5 YEAR CAPITAL IMPROVEMENT PLAN FY2018-2022 Page 203 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2018 Source SQL Upgrade FIN 20,000 Gen Computer Technology NON 87,615 Gen Computer Technology NON 14,000 Gen 121,615$ Police A/C Replacement (2/2)POL 20,000 Gen Server UPS Replacement POL 7,100 Gen Taser/ECD Program POL 5,000 Gen 32,100$ ADA Improvements PW-1202 15,000 Gen Purchase 5 Benches and Cans PW-1202 7,500 Gen Repair Damaged Walls PW-1202 20,000 Gen 42,500$ ADA Playground Apparatus REC-1401 3,000 Gen Basketball Court Resurfacing REC-1402 15,900 Gen Fence Replacement from Backstop to Dugout REC-1402 18,800 Gen Auditorium Floor Tile REC-1403 16,000 Gen Replace Countertops for Public Restrooms REC-1405 4,000 Gen Resurface Shipwreck Cove REC-1405 40,000 Gen Shipwreck Cove Safety Nets REC-1405 7,000 Gen Shipwreck Cove Slide Repair & Repainting REC-1405 22,000 Gen 126,700$ Replace 96th Street Lights PW-LOGT 30,000 LOGT 30,000$ Replace Damaged Sidewalks PW-CITT 60,000 CITT-FB Road Resurfacing PW-CITT 300,000 CITT-FB Street Sign Replacement PW-CITT 75,000 CITT Traffic Calming PW-CITT 100,000 CITT 535,000$ Replace Bayshore Pumps - Multi Year Project PW-STW 20,000 STW-FB 20,000$ Purchase New Trash Grabber PW-SAN 140,000 SAN-FB 140,000$ FINANCE SANITATION FUND (F. 405) CITT FUND (F. 135) STORMWATER (F. 402) RECREATION POLICE PUBLIC WORKS LOGT FUND (F.130) Page 204 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2018 Source Purchase New Pickup Truck PW-FF 26,000 FF-FB Replace 6 Marked Police Cars PW-FF 180,000 FF-FB Replace Vehicle #0702 - Village Manager's Car PW-FF 32,000 FF-FB Replace Vehicle #9920 - Green Bucket Truck PW-FF 145,000 FF-FB 383,000$ 1,430,915$ TOTAL: ALL DEPARTMENTS FLEET MAINTENANCE FUND (F. 550) Page 205 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2019 Fund Source Public Restroom Renovation (1/2)LIB 17,000 Gen 17,000$ Computer Server Replacement (1/3)POL 40,000 Gen 40,000$ Public Works Renovation (2/3)PW-1202 20,000 Gen Renovate Medians PW-1202 95,000 Gen 115,000$ Carpet Replacement REC-1403 8,140 Gen Sound System Replacement REC-1405 15,000 Gen 23,140$ Street Sign Replacement PW-CITT 75,000 CITT 75,000$ Replace Vehicle #36 - Loader 2009 PW-SAN 125,000 SAN-FB Replace Vehicle #0148 - Recycling Garbage Truck PW-SAN 300,000 SAN-FB Replace Vehicle #0911 - Trash Truck 2009 PW-SAN 120,000 SAN-FB 545,000$ Purchase 2 Lawnmowers PW-FF 13,000 FF-FB Replace 5 Police Cars PW-FF 160,000 FF-FB Replace Vehicle #0310 - Recreation Bus 2003 PW-FF 120,000 FF-FB Replace Vehicle #0552 - Recreation Pickup Truck 2005 PW-FF 30,000 FF-FB Replace Vehicle #0601 - F250 Pickup Truck 2006 PW-FF 30,000 FF-FB Replace Vehicle #0703 - Bucket Truck 2007 PW-FF 100,000 FF-FB Replace Vehicle Smith Groom Master - Approx. 1998 PW-FF 20,000 FF-FB 473,000$ 1,288,140$ SANITATION FUND (F. 405) LIBRARY POLICE TOTAL: ALL DEPARTMENTS RECREATION PUBLIC WORKS FLEET MAINTENANCE FUND (F. 550) CITT FUND (F. 135) Page 206 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2020 Fund Source Front Window Replacement LIB 21,500 Gen Public Restroom Renovation (2/2)LIB 13,000 Gen 34,500$ Computer Server Replacement (2/3)POL 40,000 Gen 40,000$ Replace Vehicle #0711 - Crew Cab Pickup Truck 2007 PW-1201 35,000 Gen Renovate Medians PW-1202 190,000 Gen Replace Vehicle #0710 - Stump Grinder 2007 PW-1202 30,000 Gen Village Hall Renovation (2/3)PW-1202 50,000 Gen 305,000$ Office Tile Replacement REC-1405 10,000 Gen Rebuild Shipwreck Cove REC-1405 700,000 Gen Turnstile Replacement REC-1405 5,000 Gen VFD Installation REC-1405 13,000 Gen 728,000$ Replace Vehicle #0532 - Street Sweeper 2005 PW-CITT 200,000 CITT-FB Road Resurfacing PW-CITT 300,000 CITT-FB 500,000$ Purchase New Pickup Truck for Waste Supervisor PW-SAN 35,000 SAN-FB Replace Vehicle #37 - Loader 2010 PW-SAN 135,000 SAN-FB Replace Vehicle #0368 - Back Hoe 2003 PW-SAN 130,000 SAN-FB Replace Vehicle #1010 - Trash Truck 2001 PW-SAN 150,000 SAN-FB Replace Vehicle #3148 - Garbage Truck PW-SAN 275,000 SAN-FB 725,000$ Replace 4 Police Cars PW-FF 135,000 FF-FB 135,000$ 2,467,500$ LIBRARY PUBLIC WORKS FLEET MAINTENANCE FUND (F. 550) POLICE TOTAL: ALL DEPARTMENTS RECREATION SANITATION FUND (F. 405) CITT (F.135) Page 207 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2021 Fund Source Computer Server Replacement (3/3)POL 40,000 Gen Police Radio Replacement (1/8)POL 15,000 Gen 55,000$ Renovate Medians PW-1202 200,000 Gen Village Hall Renovation (3/3)PW-1202 50,000 Gen Replace Vehicle #175 - Recreation Maintenance Tractor 1994 PW-1204 32,000 Gen 282,000$ Replace Basketball Goals REC-1402 8,800 Gen 8,800$ Replace Air Compressor PW-STW 30,000 STW-FB 30,000$ Replace Vehicle #34 - Skid Loader PW-SAN 65,000 SAN-FB Replace Vehicle #1110 - Trash Truck 2011 PW-SAN 150,000 SAN-FB Replace Vehicle #9558 - Low Sided Dump Truck 1995 PW-SAN 90,000 SAN-FB 305,000$ Replace Public Works Generator PW-FF 100,000 FF-FB Replace 4 Police Cars PW-FF 145,000 FF-FB Replace Vehicle #1101 - Pickup Truck 2011 PW-FF 30,000 FF-FB Replace Vehicle #1156 - Water Truck 2011 PW-FF 130,000 FF-FB 405,000$ 1,085,800$ . RECREATION TOTAL: ALL DEPARTMENTS STORMWATER (F. 402) FLEET MAINTENANCE FUND (F. 550) PUBLIC WORKS POLICE SANITATION FUND (F. 405) Page 208 Capital Project Master List FY2018 thru FY2022 Project Description Dept FY 2022 Fund Source Police Radio Replacement (2/8)POL 15,000 Gen 15,000$ Replace 2 Parks Lawnmowers PW-1201 15,000 Gen Replace Lawn Trailer 2012 PW-1201 8,000 Gen Public Works Renovation (3/3)PW-1202 20,000 Gen Renovate Medians PW-1202 210,000 Gen 253,000$ Replace Vehicle #5149 - Garbage Truck PW-SAN 300,000 SAN-FB 300,000$ Replace 10 Police Cars PW-FF 392,000 FF-FB 392,000$ 960,000$ . POLICE TOTAL: ALL DEPARTMENTS SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) PUBLIC WORKS Page 209 Page 210 Page 211 Page 212