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2016-20172010 2017 For the Fiscap Year ending September 30 October 1 and TT pOrMT nof ffi]Lru� TU�TTA� I�T Inalgaumm Ne minim Prepared by the Miami Shores Village Finance Department. Presented to the Village Council on July 12, 2016 FY 2016 -2017 OPERATING & CAPITAL BUDGETS Miami Shores Village, Florida TABLE OF CONTENTS Introduction Financial Summaries - Revenues .... ,.......................................... ............................... ............................... 3 -11 Financial Summaries - Expenditures ........................................................................... ..........................12 -13 Community Development Public Works Department Planning& Zoning Division ............................................................................................. ..........................14 -17 BuildingDepartment ...................................................................................................... ..........................18 -21 CodeEnforcement Division ................................ ....... ............................ ................... .... ......... ......... .------- 22 -25 Recreation & Culture Recreation Maintenance Division .............................................................. Brockway Memorial Library Department .................................................................. ..........................26 -29 Recreation Department Water & Sewer Enterprise Division ..................................................................... AdministrationDivision ..... ............ .. ...................... .......................................... ...................... 30 -33 AthleticsDivision ................... ........................................................... ................ .. ................... 34 -36 AthleticPrograms ...................................................................... ..........................37 -43 Community Center Division ......................................................................... ..........................44 -46 AquaticsDivision .......................................................................................... ..........................47 -49 TennisDivision .............................................. ............................... .. ..................... 50 -51 Public Safety Police Department OperationsDivision ................. ...................................................... ......................................... 52 -56 School Crossin Guard Division 57 -58 g............................................................ ............................... Public Works Public Works Department Administration Division............... ....... ..............,........, ....... .............. ............. .59 -62 StreetsDivision., .................................. ................................................................................ 63-65 ParksDivision ................................................................. ............................... ..........................66 -68 Recreation Maintenance Division .............................................................. ..........................69 -70 Sanitation Enterprise Division .................................................................. ..........................71 -73 Water & Sewer Enterprise Division ..................................................................... ..........................74 -75 Stormwater Enterprise Division ............................................................... ..........................76 -78 Fleet Maintenance Division ........................................................................ ..........................79 -84 Local Option Gas Tax Division ................................................................... ..........................85 -87 Transportation Tax Division ...................................................................... ..........................88 -90 Administration Office of the Mayor and Village Council ............................................................. ............................... 91 -93 Office of the Village Attorney .......................................... .............................. .. .................................. 94 -95 Office of the Village Manager .................................................................................... ..........................96 -99 Office of the Village Clerk ........................................................................ ............................... - 100 -103 FinanceDepartment ..................................................................... ............................... ........................104 -107 Non - Departmental ....................................................... ............................... ........................108 -110 ExciseTax ...................................................................... ............................... ........................111 -112 Debt Service Division .......................................................................... ............................... 113 -114 RiskManagement ................................................................................. ............................... 115 -116 Capital Fund Capital Project Budget FY 2017 ................................................. ............................... ........................117 -157 Five Year Capital Improvement Plan Summary ....................... ............................... ........................158 -164 Revenue Annual Budget by Account Classification Detail Fund: 001 General Fund Revenue TAXES - Taxes 311 000 -Ad Valorem Taxes Current 316 100 - Local Business Tax Village TAXES - Taxes Totals PFS - Permits, Fees and 'Special Assessment_ 322 000 - Building Permits Building Permits 329 100 - Other Permits, Fees and Special Assessments Other Permits 329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees 329 120 - Other Permits, Fees and Special Assessments Certificate of Re- Occupancy 329 130 - Other Permits, Fees and Special Assessments Notary Fees 329 200 - Other Permits, Fees and Special Assessments Zoning and Variance Fees 329 300 - Other Permits, Fees and Special Assessments Alarm Permits PFS - Permits, Fees and Special Assessments Totals IGOVR - Intergovernmental Revenues_ 335 120 - State Revenue Sharing Revenue Sharing 335 140 - State Revenue Sharing Mobile Home License Tax 335 150 - State Revenue Sharing Alcoholic Beverage License Tax 335 180 - State Revenue Sharing Half -Cent Sales Tax 337 700 - Grants from Other Local Units Fireworks 338 100 - Shared Revenue From Other Local Units Local Business Tax County 338 900 - Shared Revenue From Other Local Units Crossing Guards IGOVR - Intergovernmental Revenues Totals CFS - Charges far Services 339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee 341 900 - General Government Services Other General Government Charges 341 910 - General Government Services Lien Searches 341 920 - General Government Services Property 342 100 - Public Safety Services Police Extra Duty Pay 2016 Adopted 2016 Estimated 2015 Actual Amount Budget Amount 2017 Budget 6,383,317 6,788,095 6,788,095 7,331,246 86,463 85,000 87,000 95,000 6,469,780 6,873,095 6,875,095 7,426,246 912,670 783,260 798,737 828,099 69,553 53,242 59,051 60,822 80,580 62,985 68,985 71,000 13,500 13,520 13,520 13,600 935 - 300 350 14,225 12,000 12,000 12,000 35,276 35,000 33,000 33,000 1,126,738 960,007 985,593 1,018,871 256,553 263,000 255,400 268,000 33 20 65 65 832 800 800 825 805,383 850,500 835,000 859,000 24,233 25,000 23,000 25,000 18,149 17,000 17,000 17,000 1,105,183 1,156, 320 1,131, 265 1,169, 890 29,146 29,300 29,306 29,350 16,030 8,000 6,800 7,000 37,939 30,000 30,000 30,000 344,998 376,000 376,000 360,627 Page 1 of 9 Revenue Annual Budget by Account Classification Detail 342 110 - Public Safety Services Police Extra Duty Surcharge 68,809 75,200 75,200 72,125 343 910 - Physical Environment Lot Clearing 51,715 60,000 20,000 25,000 343 920 - Physical Environment Landscape Maintenance 24,771 5,000 30,000 25,000 344 500 - Transportation User Fees Parking Fees 252 150 90 100 347 100 - Culture /Recreation Service Charges Library 5,990 4,997 4,997 4,500 347 110 - Culture /Recreation Service Charges Computer 1,141 1,359 1,359 1,200 Access Fees 347 120 - Culture /Recreation Service Charges Lost Books 610 782 782 750 347 130 - Culture /Recreation Service Charges Miscellaneous 734 562 562 500 - Library 347 200 - Culture /Recreation Service Charges Program Fees 1,177,095 1,137,920 1,094,083 1,127,651 347 210 - Culture /Recreation Service Charges Non - Resident 17,251 19,500 16,000 16,000 Memberships 347 220 - Culture /Recreation Service Charges Basketball 1,512 1,300 1,518 1,300 Passes 347 230 - Culture /Recreation Service Charges Aquatic 88,598 83,000 69,000 117,055 Admissions 347 235 - Culture /Recreation Service Charges Swim Team 7,635 8,500 100 - Registration 347 240 - Culture /Recreation Service Charges Tennis 833 1,200 600 600 Admission Fees 347 250 - Culture /Recreation Service Charges Recreation Program Refunds 347 260 - Culture /Recreation Service Charges Adventure 44,246 30,000 41,040 43,275 Camp 347 270 - Culture /Recreation Service Charges Fine Arts Tours 347 400 - Culture /Recreation Service Charges 5K Run 8,850 5,000 7,513 5,200 347 410 - Culture /Recreation Service Charges Unity Day 19,231 20,000 18,630 10,000 347 420 - Culture /Recreation Service Charges Unity Day - 1,510 1,500 - 5,000 Wristbands 347 430 - Culture /Recreation Service Charges Unity Day - 620 500 5,300 5,000 SponsorsNendors 347 500 - Culture /Recreation Service Charges Facility Rental 75,972 65,000 62,119 68,438 347 510 - Culture /Recreation Service Charges Community 14,192 17,000 12,869 15,352 Center Bridge Rental 347 515 - Culture /Recreation Service Charges Field - - 10,200 13,000 Rentals /Travel 347 520 - Culture /Recreation Service Charges Rental Staff 4,758 8,495 2,892 2,795 Reimbursement 347 530 - Culture /Recreation Service Charges Umbrella 5,684 6,500 5,500 6,000 Rental Admission 347 535 - Culture /Recreation Service Charges Umbrella 7,351 6,000 5,500 6,000 Rental Concession 347 540 - Culture /Recreation Service Charges Swim Team - 4,800 18,000 Rental 347 910 - Culture /Recreation Service Charges Luminaries 208 208 320 240 347 920 - Culture /Recreation Service Charges Snack Shack 1,774 1,920 2,160 2,160 347 930 - Culture /Recreation Service Charges Pool 35,128 34,000 35,000 35,000 Concessions Page 2 of 9 Revenue Annual Budget by Account Classification Detail 347 940 - Culture /Recreation Service Charges Insurance 22,729 24,000 22,000 22,000 Fees 347 950 - Culture /Recreation Service Charges Fingerprinting 1,412 1,600 1,300 1,300 349 100 - Other Service Charges Returned Check Fee 1,188 400 900 850 CFS - Charges for Services Totals 2,119,911 2,064,893 1,994,440 2,078,368 JFF - Judgments. Fines and Forfeitures 351 500 - Court Ordered Judgments and Fines Traffic Fines 58,307 80,000 30,000 52,000 352 000 - Fines - Library Library 6,667 6,313 6,313 6,500 354 100 - Fines - Local Ordinance Violations Local Business 1,943 2,100 1,600 1,600 Tax 354 200 - Fines - Local Ordinance Violations Code Violations 398,412 300,000 225,000 265,000 354 210 - Fines - Local Ordinance Violations Code 16,299 10,000 26,000 15,000 Enforcement Admin Fees JFF - Judgments, Fines and Forfeitures Totals 481,628 398,413 288,913 340,100 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 14,281 4,000 8,000 8,000 362 100 - Rents and Royalties Country Club Base 25,077 25,000 24,925 25,000 362 110 - Rents and Royalties Country Club Supplemental 150,000 150,000 150,000 150,000 362 200 - Rents and Royalties Charter School 180,000 180,000 90,000 90,000 364 100 - Disposition of Fixed Assets Sale of Surplus Assets 28,912 7,000 40,000 7,000 365 000 - Sale of Surplus Materials and Scrap Recycling 564 800 200 150 366 100 - Contributions and Donations Recreation Donations - - - 369 300 - Other Miscellaneous Revenues Settlements - - - - 369 900 - Other Miscellaneous Revenues Miscellaneous 4,365 11,000 2,000 10,000 369 910 - Other Miscellaneous Revenues Discounts - MISC - Miscellaneous Totals 403.199 377,800 315,125 290,150 OS - Olhgr Sources 381 001 - Inter -Fund Group Transfers In General Fund - - - - 381 120 - Inter -Fund Group Transfers In Excise Tax 1,897,500 2,425,350 2,512,348 2,693,058 381 150 - Inter -Fund Group Transfers In Grants 381 201 - Inter -Fund Group Transfers In Debt Service - - - 382 000 - Contributions from Enterprise Operations 400,000 400,000 395,000 400,000 Management Fees 389 900 - Proprietary Non - Operating Sources Appropriation - - - 350,000 from Fund Balance OS - Other Sources Totals 2,297,500 2,825,350 2,907,348 3,443,058 Page 3 of 9 Revenue Annual Budget by Account Classification Detail Fund Total: General Fund 14,003,940 14,655,878 14,497,779 15,766,683 Fund: 120 Excise Tax Revenue TAXES - Taxes 314 100 - Utility Service Tax Electricity 859,197 850,000 875,500 950,000 314 300 - Utility Service Tax Water 138,964 144,000 140,000 140,000 314 310 - Utility Service Tax Water - North Miami 11,868 12,000 11,868 12,050 314 400 - Utility Service Tax Gas 29,543 30,000 26,000 30,000 315 000 - Communications Services Taxes CST 460,400 466,000 434,130 437,000 TAXES - Taxes Totals 1,499,971 1,502,000 1,487,498 1,569,050 PFS - Permits. Fees anti Spec a! Assessments 323 100 - Franchise Fees Electricity 665,046 645,000 645,000 740,000 323 400 - Franchise Fees Gas 13,134 13,500 14,000 14,500 323 700 - Franchise Fees Solid Waste 21,620 22,000 23,000 23,500 PFS - Permits, Fees and Special Assessments Totals 699,801 680,500 682,000 778,000 OS - Other SGUICeS 389 900 - Proprietary Non - Operating Sources Appropriation 242,850 242,850 346,008 from Fund Balance OS - Other Sources Totals - 242,850 242,850 346,008 Fund Total: Excise Tax 2,199,771 2,425,350 2,412,348 2,693,058 Fund: 130 Local Option Gas Tax (LOGT) Revenue TAXES - Taxes 312 410 - Local Option Taxes First Local Option Fuel Tax 195,532 196,000 195,000 195,000 312 420 - Local Option Taxes Second Local Option Fuel Tax 75,160 75,000 75,000 75,000 TAXES - Taxes Totals 270,692 271.000 270.000 270,000 iGpVR - Intergovernmental Revenues 335 120 - State Revenue Sharing Revenue Sharing 86,450 81,500 85,000 85,000 335 490 - State Revenue Sharing Fuel Tax Refunds 14,065 14,500 14,000 14,000 IGOVR - Intergovernmental Revenues Totals 100,515 96,000 99,000 99,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 1,309 1,300 1,000 1,100 Page 4 of 9 Revenue Annual Budget by Account Classification Detail MISC - Miscellaneous Totals 1,309 1,300 1,000 1,100 OS - Other Sources 453,975 469,050 3,156 2,000 389 900 - Proprietary Non - Operating Sources Appropriation - 73,450 2,000 70,120 from Fund Balance 286,800 286,800 286,800 286,800 OS - Other Sources Totals - 73,450 - 70,120 Fund Total: Local Option Gas Tax (LOGT) 372,515 441.750 370,000 440,220 Fund: 135 Citizens' Indep Trust (CITT) Revenue IGOVR - Intergovernmental Revenues 335 180 - State Revenue Sharing Half -Cent Sales Tax 408,970 369,000 364,600 407,000 IGOVR - Intergovernmental Revenues Totals 408,970 369,000 364,600 407,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 1,063 1,000 800 900 MISC - Miscellaneous Totals 1,063 1,000 800 900 OS - Other Sources 389 900 - Proprietary Non - Operating Sources Appropriation - 34,625 - 5,287 from Fund Balance OS - Other Sources Totals - 34,625 - 5,287 Fund Total: Citizens' Indep Trust (CITT) 410,033 404,625 365,400 413,187 Fund: 201 Debt Service Revenue 311 000 - Ad Valorem Taxes Current TAXES - Taxes Totals MISC • miscellaneous 361 100 - Interest and Other Earnings Interest Income MISC - Miscellaneous Totals OS - Other Sources 381 001 - Inter -Fund Group Transfers In General Fund 381 130 - Inter -Fund Group Transfers In Local Option Gas Tax (LOGT) 384 000 - Debt Proceeds Debt Proceeds 389 900 - Proprietary Non - Operating Sources Appropriation from Fund Balance OS - Other Sources Totals 510,255 453,975 453,975 469,050 510,255 453,975 453,975 469,050 3,156 2,000 2,532 2,500 3,156 2,000 2,532 2,500 286,800 286,800 286,800 286,800 93,700 93,700 93,700 93,700 4,017,600 4,398,100 380,500 380,500 380,500 Page 5 of 9 Revenue Annual Budget by Account Classification Page 6 of 9 Detail Fund Total: Debt Service 4,911,511 836,475 837,007 852,050 Fund: 301 Capital Projects Revenue MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 355 - 250 MISC - Miscellaneous Totals 355 - 250 - OS - Other Sources 381 001 - Inter -Fund Group Transfers In General Fund 319,700 259,800 1,329,509 827,296 381 161 - Inter -Fund Group Transfers In Special Purpose - - Revenue 381 501 - Inter -Fund Group Transfers In Risk 62,000 62,000 389 900 - Proprietary Non - Operating Sources Appropriation - - - - from Fund Balance OS - Other Sources Totals 381,700 259,800 1,391,509 827,296 Fund Total: Capital Projects 382,055 259,800 1,391,759 827;296 Fund: 402 Stormwater Revenue -M.- ChaMes for Services 343 900 - Physical Environment Stormwater Fees 242,690 246,435 246,435 246,747 CFS - Charges for Services Totals 242,690 246,435 246,435 246,747 JFF • Judgments, Fines and Forfeitures 354 402 - Fines - Local Ordinance Violations Stormwater 2,115 2,500 1,660 1,200 Penalties JFF - Judgments, Fines and Forfeitures Totals 2,115 2,500 1,660 1,200 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 1,111 1,250 860 900 369 900 - Other Miscellaneous Revenues Miscellaneous - - - - MISC - Miscellaneous Totals 1,111 1,250 860 900 -Qiher So -u1ce5 389 700 - Proprietary Non - Operating Sources Contribution 672,381 - Other Public Source 389 900 - Proprietary Non - Operating Sources Appropriation - 8,450 24,841 from Fund Balance OS - Other Sources Totals 672,381 8,450 - 24,841 Fund Total: Stormwater 918,297 258,635 248,955 273,688 Fund: 405 Sanitation Page 6 of 9 Revenue Annual Budget by Account Classification Detail Revenue CFS - Charges for Services 343 400 - Physical Environment Garbage /Solid Waste 2,608,593 2,648,900 2,648,900 2,633,784 Collection 343 410 - Physical Environment Special Pick -Up Waste 450 1,000 343 420 - Physical Environment Recycling - Biscayne Park CFS - Charges for Services Totals 2,609,043 2,649,900 2,648,900 2,633,784 JFF - Judgmenls Fines and_Forfeilures 354 405 - Fines - Local Ordinance Violations Sanitation 30,063 32,500 27,250 24,000 Penalties JFF - Judgments, Fines and Forfeitures Totals 30,063 32,500 27,250 24,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 4,610 4,600 3,650 3,800 364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - MISC - Miscellaneous Totals 4,610 4,600 3,650 3,800 OS - Other Sources 389 900 - Proprietary Non - Operating Sources Appropriation 402,278 - 567,638 from Fund Balance OS - Other Sources Totals - 402,278 - 567,638 Fund Total: Sanitation 2,643,716 3,089,278 2,679,800 3,229,222 Fund: 410 Water & Sewer Revenue PFS - Permits. Fees and Special Assessments 325 100 - Special Assessments Capital Improvements 190,000 190,003 325 200 - Special Assessments Maintenance Fees 11,250 11.112 PFS - Permits, Fees and Special Assessments Totals 201,250 201,115 OS - Other Sources 381 001 - Inter -Fund Group Transfers In General Fund 47,181 384 000 - Debt Proceeds Debt Proceeds 2,492,366 - OS - Other Sources Totals 2,492,366 47,181 Fund Total: Water & Sewer 2,693,616 248,296 Fund: 501 Risk Management Revenue MISC - Miscellaneous Page 7 of 9 Revenue Annual Budget by Account Classification Detail 361 100 - Interest and Other Earnings Interest Income 1,524 1,500 1,300 1,400 369 300 - Other Miscellaneous Revenues Settlements 57,408 649 6,500 5,000 369 900 - Other Miscellaneous Revenues Miscellaneous 53,177 - - 369 920 - Other Miscellaneous Revenues Country Club 84,230 86,644 94,945 76,641 Insurance 369 930 - Other Miscellaneous Revenues Insurance Refund - 50,000 44,705 44,705 MISC - Miscellaneous Totals 196,339 138,793 147,450 127.746 OS - Other Sources 381 000 - Inter -Fund Group Transfers In Workers Comp - 271,060 271,060 202,312 381 001 - Inter -Fund Group Transfers In General Fund 296,589 235,366 235,366 290,837 381 130 - Inter -Fund Group Transfers In Local Option Gas 2,457 1,732 1,732 3,631 Tax (LOGT) 381 135 - Inter -Fund Group Transfers In Citizens' Indep Trust 2,718 1,604 1,604 3,631 (CITT) 381 150 - Inter -Fund Group Transfers In Grants - - 381 402 - Inter -Fund Group Transfers In Stormwater 2,970 1,721 1,721 3,631 381 405 - Inter -Fund Group Transfers In Sanitation 35,655 11,370 11,370 24,965 381 550 - Inter -Fund Group Transfers In Fleet Maintenance 95,726 112,906 112,906 89.384 389 900 - Proprietary Non - Operating Sources Appropriation - - - - from Fund Balance OS - Other Sources Totals 436,115 635,759 635,759 618,391 Fund Total: Risk Management 632,454 774,552 783,209 746,137 Fund: 550 Fleet Maintenance Revenue CFS - Charges for Services 344 900 - Transportation User Fees Mileage Reimbursement 17,382 17,000 18,000 21,000 CFS - Charges for Services Totals 17,382 17,000 18,000 21,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 986 800 600 1,489 MISC - Miscellaneous Totals 986 800 600 1,489 Q,S ° Q-theF Sources_ 381 001 - Inter -Fund Group Transfers In General Fund 534,577 563,597 563,597 605,473 381 130 - Inter -Fund Group Transfers In Local Option Gas 66,985 78,744 78,744 82,055 Tax (LOGT) 381 135 - Inter -Fund Group Transfers In Citizens' Indep Trust 13,864 23,343 23,343 25,708 (CITT) 381 163 - Inter -Fund Group Transfers In Police Forfeiture Page 8 of 9 Revenue Annual Budget by Account Classification Detail 381 301 - Inter -Fund Group Transfers In Capital Projects 30,000 - - 381 402 - Inter -Fund Group Transfers In Stormwater 8,561 9,017 9,017 9,453 381 405 - Inter -Fund Group Transfers In Sanitation 431,957 435,681 435,681 404,721 381 501 - Inter -Fund Group Transfers In Risk 60,000 - - - 389 700 - Proprietary Non - Operating Sources Contribution 122,449 - Other Public Source 389 900 - Proprietary Non - Operating Sources Appropriation - 211,901 - 140,838 from Fund Balance OS - Other Sources Totals 1,268,393 1,322,283 1,110,382 1,268,248 Fund Total: Fleet Maintenance 1,286,761 1,340,083 1,128,982 1,290,737 Revenue Grand Totals: 27,761,053 24,486,426 27,408,855 26,780,574 Expenditure Grand Totals: - - Net Grand Totals: 27,761,053 24,486,426 27,408,855 26,780,574 Page 9 of 9 Expense Annual Budget by Organization Report Summary Page 1 of 2 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Fund. 001 General Fund Expenditures 001.10 - General Fund,Village Manager 225,236 230,175 233,812 243,268 001.11 - General Fund,Mayor & Council 7,332 15,961 15,041 22,530 001.12 - General Fund,Village Clerk 147,079 152,901 140,904 177,612 001 13 - General Fund,Finance 476,459 601,955 565,173 643,863 001.14 - General Fund, Legal 274,022 192,970 372,166 268,055 00115 - General Fund,Planning & Zoning 155,561 218,398 324,348 194,414 001 .19 - General Fund, Non- Departmental 1,288,050 1,249,443 2,283,385 1,438,432 001.21 - General Fund,Police 6,143,320 6,634,454 6,486,581 6,830,835 00124 - General Fund, Building Department 535,259 587,733 532,953 601,329 001.29 - General Fund,Code Compliance 174,367 188,177 176,043 186,857 001.39 - General Fund,Public Works 1,342,604 1,659,847 1,462,583 1,846,033 001.71 - General Fund,Brockway Memorial Library 392,698 436,472 440,325 818,674 001.72 - General Fund, Recreation 2,275,663 2,487,392 2,224,717 2,494,781 Fund Total: General Fund (13,437,651) (14,655,878) (15,258,031) (15,766,683) Fund: 120 Excise Tax Expenditures 120.19 - Excise Tax, Non-Departmental 1,897,500 2,425,350 2,512,348 2,693,058 Fund Total: Excise Tax (1,897,500) (2,425,350) (2,512,348) (2,693,058) Fund: 130 Local Option Gas Tax (LOGT) Expenditures 130.39 - Local Option Gas Tax (LOGT),Public Works 769,584 441,750 348,265 440,220 Fund Total: Local Option Gas Tax (LOGT) (769,584) (441,750) (348,265) (440,220) Fund: 135 Citizens' Indep Trust (CITT) Expenditures 135.39 - Citizens' Indep Trust (CITT),Public Works 579,249 404,625 227,675 413,187 Fund Total: Citizens' Indep Trust (CITT) (579,249) (404,625) (227,675) (413,187) Fund: 201 Debt Service Expenditures 201 19 - Debt Service, Non-Departmental 4,853,637 836,475 836,475 852,050 Fund Total: Debt Service (4,853,637) (836,475) (836,475) (852,050) Fund: 301 Capital Projects Expenditures 301.13 - Capital Projects, Finance 33,544 - 2,850 301.19 - Capital Projects, Non-Departmental 40,920 75,000 1,191,662 75,000 301.21 - Capital Projects,Police 59,955 58,000 58,000 113,000 301.24 - Capital Projects, Building Department - - - 301.39 - Capital Projects,Public Works 3,293,203 82,000 24,000 210,663 Page 1 of 2 Expense Annual Budget by Organization Report Summary 301.71 - Capital Projects, Brockway Memorial Library 27,845 - 4,395 358,333 301.72 - Capital Projects, Recreation 106,363 44,800 48,602 70,300 Fund Total: Capital Projects (3,561,830) (259,800) (1,329,509) (827,296) Fund: 402 Stormwater Expenditures 402.39 - Stormwater, Public Works 243,173 258,635 257,003 273,688 Fund Total: Stormwater (243,173) (258,635) (257,003) (273,688) Fund: 405 Sanitation Expenditures 405.39 - Sanitation, Public Works 3,003,767 3,089,278 3,303,581 3,229,222 Fund Total: Sanitation (3,003,767) (3,089,278) (3,303,581) (3,229,222) Fund: 410 Water & Sewer Expenditures 410.39 - Water & Sewer, Public Works 30,000 248,296 Fund Total: Water & Sewer - (30,000) (248,296) Fund: 501 Risk Management Expenditures 501.19 - Risk Management, Non- Departmental 984,605 774,552 511,285 746,137 Fund Total: Risk Management (984,605) (774,552) (511,285) (746,137) Fund: 550 Fleet Maintenance Expenditures 550.39 - Fleet Maintenance, Public Works 949,099 1,340,083 973,977 1,290,737 Fund Total: Fleet Maintenance (949,099) (1,340,083) (973,977) (1,290,737) Revenue Grand Totals: - - - Expenditure Grand Totals: 30,280,094 24,486,426 25,588,149 26,780,574 Net Grand Totals: (30,280,094) (24,486,426) (25,588,149) (26,780,574) Page 2 of 2 PLANNING & ZONING ORGANIZATION CHART PLANNING & ZONING DIRECTOR DAVID A. DACQUISTO ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) PLANNING AND ZONING DEPARTMENT Services, Functions andActivities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regulatory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, Federal and State regulations. BUDGET HIGHLIGHTS FY'16 FY'17 +Ct7_ ange Personnel Services ......................... $ 154,495 $179,465 $ 24,970 Operating Expenditures /Expenses ..... 63,903 14,949 _ (48,954] TOTAL . ............................... $ 218.398 $ 194.414 $ (23.984) txpense tsuaget vrromsneet KeporE Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund D(PENSES Department: 15 - Planning & Zoning Division: 0450 - Planning and Zoning Program: 00 - None Activity: 515 - Comprehensive Planning PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' Compensation Total: PS - Personnel Services OE - Operating Expenditures /Expenses 31 -000 Professional Services Professional Services 0 (1)Planning and Zoning Director base salary, full year 105,647 109,223 105,858 130,198 (1) Planning and Zoning Director base salary, 3 months 6,500 6,500 6,500 8,250 Executive Package 10,136 0 0 Administrative Assistant (50% allocated with Code 9,182 16,165 15,693 16,546 Enforcement Department) 40 -100 Travel and Per Diem Per Diem Allowance 0 Administrative Assistant, Board Hearings and 534 1,515 796 770 Workshops 500 500 500 500 Benefit paid to tenured employees per policy 9,286 10,245 9,857 11,888 Social Security and Medicare taxes Insurance ISF: Risk Management 1,615 2,581 Estimated annual employee costs for health insurance 4,526 9,686 9,531 10,681 benefits 950 46 -000 Maintenance Estimated annual employee costs for dental insurance 148 286 222 234 benefits 581 750 500 Estimated annual employee costs for long -term care 91 122 155 166 insurance benefits 52 -200 Operating Supplies Other Operating Supplies 16 Allocated costs of workers compensation premiums paid 1,222 253 253 232 to the Florida League 137,636 154,495 149;365 179,465 31 -000 Professional Services Professional Services 0 50,000 162,905 31 -100 Professional Services Technology 1,196 3,000 1,196 34 -100 Other Services Temporary Personnel 10,136 0 0 40 -000 Travel and Per Diem Travel 2,134 3,500 3,250 40 -100 Travel and Per Diem Per Diem Allowance 0 0 250 41 -100 Communications Services Cellular 8 25 25 42 -000 Freight and Postage Services Postage 49 100 200 45 -000 Insurance ISF: Risk Management 1,615 2,581 2,581 Repair and Maintenance Services ISF: Fleet 0 950 950 46 -000 Maintenance 47 -000 Printing and Binding Printing 581 750 500 51 -000 Office Supplies Office Supplies 263 500 500 52 -200 Operating Supplies Other Operating Supplies 16 0 100 -000 Books, Publications, Subscriptions, and 683 747 776 ,,4 Memberships Dues, Memberships and Subs Page 1 of 2 Authorized by council 16,650 Downtown Streetscape Analysis 59,000 Downtown Architectural Design 0 Manual 87,255 Village Wide Traffic Study The original $50,000 was for the comprehensive plan and now staff is writing the plan Instead. 1,350 Annual maintenance fees to Energov includes possible 10% increase over last year 0 3,500 Travel for Conferences and Continuing Education 500 25 Cell Phone 200 Zoning hearing notices, certified mailings and miscellaneous correspondence 3,580 Allocated costs for property, casually and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including 694 the costs for automobile liability coverage paid to the Florida Leaaue 1,000 Poster Printing 500 General office supplies for one and one half (1.5) full - time employees 100 1,500 APA Membership for 2 cxpenbe D uuglut vv Lounwic Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 55 -000 Training Training and Education 7d ?- 1 ,Lek" --w?,' !: tr,t' ri ir, TIMa 51..5 - C oinprkhen5lve PfarsniFrq 1111mi®1am TUM:OD - Hm Dhafts ToWt 0450 - P1(mMnd wW TAtdng DepartmentUW., 15 - P1anrftAiontna EXPENSES Total Fund EXPENSE Total: 001- General Fund EXPENSE GRAND Totals: wvl 2017 Budget Comments 1,245 1,750 1,750 2,000 Registration & Training 17,925 63,903 174,983, 14,949 155,561 218,398 324,348 144,414 155,561 218,398 324,348 194,414 15S,561 218,398 324,348 194,414 155,561 218,398 324,348 194,414 155,561 218,398 324,348 194,414 135,$61 218,998 324,348 194,414 155,561 218,398 324,348 194,414 Page 2 of 2 BUILDING DEPARTMENT ORGANIZATION CHART BUILDING DIRECTOR ISMAEL NARANJO ADMINISTRATIVE MECHANICAL SUPERVISOR INSPECTOR ARLENIS SILVERA JAN PEIRRE PEREZ PERMIT CLERK I JOANNA FELICIANO k I I RAFAEL HERNANDEZ PERMIT CLERK II ELECTRICAL SINDIAALVAREZ INSPECTOR MIKE DEVANEY PERMIT CLERK I STRUCTURAL YANADY PRIETO I ORLANDO BLANCO BUILDING INSPECTOR MICHEL MESA BUILDING DEPARTMENT Services, Functions and Activities The Building Department is responsible for the administration and application of all Federal, State, County and municipal construction and building related codes in a client sensitive manner. Permit clerks intake the permit application and all pertinent submittal documents. They verify the application for completeness, verify contractor information and input the information into the permitting system prior to forwarding the documents to plans review. Plan examiners review permit applications, plans and documents for compliance with implemented codes and regulations prior to the issuance of permits. Building inspectors ensure compliance with regulations and approved plans during the construction process. The inspectors also ensure that construction methods, materials and workmanship comply with standard practice. Upon completion of the project, the Department issues a certificate of occupancy or certificate of completion. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 561,482 $ 568,219 $ 6,737 Operating Expenditures /Expenses ..... 26,251 33,110 6,859 TOTAL . ............................... $ 587,733 $ 601,329 $ 13,596 LANC1 Account 121,736 Number Account Description Fund: 001 - General Fund EXPENSES "+ epartment: 24 - Building Department Division: 0400 - Building Program: 00 - None 133,474 Activity: 524 - Protective Inspections PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit 12 -000 Regular Salaries and Wages Salaries 13 -000 Other Salaries and Wages Other Salaries 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 36,965 Workers' Compensation Workers' 24 -000 Compensation 25,829 25,312 OE - Operating Lkpenditureq'EGpenses "' -100 Professional Services Technology 34 -100 Other Services Temporary Personnel 40 -000 Travel and Per Diem Travel 42 -000 Freight and Postage Services Postage 45 -000 Insurance ISF: Risk Management benefits Repair and Maintenance Services ISF: Fleet 46 -000 Maintenance 46 -200 Repair and Maintenance Services Repairs and Maintenance 47 -000 Printing and Binding Printing 49 -700 Other Current Charges and Obligations 3,649 allocated cost of workers compensation premiums paid Village Permit Fees 51 -000 Office Supplies Office Supplies to the Florida League Operating Supplies Other Operating 52 -200 Supplies 54 -000 Books, Publications, Subscriptions, and 0 Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 0 ait' - C;%pt.'rdtmg ftpFf ?,�rfez, "'i?SlfXfJr..7:.5F,`' 0 Temporary permit clerk if needed for coverage of Total: 524 - Protective Inspections Program Total: 00 - None department Division Torsi: 0400 - Building !C UUUUCL YY VI RD11CCL 1'<CPV1 L 2015 Actual 2016 Adopted 2016 Estimated Amount Budget Amount 2017 Budget Comments 117,759 121,736 121,736 124,426 Building Director base salary 6,500 6,500 6,500 6,625 Executive benefit package 96,506 133,474 100,139 137,488 (1) Permit clerk I (2) Permit clerk 1I (1) Permit clerk supervisor (2) Building Inspector (1) Electrical Inspector (1) 239,348 230,585 192,410 224,400 Mechanical Inspector (3) Plumbing Inspector (1) Structural Inspector 33,848 36,965 31,903 36,934 Social Security and Medicare taxes 18,743 25,829 25,312 33,729 Estimated annual employee costs for health insurance benefits 591 763 591 739 Estimated annual employee costs for dental Insurance benefits 161 152 268 229 Estimated annual employee costs for long -term care Insurance benefits 3,649 allocated cost of workers compensation premiums paid 3,056 5,478 5,478 to the Florida League 516,512 561,482 484,337 568,215 1,050 0 0 0 6,103 0 25,000 0 Temporary permit clerk if needed for coverage of department 2016 FEMA training at EMI, and the building Officials 160 1,150 300 1,200 State conference Postage services to send notices to property owners for 251 360 600 650 soon to expire permits and expired permits Allocated costs for property, casualty and general 4,845 7,742 7,742 8,403 liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet Including 1,811 8,499 8,499 7,957 the costs for automobile liability coverage paid to the Florida League 296 300 f] 0 Plans perforator 227 300 250 300 Business cards 77 0 1,575 10,000 Village Project Permit Fees 887 900 450 900 Pens paper, ink and other office supplies for a one year period for (4) full time employees 1,550 3,800 2,300 500 New furniture setup for Plans examiner in the back room 2,000 Purchase the 5th edition of the 2014 Florida Building 1,134 2,000 1,700 Code for inspectors and plans examiners 356 1,200 200 1,200 Education Tuition Reimbursement for Arlenis Silvera 18,748 26,251 48,616 33,110 535,259 581,m 532,953 601,329 535,259 587,733 532,953 601,329 535,259 587,733 532,953 601,329 Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Descrlptlon Amount Budget Amount 2017 Budget Comments Departmerti Total: BuNdingi Oepanmerrt 535,259 587,733 532,953 601,329 EXPENSES Total 535,259 587,733 532,953 601,329 •und EXPENSE Total, 001 - General Fund IJ(PENSE GRAND Totals: 535,259 587,733 532,953 601,329 535,259 587,733 532,953 601;329 Page 2 of 2 CODE COMPLIANCE ORGANIZATION CHART CODE COMPLIANCE SUPERVISOR ANTHONY FLORES CODE COMPLIANCE OFFICER MICHAEL ORTA ADMINISTRATIVE ASSISTANT MARIANA GRACIA (0.5 FTE) CODE COMPLIANCE DEPARTMENT Services, Functions and Activities The Code Compliance Department performs community -wide inspections to maintain the highest standards per the Code of Ordinances of Miami Shores Village. By forging an alliance with the community and its residents, staff is able to achieve an exceptionally high compliance percentage. Continuing violations are processed through our Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Public Works, Finance and Police Departments in order to achieve Village wide community improvement programs. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 159,303 $ 159,628 $ 325 Operating Expenditures /Expenses ..... 28,874 27,229 1,645 TOTAL . ............................... $ 188,177 $ 186,857 $ 1,320 cxpense Duuyez worKsneez mepvrz Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES 9partment: 29 - Code Compliance 3hrision: 0351- Code Compliance Program: 00 - None 123,425 Activity: 529 - Other Public Safety PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' 1,000 Compensation 8,873 ae'rr rS Pf'SC74f +e1.`Te�ti,t�s OE - Operating ExpendituteVExpenses 31 -100 Professional Services Technology - 100 Other Services Temporary Personnel 40 -000 Travel and Per Diem Travel 41 -200 Communications Services Internet 42 -000 Freight and Postage Services Postage 45 -000 Insurance ISF: Risk Management 46 -000 Repair and Maintenance Services ISF: Fleet Maintenance 46 -200 Repair and Maintenance Services Repairs 218 and Maintenance 47 -000 Printing and Binding Printing 49 -600 Other Current Charges and Obligations 1,153 Court Filing Fees 51 -000 Office Supplies Office Supplies 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms 1" -000 Books, Publications, Subscriptions, and 1,596 Memberships Dues, Memberships and Subs 55 -000 Training Training and Education rotal, 0£ - Operating E.�7arErJitrrre fcxr rlrr s (1) Administrative Assistant - 50% allocated with 113,023 123,425 119,743 126,266 Planning & Zoning Department (2) Code Enforcement Officers Estimated overtime costs for special enforcement efforts 3,346 4,592 2,500 3,229 and attendance at board meetings under FLSA reaulatlons 1,000 1,000 1,000 1,500 Benefits paid to tenured employees per policy 8,873 9,870 9,428 9,774 Employee paid taxes for FICA & Medicare 10,133 16,143 15,780 16,864 Estimated annual employee costs for health insurance benefits 369 477 368 369 Estimated annual employee costs for dental insurance benefits 80 89 218 107 Estimated annual employee cost for long -term care insurance benefits 1,153 3,707 3,707 1,519 Allocated cost of workers compensation premiums paid to the Florida League 137,977 159,303 152,744 159,62.8 1,596 1,596 1,596 1,596 Funding for the EnerGov program maintenance 10,118 0 0 0 Cost associated with the hiring of temporary staff 8 0 0 0 974 1,000 500 1,000 Estimated cost for mobile internet access 4,785 5,000 3,500 5,000 Correspondence and certified mail 2,692 4,302 4,302 4,384 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida league Allocated costs for operating the Village's fleet including 7,901 8,596 8,596 6,249 the costs for automobile liability coverage paid to the Florida League 0 250 250 250 Estimated funding requirement for repairs and maintenance to furniture, fixtures and equipment 661 700 450 700 Printing of educational or advisory pamphlets, courtesy notices and business cards 4,630 4,000 2,425 4,000 Cost to record notices, orders and lien releases Pens, paper, folders and other office supplies for a one 760 700 300 700 year period for two and one half (2.5) full time employees and the Code Compliance program 1,261 1,500 460 2,000 Toner for printer and special software requirements to support Code Compliance programs 202 250 75 250 Uniform east for the Code Compliance Supervisor and Code Compliance Officer Florida Association of Code Enforcement dues & South 150 180 150 300 Florida Association of Code Enforcement dues & National Notary Association of Florida 650 800 695 800 Continuing education funding 36,385 28,874 23,299 27,229 Page 1 of 2 Account Number Account Descrlptlon To* $24 - Other F bHc Safety . Program Total: 00 - None OW10M PcrG1{: 0351. Compliance part men t TOQddi 20 .410W+C:omplianoe EXPENK-S Total Fund EXPI!4S1� T - General Fund EXPENSE GRAND Totals 2015 Actual 2016 Adopted 2016 Estlmated Amount Budget Amount 2017 Budget Comments 174,367 168,177 I76,043 186,857 174,367 188,177 176,043 186,857 174,367 168,177 176,043 186,857 174,367 188,177 176,043 1861,857 174,367 188,177 176,043 186,857 } 174,367 188,177 176,043 186,857 174,367 188,177 176,043 186,857 Page 2 of 2 LIBRARY DEPARTMENT ORGANIZATION' CHART ADULT SERVICES LIBRARIAN FRANCES WALSH P/T LIBRARY ASSISTANT I SAMUELZAMOR PIT LIBRARY ASSISTANT I ANNE ROBERTSON P/T LIBRARY ASSISTANT I JENNIFER ORLANDI LIBRARY DIRECTOR MICHELLE BROWN F/T LIBRARY ASSISTANT II CATIE FARRINGTON YOUTH SERVICES LIBRARIAN ANNE KELLY P/T LIBRARY ASSISTANT I ANA COMERIO P/T LIBRARY ASSISTANT I MARILIZ ANIMA P!T LIBRARY PAGE ABBEY TOMKINSON BROCKWAY MEMORIAL LIBRARY _ Services, Functions and Activities I Brockway Memorial Library provides area residents with free access to library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting various personal, educational and professional needs. The Library promotes community enrichment and individual achievement through reading and cultural programs. The Library keeps its shelves filled with best sellers, latest works by popular authors, magazines, periodicals, audio books, videos, large print books and the newest addition of ebooks. The Library Budget is reviewed and approved by the Brockway Memorial Library Board of Trustees. BUDGET HIGHLIGHTS Personnel Services ......................... Operating Expenditures /Expenses ...,. Capital Outlay ............................... Other Uses .. ............................... TOTAL. ............................... FYI FYI Change $ 299,952 $ 318,102 $ 18,150 95,100 98,748 3,648 41,420 43,491 2,071 - 358,333 358,333 $ 436,472 $ 818,674 $ 382,202 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund FYPENSES apartment: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit 11 -300 Executive Salaries Executive Benefit Allowance 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 18 -100 Compensated Compensatory Leave 2,500 Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 763 Workers' Compensation Workers' 24 -000 Compensation 268 ,rota! re " +sorrnei'SCrYltS OE - Operating Expenditures /Expenses 31 -100 Professional Services Technology 74,098 72,710 72,710 6,500 6,500 6,500 150 0 0 163,403 177,034 177,034 1,122 537 1,500 3,673 2,500 1,500 19,013 19,836 19,832 10,860 19,372 19,372 332 763 763 112 209 209 268 491 491 74,318 Library Director base salary 6,625 Executive benefit package 0 Funding for car allowance (1) Adult Services Librarian (full time) (5) Library 177,738 Assistant I (part time) (1) Library Assistant II (full time) (1) Library Page (part time) (1) Youth Services Librarian (full time) 2,153 Estimated overtime costs for special events and coverage 3,000 Benefit paid to tenured employees per policy 20,019 Social Security and Medicare Taxes 26,983 Estimated annual employee costs for health insurance benefits 591 Estimated annual employee costs for dental insurance benefits 199 Estimated annual employee costs for long -term care insurance benefits 6,476 Allocated workers compensation premiums paid to the Florida League 279,531 299,952 2991911 318,102 1,274 4,590 4,590 34 -000 Other Services Contract Services 15,288 12,163 11,019 34 -100 Other Services Temporary Personnel 0 0 645 34 -150 Other Services Program Instructors 0 0 0 40 -000 Travel and Per Diem Travel 617 682 682 42 -000 Freight and Postage Services Postage 490 590 590 43 -100 Utility Services Electric 11,728 14,000 14,000 43 -200 Utility Services Water 180 302 302 45 -000 Insurance ISF: Risk Management 20,734 24,758 24,758 46 -200 Repair and Maintenance Services Repairs 6,860 8,860 8,860 and Maintenance 47 -000 Printing and Binding Printing 359 960 960 48 -000 Promotional Activities Promotional Activities 4,527 18,316 18,316 Page 1 of 2 eBook Platform Annual Fee; SEFLIN Digital Consortium 7,050 Annual Fee; Follett Software Support Agreement; Follett Software Upgrade. Fire Alarm Maintenance; Annual Fire Inspection; Fire 11,957 Equipment Maintenance; Fire Alarm Monitoring Service; ADT Alarm Monitor; Janitorial Services; Pest Control 0 Youth Programs (Previously listed in line 48000) 15,430 MadScience for students in grades K -5; Wholesome Harmonies for Babies and Toddlers; Tangerine Bilingual Storytime 682 Florida Library Annual Conference for 2; Lodging & per diem 617 Library correspondence and media mail 14,700 Estimated Actual + 5% 378 Estimated cost for water usage 22,886 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League AC Monthly Service; AC parts not covered under 10,154 contract i.e. filters, etc.; Electrical repairs, General building maintenance and repair; Plumbing; Gutters; Carpet cleaning; Furniture repair Application forms, bookmarks, brochures, envelopes, 972 library letterhead, program advertising, etc. 1,391 Promotional Banners; Summer and Monthly Programs for Children and Adults r- AIM111C UUUVCL YYVrRb11CCL MCNVFL Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 51 -000 Office Supplies Office Supplies 399 570 570 '2 -200 Operating Supplies Other Operating Supplies 5,043 5,800 5,800 54 -000 Books, Publications, Subscriptions, and 200 232 232 Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 170 3,277 3,275 600 General office supplies 5,800 Supplies needed for specific library functions i.e, book jackets, DVD cases, etc. Florida Library Association annual membership for 3 full - 373 time librarians; Dade County Library Association annual membership for 3 full -time librarians Florida Library Annual Conference for 2: Conference registration fees; Dade County Library Association 5,758 Conference for 3: Conference registration fees; Tuition reimbursement for Master of Library Science program for (1) full -time Adult Services Librarian !:Pint 0E 67,868 95,100 934.559 48,748 CAP - Capital Outlay 66 -000 Books, Publications, and Library Materials 31,430 32,020 32,020 33,621 Print Copy Books for Children and Adults; Large Print Books and Publcations for Adults; Periodicals 66 -100 Books, Publications, and Library Materials 7,170 9,400 9,400 9,870 Library Audiovisual Media: Books on CD, DVDs Media 'e ..'•:P , r e ::.? 38,6010 41,420 - 11,420 43.491 Total. 371- Llbrarles 385,998 436,472 435,930 460,341 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91 -164 Interfund Transfers Brockway Memorial 0 0 0 350,000 Transfer to Brockway Memorial Expansion Expansion 91 -301 Interfund Transfers Capital Projects 6,700 0 4,395 8,333 Transfer to Capital Projects Tora1" 077 x+mef vmrs 6,700 0 4,395 358,333 . Total: S61- L,tarWnd Group Transfers Out 6,700 0 4,395 358,333 Program Tifalr 00 NOite 397 698 +136,472 440,325 818,674 o wwor1 ToC81r 1S ®o - Uhrati, 392,698 436,472 440,325 81$,674 Department 7404 71- Wodtwdy Memorial Library 392,698 436,472 440,325 818,674 EXPENSFS.:To[al 391,698 436,472 440.375 818,674 Fund EXPENSE Total: 001- General Fund i9 6t18 436,472 440; 818;674 EXPENSE GRAND Totals: 392,698 436;472 440,325 819,674 Page 2 of 2 RECREATION DEPARTMENT ORGANIZATION CHART MARIA LUIS RECREATION SUPERINTENDENT 11 ANGELA DORNEY MAINTENANCE P!T BASKETBALL WORKER II ATTENDANT REINA LOPEZ JAMES LABARDIE WORKER II COUNSELOR MARISA MALDONADO SPENCER SALTZBURG Ptr COMM, CENTER p/T COUNSELOR ATTENDANT MEGAN ROMANIK ATTENDANT JENNIFER FENELON INTERIM RECREATION DIRECTOR ANGELA DORNEY EXECUTIVE ASSISTANT LESLIE RACKL AQUATIC SUPERVISOR' ERIK OLSEN ASST. AQUATIC F!f LIFEGUARD III SUPERVISOR MARKGRAVIE KELLY FERNANDEZ P/T CASHIER PR LIFEGUARD II A. KRETZSCHMAR JOSEPH GRAVIE P/T CASHIER I I PIT LIFEGUARD II DIANA ESCOBAR MANAWAY LAPAIX PIT LIFEGUARD I P/T SWIM TEAM SEASONAL COACH 14 VACANCIES VACANT ATHLETIC SUPERVISOR ANN MARIE INDORF ASST ATHLETIC 20 FULLTIME SUPERVISOR SEASONAL MAURICE JOHNSON COUNSELORS PROGRAM 20 PART TIME COORDINATOR SEASONAL JACKI MORRIS COUNSELORS ASSISTANT PROGRAM 20 PART TIME COORDINATOR SEASONAL CHELSEA STOECKIGT COACHES ADMINISTRATIVE ASSISTANT ALEXANDRA NARDI EXECUTIVE ASSISTANT LESLIE RACKL AQUATIC SUPERVISOR' ERIK OLSEN ASST. AQUATIC F!f LIFEGUARD III SUPERVISOR MARKGRAVIE KELLY FERNANDEZ P/T CASHIER PR LIFEGUARD II A. KRETZSCHMAR JOSEPH GRAVIE P/T CASHIER I I PIT LIFEGUARD II DIANA ESCOBAR MANAWAY LAPAIX PIT LIFEGUARD I P/T SWIM TEAM SEASONAL COACH 14 VACANCIES VACANT RECREATION DEPARTMENT Administration Division Services, Functions and - Activities The Administration Division is responsible for coordinating the highest quality of cultural and recreational programs for Village residents. This includes directing, planning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual recreation operating budget, five year capital plan, the Fine Arts programs, as well as coordinating the daily operations at each facility. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 196,569 $ 197,860 $ 1,291 Operating Expenditures /Expenses ..... 69,649 73,274 3,625 TOTAL . ............................... $ 266,218 $ 271,134 $ 4,916 expense nuuyet vvomsneet Kepvrc Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES Department: 72 - Recreation )ivision: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 11 -000 Executive Salaries Salaries 98,860 102,201 99,053 104,458 Recreation Director 11 -100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,625 Executive benefit package 12 -000 Regular Salaries and Wages Salaries 51,414 53,155 51,517 54,330 (1) Executive Assistant 14 -000 Overtime Overtime 3,099 2,682 2,500 3,000 Funding estimate for overtime required during summer special events and Board meetings 18 -100 Compensated Compensatory Leave Longevity 2,000 2,000 2,000 2,500 Benefit paid to tenured employees per policy 21 -000 Payroll Taxes Employer Fica and Medicare 12,270 12,740 12,360 12,845 Social Security and Medicare taxes 23 -000 Life and Health Insurance Health Insurance 9,052 12,914 12,656 13,491 Estimated annual employee costs for health insurance benefits 23 -100 Life and Health Insurance Dental 295 381 295 295 Estimated annual employee costs for dental insurance benefits 23 -200 Life and Health Insurance Long -Term Care 82 92 138 92 Estimated annual employee costs for long -term care insurance benefits 24-000 Workers' Compensation Workers' 156 3,904 3,904 224 Allocated casts of workers compensation premiums paid Compensation to the Florida League I Ie- .n"re" 183,727 196,569 19(},923 197,860 OE - Operating ExperrdilureVExpenses 100 Professional Services Technology 3,596 8,500 8,770 10,900 Funding for the recreation Participant insurance, Rectrac and related reports Professional Services Pre - employment Pre - employment screening including: Dept. of Family 31 -270 Screening 9,717 11,000 9,000 10,000 Services level 2 screening, drug test, Social Security report and background check 34 -000 Other Services Contract Services 1,604 3,600 1,500 1,800 Service contract on department equipment Funding to attend the FRPA conference, per diem 40 -000 Travel and Per Diem Travel 0 300 150 300 charges and staff reimbursement for use of personal vehicle 40 -200 Travel and Per Diem Local Mileage 0 100 100 100 Funding to reimburse staff for use of their personal Reimbursement vehicles 41 -100 Communications Services Cellular 8 0 7 0 41 -200 Communications Services Internet 0 1,540 1,540 1,540 Funding for internet connection 42 -000 Freight and Postage Services Postage 72 75 75 75 Department postage costs 43 -200 Utility Services Water 0 75 0 0 Estimated funding for water consumption at Tot Lot 45 -000 Insurance ISF: Risk Management 2,791 4,078 4,078 4,728 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 45 -200 Insurance Premium: Liability 4,180 0 0 0 Repair and Maintenance Services Repairs General repair cost for items not under maintenance or 46 -200 and Maintenance 1,982 3,500 9,500 6,500 warranty agreements. Tot lot repairs and replacement of damaged equipment 00 Printing and Binding Printing 0 250 155 250 Funding for publication of Recreation programs and events 48 -000 Promotional Activities Promotional Activities 0 150 0 150 Annual funding for advertisements for special events Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 220 Other Current Charges and Obligations 6,436 8,000 7,500 8,000 Funding for the Fine Arts Commission to provide art Special Events - Fine Arts exhibits, educational programs and concerts 49 -230 Other Current Charges and Obligations 2,180 2,181 2,181 2,181 Annual funding for band appearances at Village Special Events - MSV Band sponsored events and other related community events 49 -800 Other Current Charges and Obligations 346 350 336 800 ASCAP music license fee Licenses and Permits 51 -000 Office Supplies Office Supplies 1,030 1,000 1,000 1,000 General office supplies for the department Funding for supplies necessary to maintain the operation 52 -200 Operating Supplies Other Operating Supplies 967 1,700 1,000 1,700 of the department 52 -400 Operating Supplies Uniforms 81 300 300 300 Funding to provide uniforms to staff 54-000 Books, Publications, Subscriptions, and 515 600 550 600 Annual funding for FRPA and NRPA membership Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 60 350 350 350 Estimated funding for staff to attend training r. -' '. f,wr to k „c.�r'Jf[e „es•'dxr +�, s 35,566 47,649 4$,092 51,271 Total: 572 - Parks and Recreation 219,293 244,218 239,015 249,134 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 28,000 0 0 0 Transfer to Capital Projects .�-oW 007 (1!hv, '.,spa' 28,001) 0 4 0 Total: 581 - Inter•Fund Group Transfers Out 28,000 0 0 0 Proo mil Totals 00 - Hone 247,293 244,218 239,015 249,134 Program: 20 - Unity Day Activity: 572 - Parks and Recreation OE - Operating Expenditures /Expenses -t9 -210 Other Current Charges and Obligations 17,913 22,000 19,380 22,000 Special Events - Unity Day O(;r= d {r h rY c,. • 17,913 22,000 19,380 22,000 Totals 572 - Panes and Rea ation 17,913 22,00 19,380 22,000 Program ToWe 20 - Untty Day 17,913 22;000 19,380 22,000 vislonTotalr 1401 - Recreation Admirdstratifon 265,206 266,218 258,394 271,134 DepaftmelltTptah72- Recreation 265,206 266,218 258,395 271,134 EXPENSES Total 265,206 266,218 25$,395 271,134 Fund EXPENSE Total: 001- General Fund 265,206 '266,218 258;395 ' 271,134 EXPENSE GRAND Totals: 265,206 266,218 258,395 271,134 Page 2 of 2 RECREATION DEPARTMENT Athletics Division Services, Functions anddActivities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball, softball and flag football. The intramural programs average 250 participants per sport. The after school care program runs from August to June with an average of 70 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August with a maximum of 150 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, arts and crafts, and facilities. Athletics also runs an average of 15 specialty sports camps throughout the year. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 529,569 $ 535,537 $ 5,968 Operating Expenditures /Expenses ..... 280,152 253,253 (26,899) Other Uses .... ............................... 9,500 35,500 26,000 TOTAL ............................... $ 819,221 5 824.290 $ 5,069 txpense nuaget vvomsneet Me [JorL Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES 1-�partment: 72 - Recreation division: 1402 - Athletics Program: 00 - None 216,129 Supervisor (1) Assistant Program Coordinator (1) Activity: 572 - Parks and Recreation PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 13 -000 Other Salaries and Wages Other Salaries 13 -100 Other Salaries and Wages Rental 14 -000 Overtime Overtime 5,448 Compensated Compensatory Leave 18 -100 Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 3,500 Workers' Compensation Workers' 24 -000 Compensation 1,500 Total: P5 - Personnel Services 9E - Operating Expenditures /Expenses 34 -000 Other Services Contract Services 34 -150 Other Services Program Instructors 34 -400 Other Services Field Trips 40 -000 Travel and Per Diem Travel 24,648 Travel and Per Diem Local Mileage 40 -200 Reimbursement 41 -100 Communications Services Cellular 42 -000 Freight and Postage Services Postage 43 -100 Utility Services Electric 43 -200 Utility Services Water 45 -000 Insurance ISF: Risk Management Repair and Maintenance Services ISF: Fleet 46 -000 Maintenance 46 -200 Repair and Maintenance Services Repairs and Maintenance J00 Printing and Binding Printing Page 1 of 2 (1) Administrative Assistant (1) Assistant Athletics 188,795 210,562 203,786 216,129 Supervisor (1) Assistant Program Coordinator (1) Athletics Supervisor (1) Program Coordinator Employees who cover facility rental Athletic Field 11,063 6,700 5,448 7,050 Monitors 605 0 360 0 Funding estimate for overtime required during summer 5,420 4,632 3,500 1,615 and special events 1,500 2,000 1,500 1,500 Benefit paid to tenured employees per policy 15,595 17,126 16,480 17,186 Social Security and Medicare taxes Estimated annual employee costs for health insurance 17,673 32,285 24,648 33,729 benefits Estimated annual employee costs for dental insurance 603 953 449 591 benefits 132 165 193 152 Estimated annual employee costs for long -term care insurance benefits Allocated cost of workers compensation premiums paid 3,231 6,682 6,682 5,592 to the Florida League 244,617 281,105 263,046 283,544 Funding for annual service agreements on athletic 4,834 7,000 6,700 7,100 equipment and sport official fees Funding for specialty camp instructors not engaged as 56,316 26,000 24,000 26,000 employees 592 0 0 0 47 95 95 95 Funding to attend the FRPA Conference Funding to reimburse staff for use of their personal 163 50 150 150 vehicle 165 0 360 1,920 Funding for AT &T cellular phones 10 15 0 0 Funding for special mailings Estimated annual cost for electrical services based on 8,943 9,100 7,386 9,100 current actual FPL usage 238 450 350 450 Annual funding for water consumption Allocated costs for property, casualty and general 3,797 6,373 6,373 18,116 liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including 15,935 28,204 28,204 25,542 the costs for automobile liability coverage paid to the Florida League Funding to maintain and repair athletic equipment and 7,409 7,000 6,544 7,000 the facility 0 400 345 400 Funding for special printing Page 1 of 2 GAPCI I'C ULILILJCL 1/Y VI R711110CL F%=PL/1 L Account 13,000 2015 Actual 2016 Adopted 2016 Estimated Total: 581 - Inter -f=und [Troup Transfers out Number Account Description Amount Budget Amount 2017 Budget Comments 51 -000 Office Supplies Office Supplies 1,373 1,600 1,480 1,600 Funding for general office supplies for four staff 365,805 424,127 0epartmentTotalt72-Recreation 364,704 384,442 members including pens, pencils, etc 0 Operating Supplies Other Operating 6,521 6,200 6,120 6,200 Funding for supplies used by participants and equipment Supplies needs Funding for staff uniforms and uniforms for special 52 -400 Operating Supplies Uniforms 629 750 750 810 camp programs 54 -000 Books, Publications, Subscriptions, and 0 350 350 350 Funding for FRPA and NRPA memberships Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 115 250 250 250 Funding to send staff to FRPA Training 107,067 Tatalc 572 - parks andVtfoeatloh 351,704 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 13,000 93,837 89,457 105,083 374,942 352,503 388,627 9,500 13,302 35,500 Transfer to Capital Projects gawk 0"i Ckher crses 13,000 9,500 13,302 35,500 Total: 581 - Inter -f=und [Troup Transfers out 13,000 91500 13,302 35,500 Program Total: 00 - None 364,704 384,442 365,805 424,127 1Xvislon Total: 1402 - Athlettca 364,704 384,442 365,805 424,127 0epartmentTotalt72-Recreation 364,704 384,442 365,805 424,127 EXPENSES10tal 364,704 384 „442 365,805 424,127 Fund EXPENSE Total: 001- General-Fund $KYQ4 384,442 424;12Y EXPENSE GRAND Totals: 364,704 384,442 365,805 424,127 Page 2 of 2 Expense Budget Worksheet Report Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES )artment: 72 - Recreation Division: 1402 - Athletics Program: 10 - Afterschool Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 67,599 85,000 76,725 85,002 Part-time seasonal counselors 14 -000 Overtime Overtime 3 0 220 430 21 -000 Payroll Taxes Employer Fica and Medicare 5,171 6,503 5,886 6,503 Social Security and Medicare taxes 24 -000 Workers' Compensation Workers' 1,319 2,949 2,949 2,104 Allocated cost of workers compensation premiums paid League Compensation to the Florida Tdtal: PS - Personnel Services 74,093 94,452 85,780 94,039 OE - Operating Expendltures/ExpEnses 34 -000 Other Services Contract Services 3,840 7,250 7,223 7,400 Funding to special instructors and teachers 34 -150 Other Services Program Instructors 878 0 0 0 Funding for events and trips sponsored during kids day 34 -400 Other Services Field Trips 13,445 16,300 9,600 12,800 off programs 34 -500 Other Services Transport Services 400 0 0 0 Allocated costs For property, casualty and general 45 -000 Insurance ISF: Risk Management 0 5,721 5,721 1,786 liability insurance premiums paid to the Florida League 00 Office Supplies Office Supplies 122 200 200 200 General office supplies for staff 52 -200 Operating Supplies Other Operating 7,196 9,500 8,200 9,000 Supplies used for program Supplies 52 -400 Operating Supplies Uniforms 782 600 775 980 Funding for counselor uniforms Total., OE - Operating &pendaj. -es PT ^ . ° 26;£63 39,571 31,719 32,166 Total: 572 - Parks and Recreation 100,756 134,023 117,499 126,205 Program Total: 30 - Afterschool 100,756 134,023 117,499 126,205 Division Total. 1402 - Athletics 100,756 134,023 117,499 126,205 Department Total: 72 - Recreation 100,756 134,023 117,499 126,205 EXPENSES Total 100,756 134,023 117,499 126,205 Fund EXPENSE Total: 001 - General Fund 100,756 134,023 117,499 126,205 EXPENSE GRAND Totals: 100,756 134,023 117,499 126,205 Page 1 of 1 Expense Budget Worksheet Report I 2016 Ad ted 2016 Estimated Account 2015 Actua op Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund ISES -partment: 72 - Recreation Division: 1402 - Athletics Program: 11 - Summer Camp Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 14-000 Overtime Overtime 21 -000 Payroll Taxes Employer Fica and Medicare 24 000 Workers' Compensation Workers' Compensation Total; P5 - Personnel Services OE - operating Expenditures /Expenses 34 -150 Other Services Program Instructors 34 -400 Other Services Field Trips 34 -500 Other Services Transport Services 44 -000 Rentals and Leases Equipment Rental 45 -000 Insurance ISF: Risk Management 000 Printing and Binding Printing 48 -000 Promotional Activities Promotional Activities 51 -000 Office Supplies Office Supplies 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms Total., OE - Operating Expenditums /Expenses Total: 572 - Parks and Recreation Program Total: 11 - Summer Camp Division Total: 1402 - Athletic Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: 80,945 83,600 83,000 94,431 (1) Bus Driver PT Funding for Seasonal Counselors Funding estimate for overtime required during summer 353 0 0 0 camp and special events 6,212 6,395 6,350 7,225 Social Security and Medicare taxes 11,050 23,500 23,500 Allocated cost of workers compensation premiums paid 1,068 2,901 2,901 2,337 to the Florida League 88,579 92,896 92,251 103,993 13,365 0 0 0 Funding for events and trips sponsored by the summer 23,363 22,500 21,000 22,000 camp program Funding for the payment of transportation and special 11,050 23,500 23,500 24,200 programs assigned to outside vendors 1,749 2,000 2,000 2,200 Rental of equipment/supplies for program Allocated costs for property, casualty and general 0 12,587 12,587 1,984 liability insurance premiums paid to the Florida League 0 250 250 250 Registration forms, flyers and posters for summer camp Estimated annual funding for advertisements and events 150 200 200 250 for the department 0 100 100 210 General office supplies for staff Art supplies, board games, balls, program supplies and 7,034 6,200 6,200 6,800 equipment used for program Funding for uniform costs for staff, participants and 3,140 3,280 3,280 3,600 CITs 59,851 70i617 69,117 61,494 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 148,430 163,513 161,368 165,487 Page 1 of 1 Expense Budget 'Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund 1SFS apartment: 72 - Recreation Division: 1402 - Athletics Program: 12- Soccer Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 21 -000 Payroll Taxes Employer Fica and Medicare 24 -000 Workers' Compensation Workers' Compensation Taal: PS - 15�,rvites OE - Operating Expenditures /Expenses 34 -000 Other Services Contract Services 45 -000 Insurance ISF: Risk Management 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms itlla�' (7E • 0j errlring Total. 572 , Parks and Recreation Program Totals 12 - Soccer Division TotW: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE Total; 001 - General Fund EXPENSE GRAND Toffils: 11,381 12,600 12,186 12,000 Funding for seasonal coaches 871 964 932 918 Social Security and Medicare taxes 0 5,721 5,721 Allocated cost of workers compensation premiums paid 188 437 437 297 to the Florida League 12,440 14,001 13,555 13,215 155 165 520 660 Funding for referee payments 23,975 36,787 31,196 Allocated costs for property, casualty and general 0 5,721 5,721 252 liability Insurance premiums paid to the Florida League 6,616 11,400 6,700 8,600 Equipment, trophies and supplies 4,765 5,500 4,700 5,500 Funding for uniform costs for participants and coaches 11,536 22,786 17,641 15,012 23,975 36,787 31,196 28,227 23,975 36,787 31,196 28,227 23,975 36,787 31,196 28,227 23,975 36,787 31,196 28,227 23,975 36,787 31,196 28,227 23,975 36,787 31,195 28,227 21,975 36,787 3),196 28,227 Page 1 of 1 Expense Budget Worksheet report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES lartment: 72 - Recreation Division: 1402 - Athletics Program: 13 - Basketball Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 20,213 20,900 14,000 20,000 Funding for Seasonal Coaches 14 -000 Overtime Overtime 101 0 0 0 21 -000 Payroll Taxes Employer Fica and Medicare 1,554 1,599 1,071 1,530 Social Security and Medicare taxes Workers' Compensation Workers' 314 725 725 495 Allocated cost of workers compensation premiums paid League 24-000 Compensation to the Florida total. PS A@13FriR +S: =n +itec 22,182 23,224 15,796 22,025 OE - Operating ExpendifureVrxpensc s 34 -000 Other Services Contract Services 1,215 1,215 2,015 2,100 Funding for referee payments Allocated costs for property, casualty and general 45 000 Insurance ISF: Risk Management 0 5,721 5,721 420 liability insurance premiums paid to the Florida League 52 -200 Operating Supplies Other Operating 5,965 5,500 6,031 6,300 Equipment, trophies and supplies used for program Supplies 52 -400 Operating Supplies Uniforms 4,486 4,500 4,200 4,725 Funding for uniform costs for participants and coaches star, Jc tliaeraf1 td txtr rrJifsrresjExpe�nSes 11,666 16,936 17,967 13,545 Total; 572 - Parks and Recreation 33,848 40,164 33,763 35,570 Program Total: 13 - Basketball 33,848 40,160 33,763 35,570 Division Total: 1402 - Athletics 33,848 40,160 33,763 35,570 Department Total: 72 - €tecreadon 33,848 40,160 33,763 35,570 EXPENSES Total 33,848 40,160 33,763 35,570 Funtl`EXPM§k -.ti Total: 041' - Ge60r04N d -. 33,848 40,160 33,763 35,570 EXPENSE GRAND Totals: 33,848 4f,160 33,763 35,570 Page 1 of 1 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund -NSES partment: 72 - Recreation Division: 1402 - Athletics Program: 14 - Baseball Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 15,315 13,500 9,200 8,900 Funding for seasonal coaches 21 -000 Payroll Taxes Employer Fica and Medicare 1,171 1,033 704 681 Social Security and Medicare taxes 24 -000 Workers' Compensation Workers' 217 468 468 220 Allocated cost of workers compensation premiums paid 22,608 Compensation 3D,776 33,202 27,833 to the Florida League Department Total: 72 - Recreatlon • :" - 5 r ,:. 16,743 15,001 10,372 9,801 OE - Operating Expenditmeslrxpenses 27,833 22,608 34 -000 Other Services Contract Services 1,305 1,700 1,700 2,100 Funding for umpire payments 45 -000 Insurance ISF: Risk Management 0 5,721 5,721 187 Allocated costs for property, casualty and general Ifability insurance premiums paid to the Florida League 52 -200 Operating Supplies Other Operating Supplies 5,680 3,200 3,240 3,300 Equipment, tro hies and supplies used for program P PP P 9 52 -400 Operating Supplies Uniforms 7,087 7,580 6,800 7,220 Funding for uniform costs for participants and coaches 7Otdk OE • G1.Vidfiiag 14,073 18,201 17,461 12,807 Total: 572- Parks andRecreatlon 30,776 33,202 2.7,833 22,608 Program Total: 14 - Bmwbalf 30,776 33,202 27,833 22,608 Division Total* 14102 - Athletics 3D,776 33,202 27,833 22,608 Department Total: 72 - Recreatlon 30,776 33,202 27,833 22,608 EcPENSES Total 30,776 33,202 27,833 22,608 Fund i7CPEN5E *ia"'foEak!001 - General FuliG,' 30,776 33,202 27,833 22,608 EXPENSE GRAND Tatals: 30;776 33,202 27,833 22,608 Page 1 of 1 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES iartment: 72 - Recreation Jivision: 1402 - Athletics Program: 15 - Softball Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 21 -000 Payroll Taxes Employer Fica and Medicare 24 -000 Workers' Compensation Workers' Compensation OE - Operating Expend/ltilfea %I ;rer:�nse+ 34 -000 Other Services Contract Services 45 -000 Insurance ISF: Risk Management 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms !':.;r ;7L?><'ratn)y ek4N..7r7i1r�reslEaptti7�s Total: 573 - Parks and Recreation Program Total: 15 - Softball Division Total: 1402 - Athletics DepartmerA Total: 72 - Recreation EXPENSES Total mound EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: 2,057 2,500 2,700 2,600 Funding for seasonal coaches 157 191 207 199 Social Security and Medicare taxes 42 87 87 64 Allocated cost of workers compensation premiums paid to the Florida League 2,256 2,778 2,91 +1 2,863 783 1,200 1,200 1,200 Funding for umpire payments 0 1,159 1,159 55 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 1,046 1,000 1,000 1,300 Equipment, trophies and supplies used for program 3,467 2,800 3,300 3,500 Funding for uniform costs for participants and coaches 5,246 6,159 6,659 6,055 7,552 8,937 91653 8,918 7,552 8,937 9,653 8,918 7,552 8,937 9,653 81918 7,552 8,937 9,653 8,918 7,552 8,937 9,653 8,918 7,552 8,937 9,653 8,918 7,552- 8,997 9,653 8,918 Page 1 of 1 txpense tsuaget vvomsneez Kepvri Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES iartment: 72 - Recreation Jivision: 1402 - Athletics Program: 16 - Flag football Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 21 -000 Payroll Taxes Employer Fica and Medicare 24 -000 Workers' Compensation Workers' Compensation OE - Operating ExpenditurailExpenses 34 -000 Other Services Contract Services 45 -000 Insurance ISF: Risk Management 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms 54 -000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs rc7tok Of mr'N'tdDRF E na�rurev✓ xtker+ c Totar: 572 - Parks crud Recreation Program tort: 16 - Flag footha11 Division Total: 1402 - Athletics Department Total: 72 - Recreation EXPENSES Total Fund EXPENSE 'total: 001 - General Fund EXPENSE GRAM Totals: 5,428 5,500 5,480 5,500 Funding for seasonal coaches 423 421 419 421 Social Security and Medicare taxes 0 1,145 1,145 Allocated cost for workers compensation premiums paid 86 191 191 136 to the Florida League 51936 6,112 6,040 6,057 1,800 2,800 1,600 0 Funding for referee payments 14,468 18,157 16,575 Allocated costs for property, casualty and general 0 1,145 1,145 116 liability Insurance premiums paid to the Florida League 14,468 18,157 16,575 Equipment for program; including footballs, flag belts, 1,480 1,400 1,400 1,200 etc. 1,367 1,700 1,640 1,700 Funding for uniform cots for participants and coaches 3,885 5,000 4,700 4,075 Fees to participate in multi - agency program 81532 12;tl45 10,485 7,491 14,468 18,157 16,575 13,148 14,468 18,157 16,575 13,148 14,468 18,157 16,575 13,148 14,458 18,157 16,575 13,148 14,468 18,157 16,575 13,148 14,468 18,157 16,575 13,148 14,468 19,157 16,575 13,148 Page 1 of 1 RECREATION DEPARTMENT Community Center Division Services, Functions and Activities The Recreation Community Center Division runs over 40 recreation classes a week and coordinates special events throughout the year. Special events include Unity Day, Winterfest, Marshmallow Drop and Memorial Day programs. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 289,220 $ 280,671 $ (8,549) Operating Expenditures /Expenses ..... 440,299 451,815 11,516 TOTAL . ............................... $ 729,519 $ 732,486 $ 2,967 CAjJCILSC DL U9111UL YYVtRM111CCL MCIJUM L Account 2016 Adopted 2016 Estimated Number Account Description 2015 Actual Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES ,partment: 72 - Recreation Division: 1403 - Community Center Program: 00 - None 182,578 II (1) Recreation Superintendent Activity: 572 - Parks and Recreation PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 13 -000 Other Salaries and Wages Other Salaries 13 -100 Other Salaries and Wages Rental 14 -000 Overtime Overtime 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' Compensation 3,000 Total: a5 - Personnel aw »Yes OE - Operating Expend /ta- s/txpLnses 34 -000 Other Services Contract Services 34 -150 Other Services Program Instructors 34 -400 Other Services Field Trips 40 -000 Travel and Per Diem Travel 41 -100 Communications Services Cellular 43 -100 Utility Services Electric 43 -200 Utility Services Water 44 -000 Rentals and Leases Equipment Rental 45-000 Insurance ISF: Risk Management Repair and Maintenance Services Repairs and 46 -200 Maintenance 47 -000 Printing and Binding Printing 48 -000 Promotional Activities Promotional Activities 00 Promotional Activities Fireworks Display 49 -000 Other Current Charges and Obligations Other 5,741 Current Charges Page 1 of 2 (1) Administrative Assistant (30 hrs) (2) Maintenance Workers 150,798 178,636 178,336 182,578 II (1) Recreation Superintendent (1) Basketball Attendant (3) Community Center Attendants 35,156 24,970 33,001 41,596 (PT) (2) Adventure Camp Counselors 1,707 22,575 1,500 0 Reimbursement for staff working facility rentals Maintenance staff overtime for facility rentals, vacations and 8,049 4,635 2,200 2,327 special events 3,000 3,000 3,000 3,500 Benefit paid to tenured employees per policy 14,543 17,888 16,680 17,418 Social Security and Medicare taxes 13,577 25,828 18,984 26,983 Estimated annual employee costs for health insurance benefits 443 763 443 443 estimated annual employee costs for dental insurance benefits 122 138 207 138 estimated annual employee costs for long -term care insurance benefits Allocated cost of workers compensation premiums paid to the 3,140 10,787 10,787 5,688 Florida League 230,534 289,220 265,138 280,671 5,741 2,800 5,530 5,750 Exterminating services, ac services and alarm services 323,314 325,000 320,956 323,375 Funding for Class /Program instructors 15,357 15,885 17,357 15,500 Adventure Camp Field Trips Senior Programing Field Trips 252 420 255 275 FRPA Annual Conference 9 10 4 0 Cell Phone Usage 20,352 24,400 19,370 19,656 Estimated annual cost for electrical services based on current actual FPL usage 2,332 2,000 1,844 2,028 Annual funding for water consumption Rentals and Leases /equipment Rental for Special Events and 1,141 575 1,142 1,142 moving trucks to transport gymnastic equipment between facilities for Summer Recreation Allocated costs for property, casualty and general liability 15,058 21,373 21,373 25,197 insurance premiums paid to the Florida League Funding to provide ongoing maintenance and repairs to 10,094 7,500 9,905 10,093 building and equipment at the Community Center 200 200 202 202 Funding for special Flyers Funding for promotional events/ 5K Race Shirts and 10,388 6,300 7,547 8,347 Promotional Materials 11,500 12,000 12,000 12,000 Fourth of July Fireworks 466 497 583 583 Annual fire safety permit and elevator permit Page 1 of 2 GAIJG11'C DUUgCL YY UUF.W1CCL RC J7VUL Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments 51 -000 Office Supplies Office Supplies 0 100 0 0 General Office supplies for staff Funding for supplies for community center class and special 0 Operating Supplies Other Operating Supplies 25,998 19,500 23,174 25,998 events sponsored by the Village Additional $2400, for new padded chairs 52 -400 Operating Supplies Uniforms 1,092 870 1,009 1,009 Unlformr, for community center staff and community center summer counsc4ors 54-000 Books, Publications, Subscriptions, and 439 369 160 390 FRPA Membership Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 310 500 270 270 FRPA conferences and seminars Taw, t7f - ioralrltlr 444,041 440,299 442,681 451,815 TatBh 571 - Parks and Racrcation 674,576 729,519 707,819 732,486 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 24,500 0 0 0 Transfer to Capital Projects -1a Lai: 681 - Infer- Fymd Group TMt iQUL 24,500 _ 0 o B VFW, .1.go;.Hasa 699,Oi76 729,519 707,819 792,486 Ohdc4on Tot3h 1409 - ComrdwJW wetter 6991976 729,939 707,919 732,486 Qwroftent Totah 72 - Recreatihn 699,076 729,519 707,819 732,486 EXPMSF-STotal 699,076 729,519 707,619 732,486 Fund EXPENSE Total: 001,. General Fund 699,076 '12,519 707,019 732.486 &PEN5E GRAND Totals: 699,076 729,519 707,819 732,486 Page 2 of 2 RECREATION DEPARTMENT Aquatics Division Services, Functions and Activities The Miami Shores Aquatic Facility is comprised of an 8 lane competition pool, activity pool and jacuzzi offering comprehensive aquatic programs including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons and interactive toys. This state -of- the -art facility offers the best aquatics facility in the area, competing with several large capacity facilities. The Aquatic Center also hosts several special events including egg dive, teen nights, dive -in theater and family nights. BUDGET HIGHLIGHTS Personnel Services ......................... Operating Expenditures /Expenses ..... Other Uses .... ............................... TOTAL ............................... FYI FYI Change $ 440,325 $ 406,659 $ (33,666) 182,489 209,275 26,786 35,300 34,800 (500) $ 658,114 $ 650,734 $ (7,380) Expense Budget Worksheet Report Account Number Account Description 2M Actual Amount tU1b Aoopte(l Budget LUlb Lstlmatea Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES Department: 72 - Recreation )ivision: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services (1) Aquatics Supervisor (1) Assistant Aquatics 12 -000 Regular Salaries and Wages Salaries 119,271 135,229 70,000 138,466 Supervisor (1) Lifeguard III (6) Lifeguard I PT (2) Lifeguard II PT Funding for 13 -000 Other Salaries and Wages Other Salaries 196,368 240,026 160,000 210,480 Aquatics Teaching, Concession and Seasonal Lifeguards Funding estimate for overtime required during summer 14 -000 Overtime Overtime 923 2,000 500 500 and special events 18 -100 Compensated Compensatory Leave 2,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23,758 28,937 17,710 26,770 Social Security and Medicare taxes Estimated annual employee costs for health insurance 23 -000 Life and Health Insurance Health Insurance 7,970 19,371 18,984 20,237 benefits Estimated annual employee costs for dental insurance 23 -100 Life and Health Insurance Dental 259 572 295 443 benefits Estimated annual employee costs for long -term care 23 -200 Life and Health Insurance Long -Term Care 18 83 215 102 insurance benefits 24 -000 Workers' Compensation Workers' 5,838 13,107 13,107 8,661 Allocated cost of workers compensation premiums paid Compensation to the Florida League Total., PS - Personnel Services 356,404 440,325 281,811 406;659 OE - Operating Expen6tutes /Expenses Pest control, office equipment, fire extinguishers and 34 -000 Other Services Contract Services 3,079 3,200 2,700 3,030 Thorguard (lightning detection) -. _150 Other Services Program Instructors 7,985 7,000 6,500 6,000 Funding for swim class instructors 41 -100 Communications Services Cellular 15 50 10 50 Cellular phones Estimated annual cost for electrical services based on 43 -100 Utility Services Electric 46,425 44,000 46,000 51,000 current actual FPL usage 43 -200 Utility Services Water 16,133 11,500 10,000 11,500 Annual funding for water consumption Allocated costs for property, casualty and general 45 -000 Insurance ISF: Risk Management 17,413 22,439 22,439 36,545 liability insurance premiums paid to the Florida League Repair and Maintenance Services Repairs 11,726 18,000 6,100 20,000 Funding to maintain and repair equipment located at the 46 -200 and Maintenance aquatics facility 47 -000 Printing and Binding Printing 0 400 110 400 Funding for printing of notices 48 -000 Promotional Activities Promotional Activities 0 400 0 400 Funding for promotions & lifeguard ads Pool, spa and activity area permits and engineer fees. 49 -000 Other Current Charges and Obligations 1,583 2,200 1,450 2,200 Also includes fees to the State of Florida and Dade Other Current Charges County 51 -000 Office Supplies Office Supplies 1,596 1,200 800 1,300 general office supplies for staff 52 -200 Operating Supplies Other Operating 13,890 15,000 12,000 16,500 Supplies for non -food related operations Supplies Funding for the purchase of concession stand supplies 52 -250 Operating Supplies Food for Resale 29,306 26,000 29,000 32,000 at the Aquatics facility 300 Operating Supplies Uniforms 3,788 2,200 1,500 2,750 Funding for staff uniforms Funding for the purchase of chlorine and other 52 -500 Operating Supplies Fertilizer and Chemicals 24,223 28,000 24,000 24,700 chemicals to operate facility Page 1 of 2 Expense Budget Worksheet Report Account LU15 Actual LU1b Aooptea LU1b Esumated Number Account Description Amount Budget Amount 2017 Budget Comments 54 -000 Books, Publications, Subscriptions, and 0 400 400 400 Membership fee to FRPA & ASCA (America Swim Memberships Dues, Memberships and Subs Coaches Association) )0 Training Training and Education 650 500 500 500 Training fees required by state _1L 177,812 Totet: $72 - Parft and Recreation 534,216 Activity: 581 - Inter -Fund Group Transfers out OTH - Other Uses IB2,489 163,509 209,275 622,814 445,320 615,934 91 -301 Interfund Transfers Capital Projects 40,000 35,300 35,300 34,800 Transfer to Capital Projects 7otak, OTH tither ira'eR 40,000 35,300 35,300 34,800 Total: 581- Inter -Fund Group Transfers Out 40,000 35,300 35,300 34,800 Program Totat: 00 - None 574,216 658,114 480,620 650,73+1 Division TdUd: 1403 - Aquatk9 574,216 658,114 480,620 650,734 Department Utah 72- RecnratIon $74,216 658,114 480,620 650,734 'EXPENSES Total 574,216 658,114 480,620 650,734 Fund EXPENSE total: 001- General Fund 574,216 658,114 480,620 650,734 EXPENSE GRAND Totals: 574,216 658,114 480,620 650,734 Page 2 of 2 RECREATION DEPARTMENT Tennis Division Services, Functions and Activities The Operation of the Tennis Division was reorganized at the start of FY09 /10 with the Tennis Pro outsourced. The Tennis courts remain open and a part - time employee is present when the Tennis Pro is not on -duty. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 10,147 $ 10,362 $ 215 Operating Expenditures /Expenses ..... 4,173 5,775 1,602 TOTAL . ............................... $ 14,320 $ 16,137 $ 1,817 Expense Budget Worksheet Report Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES ^epartment: 72 - Recreation Nvision: 1406 - Tennis Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 13 -000 Other Salaries and Wages Other Salaries 9,025 9,133 9,133 9,410 Part-time tennis attedant 21 -000 Payroll Taxes Employer Flca and Medicare 691 698 699 719 Social Security and Medicare taxes 24-000 Workers' Compensation Workers' Compensation 144 316 316 233 Allocated cost of workers compensation premiums paid to the Florida league 70101. S F rsm rr..r ' S1vvCL=' 9860 10,147 10,148 10,362 OE - Operating Expendit -Lag Erpenses 34 -000 Other Services Contract Services 545 800 775 800 Reimbursement to tennis contractor for evening play as per contract 43 -200 Utility Services Water 165 160 155 160 Annual funding for water consumption 45 -000 Insurance ISF: Risk Management 279 923 923 2,425 Allocated costs fro property, casualty and general liability Insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 473 1,500 1,400 1,500 Wind screen, tennis nets and general facility maintenance 51 -000 Office Supplies Office Supplies 0 0 50 100 General office supplies 52 -200 Operating Supplies Other Operating Supplies 1,334 750 700 750 Miscellaneous supplies for tennis center " -400 Operating Supplies Uniforms 0 40 40 40 Funding to provide staff uniforms c ^i3i.: G:= OjX! V}88irgtaicvica7rtrre,t"�pkr753 2,796 4,173 4,043 5,775 Total: 572 - Parksi and Racrieatlon 121656 14,320 14,191 16,137 Program Total, 00 • None 12,656 14,320 14,191 16,137 Division Total: 1406 - Tennis 12,656 14,320 14,191 16,137 Department Total: 72 - Recreation 12,656 14,320 14,191 16,137 EXPENSES Total .2,655 14,320 14,191 16,137 Fund EXPENSE Total: 001. - General Fund 17,656 14,320 14,191 16,137 E}:'PPSE GWD Totals: 1$,196 14,320 14,191 16113 Page 1 of 1 POLICE DEPARTMENT ORGANIZATION CHART CHIEF OF POLICE KEVIN LYSTAD EXECUTIVE ASSISTANT JENNIFER SPOTTS LIEUTENANT LIEUTENANT DAVID MCLEOD JAMES SOMOHANO CRIME ANALYST II STEVE WATSON SERGEANT SERGEANT SERGEANT SERGEANT EDDIE RAMOS CHRISTINE HERBERT JOSEPH KEELEY MICHELLE LAURENCEAU SPECIALPROJECTS COORDINATOR COMMUNICATIONS P/T SCHOOL JON HUGHES SUPERVISOR CROSSING GUARD KIMBERLYJAMES MAXINECAPUTO OFFICER OFFICER JACK ST. THOMAS GEADIWIR OOCTEUR RECORDS CLERK BEVERLYGURNEY COMMUNICATIONS PRSCHOOL WIL OFFICER NATESHA SMITH CROSSIN G GUARD JOAN ZEPHYRINE Y OFFICER PAUL VIERA JOSHUA KOOP COURIER PAULOLIVER P!P SCHOOL OFFICER OFFICECOMMUNICATIONS CROSSING GUARD DAWN ROIG EVAN GREENE VACANT BERENISE MONESTIME POLICE CHAPLAIN - OFFICER OFFICER OFFICER J.P. MARC CHARLES T. MCIMWAMS CHRIS MCDONALD WILLIAM GODWIN - COMMUNICATIONS - VACANT OFFICER OFFICER OFFICER CLIFFORD VICKERS JUSTIN ZALONIS CORY MOORE OFFICER OFFICER OFFICER RESERVE HEATHER PICKETi LEEANN JONCHUCK MARKZABIEUNSKY POLICE OFFICER JEROME BENSINGER OFFICER OFFICER OFFICER -- PEDROARMENTERO SHMUEAL MAUDA LUISAMARRERO RESFjkVE POLICE OFFICER JOHN LEE OFFICER K- 90FFICER OFFICER VACANT ABNER VARGAS VACANT LIEUTENANT DAVID GOLT CORPORAL STEVEN SADOWSKI DETECTIVE KERRYTURNER �i DETECTIVE NATASHAMCKAY I DETECTIVE PAUL CAZZOLA DETECTIVE VACANT POLICE DEPARTMENT Operations Division Services, Functions and-Activities The Miami Shores Police Department is the chief law enforcement agency in the Village, and is responsible for investigation of crimes, traffic enforcement, public education and other law enforcement functions. The Mission Statement of the Police Department is as follows: We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nations constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. We will strive daily to nurture public trust by holding ourselves to the highest standards of performance and ethics. To fulfill our mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through The Mission of the Police Department is supported by the deterence of crime and apprehension of criminals, forging strong community relationships and continuing enhancement of the training and expertise of each member of the Police Department. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 5,742,828 $ 5,831,063 $ 88,235 Operating Expenditures /Expenses ..... 787,567 842,909 55,342 Grants and Aids ............................. 1,500 1,500 - Other Uses .... ............................... 58,000 113,000 55,000 TOTAL . ............................... $ 6,589,895 $ 6,788,472 $ 198,577 Expense Budget Worksheet Deport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services 11 -000 Executive Salaries Salaries 298,036 433,916 423,566 447,138 (3) Lieutenants (1) Police Chief 11 -100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive Benefit package (3) Communication Officers (1) Communication Supervisor (1) Corporal (1) Courier (allocated) (1) 12 -000 Regular Salaries and Wages Salaries 2,648,504 2,832,273 2,744,317 Crime Analyst II (4) Detectives (1) Executive Assistant 3,007,965 (25) Police Officers (1) Police Records Specialist (4) Sergeants (1) Special projects Coordinator *Funding for holiday pay, supervisor's relief pay, state supplement and longevity 14 -000 Overtime Overtime 124,279 102,000 157,500 Funding for overtime for minimum staffing and 133,892 required taskforce operations. Overtime for court aooearances and deoositions Funding for security details provided to private entities, 15 -000 Special Pay Extra Duty Pay 344,907 376,000 376,000 services are provided off duty, do not interfere with 360,627 general operations and are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to general fund revenue 18 -100 Compensated Compensatory Leave Longevity 9,000 7,500 7,000 6,500 Benefit paid to tenured employees per policy 21 -000 Payroll Taxes Employer Fica and Medicare 257,596 274,553 263,378 262,932 Social Security and Medicare taxes 22 -000 Retirement Contributions Pension Actuarially calculated contribution required by the Contribution 1,249,668 1,225,000 1,155,119 1,100,000 Village to fund the benefits paid to retirees of the Police retirement Plan 23 -000 Life and Health Insurance Health Insurance 199,458 284,117 264,076 310,304 Estimated annual employees costs for health insurance benefits 23 -100 Life and Health Insurance Dental 5,613 8,580 5,319 6,795 Estimated annual employee costs for dental insurance benefits 23 -200 Life and Health Insurance Long -Term Care 1,346 1,783 2,252 1,912 Estimated annual employee costs for long -term care insurance benefits 23 -300 Life and Health Insurance Dependent 6,655 9,600 30,500 Per PBA Contract, employer will contribute 50% of 42,231 dependent coverage cost and 25% of family coverage cost Per PBA Contract, employer will provide an insurance 23 -400 Life and Health Insurance Bonus 46,930 65,280 38,360 reimbursement of one hundred and sixty dollars ($160) 51,672 per month to each bargaining unit member that does not have dependent or family health insurance coveraae 23 -500 Life and Health Insurance Retirement 2,975 4,800 8,430 7,200 Funding for the Village's contractual portion of the Police officers retirement Insurance benefit 23 -600 Life and Health Insurance Life Insurance 0 1,400 1,400 0 Required life insurance per state Statute for sworn parsunnel 24 -000 Workers' Compensation Workers' Compensation 132,878 109,526 109,526 85,395 Allocated costs of workers compensation premiums paid to the Florida League 5,334,344 5,742,08 5,593,243 51833,063 OE - Operating Erper di7ure�n -qw 31 -000 Professional Services Professional Services 2,193 0 0 0 Costs for legal fees 31 -100 Professional Services Technology 3,800 65,400 65,400 Funding for software maintenance. Advantage 67,900 Networking, Spillman RMS system, USA legacy software 31 -270 Professional Services Pre - employment Costs for pre - employment testing (Polygraph, Screening 0 14,000 14,000 12,435 Psychological, Toxicology, Physical). Funding for PBA contract employee physicals 31 -280 Professional Services County Court Standby 0 2,000 1,800 2,000 Payment due to Miami -Dade prorating the costs for the court coordinator 34 -000 Other Services Contract Services 44,689 35,490 35,490 Funding for contractual services including: veterinary 37,169 service, uniform cleaning, radios, AC, annual physicals, decontamination services, etc. 40 -000 Travel and Per Diem Travel 3,022 3,500 6,875 3,500 Meals, lodging and Per Diem costs for staff attending training related events Page 1 of 3 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 41 -000 Communications Services Telephone 0 3,099 3,099 3,100 Estimated costs for emergency police lines 41 -100 Communications Services Cellular 11,265 12,312 15,783 13,000 Estimated charges for cellular communications 41 -300 Communications Services Long Distance 290 375 375 420 Estimated costs for long distance or toll calls 42 -000 Freight and Postage Services Postage 450 420 450 600 Costs for correspondence and certified mail 42 -100 and Postage Services Courier and 199 750 Delivery ry 750 750 Costs for hand delivery and over night service 43 -100 Utility Services Electric 19,865 20,785 20,785 21,825 Estimated costs for electrical services based on current actual FPL usage 43 -200 Utility Services Water 225 500 650 725 Estimated utility costs for water consumption 44 -000 Rentals and Leases Equipment Rental 1,830 2,000 2,000 2,000 Fees related to the use of County based computer equipment and lease of night vision lenses 44 -100 Rentals and Leases Vehicle Rental - Special Detail 11,400 6,000 6,000 6,000 Costs for police motorcycle lease 45 -000 Insurance ISF: Risk Management 44,813 71,002 71,002 75,869 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 401,054 400,044 400,044 441,850 Provided b Public Works Y Funding and repairs and maintenance not under 46 -200 Repair and Maintenance Services Repairs warranty or separate coverage including, radar and Maintenance 12,121 22,575 22,575 22,575 calibrations, copy machine maintenance, pistol range and miscellaneous repairs. Included in this amount are the funds for mold location, removal and remediation. 47 -000 Printing and Binding Printing 2,079 2,400 2,400 2,400 Funding for stationary, business cards, ID stickers, Survey cards, etc. 48 -000 Promotional Activities Promotional Activities 8,583 8,000 8,100 8,400 Funding for annual Police Chiefs dinner and LEO Foundation 49-300 Other Current Charges and Obligations Software Licensing 4,842 7,000 7,000 7,000 Funding for software and networking licensing 9 g � g 51 -000 Office Supplies Office Supplies 6,399 5,825 5,825 6,225 Office supplies for one year period for department staff 52 -100 Operating Supplies Gas, Oil and Lubricants 370 425 575 0 Funding for fuel, oil and lubricant costs 52 -200 Operating Supplies Other Operating 35,984 36,380 36,380 Funding for costs of ammo, gun range, K9 supplies, DB 36,380 Supplies supplies and commissary supplies 52 -400 Operating Supplies Uniforms 50,420 39,000 39,000 40,716 Funding for uniforms and equipment identified in the PBA Contract. Included in this amount is Dry Cleaning. 54 -000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 41177 4,285 4,285 4,570 Funding for annual memberships and subscriptions 55 -000 Training Training and Education 16,663 16,000 16,000 17,500 Funding for mandatory police recertification, training and specialized training activities 55 -200 Training Tuition Reimbursement 0 8,000 0 8,000 Contractually required funding for eligible staff 685,734 7875$7 786M3' 842:909 GRANTS - Grants and Aids 83 -200 Other Grants and Aids Crime Watch 620 1,500 1,500 1,500 Funding for Crime Watch programs including promotional materials and volunteer recognition ;star: Gh 7S t tts ++�� ett 620 1,506 lism 11�sw Total: 521 - Law Enforcement 6,021,648 6,53105 6,381,386 6,675,472 Activity: 581 - Inter -Fund Group Tran OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 81,500 58,000 58,000 113,000 Transfer to Capital Projects p6Car: ,: r .. ; vrxs oye: 81,5nn _ _ 5tl)011_ s&OW 113 ;om Total: S81. - Inter -Fund Group Transfers Out 81,50o 58,000 58,000 113,000 Program Total: 00 - None 6,103,198 61589,895 6.339,385 6,788,472 Division Twill: 0900 - Police 6,103,198 6,589,895 6439,386 6,788,472 Department Total: 2i - Police 6,103,198 6,599,805 6,439,386 6,788,472 Page 2 of 3 Expense Budget Worksheet Deport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account €kscripdon Amount Budget Amount 2017 Budget Comments EXPENSES Total fund EXPENSE Total: 001 • General Fund EXPENSE GRAND Totals.. 6,103,198 6,589,845 6,439,386 6,788,412 6,103,198 6,589,845 6,439,386 6,788,472 6,103,198 G,588,895 6,439,386 6,108,02 Page 3 of 3 POLICE DEPARTMENT School Guard Division Services, Functions and Activities The Miami Shores Police Department provides crossing guards for the safety of the children as they come and go to school during the year. They assist children in crossing several major thoroughfares in the Village in addition to monitoring their safety. BUDGET HIGHLIGHTS FYI FYI Chancie Personnel Services ......................... $ 42,394 $ 39,550 $ (2,844) Operating Expenditures /Expenses 2.165 2,813 648 TOTAL . ............................... $ 44,559 $ 42,363 $ 2,196 GAIJ110117G UUU!JCL YY VI A711CGL F%=IJVI L Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES nepartment: 21 - Police \ivision: 0901 - Crossing Guards Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 8,042 8,460 9,944 5,828 (1) School Guard /Courier (allocated) 13 -000 Other Salaries and Wages Other Salaries 27,614 29,756 28,980 30,139 (3) School Crossing Guards part-time 21 -000 Payroll Taxes Employer Fica and Medicare 2,698 2,924 2,978 2,752 Social Security and Medicare taxes 23 -000 Life and Health Insurance Health Insurance 0 0 1,831 0 23 -100 Life and Health Insurance Dental 0 0 43 0 24 -000 Workers' Compensation Workers' 1,513 1,254 1,254 831 Allocated cost of workers compensation premiums paid Compensation to the Florida League 7'rtar• Ai • Ners,7nnEl5ervi, ws 39.867 42,394 45,030 39,556 OE - Operating Expenditures/ Xnses 45 -000 Insurance ISF: Risk Management 150 1,437 1,437 2,034 Allocated costs for property, casualty and general; liability insurance premiums paid to the Florida League 52 -400 Operating Supplies Uniforms 105 728 728 779 Funding for uniforms and equipment 7;r ?rfr ff cx�naitt?.rcrFkFh�`.•:r 255 2,165 2.165 7,813 Total: 521 - Law Enforcement 40,122 44,559 47,195 42,363 Program Total: 00 - None 40,122 44,559 47,195 42,363 Divisinn ToMI: 0901 - Crossing Guards 40,122 44,559 47,195 42,363 OeparanggtTabill,21.Valllaa 40,122 44,559 47,195 42,363 EXPENSES Total 40,122 44,559 47,195 42,363 Fund ;EXPEfSS, TotaP qpl,= GeryeralFund 40,122 44,559 42,363 EXPENSE GRAND Totals: 40,122 44,559 47,195 42,363 Page 1 of 1 PUBLIC WORKS DEPARTMENT ORGANIZATION CHART PUBLIC WORKS DIRECTOR SCOTT DAVIS ASSISTANT DIRECTOR VACANT EXECUTIVE ASSISTANT MAGGY DEEB f SANITATION/ FLEET SUPERVISOR I JIM MCCOY REFUSE TRUCK DRIVER JOHNNY HERNANDEZ FLEET EQUIPMENT EQUIPMENT MECHANIC MECHANIC MAGOIEL HERNANDEZ TRACY LUECKE EQUIPMENT AUTO MECHANIC DETAILER BRyPLN BROWN FELIX ALEGRIA WASTEFOREMAN W�YATT GAFF 1 EQUIPMENT OPERATOR IN FELIX ROMERO I EQUIPMENT OPERATOR II PIERRE THEODORE I EQUIPMENT OPERATOR III JAMES ROLLISON REFUSE TRUCK DRIVER EMMANUTEL LOUIS t TIPT REFUSE TRUCK DRIVER LUIS HERNANDEZ: RECYCLING REFUSE TRUCK DRIVER EARNEST RAY REFUSE TRUCK DRIVER TRAVIS NAPO PURCHASING AGENT JUAN PAULINO STREETS SUPERVISOR MIKE SKOFSTAD PARKS STREETS Z -7; Z MAINTENANCE PARKS MAINTENANCE GROUNDS FOREMAN WORKERII FOREMAN CARLOS ESPINOZA ANGELCANCEL PATRICK WOOLBERT MAINTENANCE MAfN7ENANCE GROUNDSKEEPER II WORKER II WORKER II DOMINICKADAMS DUCHESNE LUMA VACANT MAINTENANCE LOGT HALFCENTTAX WORKER II ROBERTO PABON MAINTENANCE TREE LEAD WORKER WORKER II TRIMMER HENRY DAVIS VACANT CAIRO BONILLA MAINTENANCE EQUIPMENT MAINTENANCE WORKER II OPERATOR WORKERI LUCIANO SANCHEZ ALIZEE MERE ANTONIO PERRY MAINTENANCE STORM WATER + AORKER II LUCIEN EDMOND _ STORM WATER MAINT WORKER I TAVARUS BARTHELL STORM WATER -. EQUIP OPERATOR I ELISAMUEL LOPEZ SANITATION REFUSE REFUSE TRUCKDRIVER TRUCK DRIVER LUIS VAZQUEZ ERNEST HAMILTON REFUSE REFUSE COLLECTOR COLLECTOR AMMAN DRADSHAW AVELSELONY REFUSE REFUSE COLLECTOR COLLECTOR DONALD CAMBRIDGE VACANT REFUSE REFUSE TRUCK DRIVER TRUCK DRIVER MULLER SEWAI N LEROY KNIGHT EQUIPMENT REFUSE OPERATOR II TRUCK DRIVER RICHARD HALL DARIN RUSSELL REFUSE TRUCK DRIVER JOHNNY HERNANDEZ FLEET EQUIPMENT EQUIPMENT MECHANIC MECHANIC MAGOIEL HERNANDEZ TRACY LUECKE EQUIPMENT AUTO MECHANIC DETAILER BRyPLN BROWN FELIX ALEGRIA WASTEFOREMAN W�YATT GAFF 1 EQUIPMENT OPERATOR IN FELIX ROMERO I EQUIPMENT OPERATOR II PIERRE THEODORE I EQUIPMENT OPERATOR III JAMES ROLLISON REFUSE TRUCK DRIVER EMMANUTEL LOUIS t TIPT REFUSE TRUCK DRIVER LUIS HERNANDEZ: RECYCLING REFUSE TRUCK DRIVER EARNEST RAY REFUSE TRUCK DRIVER TRAVIS NAPO PURCHASING AGENT JUAN PAULINO STREETS SUPERVISOR MIKE SKOFSTAD PARKS STREETS Z -7; Z MAINTENANCE PARKS MAINTENANCE GROUNDS FOREMAN WORKERII FOREMAN CARLOS ESPINOZA ANGELCANCEL PATRICK WOOLBERT MAINTENANCE MAfN7ENANCE GROUNDSKEEPER II WORKER II WORKER II DOMINICKADAMS DUCHESNE LUMA VACANT MAINTENANCE LOGT HALFCENTTAX WORKER II ROBERTO PABON MAINTENANCE TREE LEAD WORKER WORKER II TRIMMER HENRY DAVIS VACANT CAIRO BONILLA MAINTENANCE EQUIPMENT MAINTENANCE WORKER II OPERATOR WORKERI LUCIANO SANCHEZ ALIZEE MERE ANTONIO PERRY MAINTENANCE STORM WATER + AORKER II LUCIEN EDMOND _ STORM WATER MAINT WORKER I TAVARUS BARTHELL STORM WATER -. EQUIP OPERATOR I ELISAMUEL LOPEZ PUBLIC WORKS DEPARTMENT Administration Division Services, Functions and Activities The Administration Division of Public Works is responsible for the organizational functions of a large Village Department. All paperwork associated with this function (payroll, accounts payable, purchasing, customer service, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities with support (intergovernmental coordination, etc.). A total of four budgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ........................ $ 331,897 $ 366,330 $ 34,433 Operating Expenditures /Expenses ..... 102,370 105,438 3,068 TOTAL . ............................... $ 434,267 $ 471,768 $ 37,501 Expense Budget Worksheet Deport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES Department: 39 - Public Works Division: 1203 - Public Works Administration Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit 12 -000 Regular Salaries and Wages Salaries 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' 6,500 Compensation 6,500 6,625 Executive benefit package OE - Operating Expenditure�&A -e ses 31 -270 Professional Services Pre - employment 443 Screening 34 -000 Other Services Contract Services 34 -300 Other Services Security 40 -000 Travel and Per Diem Travel 108,737 112,408 108,946 114,899 Public Works Director base salary 6,500 6,500 6,500 6,625 Executive benefit package 114,965 165,322 115,808 191,952 (1) Assistant Public Works Director (1) Executive 443 763 443 Assistant (1) Purchasing Agent 3,000 4,000 4,000 2,000 Benefit paid to tenured employees per policy 16,403 21,838 17,997 23,854 Social Security and Medicare taxes 13,356 19,371 18,984 25,859 Estimated annual employee costs for health insurance 7 25 25 benefits 443 763 443 566 Estimated annual employee costs for dental insurance 2,407 5,240 Allocated costs for property, casualty and general benefits 187 254 289 184 Estimated annual employee costs for long -term care Repair and Maintenance Services ISF: Fleet insurance benefits 230 1,441 1,441 391 Allocated costs of workers' compensation premiums 13,066 19,678 19,678 paid to the Florida League 263,822 331,897 274,448 366,330 415 200 1,500 1,000 Professional services pre - employment screening 0 0 250 DERM fee and other regulatory fees paid to State and 644 1,250 1,250 1,250 County agencies and office machine maintenance mandatory reporting 48 -000 contracts 60,956 73,000 69,000 73,000 Funding for contracted security services at Public Works compund 204 500 500 500 Management seminars and training 41 -100 Communications Services Cellular 1,277 1,200 1,400 1,400 Funding for AT &T Cellular phones 42 -000 Freight and Postage Services Postage 7 25 25 25 Funding requirements for letters to staff and residents 45 -000 Insurance ISF: Risk Management 475 2,407 2,407 5,240 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Repair and Maintenance Services ISF: Fleet Allocated costs for operating the Village's fleet 46 -000 Maintenance 13,066 19,678 19,678 18,723 including the costs for automobile liability coverage paid to the Florida Leaoue 47 -000 Printing and Binding Printing 0 0 250 250 Costs for publication of employment ads and mandatory reporting 48 -000 Promotional Activities Promotional Activities 400 1,000 1,000 1,000 Funding for public notices, advertisements or other public documents 49 -000 Other Current Charges and Obligations 527 0 0 0 Other current charges and obligations Other Current Charges 51 -000 Office Supplies Office Supplies 1,212 1,100 1,100 1,100 Pens, paper, ink and other office supplies for a one year period 52 -200 Operating Supplies Other Operating 131 660 600 600 Costs for materials required that are not specifically Supplies classified in other departmental line items 54-000 Books, Publications, Subscriptions, and 429 650 600 650 Annual subscription renewals Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 558 700 400 700 Funding for staff reimbursement for educational advancements cx CAE-'1X',rdrrnrr $0,301 102,370 90,710 105,438 Activity Total: S39 - Other Physical Environment: 344,12; 434,267 374,118 471,768 Program Total: 00 - Nana 344,123 434,267 374,118 471,768 UlvWon Total: 1203 . Public Works AdminLStrailon 344,123 434,267 374,110 471,768 Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Department. Total: 39 • 'Public Works 344,123 434,267 374,118 471,768 EXPENSES Total 344,123 434,267 371,118 471,768 Fund EXPENSE Total° 001 - General Fund MENSE GRW Utals: 344,123 434,267 374,118 471,168 '113.14,123' 11434,267 374j$8# °471,765 Page 2 of 2 PUBLIC WORKS DEPARTMENT Facilities Maintenance /Streets Division Services, ,Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted workforce which accomplishes building maintenance, and in conjunction with the Stormwater Division manages stormwater and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.) and manages downtown trash can /parking meter services. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 178,719 $ 166,648 $ (12,071) Operating Expenditures /Expenses ..... 474,507 449,823 (24,684) Other Uses .... ............................... 82,000 178,160 96,160 TOTAL . ............................... $ 735,226 $ 794,631 $ 59,405 Expense Budget Worksheet Deport Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES '®partment: 39 - Public Works L 1202 - Facilities Maintenance/ Streets Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 98,163 124,209 101,152 122,034 (2) Maintenance Worker II (1) Streets Supervisor Funding estimate for overtime required for special 14 -000 Overtime Overtime 3,014 12,905 2,162 2,958 events and staff shortages 18 -100 Compensated Compensatory Leave Longevity 500 1,000 1,000 500 Benefit paid to tenured employees per policy 21 -000 Payroll Taxes Employer Fica and Medicare 7,887 10,707 7,980 9,654 Social Security and Medicare taxes Estimated annual employee costs for health insurance 23 -000 Life and Health Insurance Health Insurance 9,210 19,371 10,915 20,237 benefits 23 -100 Life and Health Insurance Dental 148 572 148 443 Estimated annual employee costs for dental insurance benefits 23 -200 Life and Health Insurance Long -Term Care 124 200 210 211 Estimated annual employee costs for long -term care insurance benefits Allocated costs of workers' compensation premiums paid 24 -000 Workers' Compensation Workers' Compensation 3,381 9,755 9,755 6,950 to the Florida League Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually 29 -990 Personnel Services Contingency 0 0 0 3,661 required personnel cost increases and the associated federal taxes for a one year period Total: P5 - Personnel Services 122;427 178,719 133;322 166,648 OE - Operating Expenditures /Expenses 100 Other Services Contract Services 6,221 5,000 15,000 15,000 Engineering, pest control and roof repairs 34 -200 Other Services Janitorial Services 21,375 35,000 25,000 25,000 Funding for Village -wide maintenance contracts including A/C, extermination and janitorial services Seminars and training sessions for supervisor and 40 -000 Travel and Per Diem Travel 75 50 50 50 maintenance workers Estimated annual cost for electrical services based on 43 -110 Utility Services Electric - Streets 205,180 220,000 210,000 220,000 current actual FPL usage Estimated annual cost for electrical services based on 43 -120 Utility Services Electric - Village Hall 16,083 16,500 16,500 17,000 current actual FPL usage Estimated annual cost for electrical services based on 43 -130 Utility Services Electric - Public Works 9,483 9,000 9,500 10,000 current actual FPL usage Estimated annual cost for electrical services based on 43 -150 Utility Services Electric - 9900 Building 0 0 2,000 8,000 current actual FPL usage 43 -200 Utility Services Water 711 1,000 900 1,750 Village Hall, Public Works and rights-of -way water 45 -000 Insurance ISF: Risk Management 2,010 3,942 3,942 5,314 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including 46 -000 Repair and Maintenance Services ISF: Fleet 35,310 44,523 44,523 38,709 the costs for automobile liability coverage paid to the Maintenance Florida Leaque Repairs to building and structures, miscellaneous parts 46 -200 Repair and Maintenance Services Repairs and 24,336 25,000 40,000 40,000 not covered by service agreements; roadway repairs Maintenance and sidewalks 51 -000 Office Supplies Office Supplies 154 50 50 50 Pens, pencils and paper for support staff Safety equipment, paper towels, toilet tissue, cups and 52 -200 Operating Supplies Other Operating Supplies 14,644 38,000 26,000 28,000 other miscellaneous operating supplies; tools and equipment Estimated funding for Village -wide roadway landscape 10 Operating Supplies Beautification 0 45,000 30,000 30,000 projects, including tree replacement 52 -215 Operating Supplies Holiday Decorations 0 30,000 34,000 10,000 Holiday Decorations Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 10 Operating Supplies Kitchen 280 312 300 300 Kitchen supplies 52 -400 Operating Supplies Uniforms 163 480 500 500 Per employee funding for contractually specified uniforms: (5) shirts & (5) pants 52 -500 Operating Supplies Fertilizer and Chemicals 0 500 0 0 Fertilizer and chemicals for street side plantings 54 -000 Books, Publications, Subscriptions, and 200 0 0 0 Annual subscription renewals Memberships Dues, Memberships and Subs 55 -000 Training Training and Education 40 150 150 ISO Funding to provide training on use of machinery and equipment Tofa. OF • d7{>EP Girr7 Exy7endlfeHi / rjFer:Ses 336,265 474,507 458;415 449,823 Total: 539 - Other Physical Environment 458,692 653,226 591,737 616,471 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 70,000 82,000 24,000 178,160 Transfer to Capital Projects 70,000 82,000 24,000 17$,10 Total: 881- Inter -FUnd Group Transfers Out 70,000 82,000 24,000 178,160 proomm Tbial: an - None 528,692 735,226 615,737 794,631 Division Total: 1202 - FeWitles Maintenance /Streets 528,692 735,226 615,737 744,631 Department Total: 39 - Public Works 528,692 735,226 615,737 794,631 EXPENSES Total 528,692 735,226 615,737 794,631 Fund EXPENSE' Total: 001 - General Fund 528,692 7U,3 26 615,137 794,631 EXPENSE GRAND Totals: 528,692 735,226 615,737 794,631 Page 2 of 2 PUBLIC WORKS DEPARTMENT Parks Division Services, Functions and - Activities The Parks Division of the Public Works Department maintains the grounds /landscaping needs for all Village non - recreational facilities, rights -of- way areas, plants and trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "The Village Beautiful." BUDGET HIGHLIGHTS Personnel Services ........................ Operating Expenditures /Expenses .... Other Uses .... ............................... TOTAL ............................. FYI FYI Change $ 251,551 $ 260,715 $ 9,164 77,817 102,062 24,245 - 32,503 32,503 $ 329,368 $ 395,280 $ 65,912 Expense Budget Worksheet Deport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES 9partment: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 14 -300 Overtime Lot Clearing 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' Compensation 29 -990 Personnel Services Contingency 155,208 Totdk- PS - Personnel Services OE - Operating Expenditures /Expenses 34 -000 Other Services Contract Services 34 -100 Other Services Temporary Personnel 40 -000 Travel and Per Diem Travel 43 -200 Utility Services Water 44 -000 Rentals and Leases Equipment Rental 45 -000 Insurance ISF: Risk Management 46 -000 Repair and Maintenance Services ISF: Fleet 766 Maintenance 46 -200 Repair and Maintenance Services Repairs 5,456 and Maintenance 51 -000 Office Supplies Office Supplies 52 -200 Operating Supplies Other Operating 14,792 Supplies 52 -210 Operating Supplies Beautification 300 Operating Supplies Kitchen 52 -400 Operating Supplies Uniforms 168,602 182,142 155,208 4,555 5,658 7,771 928 0 0 2,500 1,500 1,500 13,371 14,483 12,583 33,833 38,742 32,856 837 1,144 766 300 399 453 5,456 7,483 7,483 0 0 0 230,383 251,531 218,620 452 50 0 0 0 0 0 100 100 2,851 2,500 3,000 0 500 0 4,013 9,164 9,164 39,568 39,828 39,828 11,822 6,000 6,000 100 1,000 100 14,792 11,000 15,000 485 2,000 2,000 226 350 300 964 1,200 1,000 Page 1 of 2 180,358 (1) Maintenance Worker I (4) Maintenance Worker II (1) Parks Foreman 7,701 Wages for excess hours and special events 1,120 1,500 Benefit paid to tenured employees per policy 14,269 Social Security and Medicare taxes 39,350 Estimated annual employee costs for health insurance benefits 862 Estimated annual employee costs for dental insurance benefits 386 Estimated annual employee costs for long -term care insurance benefits 10,496 Allocated costs of workers' compensation premiums paid to the Florida League Projected costs for all eligible employee salary increase 4,673 (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period 260;715 0 Tree installation 26,000 Additional staff required to work on additional beautification projects 100 Travel to educational seminars 3,000 Funding for estimated water consumption at non - welled locations 500 Funding to rent specialized equipment for projects identified during the year 7,679 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's Fleet including 34,558 the costs for automobile liability coverage paid to the Florida League 6,000 Repairs to various parks and structures not covered by service agreements 100 Office supplies related to Parks operations Costs associated with drains and curb repairs, supplies, 15,000 tools and equipment for park maintenance and paper goods 2,000 Improvements for Village -wide projects 300 Kitchen supplies 1,200 Per employee funding for contractually specified uniforms: (5) shirts & (5) pants Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Funding for special fertilizers and chemicals to maintain 52 -500 Operating Supplies Fertilizer and Chemicals 3,656 3,000 5,500 4,500 landscaping ,0 Operating Supplies Code Enforcement 849 1,000 1,000 1,000 Costs associated with enforcement of code issues 54 -000 Books, Publications, Subscriptions, and 0 25 25 25 Annual subscription renewals Memberships Dues, Memberships and Subs Funding to provide training on use of machinery and 55 -000 Training Training and Education 45 100 100 100 equipment �Tr a ILrr r i• Ex r '• ,e.+ 79,823 77,817 83,117 102,062 'total: 539 - Other Physical Environment 310,206 37.9,368 301,737 362,777 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 0 0 0 32,503 Transfer to Capital Projects :' rev,Cis 0 0 0 32,503 Total: 581 • Inter -Fund pup Transfers Out 0 0 0 32,503 Program Totah OD - None 31.0,206 329,368 301,737 395,280 Division Total. 1201- Park! 310,206 329,368 301,737 395,280 Deperbnent Total: 29 - Public Works 310,205 329,368 301,737 395,280 EXPENSES Total 310,206 329,368 301,737 395,280 Fund EXPENSE T961: 001 - General Fund 310; 06 3119"68 301,70 395,280 EXPENSE GRAND Totals: 310,206 329,368 301,737 395,280 Page 2 of 2 PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational grounds (multipurpose field, Tot -Lot playground, basketball /tennis courts, etc...). �I BUDGET HIGHLIGHTS FYI FY'17 Change Personnel Services ......................... $ 108,899 $ 106,324 $ (2,575) Operating Expenditures /Expenses 52,087 78,030 25,943 TOTAL . ............................... $ 160,986 $ 184,354 $ 23,368 Total: F'S - Personne.! Services OE - Operating Expenditures /Expenses .3-100 Utility Services Electric 44 -000 Rentals and Leases Equipment Rental 45 -000 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Repair and Maintenance Services Repairs Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund Operating Supplies Uniforms 500 1,000 1,000 FYPENSES :partment: 39 - Public Works 236 2,169 2,169 2,802 liability insurance premiums paid to the Florida League Division: 1204 - Recreation Maintenance Allocated costs for operating the Village's fleet including Program: 00 - None 8,158 8,158 26,218 the costs for automobile liability coverage paid to the Activity: 539 - Other Physical Environment Florida League 6,844 PS - Personnel Services 4,000 Minor repairs to building and Tot Lot equipment 12 -000 Regular Salaries and Wages Salaries 77,469 80,088 76,248 77,210 (1) Grounds Foreman (1) Groundskeeper II 14 -000 Overtime Overtime 2,740 3,606 2,200 2,397 Overtime for special events 18 -100 Compensated Compensatory Leave 500 500 500 0 Benefit paid to tenured employees per policy Longevity Miscellaneous chemicals and fertilizers to ensure proper 24,698 21 -000 Payroll Taxes Employer Fica and Medicare 6,156 6,440 6,156 6,084 Social Security and Medicare taxes Funding to provide training on use of machinery and 78 400 Estimated annual employee costs for health insurance 23 -000 Life and Health Insurance Health Insurance 9,414 12,914 14,830 13,491 benefits 159,584 160,986 170,991 184,354 Estimated annual employee costs for dental insurance 23 -100 Life and Health Insurance Dental 295 381 295 295 benefits Estimated annual employee costs for long -term care 23 -200 Life and Health Insurance Long -Term Care 107 121 226 125 insurance benefits 24 -000 Workers' Compensation Workers' 2,192 4,849 4,849 4,406 Allocated casts of workers' compensation premiums paid Compensation to the Florida League Projected costs for all eligible employee salary increases (dependent upon union C4ntr8cls), other contractually 29 -990 Personnel Services Contingency 0 0 0 2,316 required personnel cost increases and the associated federal taxes for a one year period Total: F'S - Personne.! Services OE - Operating Expenditures /Expenses .3-100 Utility Services Electric 44 -000 Rentals and Leases Equipment Rental 45 -000 Insurance ISF: Risk Management 170,991 Repair and Maintenance Services ISF: Fleet 46 -000 Maintenance 1,500 Repair and Maintenance Services Repairs 46 -200 and Maintenance 170,991 Operating Supplies Other Operating 52 -200 Supplies 52 -400 Operating Supplies Uniforms 52 -500 Operating Supplies Fertilizer and Chemicals 55 -000 Training Training and Education Total: OE - Operating Expenditures /Expenses Total: 539 - Other Physical Environment Program Total: 00 - None Division Total: 1204 - Recreation Maintenance Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: 98,874 108,899 105,304 106,324 159,584 160,986 170,991 184,354 Estimated annual cost for electrical services based on 1,284 1,500 1,300 1,350 current actual FPL usage 170,991 184,354 159,584 160,986 Funding to rent specialized equipment for projects 837 500 1,000 1,000 identified during the year Allocated costs for property, casualty and general 236 2,169 2,169 2,802 liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including 15,539 8,158 8,158 26,218 the costs for automobile liability coverage paid to the Florida League 6,844 4,000 4,000 4,000 Minor repairs to building and Tot Lot equipment Costs for materials required that are not specifically 11,107 8,500 22,000 15,000 classified in other departmental line items Per employee funding for contractually specified 87 360 360 360 uniforms: (5) shirts & (5) pants Miscellaneous chemicals and fertilizers to ensure proper 24,698 26,500 26,500 27,000 growth of field turf Funding to provide training on use of machinery and 78 400 200 300 equipment 60,710 52,087 65,687 78,030 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 159,584 160,986 170,991 184,354 Page 1 of 1 PUBLIC WORKS DEPARTMENT Sanitation Fund Services$ Functions anddActivities The Sanitation Division is responsible for the management and disposal of all nonhazardous solid waste for Miami Shores Village residents and businesses. Curb side recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. BUDGET HIGHLIGHTS Personnel Services ........................ Operating Expenditures /Expenses .... Capital Outlay ............................... Other Uses .... ............................... TOTAL ............................. FY'16 FYI Change $1,034,020 $ 1,054,222 $ 20,202 1,467,258 1,577,176 109,918 238,000 247,824 9,824 350,000 350,000 - $3,089,278 $ 3,229,222 $ 139,944 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 405 - Sanitation EXPENSES 'partment: 39 - Public Works Division: 3000 - Sanitation Program: 00 - None Activity: 534 - Garbage /Solid Waste Services PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 16 -000 Compensated Annual Leave Vacation 18 -100 Compensated Compensatory Leave Longevity 713,001 Compensated Compensatory Leave Accumulated 18 -200 Leave Settlement 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' Compensation ')6 -000 Other Postemployment Benefits (OPEB) OPEB 29 -990 Personnel Services Contingency Total- PS - Personnel Services OE - Operating Expentlihi- VExpenseS 34 -000 Other Services Contract Services 3,788 6,000 5,000 34 -100 Other Services Temporary Personnel 52,180 (2) Equipment Operator II (2) Equipment Operator III 655,749 713,001 713,001 714,025 (1) Public Works Supervisor /Waste (4) Refuse 600 600 41 -100 Collectors (9) Refuse Truck Drivers FT (1) Refuse Truck 527 550 550 Driver PT (1) Waste Foreman Freight and Postage Services Postage 69 1,500 Holiday pay, special events, labor for driver and helper 46,919 47,453 45,000 51,672 to pick up garbage on Saturdays and emergencies 552 0 0 0 Compensated annual leave vacation 9,000 10,000 9,500 11,500 Benefit paid to tenured employees per policy 0 0 18,200 Payout of accumulated leave for employees expected 0 0 0 12,000 to retire or separate employment 54,680 58,939 53,227 57,143 Social Security and Medicare taxes 90,832 122,687 104,916 128,169 Estimated annual employee costs for health insurance 00 benefits 2,216 3,623 2,125 2,807 Estimated annual employee costs for dental insurance Repair and Maintenance Services Repairs and 13,237 7,500 benefits 1,009 1,294 1,719 1,181 Estimated annual employee costs for long -term care insurance benefits 25,169 62,023 62,023 39,304 Allocated costs of workers' compensation premiums paid to the Florida League Estimated annual Other Post Employment benefit 14,542 15,000 15,000 15,000 employee costs for health, dental and other contractually obligated non - liability benefits Projected costs for all eligible employee salary 0 0 0 Increases (dependent upon union contracts), other 21,421 contractually required personnel cost increases and the associated federal taxes for a one year period 900,667 1,034,020 1,006,s11 1,094,222 3,788 6,000 5,000 34 -100 Other Services Temporary Personnel 52,180 55,000 55,000 40 -000 Travel and Per Diem Travel 200 600 600 41 -100 Communications Services Cellular 527 550 550 42 -000 Freight and Postage Services Postage 69 1,500 1,500 43 -400 Utility Services Miami -Dade Solid Waste Fees 308,132 345,000 345,000 43-410 Utility Services Waste Management Fees 319,251 350,000 380,000 43 -430 Utility Services Recycling 0 0 18,200 45 -000 Insurance ISF: Risk Management 10,486 11,370 11,370 46 -000 Repair and Maintenance Services ISF: Fleet 431,957 435,681 435,681 Maintenance 00 Repair and Maintenance Services Vehicle Maintenance 1,002 7,000 7,000 46 -200 Repair and Maintenance Services Repairs and 13,237 7,500 9,000 Maintenance Page 1 of 2 Auction of disposal of unused vehicles and biotechnical 5,000 services for ongoing chipper field environmental reporting Funding for temporary staff during vacancies, 55,000 vacations, special events, emergencies and chipper field remediation services Sunpass in garWge trucks to facilitate shorter travel 600 times and distances to dump 600 Estimated annual costs for cellular service 500 Postage for past due collection notices 345,000 Estimated annual cost for dumping services paid to the County 385,000 Estimated annual cost for solid waste disposal 20,000 Recycling Disposal 24,965 Allocated costs for property, casualty and general liablllty insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet 404,721 including the costs for automobile liability coverage paid to the Florida League 7,000 Vehicle maintenance costs 9,500 Funding allocated for repairs and maintenance Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Printing for recycling, statements, invoices, courtesy a' OOD Printing and Binding Printing 187 0 0 0 notices and recycling pamphlets ti 000 Promotional Activities Promotional Activities 5,864 10,000 10,000 10,000 Estimated cost for vacant position advertisements Other Current Charges and Obligations Miami -Dade 0 27,000 27,000 Fees charged by Miami -Dade County for collection of 27,000 49 420 Collection Fees sanitation assessments on the property tax bill 49 -800 Other Current Charges and Obligations Licenses and 756 1,000 1,000 1,000 Annual DERM review fee Permits Estimated costs for general office supplies (pen, paper, 51 -000 Office Supplies Office Supplies 300 200 300 300 etc.) Funding for specialized items related to sanitation, not 52 -200 Operating Supplies Other Operating Supplies 43,625 40,000 40,000 45,000 specifically identified in other line items 52 -300 Operating Supplies Kitchen 683 1,357 1,000 1,200 Kitchen supplies Per employee funding for contractually specified 52 -400 Operating Supplies Uniforms 2,990 3,500 3,500 3,500 uniforms: (5) shirts & (5) pants Estimated contribution to the renewal and replacement 59 -000 Depreciation Depreciation 127,792 164,000 164,000 231,290 fund TotcalOE - OperatngQ rtttiuttasE> j 1,323,027 1,467,258 1,515,701 1,577,176 CAP - Capital Outlay Gas Pump Island Renovation, Replace Public Works 64 -000 Machinery and Equipment Machinery and Equipment 129,419 0 129,419 182,824 Generator & Replace Variable Message Board Replace Vehicle #0102 (Code Enforcement) &Replace 64 -100 Machinery and Equipment Vehicles 300,654 238,000 301,950 65,000 Vehicle #0201 F -250 Pick -Up Total., C4P - Capita/ Outlay 430,073 238,000 431,369 247,824 Total: 534 - Garbage /Solid Waste Services 2,653,767 2,739,278 2,953,581 2,879,222 Activity: 581 - Enter -Fund Group Transfers Out OTH - Other Uses Management fee paid to General Fund to offset 100 Other Nonoperating Uses - Proprietary Funds 350,000 350,000 350,000 350,000 administrative services cost provided by non - Sanitation Management Fees staff Total, OTH - Other Uses 358,000 350,000 _350,000 35000 Total: 581 - Inter-Fund Group Transfers Out 350,000 350,000 350,000 350,000 Program Total: 00 - None 3,003,767 3,089,278 3,3113,581 3,229,222 Division Total: 3000 - Sanitation 3,003;767 3,489,278 3,303 581 3,229,222 Department Total: 34 - Public Works 3,003,761 3,089,278 3,303,581 3,229,222. EXPENSES Total 3,003,767 3,089,278 3,303,581 3,229,222 Fund EXPENSE Total: 405 - Sanitation 3,003,767 3,089,278 3,303,581 3,229,222 EXPENSE GRAND Totals: 3,003,767 3,089,278 3,303,581 3,229,222 Page 2 of 2 PUBLIC WORKS DEPARTMENT Water & Sewer Fund Services, Functions and Activities The Water & Sewer Division is responsible for the construction and payment of the Downtown Water & Sewer Project. It is also responsible for the management and maintenance on the related grinder pumps. Annual assessments for the payment of the project and maintenance fees are recorded in this fund. BUDGET HIGHLIGHTS FY'16 FYI Change Operating Expenditures /Expenses ..... $ - $ 12,630 12,630 Debt Service .. ............................... - 235,666 235,666 TOTAL ..................... _......... $ - $ 248,296 $ 248,296 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 410 - Water & Sewer EXPENSES Department: 39 - Public Works Division: 4000 - Water & Sewer Program: 00 - None Activity: 517 - Debt Service Payments DS - Debt Service 71 -100 Principal Principal Payments 72 -100 Interest Interest Payments Total: 517 - DebtSeruice Payments Activity: 535 - Sewer Services OE - Operating C.xpendihtre5lftuenses 46 -200 Repair and Maintenance Services Repairs and Maintenance . -,:,.' •`;f ;,ry,•ru ',nW :.Yf;'r r,cidi: rf�s rF,��,rt n.t,. TOtalr 535 - Sewer Services Proprmn Total: 00 - None Division Total: 4000 - Water & Sewer Department Total: 39 - Public Works EXPENSES Total Fund EXPENSE Total: 410 - Water &:Sewer EXPENSE GRAND Totals: 0 0 0 160,000 0 0 30,000 75,666 0 0 30,000 235,666 0 0 30,000 235,666 0 0 0 12,630 0 0 0 12,530 0 0 0 12,630 0 0 301000 248,296 0 0 30,000 248,296 0 0 30,000 248,296 0 0 30,000 248,296 0 ❑ 30,400 248,246 0 ❑ 30,000 248,296 Page 1 of 1 PUBLIC WORKS DEPARTMENT Stormwater Fund Services, Functions and - Activities The Stormwater Division of the Public Works Department works in conjunction �i with the Streets Division to manage stormwater and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets and performs light maintenance. BUDGET HIGHLIGHTS Personnel Services ......................... Operating Expenditures /Expenses ..... Capital Outlay ............................... Other Uses .... ............................... TOTAL ............................. FYI FYI Change $ 93,557 $ 86,620 $ (6,937) 110,078 137,068 26,990 10,000 _ (10,000) 45,000 50,000 5,000 $ 258,635 $ 273,688 $ 15,053 Expense Budget Worksheet Report E ' ted Account 2015 Actual 2016 Adopted 2016 soma Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 402 - Stormwater 'SFS apartment: 39 - Public Works Division: 3500 - Stormwater Program: 00 - None Activity: 538 - Flood Control/ Stormwater Mgmt P5 - Personnel Services 12 -000 Regular Salaries and Wages Salaries 58,830 60,847 54,941 55,785 (1) Equipment Operator I (1) Maintenance Worker I 14 -000 Overtime Overtime 5,145 5,312 3,500 5,197 Wages for excess hours and special events 16 -000 Compensated Annual Leave Vacation (2,476) 0 0 0 Compensated annual leave vacation 18 -100 Compensated Compensatory Leave Longevity 1,500 1,500 1,500 500 Benefit paid to tenured employees per policy 21 -000 Payroll Taxes Employer Fica and Medicare 4,930 5,176 4,641 4,434 Social Security and Medicare taxes Estimated annual employee costs for health insurance 23-000 Life and Health Insurance Health Insurance 10,332 12,914 10,427 13,491 benefits Estimated annual employee costs for dental insurance 23 -100 Life and Health Insurance Dental 295 381 243 295 benefits sr mated annual employee costs for long -term care 23-200 Life and Health Insurance Long Term Care 85 102 128 95 Insurance benefits Allocated costs of workers' compensation premiums 24-000 Workers' Compensation Workers' Compensation 1,880 5,325 5,325 3,149 paid to the Florida League Estimated annual Other Post Employment Benefit 26 -000 Other Postemployment Benefits (OPEB) OPEB 1,818 2,000 2,000 2,000 employee costs for health, dental and other contractually obligated non - liability benefits Projected costs for all eligible employee salary increases (dependent upon union contracts), other 30 Personnel Services Contingency 0 0 0 1,674 contractually required personnel cost increases and the associated federal taxes for a one year period r TotolIS - pt -ry "Inee 82;339 93,557 82,705 86,620 OE - Operating Expend]turWExpenses Preliminary cost for stormwater basin rehabilitation 34 -000 Other Services Contract Services 1,983 5,500 14,000 14,000 program Estimated annual cost for electrical services based on 43 100 Utility Services Electric 2,459 3,000 3,000 3,200 current actual FPL usage Allocated costs for property, casualty and general 45-000 Insurance ISF: Risk Management 1,090 1,721 1,721 3,631 liability insurance premiums paid to the Florida League Allocated costs for operating the Village's Fleet Repair and Maintenance Services ISF: Fleet 8,561 9,017 9,017 9,453 including the costs for automobile liability coverage 46 -000 Maintenance paid to the Florida League 46 -200 Repair and Maintenance Services Repairs and 16,533 5,000 10,000 12,000 Funding allocated for repairs and maintenance Maintenance 49 -800 Other Current Charges and Obligations Licenses and 4,111 4,500 4,200 4,300 Annual filing fee with DERM Permits Estimated costs for general office supplies (pens, 51 -000 Office Supplies Office Supplies 50 8o 100 100 paper, etc.) Costs for materials required that are not specifically 52 -200 Operating Supplies Other Operating Supplies 1,492 4,000 10,000 12,000 classified in other departmental line items Per employee funding for contractually specified 52-400 Operating Supplies Uniforms 272 360 360 360 uniforms: (5) shirts & (5) pants Funding for yearend depreciation charges for fund Depreciation Depreciation 74,285 76,900 76,900 78,024 78,059-000 assets 7-va k OE - OpwatlrV &pentaafafes Cxy:K n. %, 110,1334 110.078 129,298 137,666 G4P - Capital Outlay ?00 Infrastructure Water & Sewer Project 0 10,000 0 0 'ntal (A" - w7J.' NI' - ;,array 0 10,000 0 0 Total: 538 - Road Control /StprTnwdter Ai9111)t 193,173 313,635 212,003 223,G88 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Other Nonoperating Uses - Proprietary Funds Management fee paid to General Fund to offset 0 Management Fees 50,000 45,000 45,000 50,000 administrative service costs provided for non Stormwater staff revac Orrr :)mi, Total: 561 • Inter -Fund Group Transfers Out Program Total: 00 - Norm Division Total: 3500 - Stormwatot Department Total: 34 . Public Woks EXPENSES Total Fund EXPENSE Total: 402 - Stormwater EXPENSE GRAND Totals: 50.000 95,000 45,000 501000 50,000 45,000 45,000 50,000 243,1.73 259,635 257,003 273,688 243,173 258,635 257,003 273,688 243,173 258,635 257,003 273,698 243,173 258,635 257,003• 273,688 243,173 258,635 257,003 273,688 243,173 259;635 257,003 273,688 Page 2 of 2 PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Services.$ ,Functions and Activities The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory. Assets managed by this Fund include: police or squad units, heavy trucks, the Village's 29 passenger bus, recreation vans, small engine repair, pick up trucks, loaders and other heavy equipment. With its extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood /metal fabrication. Since October 2000, this function has operated as a self - supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Fund's services. BUDGET HIGHLIGHTS FYI 6 Personnel Services ......................... $ 201,452 Operating Expenditures /Expenses ..... 933,631 Capital Outlay ............................... 205,000 TOTAL . ............................... $1,340,083 FY'17 Chanqe $ 203,457 $ 2,005 946,442 12,811 140,838 (64,162) $ 1,290,737 $ (49,346) Expense Budget Worksheet Report Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 550 - Fleet Maintenance - ISES .partment: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 150,595 155,711 137,377 152,527 (3) Equipment Mechanics (1) Shop Helper 14 -000 Overtime Overtime 1,502 1,502 2,300 2,368 Funding for unanticipated operational needs 16 -000 Compensated Annual Leave Vacation 2,207 - - - Compensated Annual Leave Vacation 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy 21 -000 Payroll Taxes Employer Fica and Medicare 11,420 12,103 10,762 12,095 Social Security and Medicare taxes 23 -000 Life and Health Insurance Health Insurance 20,663 25,829 22,391 26,983 Estimated annual employee costs for health insurance benefits Estimated annual employee costs for dental 23 -100 Life and Health Insurance Dental 529 763 443 591 insurance benefits Estimated annual employee costs for long -term care 23 -200 Life and Health Insurance Long -Term Care 148 178 242 178 insurance benefits 24 -000 Workers' Compensation Workers' Compensation 1,795 4,366 4,366 3,139 Allocated costs of workers' compensation premiums paid to the Florida League Projected costs for all eligible employee salary increases (dependent upon union contracts), other 29 -990 Personnel Services Contingency - - - 4,576 contractually required personnel cost increases and the associated federal taxes for a one year period Total, PS - Personnel Services 169,659 201,452 178,881 203,457 OE - Operating Expenditures /Expenses 43 -100 Utility Services Electric 5,867 6,000 6,000 6,000 Estimated annual cost for electrical services based on current actual FPL usage 43 -200 Utility Services Water 1,737 2,300 2,400 2,400 Estimated funding for water consumption Allocated costs for property, casualty and general 45 -000 Insurance ISF: Risk Management 13,361 14,941 14,941 16,579 liability insurance premiums paid to the Florida League 72,805 Consolidated costs for automobile and equipment 45 -100 Insurance ISF: Auto Insurance 80,570 97,965 - liability for the Village's fleet 46 -200 Repair and Maintenance Services Repairs and 5,594 6,000 6,000 6,000 Funding allocated for repairs and maintenance Maintenance 49 -800 Other Current Charges and Obligations Licenses 241 70 250 250 Annual fee to operate facility and Permits 51 -000 Office Supplies Office Supplies - 50 50 50 Miscellaneous supplies 52 -110 Operating Supplies Solvents 431 800 600 500 Funding for special fleet solvent costs 52 -120 Operating Supplies Oil, Lubricants and Other Fluids 1,274 3,500 3,500 3,500 Funding for specialized oils used on police vehicles 52 -130 Operating Supplies Village Hall Generator - Gas 2,850 500 500 500 Funding to fuel the Village's emergency generators Funding for materials and supplies used in the 52 -200 Operating Supplies Other Operating Supplies 26,771 20,000 30,000 30,000 division not specifically listed in other lines, i.e., equipment and supplies to operate Fleet garage Funding for repairs, materials and supplies to 220 Operating Supplies Vehicle Conversion Costs 187 15,000 15,000 15,000 upgrade older vehicles 52 -400 Operating Supplies Uniforms 608 720 720 720 Per employee funding for contractually specified uniforms: (5) shirts & (5) pants Page 1 of 5 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 55 -000 Training Training and Education 10 Depreciation Depreciation Total; OE - Operating Expenditures,'Expenses CAP - Capital Outlay 64 -000 Machinery and Equipment Machinery and Equipment 64 -100 Machinery and Equipment Vehicles Total. CAP - Capital Outlay Total: 539 - Other Physical Environment Program Totals 00 - None Program: 60 - Fleet Maintenance Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52400 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total: OE - Operating Expenditures/Expenses Total: 539 - Other Physical Environment Program Total: 60 - Fleet Maintenance Program: 61 - Building Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance X00 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total: OF - Operating Expc:,ri.r;:::�2 :i. ; -r -• ��„ Total: 539 - Other Physical Environment Program Total: 61 - Building Program: 62 - code Compliance Activity: 539 - Other Physical Environment OE - Operating Expenditures/ExpenseS 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total: OE - Operating Expenditufes/Expenses Total: 539 - Other Physical Environment Program Total: 62 - Code Compliance Program: 63 - Police Activity: 539 - Other Physical Environment OF - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 00 Operating Supplies Tires TotBL- OP - Operdtlny ErpendAurn irp nSBs Total: 539 - Other Physical Environment Program Total: 63 - Police 398 800 70D 800 Recertification training for mechanics 173,970 165,451 165,451 222,448 Depreciation on vehicles and equipment 313,859 334;097 246,112 377,552 - 8,000 - - 3,902 6,620 4,620 Replace (2) Police Cars, Replace Vehicle #T6, 3,902 197,000 26,700 140,838 Replace Vehicle #172 - Turf Truck & Replace 57 300 300 Vehicle #9768 - Box Truck 819 205,000 26,700 t40,838 503,718 740,549 451,593 721,847 503,718 740,549 451,693 721,847 1,819 1,500 1,500 2,000 Vehicle maintenance cost 2,013 5,000 3,000 3,000 Funding for fuel and lubricant costs 70 120 120 120 Funding for tires 3,902 6,620 4,620 5,120 3,902 6,620 4,620 5,120 3,902 6,620 4,620 5,120 57 300 300 300 Vehicle maintenance cost 819 1,200 600 600 Funding for fuel and lubricant costs - 120 644 500 Funding for tires 876 1,620 1,544 1,400, 876 1,620 1,544 1,400 876 1,620 1,544 1,400 452 2,000 2,000 1,888 3,000 3,000 164,000 200 200 2,339 5,200 5,200 2,339 5,200 5,200 2,339 5,200 5,200 1,000 Vehicle maintenance cost 2,500 Funding for fuel and lubricant costs 200 Funding for tires 3,700 3,700 3,700 34,007 32,000 32,000 38,000 Vehicle maintenance cost 112,873 164,000 164,000 164,000 Funding for fuel and lubricant costs 12,511 16,000 15,000 16,000 Funding for tires 159,390 212,000 211,000 21$,OdQ 159,390 212,000 211,000 218,000 159,390 212,000 211,000 218,000 Page 2 of 5 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Program: 64 - Parks Division Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 2,411 6,500 7,200 4,900 Vehicle maintenance cost 6,673 12,000 10,000 10,000 Funding for fuel and lubricant costs 52 -700 Operating Supplies Tires 435 1,400 1,400 1,400 Funding for tires Total: OE - Operating Expenditures /Expenses 9,519 19,900 18,600 16,300 Total: 539 - Other Physical Environment 9,519 19,900 18,600 16,300 Program Total: 64 - Parks Division 9,519 19,900 18,600 16,300 Program: 55 - Facilities Maintenance/ Streets Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle 6,829 18,000 6,000 6,000 Vehicle maintenance cost Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 7,077 12,500 8,000 10,000 Funding for fuel and lubricant costs 52 -700 Operating Supplies Tires 617 750 2,000 1,500 Funding for tires Total: OE - Operating Expenditures /Expenses 14,523 31,250 16,OD0 17,500 Total: 539 - Other Physical Environment 14,523 31,250 16,000 17,500 Program Total: 65 - Facilities Maintenance /Streets 14,523 31,250 16,000 17,500 Program: 66 - Public Works Administration Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 100 Repair and Maintenance Services Vehicle 418 3,000 3,000 2,000 Vehicles maintenance cost Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 2,570 3,600 3,500 4,600 Funding for fuel and lubricant costs 52 -700 Operating Supplies Tires - 515 500 500 Funding for tires Total: OE - Operating Expenditures /Expenses 2,988 7,115 7,000 7,100. Total: 539 - Other Physical Environment 2,988 7,115 7,000 7,100 Program Total: 66 - Public Works Administration 2,988 7,115 7,000 7,100 Program: 67 - Recreation Maintenance Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle 2,268 4,000 6,000 5,000 Vehicle maintenance cost Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 3,251 200 4,500 5,000 Funding for fuel and lubricant costs 52 -700 Operating Supplies Tires 515 300 600 Funding for tires Total: OE - Operating 5,519 4;715 101800 10,600 Total: 539 - Other Physical Environment 5,519 4,715 10,800 10,600 Program Total: 67 - Recreation Maintenance 5,519 4,715 10,800 10,600 Program: 68 - Recreation Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle 153 2,000 1,000 2,000 Vehicle maintenance cost Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 2,381 3,350 2,900 3,350 Funding for fuel and lubricant costs 700 Operating Supplies Tires - 515 500 500 Funding for tires Total, OE - Operating Expo „• , . , 74534 5x865 4,400 $, Total: 539 - Other Physical Environment 2,534 5,865 4,400 51850 Program Total: 68 - Recreation 2,534 5,865 4,400 5,850 Program: 69 - Village Manager Page 3 of 5 expense rsuaget worKsneet Keport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Activity: 539 - Other Physical Environment OE- Operating Expenditures /Expenses 90 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total; OE - Operating Experraav N,r. lykartsE Total: 539 - Other Physical Environment Program Total: 69 - Village Manager Program: 71 - Sanitation Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total; OE - Operating ExpenO.'u -1s. t x,: uses Total: 539 - Other Physical Environment Program Total: 71 - Sanitation Program: 72 - Stormwater Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 100 Operating Supplies Tires Total: OE - Operating Expenditerresr =xpdnses Total: 539 - Other Physical Environment Program Total, 72 - Stormwater Program: 73 - LOGT Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total.' OE - Operating Total: 539 - Other Physical Environment Program Total: 73 - LOGT Program: 74 - Transportation Surtax Activity: 539 - Other Physical Environment OE - Operating Expenditures /Expenses 46 -100 Repair and Maintenance Services Vehicle Maintenance 52 -100 Operating Supplies Gas, Oil and Lubricants 52 -700 Operating Supplies Tires Total. OE - OperaUng Total: S39 - Other Physical Environment Program Total: 74 - Transportation Surtax Division Totale 6000 - Fleet Maintenance Department Total: 39 - Public Works 264 800 600 800 Vehicle maintenance cost 1,256 1,800 1,500 1,800 Funding for fuel and lubricant costs - 122 120 120 Funding for tires 11520 2,722 2,220 2,720 1,520 2,722 2,220 2,720 1,520 2,722 2,220 2,720 69,308 70,000 40,000 50,000 Vehicle maintenance cost 107,217 150,000 125,000 150,000 Funding for fuel and lubricant costs 34,181 37,000 35,000 37,000 Funding for tires 210,705 257,000 200,000 237,000 210,705 257.000 200,000 237,000 210,705 257,000 200,000 237,000 298 800 2,000 1,500 Vehicle maintenance cost 1,615 3,500 1,700 3,000 Funding for fuel and lubricant costs 556 1,000 2,000 1,000 Funding for tires 1;913 5,300 5,700 51500 1,913 5,300 5,700 5,500 1,913 5,300 5,700 5,500 14,360 17,000 14,000 16,000 Vehicle maintenance cost 9,029 11,000 8,500 9,500 Funding for fuel and lubricant costs 556 3,700 3,700 3,000 Funding for tires 23,945 31,760 26,200 28,500 23,945 31,700 26,200 28,500 23,945 31,700 26,200 28,500 729 2,600 1,000 2,500 Vehicle maintenance cost 4,978 5,000 5,000 5,600 Funding for fuel and lubricant costs - 927 3,000 1,500 Funding For tires 5,707 8 g27 9,000 91wo, 5,707 8,527 91000 9,600 5,707 8,527 9,000 9,600 949,099 1,340,083 973,977 1,290,737 949,099 1,340,083 973,977 1,290,737 Page 4 of 5 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments EXPENSES fatal Fund EXPENSE Total; 550 Fleet Maintenance EXKNSE GRAND 7oW &. 949,099 1,340,083 973,977 1,290,737 949,099 1,340,083 973,977 1,290.737 949,099 1,340,083 973,977 1,290,737 Page 5 of 5 PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Services, Functions anddActivities Local Option Gas Tax is a special revenue fund which originates from a six and i three cent tax levied by Miami -Dade County on all petroleum and petroleum- related products. Proceeds from this fund must be segregated and may only be used for repairs, maintenance, additions, deletions and modifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right -of -ways. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 125,912 $ 124,524 $ (1,388) Operating Expenditures /Expenses ..... 147,138 206,996 59,858 Capital Outlay ............................. 75,000 15,000 (60,000) Other Uses .... ............................... 93,700 93,700 - TOTAL . ............................... $ 441,750 $ 440,220 $ 1,530 Account Number Account Description Fund: 130 - Local Option Gas Tax (LOGY) EXPENSES 88,348 Department: 39 - Public Works Division: 1222 - LOGT Program: 00 - None Activity: 541 - Road and Street Facilities PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 14-000 Overtime Overtime 18 -100 Compensated Compensatory Leave 51 -000 Longevity 21 -000 Payroll Taxes Employer Flca and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensatlon Workers' Compensation 29 -990 Personnel Services Contingency 88,348 8,021 Of - Operating Expendltures/Expenses 34-000 Other Services Contract Services 44 -000 Rentals and Leases Equipment Rental 45 -000 Insurance ISF: Risk Management 46 -000 Repair and Maintenance Services ISF: Fleet 12,914 Maintenance 46 -200 Repair and Maintenance Services Repairs 295 and Maintenance 51 -000 Office Supplies Office Supplies 2015 Actual 2016 Adopted 2016 Estimated Amount Budget Amount 2017 Budget Comments 87,007 89,583 88,348 8,021 8,239 2,600 1,500 1,500 1,500 7,313 7,598 7,135 0 12,914 12,656 246 381 295 76 91 139 1,357 5,606 5,606 0 0 0 t051520 125,912 118,279 345 180 1,100 66,985 67,284 500 52 -200 Operating Supplies Other Operating Supplies 31,998 52 -210 Operating Supplies Beautification 52 -400 Operating Supplies Uniforms 52 -500 Operating Supplies Fertilizer and Chemicals 53 -000 Road Materials and Supplies Road Materials 55 -000 Training Training and Education r r�' JF Cov,:;rr:nr cx r;,1;:r::es' xrx rsn' CAP - Capital Outlay 63 -100 Infrastructure Transportation Improvements 63-400 Infrastructure Land Improvements 500 500 300 300 1,732 1,732 78,744 78,744 40,000 40,000 0 100 19,502 1,600 68,632 0 136 360 4,555 5,000 1,440 1,000 7 0 243,161 147,138 0 0 228,983 75,000 Page 1 of 2 12,930 360 0 0 20 136,286 0 0 91,499 (2) Tree trimmer 2,840 Overtime 1,000 Benefit paid to tenured employees per policy 7,287 Social Security and Medicare taxes 13,491 Estimated annual employee costs for health insurance benefits 295 Estimated annual employee costs for dental insurance benefits 91 Estimated annual employee costs for long -term care insurance benefits 5,276 Allocated costs of workers compensation premiums paid to the Florida League Projected costs for all eligible employee salary increases 2,745 (dependent upon union contracts), other contractually required per5onnei cost increases and the associated federal taxes for one year period 12: -1,57.4 500 Paving contractor 300 Funding to pay for temporary use of vehicle and equipment 3,631 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including 82,055 the costs for automobile liability coverage paid to the Florida League Estimated funds required to provide on -going 40,000 maintenance and repairs to Village streets, alleys and parkinq lots 100 General office supplies for reporting purposes (pens, pencils, paper, etc.) Road materials, signage, concrete and other supplies 20,000 needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights -of -way 50,000 Estimated funding for Village -wide roadway landscape projects 360 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants 5,000 Funding for purchase of sprays, fertilizers and other chemicals 5,000 Materials to repair the road 50 Safety training for personnel i s2?:1L: 15,000 Replace 109th Street Median Lights 0 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 64-000 Machinery and Equipment Machinery and 98,220 0 0 0 Equipment Torus T -V rdoltd; Orrtmv 327,203 75,000 D 150000 Total: S41- :toad and Street Facilities 675,884 348,050 254,565 346,520 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -201 Interfund Transfers Debt Service 93,700 93,700 93,700 93,700 °001 : ?T7i .0144 , ,ik. 93,700 93,700 93,700 93,700 Total: s 8 1 - Inter -Fund GroupTransfere Out 93,700 93,700 93,700 93,700 Program Total: 00 - None 769,584 441,750 348,265 440,220 Division Total: 1222 - LOST 769,584 441,750 348,265 440,220 Department Total: 39 - Public Works 769,584 - 441,75D 348,265 440,220 EXPENSES Total 769,584 441,750 348,265 440,220 Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGY) x681584 441;50 348,265 440;220 EXPENSE GRAND Totals: 769,584 441,750 348,265 440,220 Page 2of2 PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Services, Functions andActivities The Half -Cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half -cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Authority. Proceeds from this levy will be used to augment current transportation and transportation- related activities in the Village. BUDGET HIGHLIGHTS Personnel Services ......................... Operating Expenditures /Expenses .... Capital Outlay ............................... TOTAL.............................. FYI FYI Change $ 90,448 $ 89,126 $ (1,322) 139,177 139,061 (116) 175,000 185,000 10,000 $ 404,625 $ 413,187 $ 8,562 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 135 - Citizens' Indep Trust (CITT) EXPENSES Department: 39 - Public Works Division: 1210 - CITT Program: 41 - Transportation Activity: 541 - Road and Street Facilities PS - Personnel Services 12 -000 Regular Salaries and Wages Salaries 14-000 Overtime Overtime 18 -100 Compensated Compensatory Leave Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 24 -000 Workers' Compensation Workers' Compensation 29 -990 Personnel Services Contingency OE - Operating En;r..rr ±ICrtre'Exl ?�n5 ; 32 -000 Accounting and Auditing Accounting and Auditing J00 Insurance ISF: Risk Management 500 Repair and Maintenance Services ISF: Fleet 46 -000 Maintenance 52 -200 Operating Supplies Other Operating Supplies 52 -400 Operating Supplies Uniforms 7t,;, �3vrauog cxar?rxild+ Fa eases CAP - Capital outlay 63 -100 Infrastructure Transportation Improvements 63 -400 Infrastructure Land Improvements Tow CAP • Croprdad'0441+9i, Total: Sol, - Road and Street Fadlibes Activity: 561 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -150 Interfund Transfers Transfer from CITT: Grant Fund 91 -155 Interfund Transfers Building Better Com (GOB) %,,:. (Jr., i'fnt?i cFses 1591370 0 D 0 Total; 551- Inter -Fund Group Transfers Gut _ 159,370 0 0 0 Program Total: 41- Transportation Program: 44 - Transit Activity: 544 - Mass Transit Systems OE - Operating Expenditor- lExpenses 34 -500 Other Services Transport Services 59,961 61,979 60,086 1,563 4,120 3,000 500 500 500 4,841 5,094 4,864 10,332 12,914 12,656 162 381 295 101 128 176 1,746 5,332 5,332 0 0 0 79,206 90,448 86,909 2,500 2,500 2,500 972 1,604 1,604 13,864 23,343 23,343 291 4,230 0 0 0 300 61,505 I1) Maintenance Lead Worker (1) Maintenance Worker 3,000 Funding for estimated additional assignments and services 500 Benefit paid to tenured employees per policy 4,885 Social Security and Medicare taxes 13,491 Estimated annual employee costs for health insurance benefits 295 Estimated annual costs for dental insurance benefits 68 Estimated annual employee costs for long -term care insurance benefits 3,537 Allocated costs of workers compensation premium paid to the Florida League Projected costs for all eligible employee salary increases 1,845 (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for one year period 89,126 2,500 Funding for annual external audit to comply with State, Federal and local statutory provisions 3,631 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's Fleet including 25,708 the costs for automobile liability coverage paid to the Florida League Road materials, signs, concrete and other supplies 19,635 needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right -of -way 300 17,627 31,677 27,747 51,714 0 0 0 Installation of Decorative Street Name Signs & Sidewalk 210,028 0 0 185,000 Replacement 0 175,000 0 0 211,028 175,O01i 0 185,000 306,860 297,125 114,656 325,900 12,441 0 0 0 146,929 0 0 0 466,230 297,125 114,656 325,900 113,019 107,500 113,019 87,287 Funding to engage an outside agent to manage and operate the Village's shutte transportation program Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments :r� +. �• �.cradN7�7 [a'rk`.`nJiler�t�'��, Total: 544 - Mass Transit Systems Pram Tol81s 44 • Teanslt Divlslon Tota1:1210 - Q!T Department Total: 39 - Public Wortoa EXPENSES Total dM i9 107.50 11:.3,1019. 87,287 113,019 107,500 113,019 87,287 113,019 107,500 113,019 87,287 579,249 404,625 227,675 413,187 579,249 404,625 227,675 413,187 579,249 464,625 227,675 413,187 Fund EXPENSE Total:,135 - Citizens' Indep Trdst,,(CrM 579;249 404,625 227;675 413,187 EXPENSE GRAND Totals: 579,249 404,625 227,675 413,187 Page 2 of 2 MAYOR /COUNCIL ORGANIZATION CHART MAYOR / COUNCIL MAYOR ALICE BURCH VICE MAYOR STEVEN ZELKOWITZ COUNCILMAN MAC GLINN COUNCILWOMAN HERTA HOLLY COUNCILWOMAN IVONNE LEDESMA VILLAGE CLERK BARBARAA. ESTEP ExECUTivEASST. VILLAGE MANAGER To VILLAGE MANAGER - THOMAS J. BENTON BARBARAA ESTEP VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. OFFICE OF THE MAYOR AND COUNCIL Services, Functions and Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings {� and other Village functions and is the ceremonial head of the Village. ,i The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candidates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chambers of the Village ' Hall on the first and third Tuesday of each month (excluding August) at 6:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS Personnel Services .................... -- Operating Expenditures /Expenses ..... TOTAL. ............................... FYI FYI Change $ 180 $ 155 $ (25) 15,781 22,375 6,594 $ 15,961 $ 22,530 $ 6,569 Expense Budget Worksheet Report Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Department Entry Comments Fund: 001 - General Fund EXPENSES Department: 11 - Mayor & Council Division: 0100 - Legislative Program: 00- None Activity: 511 - Legislative PS - Personnel Services 11 -000 Executive Salaries Salaries 5 5 5 5 Mayor & Council receive $1 per year 24 -000 Workers' Compensation Workers` 175 175 175 150 Allocated cost of workers' compensation premiums paid Compensation to the Florida League 180 10 .. - TOW OE - Operating t''xr::rn�7itcfre: �x c n;es 40 -000 Travel and Per Diem Travel 806 1,000 1,200 4,500 Travel costs associated with Council travel to conferences or training 40 -100 Travel and Per Diem Per Diem Allowance 514 300 105 500 Per Diem allowance associated with Council attendance at conferences /training 40-200 Travel and Per Diem Local Mileage Reimbursement 0 100 50 350 Local mileage charges submitted by Council 45 -000 Insurance ISF: Risk Management 212 856 856 900 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 47 -000 Printing and Binding Printing 284 150 525 2,200 Stationary and business cards for Council members 48 -000 Promotional Activities Promotional Activities 65 500 450 500 Promotional materials 49 -000 Other Current Charges and Obligations 908 750 500 750 Plaques, flowers and awards requested by Council for Other Current Charges functions and presentations 49 -100 Other Current Charges and Obligations 0 0 5,000 0 Training fees, etc. Special Projects 49 -140 Other Current Charges and Obligations 0 5,000 0 5,000 Council appropriations /expenses Council Appropriations 51 -000 Office Supplies Office Supplies 69 125 125 125 Off Supplies to support Council Members 52 -400 Operating Supplies Uniforms 166 0 0 350 Village Logo Shirts for Council Members 54 -000 Books, Publications, Subscriptions, and 2,631 2,500 2,600 3,050 Annual membership fees to the Florida League of Cities Memberships Dues, Memberships and Subs and the Miami -Dade League of Cities 55 -000 Training Training and Education 1,098 4,000 2,800 3,500 Registration fees for conference /training attendance 55 -100 Training Organizational Meetings 400 500 650 650 Attendance at the Miami -Dade County League of Cities meetings r, s- 1,152 15,781 14,661 22,375 Activity Total: 511- Legislative x',332 15,961 15,041 ?7.,5:if1 Program Total: 00 - None 7,332 15,901 15,041 22,530 Dl0don Total: 0100 - Legislative 7,3.12 15,951 _ 15,041 22,530 Department Total:IL - Mayor &Coundl 7,332 _5,'-j61 15,041 22,530 EXPENSES Total 7.331 15.961 1510yi 22,535# Fund EXPENSE Total: 001- General Fund 7,332 15,9£+1 15,041 22,530 EXPENSE GRAND Totals: 7,332 15,961 15,041 22,530 Page 1 of 1 OFFICE OF THE VILLAGE ATTORNEY Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The Village Attorney provides legal counsel in the preparation of contracts or agreements, as well as other legal documents. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor- related matters, such as employment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS FYI FYI Change Operating Expenditures /Expenses ..... $ 192,970 $ 268,055 $ 75,085 TOTAL . ............................... 5 192,970 $ 268,055 $ 75,085 Expense Budget Worksheet Report Account Number Account Description 2015 Actual Amount 2016 Adopted Budget 2016 Estimated Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES ^,epartment: 14 - Legal livision: 0200 - Legal Program: 00 - None Activity: 514 - Legal Counsel OE - Operating Expendltvres &penes 31 -200 Professional Services Legal General 36,015 30,000 67,291 60,000 Fees anticipated for special legal research, opinions or supplemental representation 31 -210 Professional Services Legal Retainer 50,400 50,400 50,400 50,400 Legal retainer for Village Attorney 31 -220 Professional Services Legal Labor 67,503 35,000 62,000 45,000 Labor Attorney costs and fees associated with labor Issues, including union contract negotiations Legal fees anticipated for Village representation brought 31 -230 Professional Services Legal Litigation 88,802 62,000 102,000 62,000 to the court system Legal fees associated with amending the Village's 31 -240 Professional Services Legal Pension 29,878 15,000 60,000 25,000 pension plan ordinances 31 -250 Professional Services Legal Other 1,150 0 30,000 25,000 Telecommunications Issues 47 -000 Printing and Binding Printing 0 145 0 180 Business Cards /Stationary Printing 55 -000 Training Training and Education 275 425 475 475 Registration fee for conference /training attendance f 01,Vr9jaig axL*vnf 1.�ttrrr? iExpCTtw45 274,022 192.970 372,166 268,055 Total: 514 - Legal Counsel 274,022 192,970 372,166 268,055 Program Total: 00 - None 274,022 192,970 372,166 268,055 Glvtsion Total: 0200 - Legal 274,022 192,970 372,166 268,055 Department Total: 14 - Legal 274,022 192,970 372,166 268,055 EXPENSES Total 274,022 192,970 372,166 268,055 and ENS6_, Total: 'bkI = `General O 274,022 , ' ," 192,970 372,166 `" 268,055 EXPENSE GRAND Totals: 274,072 192,970 372,166 268,055 Page 1 of 1 VILLAGE MANAGER'S OFFICE ORGANIZATION C HART VILLAGE MANAGER THOMAS J BENTON VILLAGE CLERK & VILLAGE ATTORNEY EXECUTIVE ASST. RICHARD SARAFAN TO VILLAGE MANAGER BARBARA ESTEP INTERIM RECREATION PUBLIC WORKS CHIEF OF POLICE FINANCE DIRECTOR DIRECTOR KEVIN LYSTAD HOLLY HUGDAHL, CPA DIRECTOR ANGELA DORNEY SCOTT DAVIS BUILDING DIRECTOR PLANNING &ZONING LIBRARY DIRECTOR I SLAW DIRECTOR O DIRECTOR MICHELLE BROWN DAVID A. DACQUISTO OFFICE OF THE VILLAGE MANAGER Services, Functions and Activities The Office of the Village Manager is responsible for the management and I operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion of the Village Council. BUDGET HIGHLIGHTS FY'16 FYI Change Personnel Services ......................... $ 204,837 $ 204,073 $ (764) Operating Expenditures /Expenses ..... 25,338 39,195 13,857 TOTAL . ............................... $ 230,175 $ 243,268 $ 13,093 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund F"^ LASES oartment: 10 - Village Manager Division: 0300 - Village Manager Program: 00 - None 6,500 Activity: 512 - Executive PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit ICMA Retirement contribution Executive Salaries Executive Benefits 11 -200 Manager 14 -000 Overtime Overtime 1,500 Compensated Compensatory Leave 18 -100 Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 6,457 Workers' Compensation Workers' 24 -000 Compensation Total, P5' f;,f5 nfo";`Rrwces OE - Operating Expendltares/Expenses 31 -260 Professional Services Lobbyist 40 -000 Travel and Per Dlem Travel 41 -100 Communications Services Cellular 41 -300 Communications Services Long Distance 45 -000 Insurance ISF: Risk Management 45 Repair and Maintenance Services ISF: Fleet 46 -000 Maintenance 47 -000 Printing and Binding Printing 48 -000 Promotional Activities Promotional Activities 51 -000 Office Supplies Office Supplies 52 -200 Operating Supplies Other Operating Supplies Allocated cost of workers' compensation premiums paid Books, Publications, Subscriptions, and 54 -000 Memberships Dues, Memberships and Subs 00 Training Training and Education 202,572 L!": - 0XV11r;V x�l'fitJrtslf;•at'` XjiGyltS't'M 209,149 Total: S12 - Executive Program Total: 00 - None 166,087 166,724 166,724 165,451 Village Manager Base Salary 6,500 6,500 6,500 6,625 Executive Benefit Package 13,000 13,000 13,000 13,250 ICMA Retirement contribution 742 0 0 0 1,500 1,500 1,500 1,500 Benefit paid to tenured employees per policy 10,168 10,049 14,361 10,056 Social Security and Medicare taxes 4,205 6,457 6,457 6,746 Estimated annual employee costs for health insurance benefits 135 191 191 148 Estimated annual employee costs for dental insurance benefits 45 50 50 50 Estimated annual employee costs for long -term care insurance benefits Allocated cost of workers' compensation premiums paid 190 366 366 247 to the Florida League 202,572 204,837 209,149 2.04,073 12,000 12,000 12,000 25,000 Funding for the Village's lobbyist 74 500 150 500 Funding for local and intermediate training and administrative events 142 450 150 600 Funding for cellular telephone (6) 0 0 0 Funding for long distance /toll calls 1,077 1,721 1,721 1,972 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs For operating the Village's Fleet Including 4,393 5,117 5,117 4,973 the costs for automobile liability coverage paid to the Florida League 0 250 150 250 Printing of miscellaneous forms and letterhead Costs for special advertisements, notices and reporting 729 1,500 1,800 1,800 requirements. Chamber of Commerce ad. 0 150 100 150 Manager Department Office Supplies 916 300 250 350 Printer supplies and other operating expenses within the Manager's office 31149 3,000 3,000 3,000 Annual Association dues (ICMA, FCCMA, DCCMA, etc.) Funding for attendance at regional meetings, luncheons 189 350 225 600 and other promotlonal activities 22,664 25,338 24,663 39,195 225,236 230,175 233,812 243,268 225,236 230,175 233,812 243,768 Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Ohftmn Tqw 4$ - Village Manager rieprrtment Total: Village Manager EXPENSES Totdi Fund EXPENSE Total: 001 - General Fund EXPENSE GRAND Totals: 225,236 230,175 231812 243,269 225,236 230,175 233,812 243,268 225,236 230,175 233,812 243,268 225,236 230,17S 233,812 243,268 225,236 230,175 233,812 243,268 Page 2 of 2 VILLAGE CLERK ORGANIZATION CHART VILLAGE CLERK BARBARA A. ESTEP OFFICE OF THE VILLAGE CLERK Services, ,Functions and-Activities The Village Clerk serves as the primary liaison between the public and Village Officials, assisting residents in obtaining timely responses to their inquiries. The Office of the Village Clerk encompasses the traditional responsibility of records management, as well as coordination and administration of Village Council meetings, including agenda management and distribution and Board appointments. The Village Clerk serves as the Supervisor of Elections for all Village elections and is the Staff Liaison to the Historic Preservation Board. The Clerk's Office is charged with ensuring compliance with public hearing notice requirements, and advises fellow Department Head staff members regarding requests for bids, proposals and other procedural matters. Adopted ordinances are transmitted to Municipal Code Corporation for immediate electronic posting of the Village's Code of Ordinance and Code Supplements are printed periodically. The Village Clerk serves as the Village's Records Management Liaison Officer (RMLO) with the Secretary of State and is responsible for processing all forms of records requests. The Village Clerk administers the Village's Local Business Tax Receipt program (LBTR), processing new businesses and issuing the receipt's on an annual basis. This program generates approximately $90,000 in recurring revenues. Film and Solicitor permits are also facilitated by the Clerk's office. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 125,535 $ 128,285 $ 2,750 Operating Expenditures /Expenses 27,366 49,327 21,961 TOTAL . ............................... $ 152,901 $ 177,612 $ 24,711 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES 102,201 Department: 12 - Village Clerk Division: 0303 - Village Clerk Program: 00 - None 6,500 Activity: 512 - Executive PS - Personnel Services 11 -000 Executive Salaries Salaries 11 -100 Executive Salaries Executive Benefit 8,430 Compensated Compensatory Leave 18 -100 Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 4,526 Life and Health Insurance Health 23 -000 Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care 148 Workers' Compensation Workers' 24 -000 Compensation Tol'ak P5 - Personnel Services OE - Operating Expenditures /Expenses 31 -000 Professional Services Professional Services 75 Professional Services Pre - employment 1 -270 Screening 34 -D00 Other Services Contract Services 40 -000 Travel and Per Diem Travel 40 -100 Travel and Per Diem Per Diem Allowance 41 -100 Communications Services Cellular 42 -000 Freight and Postage Services Postage 45 -000 Insurance ISF: Risk Management 47 -000 Printing and Binding Printing Promotional Activities Promotional 48 -000 Activities 48 -200 Promotional Activities Legal Advertisements 0 Other Current Charges and Obligations 49 000 Other Current Charges 0 Other Current Charges and Obligations 49 -200 Elections 51 -000 Office Supplies Office Supplies Operating Supplies Other Operating 2 -200 Supplies 415 Books, Publications, Subscriptions, and 54 -000 Memberships Dues, Memberships and Subs 98,860 102,201 102,201 104,458 Village Clerk base salary 6,500 6,500 6,500 6,625 Executive benefit package 1,000 1,500 1,500 1,500 Benefit paid to tenured employees per policy 8,068 8,430 8,430 8,612 Social Security and Medicare taxes Estimated annual employee costs for health insurance 4,526 6,457 6,457 6,746 benefits Estimated annual employee costs for dental insurance 148 191 191 148 benefits Estimated annual employee costs for long -term care 41 47 75 47 insurance benefits Allocated cost of workers' compensation premiums paid 104 209 209 149 to the Florida League 119,246 125,535 125,563 128,285 989 0 0 0 Funding for pre - employment testing associated with 473 600 0 0 Village Hall and Library departmental staffing 0 0 0 10,335 Document Scanning Services 2,962 1,800 1,800 2,420 Travel costs to attend conferences /training Per Diem allowance while attending 415 450 450 455 conferences /training 0 120 0 120 Cellular service fees 735 850 500 500 Postage charges for general mail services Allocated costs for property, casualty and general 1,077 1,721 1,721 1,972 liability insurance premiums paid to the Florida League 0 150 150 1,800 Cost to print various forms 810 1,200 1,850 0 0 0 0 1,800 Legal Advertising & Notices 161 5,000 5,000 5,000 Codification of adopted ordinances 17,226 12,000 0 22,000 Election costs 143 225 150 225 Departmental office supplies 202 250 1,120 0 Supplies for Department Equipment 1,185 1,500 1,300 1,400 Annual fees for various organization memberships Page 1 of 2 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 55 -000 Training Training and Education i7E'- OlvrcdC1/t_gFu flilllur�!,}:L'x�JG'11.5� °< Tota4: 512 - Executive pMOM Tof h 00 - None DIVNGg7omb 10303 - who Cferk Depar"ev4 Toul: 12 - Wage Berk EXPENSES Total 000. I EXPEN$,t Total: 001 . General FQndy':: ' EXPENSE GRAND Totals: 1,455 1,500 1,300 1,300 Registration fees for conference /training attendance 27,833 27,366 15,341 40,327 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 147,079 152,901 140,904 177,612 Page 2 of 2 FINANCE DEPARTMENT ORGANIZATION CHART FINANCE DIRECTOR HOLLY HUGDAHL, CPA, CGMA ACCOUNTANT II SARAH SIMPSON, CPA HUMAN RESOURCES / RISK COORDINATOR LEONOR ROSARIO COMMUNICATIONS SPECIALIST ELIZABETH KEELEY FINANCE CLERK FINANCE CLERK II MICHELINE ELLIS I I MAYLING LIMA FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The department is a full- function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the department are: preparing the annual operating and capital budgets at the direction of the Village Manager, processing no less than fifty -two weekly payrolls and maintaining all appropriate records, filing the necessary payroll - related taxes and the corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village and, managing the information technology functions of the Village. The Department is responsible for the timely and accurate reporting of all financial activities. This includes the recording of the purchase orders, direct payments, invoices and daily deposits. The department is responsible for reconciling monthly bank statements as well as confirming all cash and electronic transactions. The department monitors and coordinates the Village's four retirement plans: the General Employees' Pension System, the Police Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quarterly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds and collating the year -end financial data for audit and year -end state reporting requirements. The department manages the Village's risk management function, employee benefit programs, cash management, debt service management, payroll, accounts payable, accounts receivable and other finance - related matters. BUDGET HIGHLIGHTS FY'16 FYI Personnel Services ........................ $ 489,352 $ 514,352 $ Operating Expenditures /Expenses ..... 112,603 129,511 TOTAL ............................... $ 601,955 $ 643,863 $ Change 25,000 16,908 41 908 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fiend: 001 - General Fiend EXPENSES ,partrnent: 13 - Finance division: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative PS - Personnel Services 11 -000 Executive Salaries Salaries 112,955 116,768 113,172 11 -100 Executive Salaries Executive Benefit 6,500 6,500 6,500 12 -000 Regular Salaries and Wages Salaries 14 -000 Overtime Overtime 10,000 Compensated Compensatory Leave 18 -100 Longevity 21 -000 Payroll Taxes Employer Fica and Medicare 23 -000 Life and Health Insurance Health Insurance 23 -100 Life and Health Insurance Dental 23 -200 Life and Health Insurance Long -Term Care Workers' Compensation Workers' 24 -000 Compensation 35,000 Toral: PS - Personnel Services OE - Operating Expenditures /Expenses 31 -000 Professional Services Professional Services 31 -100 Professional Services Technology 3,000 Accounting and Auditing Accounting and 32 -000 Auditing 34 -000 Other Services Contract Services 40 -000 Travel and Per Diem Travel 40 -100 Travel and Per Diem Per Diem Allowance 42 -000 Freight and Postage Services Postage 45 -000 Insurance ISF: Risk Management 47 -000 Printing and Binding Printing 48 -000 Promotional Activities Promotional Activities Other Current Charges and Obligations 49 -600 Court Filing Fees J00 Office Supplies Office Supplies 52 -200 Operating Supplies Other Operating 1,806 Supplies 201,562 281,736 257,389 5,377 1,500 24,515 22,408 739 205 357 376,118 10,072 1,500 31,649 38,743 1,144 373 867 489,352 5,000 1,500 29,342 29,000 850 600 867 444,220 119,350 Finance Director base salary 6,625 Executive benefit package (1) Accountant II (1) Communications Specialist (1) 303,531 Finance Clerk I (1) Finance Clerk II (1) HR /Risk Coordinator; Allocated Chargebacks (1) Courier (30% split with Police) 7,500 Estimated overtime costs 2,000 Benefit paid to tenured employees per policy 32,546 Social Security and Medicare taxes 40,474 Estimated annual employee costs for health insurance benefits 886 Estimated annual employee costs for dental insurance benefits 475 Estimated annual employee costs for long -term care insurance benefits Allocated cost of workers' compensation premiums paid 965 to the Florida League 514,352 7,605 10,000 10,000 10,000 Actuary & Consulting Fees 0 0 1,000 5,000 Technical Support for Financial System 38,500 42,000 42,000 42,000 Funding for annual external audit to comply with Federal, State and local statutory provisions 36,307 32,000 35,000 35,000 Funding for departmental and centralized service contracts 545 4,500 3,000 4,500 Funding for local and intermediate training and conference attendance 0 1,500 1,000 1,000 Per Diem allowance while attending conferences /training 1,653 1,000 1,500 1,500 Correspondence and certified mail 5,384 8,603 8,603 10,011 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Printing of CAFR, Budget (Proposed and Adopted), 1,806 1,500 1,500 1,500 Pension reports and other state - mandated documents 1,168 1,500 1,500 1,500 Provides funding for Annual Budget Notices and other finance- related notices 516 0 500 500 286 1,000 1,000 1,000 Pens, paper, ink and other office supplies for a one year period for (6) full -time employees Operating supplies required for Finance - related 2,266 1,500 5,000 2,000 equipment, not already funded in the Village -wide suoDly account Page 1 of 2 Expense Budget Worksheet Deport Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Books, Publications, Subscriptions, and X00 2 ,300 3,000 2,000 Funding for subscriptions to various journals and 2,500 Memberships Dues, Memberships and Subs 0 0: 2,6$0 membership to various organizations iutal: 581 - Inter-Fund Group Transfers Out 0 0 2,850 Conference registration fees, charges to attend local 55 -000 Training Training and Education 2,005 4,500 4,500 11,500 training sessions and other educational activities as well DiviAlon Totait 0500 - FInan0e 476,459 601,955 565,173 as tuition reimbursement Department TOW, 13 - Finance 100,341 112,603 118,103 129,511 Total: 5 1 . Finarwiai end Admints#raUve 476,459 601,955 562,323 643,863 Activity: 581 - Inter -Fund Group Transfers Out 476,459 601,965 365,173 643,SO3 OTH - Other Uses 476,459 601,955 565,173 643,863 91 -301 Interfund Transfers Capital Projects 0 0 2,850 0 Transfer to Capital Projects 'rrra .; n .9rher eases 0 0: 2,6$0 6 iutal: 581 - Inter-Fund Group Transfers Out 0 0 2,850 0 Program Total: 00 - Node 476,459 601,955 565,173 643,863 DiviAlon Totait 0500 - FInan0e 476,459 601,955 565,173 643,863 Department TOW, 13 - Finance 476,459 601,955 565,173 643,863 EXPENSES Total 476,459 601,955 565,173 643,863 Fund EXPENSE Total:-001- General Fund 476,459 601,965 365,173 643,SO3 EXPENSE GRAND Totals: 476,459 601,955 565,173 643,863 Page 2 of 2 FINANCE DEPARTMENT Non - Departmental Division Services, Functions and Activities The Non - departmental group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Non - departmental account is also the central funding source for interfund transfers (i.e. - transfers to fund capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non - departmental department includes funding for accumulated leave settlements, representing the payout of leave time for individuals separating service with the Village through retirement or resignation. The Department centralizes costs for office equipment rental, maintenance, supplies and the costs to maintain and service the Village's information technology management. The Non - departmental department also includes the General Fund Contingency account. This account is for emergencies or Council- determined transfers. These funds can only be used with Council approval. BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 460,453 $ 519,271 $ 58,818 Operating Expenditures /Expenses ..... 292,190 388,645 96,455 Grants and Aids ............................. 5,000 5,000 - Other Uses .... ............................... 491,800 525,516 33,716 TOTAL . ............................... $1,249,443 $ 1,438,432 $ 188,989 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 001 - General Fund EXPENSES 6,600 lepartment: 19 - Non- Departmental Avision: 0800 - Non- Departmental Program: 00 - None Activity: 519 - Other General Government Service PS - Personnel Services 3,736 Compensated Compensatory Leave 18 -200 Accumulated Leave Settlement 21 -000 Payroll Taxes Employer Fica and Medicare Actuarially calculated required employer contribution for Retirement Contributions Pension 22 000 Contribution 23 -600 Life and Health Insurance Life Insurance 31,433 Unemployment Compensation Re- 25 -000 Employment Tax 8,000 Total. PS - Personnel Services OE - Operating Expenditures /Expenses 31 -000 Professional Services Professional Services 31 -100 Professional Services Technology 34 -000 Other Services Contract Services 41 -000 Communications Services Telephone 41 -100 Communications Services Cellular .x-200 Communications Services Intemet 41 -300 Communications Services Long Distance 41 -500 Communications Services Centrex 44 -000 Rentals and Leases Equipment Rental 45 -000 Insurance ISF: Risk Management 40,073 Repair and Maintenance Services Repairs 46 -200 and Maintenance 47 -000 Printing and Binding Printing 48 -000 Promotional Activities Promotional Activities Other Current Charges and Obligations 49 -110 Special Projects - Manager Other Current Charges and Obligations 49 -120 Special Projects - Village Hall Other Current Charges and Obligations 49 -300 Software Licensing Other Current Charges and Obligations 49 -400 Bank Charges Other Current Charges and Obligations Ad 500 Valorem Tax Reimbursement 579,113 450,453 438;953 519,271 0 0 6,600 Payout of accumulated leave for employees expected to 172,700 48,831 34,000 30,000 retire or separate employment 0 3,736 2,600 2,295 848 1,800 866 Actuarially calculated required employer contribution for 371,453 371,453 371,453 442,000 the General Employee Pension Plan 32,596 31,433 30,900 37,826 Life and long -term disability for general employees 8,373 8,000 6,000 Quarterly contributt n mandated by the State for 2,364 5,000 0 7,150 employees filing for unernptoyment 579,113 450,453 438;953 519,271 0 0 6,600 114,481 125,000 125,000 6,245 3,000 3,500 13,946 0 16,000 848 1,800 866 19,733 18,000 19,000 1,473 1,000 1,892 21,063 10,590 24,060 8,373 8,000 6,000 0 0 0 2,775 8,500 200 42,691 44,000 52,000 0 0 940 60,284 10,000 24,000 577 300 283 0 1,000 5,000 40,073 30,000 46,000 15,761 18,000 15,423 Page 1 of 2 0 Contractual services related to additional computer projects not included in contract 125,000 Contractual services for Computer and IT consulting 5,000 Contractual services for check signing, Shred -it and DEX Imaging 18,000 Village -wide main telephone service through AT &T (excluding Police department and long distance) 2,000 Funding for AT &T cellular phone 19,000 Funding for internet access 1,900 Funding for long distance calls 10,000 Funding for telephone service at the Police department 6,000 Rental agreement for postage machine and Village Hall copy machine 4,445 9900 Building 5,000 Maintenance agreement for Village -wide phone system, copy machine, recording equipment and website Village newsletter, notices, special mailings and forms 55,000 not specifically associated with a single department or division 0 Projects identified by the Village Manager on an as 70,000 needed basis which are not normally budgeted or presented to staff by Council. Included in this amount is a Climate Change study. 300 Funding for employee morale and appreciation programs in Village Hall 5,000 Software license fees for computer programs 30,000 Bank fees and credit card fees 18,000 Reimbursement to Country Club for MSV component of annual tax bill Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments _' -000 Office Supplies Office Supplies 3,389 3,500 6 500 Village -wide supply for copy paper, pens, pencils, ribbons and other general office supplies plus reserves Toner, drums and other copy machine supplies not covered by the maintenance agreement, Village Hall 52 -200 Operating Supplies Other Operating 3,489 3,500 8,500 7,500 supplies, replacement of small office equipment and Supplies other supplies as needed For unallocated Village -wide use 52 -225 Operating Supplies Computer 1,246 2,000 1,500 2,000 Supplies necessary to operate technology Supplies necessary to operate Village Hall kitchen 52 -300 Operating Supplies Kitchen 2,959 2,000 2,200 2,000 facilities 54 -000 Books, Publications, Subscriptions, and 11732 2,000 2,000 2,000 Village Memberships Memberships Dues, Memberships and Subs TotaPOE - Operating Expenditures%ExpenseS 361,137 292,190 360,970 388,645' GRANTS - Grants and Aids 82 -000 Aids to Private Organizations North Miami 5,000 5,000 5,000 5,000 Annual appropriation for service organization Foundation Total: GRANTS - Grants and Aids 5,000 5,000 5,000 5,000 OTH - Other Uses 99 -000 Other Uses Contingency 0 130,000 0 75,000 Reserve for unanticipated expenses Total, OTH - Other Uses 0 130;000 0 75,000 Total: 519 - Other General Government Service 945,250 887,643 804,923 987,916 Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses Contribution to Debt Service Fund on $3.5 million 91 -201 Interfund Transfers Debt Service 286,800 286,800 286,800 286,800 Suntrust Loan 91 -301 Interfund Transfers Capital Projects 56,000 75,000 1,191,662 75,000 Transfer to Capital Projects ,1 -410 Interfund Transfers Water & Sewer 0 0 0 47,181 Transfer to Water & Sewer 91 -501 Interfund Transfers Risk Management 0 0 0 41,535 Charter School Insurance Total., OTH - Other Uses 342,800 361,800 1,478,462 450,516 Total: 581 - Inter -Fund Group Transfers Out 342,800 361,800 1,478,462 450,516 Program Total: 00 - None 1,288,050 1,249,443 2,283,385 1,438,432 Division Total: 0800 - Non - Departmental 1,288,050 1,249,443 2,283,385 1,438,432 Department Total: 19 - Non - Departmental 1,288,050 1,249,443 2,283,385 1,438,432 EXPENSES Total 1,288,050 1,249,443 2,283,385 1,438,432 Fund EXPENSE Total: 001 - General Fund 1,288,050 1,249,443 2,283,385 1,438,432 EXPENSE GRAND Totals: 1,288,050 1,249,443 2,283,385 1,438,432 Page 2 of 2 FINANCE DEPARTMENT Excise Tax Fund Services, Functions and Activities This Fund records utility and franchise fees pledged for repayment of debt service to meet loan requirements. The revenues are then transferred to the General Fund as unrestricted revenues. BUDGET HIGHLIGHTS FYI FYI Change Other Uses .... ............................... $ 2,425,350 $ 2,693,058 $ 267,708 TOTAL ................................ $ 2,425,350 $ 2,693,058 $ 267,708 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 120 - Excise Tax EXPENSES Department: 19 - Non - Departmental Division: 0800 - Non - Departmental Program: 00 - None Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -001 Intertund Transfers Transfer to General Fund 1,897,500 2,425,350 2,512,348 2,693,058 Transfer to General Fund 1,697,500 4425,350 2,512,348 2,693,058 Total: 581 - InturFund Group Transfers Out 11897,500 2,425,350 2,512,348 2,693,058 Program Total: 00 - None 11897,500 2,425,35D 2,512,346 2,693,058 Dlvislon Total: 0800 • Non•Deparlmental 1,697,500 2,425,350 2,512,346 2,693,058 Department Total: 19 Non- Depsrtniental 1,897,500 2,425,350 2,512,348 2,693,056 EXPENSES Total 1,897,500 2,425,350 2,512,348 2,693,058 Fund EXPENSE Total: 120 - &c €se Tax 1,897,500 2,425,350 2,512,348 2,693,058 EXPENSE GRAND TotijW 1,897400 2;425,250 2,512,349 7693,059 Page 1 of 1 FINANCE DEPARTMENT Debt Service Fund Services, ,Functions and Activities This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bonds, Series 2013 which replaced Series 1999 sold to design, develop and construct the Miami Shores Aquatic Facility, as well as, the Series 2015 which replaced the Series 2004 bond sold to build the Doctors Charter School Facility. Additionally, the payments toward clearing other outstanding debt are reported in this fund. Costs associated with the management, reporting and payment of principal, interest and fees are also included. The Village is required to complete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings and special notes to the Village's comprehensive annual financial report. BUDGET HIGHLIGHTS FYI FYI Chance Operating Expenditures /Expenses $ 8,000 $ 8,000 $ - Debt Service .. ............................... 828,475 844,050 15.575 TOTAL . ............................... $ 836,475 $ 852,050 $ 15,575 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 201 - Debt Service 'USES partment: 19 - Non - Departmental Division: 0000 - None Program: 00 - None Activity: 519 - Other General Government Service OE - Operating Expenditures /E penes 31 -000 Professional Services Professional Services 50,425 3,000 3,000 3,000 Funding for annual disclosure reports 32 -000 Accounting and Auditing Accounting and 5,000 5,000 5,000 5,000 Funding for the pro -rated portion of the financial audit Auditing Total: OE- Operating Expenditures /Expenses 55,425 8,000 81000 8,000 Dtah 519 - rather General Government Service 55,425 8,000 8,000 8,000 Program Total: 00 - None 55,425 8,000 8,000 8,000 Program: 03 - Aquatics Center Activity: 517 - Debt Service Payments DS - Debt Service 71 -100 Principal Principal Payments 123,000 125,000 125,000 146,000 72 -100 Interest Interest Payments 53,050 51,650 51,650 46,730 Total: DS Debt Service 176,050 176,650 176,650 192,730 Total: 517 - Debt Service Payments 176,050 176,650 176,650 192,730 Program Total: 03 - Aquatics Center 176,050 176,650 176,650 192,730 Program: 04 - Charter School Activity: 517 - Debt Service Payments DS - Debt Service -' 100 Principal Principal Payments 3,890,000 0 0 0 72 -100 Interest Interest Payments 173,660 0 0 0 Total.• 05 - Debt Service 4,063,660 D 0 0' Total: 517 - Debt Service Payments 4,063,660 0 0 0 Program Total: 04 - Charter School 4,063,660 0 0 0 Program: 05 - Fleet Maintenance Building Activity: 517 - Debt Service Payments DS - Debt Service 71 -100 Principal Principal Payments 350,537 360,000 360,000 369,000 72 -100 Interest Interest Payments 29,790 20,500 20,500 11,500 Total: OS - Debt Service 380,327 380,500 380,500 380,500 Total: 517 - Debt Service Payments 380,327 380,500 380,500 380,500 ,ogram Total: 05 - Fleet Maintenance Building 380,327 380,500 380,500 380,500 Program: 06 - Charter School Activity: 517 - Debt Service Payments DS - Debt Service 71 -100 Principal Principal Payments 162,300 173,400 173,400 177,300 72 -100 Interest Interest Payments 15,874 97,925 97,925 93,520 %tak DS - Debt Service 178,174 271,325 271,325 270,820 Total: 517 - Debt Service Payments 178,174 271,325 271,325 270,820 Program Total: 06 - Charter School 178,174 271,325 271,325 270,820 Division Total: 0000 - None 4,853,637 836,475 836,475 852,050 iartment Total: 19 - Non - Departmental 4,853,637 836,475 836,475 852,050 EXPENSES Total 4,853,637 836,475 836,475 852,050 Fund EXPENSE Total: 201 - Debt Service 4,853,637 836,475 836,475 852,050 EXPENSE GRAND Totals: 4,853,637 836,475 836,475 852,050 Page 1 of 1 FINANCE DEPARTMENT Risk Management Fund Services, ,Functions andActivities The Village's Risk Management Internal Service Fund is a self balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services insured by the Florida League of Cities. The fund reports all costs associated with workers' compensation, general liability, property, casualty and auto liability costs. Additionally, certain qualified administrative expenses are included as an operating cost including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third -party administrator fees and state licensing fees. � BUDGET HIGHLIGHTS FYI FYI Change Personnel Services ......................... $ 271,060 $ 267,312 $ (3,748) Operating Expenditures /Expenses ..... 503,492 478,825 (24,667) TOTAL . .......................... ..... $ 774,552 $ 746,137 $ 28,415 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 501 - Risk Management EXPENSES ,oartment: 19 - Non - Departmental rivision: 6500 - Risk Management Program: 00 - None Activity: 519 - Other General Government Service PS - Personnel Services 23 -600 Life and Health Insurance Life Insurance 24-100 Workers' Compensation Premium: Workers' Compensation 24-110 Workers' Compensation Workers' Comp -Audit Premium 24 -120 Workers' Compensation Workers' Comp - Deductibles Paid otai PS 1�ersonnel Ser!VAV5 OE - Operating E penditures /Expenses 31 -000 Professional Services Professional Services 31 -400 Professional Services TPA Charges 45 -100 Insurance ISF: Auto Insurance 45 -200 Insurance Premium: Liability 45 -210 Insurance Premium: Storage Tank 45 -220 Insurance Premium: Deductibles Paid '10 Insurance Premium: Property 45 -310 Insurance Premium Adjustments 45 -320 Insurance Direct Payments 46 -200 Repair and Maintenance Services Repairs and Maintenance Total: OE- Operating Expen.r.r: ', s i!h, Total: 519 - Other General Government Service Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -301 Interfund Transfers Capital Projects 91 -550 Interfund Transfers Fleet Maintenance Total' 0 T - Other Uses Total: 581 - Inter -Fund Group Transfers Out Program Total: 00 - None Division Total: 6500 - Rlsk Management Department Total: 19 - Non - Departmental EXPENSES Total Fund EXPENSE Total: 501 - Risk Management EXPENSE GRAND Totals: 1,334 0 0 0 Annual premium for coverage on all police officers per 97,965 97,965 115,385 State Statutes 170,279 145,900 145,900 202,312 Annual component of premiums paid to the Florida 9,250 10,000 0 League for primary workers' compensation coverage 0 40,160 0 10,000 End of year audit adjustment based on payroll 133,172 85,000 0 55,000 Deductibles for claims 304,785 271,060 145,900 267,312 2,935 0 0 2,424 2,500 0 98,572 97,965 97,965 115,385 112,307 0 1,221 1,300 0 9,250 10,000 0 260,658 267,420 267,420 36,785 1,000 0 12,515 1,000 0 18,075 10,000 0 Estimated fees for actuarial costs and studies for 5,000 outstanding workers' compensation and liability claims pending from the self- insurance fund 2,500 Estimated cost to manage outstanding self- insurance claims pending 72,805 Annual premium paid to the Florida League for Automobile Liability coverage 126,520 Annual premium paid to the Florida League for General Liability coverage 1,500 Annual premium for three (3) storage tanks 10,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League 248,500 Annual premium paid to the Florida League for Property Value coverage 1,000 Adjustment for year -end audit 1,000 Estimated cost of direct claims, not processed through carrier orinsurances 10,000 Repairs and maintenance for damages not overed by Insurance and claims paid pending submgadots 557,820 503,492 365,385 478,825 862,605 62,000 60,000 774,552 0 0 511,285 0 0 746,137 0 0 122,000 0 0 0 122,000 0 0 0 984,605 774,552 511,285 746,137 984,605 774,552 511,285 746,137 984,605 774,552 511,285 746,137 984,605 774,552 511,285 746,137 984,605 774,552 511,285 746,137 984,605 774,552 511,285 746,137 Page 1 of 1 CAPITAL PROJECTS Services, ,Functions and Activities The Capital Project Fund is used to account for the funding of municipal capital expenditures for the acquisition, construction or improvement of major capital facilities or infrastructure; machinery and equipment; and other general improvements with a life expectancy of more than three years. As reference, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. Many of the capital projects are multi -year projects and may not actually begin in FY 2017. The funds are encumbered to the subsequent year's budget as an obligation until used or released. This year's budget includes a transfer from the General Fund to the Capital Project Fund for several projects. BUDGET HIGHLIGHTS FYI FY'17 Change Capital Outlay ........................ $ 259,800 $ 827,296 $ 567,496 TOTAL . ............................... $ 259,800 $ 827,296 $ 567,496 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments Fund: 301 - Capital Projects EXPENSES 7artment: 13 - Finance ,)ivision: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 68 -000 Intangible Assets Intangible Assets Total: CAP - Capital Outlay Total: 513 - Financial and Administrative Program Total: 00 - None Division Total: 0500 - Finance Department Total: 13 - Finance Department: 19 - Non - Departmental Division: 0800 - Non - Departmental Program: 00 - None Activity: 519 - Other General Government Service C4P - Capital Outlay 62 -000 Buildings Buildings 64 -000 Machinery and Equipment Machinery and Equipment 68 -000 Intangible Assets Intangible Assets Total: CAP - Capital Outlay Total: 519 -- Other General Government Service Program Total: 00 - done Division Total: 0800 - Non - Departmental Department Total: 19 - Non - Departmental partment: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement CAP - Capital Outlay 62 -000 Buildings Buildings 64-000 Machinery and Equipment Machinery and Equipment Total• CAP - Capital Outlay Total: 521 - Law Enforcement Program Total: 00 - None Division Total: 0900 - Police Department Total: 21- Police Department: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment G4P - Capital Outlay 63 -400 Infrastructure Land Improvements 64-000 Machinery and Equipment Machinery and Equipment Total, CAP - Capital Outlay Total: 539 - Other Physical Environment Program Total: 00 - None Division Total: 1201 - Parks Division: 1202 - Facilities Maintenance /Streets Program: 00 - None Activity: 539 - Other Physical Environment CAP - Capital Outlay 62 -000 Buildings Buildings 3,410 0 0 0 30,134 0 2,850 0 33,544 0 2,850 6, 33,544 0 2,850 0 33,544 0 2,650 0 33,544 0 2,850 0 33,544 0 2,850 0 0 0 1,096,662 0 Purchase of 9900 Building 39,450 75,000 95,000 75,000 Computer Technology 1,470 0 0 0 40,920 75,000 1,191,662 75,000 40,920 75,000 1,191,662 75,000 40,920 75,000 1,191,662 75,000 40,920 75,000 1,191,662 75,000 40,920 75,000 1,191,662 75,000 0 25,000 25,000 60,000 Impact Window Replacement (1/3) 0 0 0 Replace Current A/C Units (1/2), Replacement of (2) 59,955 33,000 33,000 53,000 Police K -9's & Taser ECD Replacement 59,955 58,000 _ 56,000 113,000 $9,955 58,000 58,000 113,000 59,955 58,000 50,000 113,000 59,955 58,000 58,000 113,000 59,955 58,000 58,000 113,000 0 0 0 8,000 Replace Memorial Park Lights 0 0 0 24,503 Replace Christmas Tree & Water Fountains at Bayfront Park 0 0 0 32,503 0 0 0 32,503 0 0 0 32,503 0 0 0 32,503 36,795 60,000 24,000 70,000 Public Works Renovation & Village Hall Renovation Page 1 of 3 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 96th Street Median Renovation, Repair Damaged Walls 63-100 Infrastructure Transportation Improvements 0 0 0 108,160 & Replace Public Works Compound Lights 200 Infrastructure Water & Sewer Project 3,208,373 0 0 0 63 -400 Infrastructure Land Improvements 0 22,000 0 0 64 -000 Machinery and Equipment Machinery and Equipment 15,140 0 0 0 Total.. CAP - Capital Outlay 3,260,308 82,000 24,044} 1780160 Total: 539 - Other Physical Environment 3,250,308 82,000 24,000 178,160 Program Total: 00 - None 3,260,308 82,000 24,000 178,160 Division Total: 1202 - Facilities Maintenance/ Streets 3,260,308 82,000 24,000 178,160 Division: 1204 - Recreation Maintenance Program: 00 - None Activity: 539 - Other Physical Environment CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 2,895 0 0 0 ?otai. CAP - Capital Outlay 7_995 0 0 0 Total: 539 - Other Physical Environment 2,895 0 0 0 Program Total: 00 - None 2,895 0 0 0 Division Total: 1204 - Recreation Maintenance 2,895 0 0 0 Division: 6000 - Fleet Maintenance Program: 00 - None Activity: 581 - Inter -Fund Group Transfers Out OTH - Other Uses 91 -550 Interfund Transfers Fleet Maintenance 30,000 0 0 0 Total: OTH - Other Uses 30,000 0 0 0 Total: 581 - Inter -Fund Group Transfers Out 39,000 0 0 0 Program Total: 00 - None 30,000 0 0 0 Division Total: 6000 - Fleet Maintenance 30,000 0 0 0 Department Total.° 39 - Public Works 3,293,203 82,000 24,000 210,663 Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries CAP - Capital Outlay 62 -000 Buildings Buildings 0 0 0 350,000 Library Addition Provide Wireless Printing to Patrons & Replace /Add New 64-000 Machinery and Equipment Machinery and Equipment 27,845 0 4,395 8,333 Lighting & Signage Total CAP - Capital Outlay 27,845 0 4,395 358,333 Total: 571 • Libraries 27,845 0 4,395 358,333 Program Total: 00 - None 27,845 0 4,395 358,333 Division Total: 1500 - Library 27,845 0 4,395 358,333 Department Total: 71 - Brockway Memorial Library 27,845 0 4,395 358,333 Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 64000 Machinery and Equipment Machinery and Equipment 2,1,131 0 0 0 Total. CAP - Capira, Outlay 24,431 0 0 0 Total: 572 - Parks and Recreation 24,431 0 0 0 Program Total: 00 - None 24,431 0 0 0 Division Total: 1401 - Recreation Administration 24,431 0 0 0 Division: 1402 - Athletics Program: 00 - None Activity: 572 - Parks and Recreation C4P - Capital Outlay 63 -400 Infrastructure Land Improvements 0 0 0 30,000 Install Fencing around Constitution Park 64000 Machinery and Equipment Machinery and Equipment 31,080 9,500 13,302 5,500 Purchase Golf Cart Page 2 of 3 Expense Budget Worksheet Report Account 2015 Actual 2016 Adopted 2016 Estimated Number Account Description Amount Budget Amount 2017 Budget Comments 'n(a, tAF- OVIA, )ut . 311090 91500 13,302 31,500 Total: 572 - Parks and RKreattoai 31,080 9,500 13,302 35,500 Program Total: 00 - Woe 31,080 9,500 13,302 351500 a,t5jarjatat:1402 - Athletics 31,080 9,500 13,.302 35,500 Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay Replace Concession Stand Shutters & Re -tile Office 62 -000 Buildings Buildings 0 16,500 0 19,000 Shower 63 -400 Infrastructure Land Improvements 0 12,000 0 0 Replace Lifeguard Stands & Replace (4) Shipwreck Cove 64-000 Machinery and Equipment Machinery and Equipment 47,538 6,800 35,300 15,800 Sunbrella Tops 47,539 35,300 35,300 34,800 TOtale 572 Parks and R,ecreatlon 47,538 35,300 35,300 34,800 Plbpra111 Totati 00 : Wom 47,539 35,300 35,300 34,800 Division Total.• 1405 - Aquatics 47,538 35,300 35,300 34,800 Division: 1406 -Tennis Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 3,313 0 0 0 77101.:A - - (.aplrjI 0utkr, 3,313 0 0 0 Total: 572 - Parks and Recreation 3,313 0 0 0 Program Total: 00 - Nana 3,313 0 0 0 Division Total: 1408- Tennis 3,313 0 0 0 Department Total: 72 - Recreatlon 106,363 44,800 48,642 70,300 EXPENSES Total 3,561,830 259,800 1,329,509 827,296 fund EXP F Total: 301 - Capital Projects 3,561,834 259,800 1,329,509 827,296 EXPENSE GRAND TOta13: 3,561,830 259,800 1329,509 827,296 Page 3 of 3 Capital Project Master List FY2017 thru FY2021 by Fund Project Description Dept FY 2017 Source FINANCE Computer Technology J NON 1 75,000 GEN $ 75,000 LIBRARY Library Addition Provide Wireless Printing to Patrons Replace /Add New Lighting and Signage LIB 350,000 GEN - FB LIB 3,333 GEN LIB 5,000 GEN $ 358,333 POLICE Replace Current A/C Units (1 /2) Replacement of (2) Police K -9's Replace Windows with Impact Resistant Windows (1 /3) Taser ECD Replacement POL 20,000 GEN POL 28,000 60,000 5,000 GEN GEN GEN POL POL $ 113,000 PUBLIC WORKS Replace Christmas Tree PW:1201 17,503 GEN Replace Memorial Park Lights PW:1201 8,000 GEN Water Fountains at Bayfront Park PW:1201 7,000 GEN 96th Street Median Renovation PW :1202 85,000 GEN Public Works Renovation (1 /4) PW:1202 20,000 GEN Repair Damaged Walls PW:1202 20,000 GEN Replace Public Works Compound Lights Village Hall Renovation PW:1202 3,160 GEN PW:1202 50,000 GEN $ 210,663 RECREATION Purchase Golf Cart. Install Fencing around Constitution Park Replace Concession Stand Shutters REC -1402 5,500 GEN REC -1402 30,000 GEN REC -1405 14,000 GEN Replace Lifeguard Stands REC -1405 9,000 GEN Replace (4) Shipwreck Cove Sunbrella Tops REC -1405 6,800 GEN Retile Office Shower REC -1405 5,000 GEN $ 70,300 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2017 Source LOCAL OPTION GAS TAX FUND (F. 130) Replace 109th Street Median Lights PW: Sts 15,000 LOGT - FB $ 15,000 -- CITT FUND (F. 135) Installation of Decorative Street Name Signs PW: CITT Replace Sidewalks PW: CITT 100,000 CITT 85,000 CITT $ 185,000 SPECIAL PURPOSE REVENUE FUND (F. 161) Upgrade Permitting Program (EnerGov) BLDG 131,921 SPR FB $ 131,921 _ BROCKWAY MEMORIAL EXPANSION FUND (F. 164) Library Addition LIB 277,000 BME - FB $ 277,000 SANITATION FUND (F. 405) Gas Pump Island Renovation PW:SAN 30,000 SAN - FB Replace Public Works Generator PW:SAN 135,000 SAN - FB Replace Variable Message Board PW:SAN 17,824 SAN - FB Replace Vehicle #0102 (Cede Enforcement) PW:SAN 35,000 SAN - FB Replace Vehicle #0201 F -250 pick -Up PW:SAN 30,000 SAN - FB $ 247,824 FLEET MAINTENANCE FUND (F. 550) Replace O Police Cars Replace Vehicle #T6 PW:FF 68,000 FF . FB PW:FF 7,000 FF - FB Replace Vehicle #172 - Turf Truck PW:FF 21,000 FF - FB ep ace Vehfcte - ox rue PW:FF 44,838 FF - FB $ 140,838 TOTAL: ALL DEPARTMENTS $ 1,824,879 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Fund / Department Finance /Non- Departmental Project Computer Technology Name: PROJECT STATUS Project rating Ft Affect Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 75,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Upgrade server licenses, increase number of server licenses, upgrade phone servers Ft equipment. FUNDING SOURCES R SCHEDULE (000'S) Funding Source TOTAL FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 General Fund Capital Outlay $ 75,000 $ 75,000 $ $ - $ - $ - Enterprise Fund: Stormwater - - (Enterprise Fund: Sanitation IISF: Fleet Maintenance Grants Other - - 'TOTAL $ 75,000 $ 75,000 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 (Planning, Design, Permitting $ $ - $ - $ $ - $ - 'Site Work Improvement - - - - - - Construction - - - - - Furnishings/ Equipment 75,000 75,000 - - - - 'Vehicles - - - - - - Other - - - - - TOTAL $ 75,000 $ 75,000 $ - $ - $ - $ ° OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect ApprovalDate 1st Year 2nd Year 3rd Year (Personnel Costs $ $ $ Operating Expenses INET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Estimate is based on last purchase price with approximate 15% inflationary cost. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department: Library Project Library Addition Name: Fund: General Capital PROJECT STATUS Project Rating It Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year 7 47° Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $627,000 1 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 350,000 $ 350,000 $ - $ - $ - $ (Enterprise Fund: Stormwater (Enterprise Fund: Sanitation IISF: Fleet Maintenance Grants - - IBrockway Memorial Expansion $ 277,000 $ 277,000 'TOTAL $ 627,000 $ 627,000 $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ - $ - 5ite Work Improvement - - - - - Construction - - - - - Furnishings/ Equipment - - - - Vehicles - - - - - - Building 627,000 627,000 - - TOTAL $ 627,000 $ 627,000 $ - $ - $ $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ - Operating Expenses NET OPERATING IMPACT $ $ - $ - 1PROJECT COST (000'S) COMMENTS: We currently do not offer wireless printing. This is standard at most libraries. It is an inconvenience to our student and working patrons who need to print from their personal devices and cannot do so. They must currently transfer their personal documents to our public computers in order to print. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department: Library Project Wireless Printing Name: Fund: General Capital PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal date Effective year Cost Estimate $3,333 1 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep X Description of Item(s) or Project: Provide wireless printing capabilites to patrons who need to print from their laptops and mobile devices. FUNDING SOURCES Ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 3,333 $ 3,333 $ - $ - $ - $ - Enterprise Fund: Stormwater - Enterprise Fund: Sanitation ISF: Fleet Maintenance - Grants Other - - 'TOTAL $ 3,333 $ 3,333 $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ $ - Site Work Improvement - - - - - Construction Furnishings/ Equipment 3,333 3,333 - - - 'Vehicles - - - - - Other - - - - TOTAL $ 3,333 $ 3,333 $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION ProiectAAOroval Dale 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ - Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) COMMENTS: We currently do not offer wireless printing. This is standard at most libraries. It is an inconvenience to our student and working patrons who need to print from their personal devices and cannot do so. They must currently transfer their personal documents to our public computers in order to print. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department: Library Project Main Room Lighting Et Signage Name: Fund : General Capital PROJECT STATUS Project Rating R Effective Year(s) Existing Program - Program Improvement New Program Deferred Program Deleted Priority (1- Submittal Effective Program 5); Rating date year X +Cost Estimate $ 5,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep X Description of Item(s) or Project: Replace /add new lighting and signage. FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 5,000 $ 5,000 $ - $ - $ $ - Enterprise Fund: Stormwater - - Enterprise Fund: Sanitation - ISF: Fleet Maintenance Grants Other - 'TOTAL $ 5,000 $ 5,000 $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ $ - $ - $ - Site Work Improvement - - - - - - Construction - - - - - Furnishings /Equipment 5,000 5,000 - - Vehicles - - - - - - Other - - - - - - TOTAL $ 5,000 $ 5,000 $ - $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Aooroval Date 1st Year 2nd Year 3rd Year (Personnel Costs $ $ - $ - {Operating Expenses NET OPERATING IMPACT $ - $ - $ - (PROJECT COST (000'S) COMMENTS: The lighting in the main room is not adequate for students and older patrons. The signage throughout the Library is considerably small and goes unnoticed. Improved lighting and signage would provide better direction to users and make reading and work spaces more comfortable. Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department POLICE Project Police A/C Replacement Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Submittal Effective Program 5); Rating date year 2-[ 41227291-6 Cost Estimate $ 40,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul Sep I X Description of Item(s) or Project: Replacement of current A/C units which are 18 years old. FUNDING SOURCES ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 40,000 $ 20,000 $ 20,000 $ - $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other - - TOTAL $ 40,000 $ 20,000 $ 20,000 $ _ $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ $ - $ - Site Work Improvement - - Construction - - - Furnishings /Equipment 40,000 20,000 20,000 'Vehicles - - - - - Dther - - - - TOTAL $ 40,000 $ 20,000 $ 20,000 $ - $ $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval [late 1st Year 2nd Year 3rd Year (Personnel Costs $ $ $ Operating Expenses INET OPERATING IMPACT $ - $ $ - PROJECT COST (000'5) $ - COMMENTS: Replacement of current A/C units which are 18 years old. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department POLICE Project Police K -9 Dog Replacement Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Program Program Priority (1- Submittal 5); Rating date Effective year Q1: Oct -Dec Cost Estimate $ 28,000 Project expected to begin: X Q2: Jan -Mar 0.3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Replacement of Police K -9 (Ace) and K -9 (Rik) and associated costs. FUNDING SOURCES £t SCHEDULE (000'5) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 28,000 $ 28,000 $ - $ - $ - $ ` Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL $ 28,000 $ 28,000 $ - $ - $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ $ $ $ :site Work Improvement - Construction - - Furnishings/ Equipment 28,000 28,000 'Vehicles - - Other - TOTAL $ 28,000 $ 28,000 $ - $ $ - $ - OPERATING BUDGET IMPACT (000'5) GENERAL INFORMATION Pro•ect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ $ $ - PROJECT COST (000 -5) $ - COMMENTS: K -9 (Ace) replacement re: seperation from service. Replacement of K -9 (Rik) retirement. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department POLICE Project Window Replacement Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal Effective date year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 180,000 Project expected to begin: I Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Replace current windows with impact resistant windows. FUNDING SOURCES Ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 180,000 $ 60,000 $ 60,000 $ 60,000 $ - $ - Enterprise Fund: Stormwater - - Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL $ 180,000 $ 60,000 $ 60,000 $ 60,000 $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ - 'Site Work Improvement - - - - Construction - - - - Furnishings/ Equipment - - - 'Vehicles - - - - - Buildings 180,000 60,000 60,000 60,000 - TOTAL $ 180,000 $ 60,000 $ 60,000 $ 60,000 $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses INET OPERATING IMPACT $ - $ $ - PROJECT COST (000'S) $ - COMMENTS: Replace current windows with impact resistant windows. Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department POLICE Project POLICE TASER REPLACEMENT Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Submittal Program 5); Rating date Effective year 4/ Cost Estimate $ 52000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Replacement of Taser ECD devices for officers. FUNDING SOURCES Ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 5,000 $ 5,000 $ - $ $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance - Grants - Other - - 'TOTAL $ 5,000 $ 5,000 $ - $ - $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ - 5ite Work Improvement - - - Construction - - - - - - Furnishings/ Equipment 5,000 5,000 - - - 'Vehicles Other - - - - - TOTAL $ 5,000 $ 5,000 $ - $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses - NET OPERATING IMPACT $ ° $ - $ - PROJECT COST (000'S) $ - COMMENTS: Current Tasers are 10 years old and no longer supported. Purchase is final part of multi- year project. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Parks Project Replace Christmas Tree Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal Effective date year Cost Estimate $ 17,503 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Our current artifical Christmass Tree will have met its life expectancy. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 17,503 $ 17,503 $ - $ - $ - $ " Enterprise Fund: Stormwater - Enterprise Fund: Sanitation IISF: Fleet Maintenance ` Grants Other - 'TOTAL $ 17,503 $ 17,503 $ - $ - $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ $ $ Site Work Improvement Construction - - Furnishings/ Equipment 17,503 17,503 - - - - Vehicles - - ' Other - - - TOTAL $ 17,503 $ 17,503 $ $ - $ $ - OPERATING BUDGET IMPACT (000 -S) GENERAL INFORMATION Pro -ect A roval Date 1st Year 2nd Year 3rd Year (Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Parks Project Replace Memorial Park Lights Name: Fund PROJECT STATUS Project Rating It Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 8,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Items) or Project: Memorial Park lights are damaged and require replacement. FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 8,000 $ 8,000 $ $ - $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other 'TOTAL 1 $ 81000 $ 8,000 $ - $ $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ - $ - $ - $ - $ - $ - !Site Work Improvement 8,000 8,000 - - Construction - - Furnishings /Equipment - - - 'Vehicles - Other - - - - TOTAL $ 8,000 $ 8,000 $ - $ $ $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Apgroval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ - Operating Expenses - - INET OPERATING IMPACT $ - $ $ - PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Parks Project Name: Water Fountains at Bayfront Park Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1- Submittal 5); Rating date Effective year 4126/2016 2016_2DTT_ Cost Estimate $ 7,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 7,000 $ 7,000 $ - $ - $ - $ - IEnterprise Fund: Stormwater - - IEnterprise Fund: Sanitation IISF: Fleet Maintenance Grants Other 'TOTAL $ 7,000 $ 7,000 $ $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ $ $ $ - $ - Site Work Improvement - - Construction - - - - - - Furnishings/ Equipment 7,000 7,000 - - - Vehicles - - - - - Other - - - - TOTAL $ 7,000 $ 7,000 $ - $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Streets Project Name: 96th Street Median Renovation Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1- Submittal Effective 5); Rating date year [cost Estimate $ 85,000 Project expected to begin: Q1: Oct -Dec X Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Description of Items) or Project: This is an on -going project to renovate the medians on 96th Street. FUNDING SOURCES Ei SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 85,000 $ 85,000 $ - $ $ $ - Enterprise Fund: Stormwater - - - Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other - TOTAL $ 85,000 $ 85,000 $ - $ - $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ Site Work Improvement 85,000 852000 - - Construction - - Furnishings/ Equipment - - - - - Vehicles - - - - - Other - - - - - TOTAL $ 85,000 $ 852000 $ - $ - $ $ OPERATING BUDGET IMPACT (000'5) GENERAL INFORMATION Project A rovat Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses - - NET OPERATING IMPACT $ $ $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Streets Project Public Works Renovation Name: Fund PROJECT STATUS Project Rating Ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority 0- Submittal Effective 5); Rating date year Cost Estimate $ 20,000 Project expected to begin: L Q1: Oct -Dec X Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Public Works is in need of renovations. This is a partial allocation for a future purchase of an office trailer and other upgrades. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 ,General Fund Capital Outlay $ 110,000 $ 20,000 $ 50,000 $ 20,000 $ 20,000 $ - Enterprise Fund: Stormwater - - - - Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL $ 110,000 $ 20,000 $ 50,000 $ 20,000 $ 20,000 $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ $ Site Work Improvement - - - - Construction Furnishings/ Equipment - 'Vehicles - - Building 110,000 20,000 50,000 20,000 20,000 TOTAL $ 110,000 $ 20,000 $ 50,000 $ 20,000 $ 20,000 $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Streets Project Repair Damaged Walls Name: Fund PROJECT STATUS Project Rating rt Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year Q1: Oct -Dec Q2: Jan -Mar {Cost Estimate $ 20,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Itern(s) or Project: Funding to repair or replace walls throughout the Village. FUNDING SOURCES Ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 20,000 $ 20,000 $ - $ - $ - $ - Enterprise Fund: Stormwater - - ` Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other - TOTAL $ 20,000 $ 20,000 $ - $ $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ - $ $ - $ $ $ ' Site Work Improvement 20,000 20,000 - - - Construction - - - Furnishings/ Equipment - - - - 'Vehicles - - - Other - - - " TOTAL $ 20,000 $ 20,000 $ - $ GENERAL INFORMATION Project Approval Date OPERATING BUDGET IMPACT (000'S) 1st Year 2nd Year 3rd Year Personnel Costs $ - $ $ - Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Streets Project Replace Public Works Compound lights Name: Fund PROJECT STATUS Project Rating 8 Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal date Effective year --4126/2016 201 Cost Estimate $ 3,160 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: The lights at Public Works will have met their life expectancy. They will be replaced with LED type fixtures. FUNDING SOURCES Et SCHEDULE (000 -S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 3,160 $ 3,160 $ - $ $ - $ Enterprise Fund: Stormwater 'Enterprise Fund: Sanitation 'ISF: Fleet Maintenance Grants Other _ TOTAL $ 3,160 $ 3,160 $ - $ $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ _ 'Site Work Improvement 3,160 3,160 - - - Construction - - - Furnishings/ Equipment Vehicles Other - _ TOTAL $ 32160 $ 3,1601 $ - $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Aoproval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'5) $ COMMENTS: Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Streets Project Name: Village Hall Renovation Fund PROJECT STATUS Project Rating rt Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1- Submittal 5); Rating date Effective year 4 1 Cost Estimate $ 50,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: A continuing project to renovate Village Hall. FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 50,000 $ 50,000 $ - $ $ $ - Enterprise Fund: Stormwater - - Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL $ 50,000 $ 50,000 $ $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ - $ - Site Work Improvement - Construction - - - 'Furnishings/ Equipment 'Vehicles - - - - iBuilding 50,000 50,000 - - - TOTAL $ 50,000 $ 50,000 $ $ - $ $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION atgi t �l Da>:e 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ - $ - $ PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Recreation /Athletics Project Purchase Golf Cart Name: Fund PROJECT STATUS Project Rating & Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 5,500 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Additional Golf Cart needed for the FH and CC access to and from all facilities on Rec Campus and availability to move equipment and use cart for special events and transporting patrons in emergency situations. FUNDING SOURCES Et SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 5,500 $ 5,500 $ - $ - $ - $ - IEnterprise Fund: Stormwater - - IEnterprise Fund: Sanitation ISF: Fleet Maintenance Grants - Other - 'TOTAL $ 5,500 $ 5,500 $ $ $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ - 0 $ - $ - $ - $ _ Site Work Improvement - - - Construction Furnishings/ Equipment 5,500 $ 5,500 - - Vehicles - - - Other - - - - TOTAL $ 5,500 $ 5,500 $ - $ $ - $ GENERAL INFORMATION Proiect Approval Date OPERATING BUDGET IMPACT (000'S) 1st Year 2nd Year 3rd Year (Personnel Costs $ $ - $ Operating Expenses - NET OPERATING IMPACT $ - $ - $ - iPROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Fund / Department Recreation /Athletics Project Install Constitution Park Fencing Name: Fund PROJECT STATUS Project Rating B Effective Year(s) Existing Program Program Improvement New Programl Deferred Program Deleted Priority (1 Program 5); Rating Submittal date Effective year x Cost Estimate $ 30,000 1 Project expected to begin: Q1: Oct -Dec I Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep x (Description of item(s) or Project: Install a 3 foot fence around Constitution park to provide a safer playing environment for expanding programming and utilization. FUNDING SOURCES ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 30,000 $ 30,000 $ - $ $ Enterprise Fund: Stormwater - Enterprise Fund: Sanitation - _ ISF: Fleet Maintenance - Grants - {Other - TOTAL $ 30,000 $ 30,000 $ $ $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ 0 $ - $ $ $ - 'Site Work Improvement 30,000 $ 30,000 - - Construction - - Furnishings /Equipment - - Vehicles Other TOTAL - $ 30,000 - $ 30,000 - $ - - $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proect Aol7roval Date 1st Year 2nd Year 3rd Year (Personnel Costs $ $ - $ Operating Expenses - NET OPERATING IMPACT $ - $ - $ - [PROJECT COST (000'S) $ - COMMENTS: The increase in athletic programs and participation has forced Athletics to utilize constitution park. Installing a 3 foot fence will provide a safer playing environment by containing the park participants and preventing vehicles from driving into the park. Form FIN CAP1 Revised: March 2015 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Recreation /Aquatics Project Name: Replace Concession Stand Shutters !Fund PROJECT STATUS Project Rating it Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Program Program Priority (1- Submittal Effective 5); Rating date year Q1: Oct -Dec Cost Estimate $ 14,000 Project expected to begin: X Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Description of Items) or Project: Replace roll -up shutters around Concession Stand. These shutters were not intended to be opened Et closed daily. As a result, the shutters, as well as the opening Et closing mechanisms are continually breaking Et need to be repaired. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 14,000 $ 14,000 $ - $ $ $ - IEnterprise Fund: Stormwater - 1Enterprise Fund: Sanitation IISF: Fleet Maintenance Grants Other - 'TOTAL $ 14,000 $ 14,000 $ - $ - $ - $ ,EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 j FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ - $ - Site Work Improvement - - - - - Construction Furnishings/ Equipment - - - - - - 'Vehicles - _ (Buildings 14,000 14,000 - - TOTAL $ 14,000 $ 14,000 $ - $ $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Apgroval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Recreation /Aquatics Project Replace Lifeguard Stands Name: Fund PROJECT STATUS Project Rating is Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 9,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Replace all 3 Lifeguard stands at Shipwreck Cove. They have been repaired many times and are unstable. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 9,000 $ 9,000 $ - $ - $ - $ - Enterprise Fund: Stormwater - Enterprise Fund: Sanitation ISF: Fleet Maintenance - Grants Other TOTAL $ 9,000 $ 9,000 $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ $ - $ Site Work Improvement - - - - Construction - - - - Furnishings/ Equipment 9,000 9,000 - - - - 'Vehicles - Other - - - - - TOTAL $ 9,000 $ 9,000 $ - $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Aooraval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ $ - $ - PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Fund / Department Recreation /Aquatics Project Replace (4) 20' Sunbrella Tops Name: Fund PROJECT STATUS Project Rating Et Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal Effective date year x {Cost Estimate $6,800 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Description of Item(s) or Project: Replace 4 of Shipwreck Cove's 20' sunbrella tops. FUNDING SOURCES ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 6,800 $ 6,800 $ - $ $ - $ - Enterprise Fund: Stormwater - - Enterprise Fund: Sanitation ISF: Fleet Maintenance - Grants Other TOTAL $ 6,800 $ 6,800 $ $ - $ $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ 0 $ - $ - $ - $ - 'Site Work Improvement - - - - - Construction - - - - Furnishings/ Equipment 6,800 $ 6,800 - - - - 'Vehicles - - - - - - Other - - - - - TOTAL $ 6,800 $ 6,800 $ - $ - $ $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ - $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - (PROJECT COST (000'S) $ - COMMENTS: Several of the existing tops are faded or torn due to exposure to the sun and wind. Purchasing 4 tops will replace two torn tops and provide two for backups. Form FIN CAP1 Revised: March 2015 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Recreation /Aquatics Project Retile Office Shower Name: Fund PROJECT STATUS Project Rating Ft Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal Effective date year 4/2012016 11 Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 5,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Retile office bathroom shower pan, wall, repair leaks and tile floor. Tiles have warped from previous leaks and are lifting. Also, staining has occurred to the VCT floor in the bathroom. FUNDING SOURCES ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ 5,000 $ 5,000 $ - $ ° $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants Other TOTAL $ 5,000 $ 5,000 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ $ Site Work Improvement - 0 - - - - Construction - - - - Furnishings/ Equipment - - - - Vehicles - - - - - Buildings 5,000 5,000 - - - 'TOTAL $ 5,000 $ 5,000 $ - $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses - NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /LOGT Project Replace 109th Street Median Lights Name: Fund PROJECT STATUS Project Rating Ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal date Effective year 412612016 2131 b-ZU1 Cost Estimate $ 15,000 Project expected to begin: Q1: Oct -Dec Mar Q3: Apr -Jun' Q4: Jul -Sep lJan X Description of Item(s) or Project: Median lights are damaged and require replacement. FUNDING SOURCES & SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ $ $ - $ _ $ _ Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants LOGT 15,000 15,000 - - TOTAL $ 15,000 $ 15,000 $ - $ $ $ EXPENDITURE SCHEDULE (000'5): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ - $ - $ - $ - $ - $ Site Work Improvement 15,000 15,000 - - - - Construction - - - - - Furnishings/ Equipment - - - - - - Vehicles - - - - - - Other - - - - - TOTAL $ 15,000 $ 15,000 OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval. Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses - NET OPERATING IMPACT $ - $ - $ - 1PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /CITT Project Install Decorative Street Name Signs Name: Fund PROJECT STATUS Project Rating 8 Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal Effective date year I- 1 4/26/2016 2016-2017 Cost Estimate $ 100,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep I X Description of Items) or Project: Continue with decorative street name sign installation throughout the Village. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ - $ $ - Enterprise Fund: Stormwater _ Enterprise Fund: Sanitation - ISF: Fleet Maintenance Grants - - - CITT 200,000 100,000 100,000.00 TOTAL $ 200,000 $ 100,000 $ 100,000 $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ - $ - $ - $ - $ - $ - Site Work Improvement 200,000 100,000 100,000 - - - Construction - - - Furnishings/ Equipment - - - - Vehicles - - - - - Other - - - - TOTAL $ 200,000 $ 100,000 $ 100,000 $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Praiect Aooroval. Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ $ - $ - PROJECT COST (000'5) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /CITT Project Replace Sidewalks Name: Fund PROJECT STATUS Project Rating It Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- 1 Submittal Program 5); Rating date Effective year 412612016 _1 2016-2017 Cost Estimate $ 85,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Replace sidewalks that have been damaged by Village street tree roots. FUNDING SOURCES Ut SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ $ - $ - Enterprise Fund: Stormwater - Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants - CITT 85,000 85,000 TOTAL $ 85,000 $ 85,000 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ $ - Site Work Improvement 85,000 85,000 - - - - Construction - - - Furnishings/ Equipment Vehicles - - Other - - - TOTAL $ 85,000 $ 85,000 $ - $ $ $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1stYear 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Building Department Project Upgrade Permitting Program Name: Fund PROJECT STATUS Project Rating a Effective Year(s) Existing Program Program Improvement N Deferred Deleted Priority (1- Program Program 5); Rating Submittal Effective date year x 0,1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 131,921 Project expected to begin: x Q3: Apr -Jun Q4: Jul -Sep Up -Grade Permitting Program (EnerGov) FUNDING SOURCES a SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance Grants - Special Purpose Revenue Fund 131,921 131,921 - - - TOTAL $ 131,921 $ 131,921 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ Site Work Improvement - - - - - - Construction Furnishings/ Equipment Vehicles - - - - - Other 131,921 131,921 - - - - TOTAL $ 131,921 $ 131,921 $ $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Pr❑iect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses INET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ COMMENTS: According to the cost estimates provided from our vendors the total cost for the improvement of the EnerGov permitting system will not exceed $131,921.00. In order to purchase the new program the building department will use funds available from the 161 Fund. Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works/ Sanitation Project Gas Pump Island Renovation Name: Fund PROJECT STATUS Project Rating Bt Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Submittal Effective Program 5); Rating date year Cost Estimate $ 30,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: The gas pump island at Public Works in in need of renovation with new lighting and new pumps. FUNDING SOURCES R SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ $ - (Enterprise Fund: Stormwater - - - Enterprise Fund: Sanitation 30,000 30,000 - - IISF: Fleet Maintenance - - - - Grants - Other - 'TOTAL $ 30,000 $ 30,000 $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ $ - $ - $ Site Work Improvement - - - Construction - - - Furnishings/ Equipment 30,000 30,000 - - - 'Vehicles - - - - - Other - - - - TOTAL $ 30,000 $ 30,000 $ $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works/ Sanitation Project Replace Public Works Generator Name: Fund PROJECT STATUS Project Rating & Effective Year(s) Existing Program Program I Improvement New Program Deferred Program Deleted Program Priority (1- Submittal 5); Rating date Effective year 4/2612016 20) 0 {Cost Estimate $ 135,000 Project expected to begin: Q1: Oct -Dec X Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: - FUNDING SOURCES & SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ $ $ $ Enterprise Fund: Stormwater ° Enterprise Fund: Sanitation 135,000 135,000 ISF: Fleet Maintenance - - ' Grants - Other - - 'TOTAL $ 135,000 $ 135,000 $ $ $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ $ - $ - $ " Site Work Improvement Construction Furnishings/ Equipment 135,000 135,000 Vehicles - - - Other - ' TOTAL $ 135,000 $ 135,000 $ - $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ - $ - $ - Operating Expenses - INET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Sanitation Project Replace Variable Message Board Name: Fund PROJECT STATUS Project Rating 8t Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal Effective date year Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 17,824 Project expected to begin: I I I X Q3: Apr -Jun Q4: Jul Sep I Description of Item(s) or Project: Our current VMS will have met its life expectancy. FUNDING SOURCES Et SCHEDULE (000.5) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ - $ - $ - Enterprise Fund: Stormwater - Enterprise Fund: Sanitation 17,824 17,824 ISF: Fleet Maintenance - Grants Other - - `TOTAL $ 17,824 $ 17,824 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ _ Site Work Improvement - - - - - - Construction - - - - - Furnishings/ Equipment 17,824 17,824 - - - 'Vehicles - - - - - - Other - - - - - TOTAL $ 17,824 $ 17,824 $ $ - $ $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ $ - $ - j PROJECT COST (000'S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works/ Sanitation Project Replace Vehicle #0102 (Code Name: Enforcement) Fund PROJECT STATUS Project Rating it Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating Submittal date Effective year 412612016 2016 -ZO17 Cost Estimate $ 35,000 Project expected to begin: Q1: Oct -Dec 02: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Vehicle 0102 and will have met their life expectancy and will be replaced with Hybred vehicles. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ - $ - $ Enterprise Fund: Stormwater ;Enterprise Fund: Sanitation 35,000 35,000 ISF: Fleet Maintenance - - Grants Other 'TOTAL $ 35,000 $ 35,000 '' $ - $ - $ - $ - EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ - $ Site Work Improvement - - - - Construction - - - Furnishings/ Equipment - - - - - Vehicles 35,000 35,000 - 10ther - - - - TOTAL $ 35,000 $ 35,000 $ - $ - $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ - Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works/ Sanitation Project Name: Replace Vehicle #0201 F -250 Pick -Up Fund PROJECT STATUS Project Rating 8: Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1- Submittal 5); Rating date Effective year 1 Cost Estimate $ 30,000 Project expected to begin: Q1: Oct -Dec X Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Vehicle 0201 will have met its life expectancy. FUNDING SOURCES Ft SCHEDULE (000 -S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ $ - $ $ $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation 30,000 30,000 ISF: Fleet Maintenance - Grants - Other 'TOTAL $ 30,000 $ 30,000 $ $ - $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ - $ - $ Site Work Improvement - - - - - Construction - - Furnishings/ Equipment - - - - - - Vehicles 30,000 30,000 - - - - Other - - - - - TOTAL $ 30,000 $ 30,000 $ - $ - $ OPERATING BUDGET IMPACT (000'5) GENERAL INFORMATION Project_ Approval Date 1st Year 2nd Year 3rd Year (Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - PROJECT COST (000'5) $ - COMMENTS: Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Fleet Project Replace (2) Police Cars Name: Fund PROJECT STATUS Project Rating is Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1- Program 5); Rating — Submittal date Effective year X 1 412612U10 2W-797— Cost Estimate $ 68,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: 4 Police Vehicles will have met their life expectancy. FUNDING SOURCES ft SCHEDULE (000 -S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ lEnterprise Fund: Stormwater Enterprise Fund: Sanitation 1SF: Fleet Maintenance 68,000 68,000 Grants - - Other - - 'TOTAL $ 68,000 $ 68,000 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 'Planning, Design, Permitting $ - $ - $ - $ $ - $ - 'Site Work Improvement - - - - Construction - - - Furnishings/ Equipment - - - - - 'Vehicles 68,000 68,000 - - - - Other - - - - TOTAL $ 68,000 $ 68,000 $ - $ $ $ OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000 -S) $ - COMMENTS: Form FIN CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Fleet Project Replace Vehicle #T6 Name: Fund PROJECT STATUS Project Rating ft Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority 0- Program 5); Rating Submittal date Effective year 4iZW2016 20 16797— -Cost Estimate $ 7,000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Item(s) or Project: Trailer T6 will have met its life expectancy. T6 is an 18' trailer, it will be replaced by a 16 trailer. FUNDING SOURCES £t SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ - $ $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation - ISF: Fleet Maintenance 7,000 7,000 Grants - - Other - - TOTAL $ 7,000 $ 7,000 $ - $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ _ 'Site Work Improvement - - Construction (Furnishings /Equipment F$FY2018 Vehicles 7,000 7,000 Other - ITOTAL $ 7,000 $ 7,000 $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Proiect Awroval Date 1st Year 2nd Year 3rd Year (Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Fleet Project Replace Vehicle #172 - Turf Truck Name: Fund PROJECT STATUS Project Rating Bt Effective Year(s) Existing Program Program Improvement New Program Deferred Deleted Priority (1- Program Program 5); Rating Submittal date Effective year 1 4/26/2016 201Y-797— Q1: Oct -Dec Q2: Jan -Mar Cost Estimate $ 21,000 Project expected to begin: X Q3: Apr -Jun Q4: Jul -Sep Description of Item(s) or Project: Vehicle 172 a 2002 vehicle will have met its life expectancy. FUNDING SOURCES ft SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ - $ $ $ - $ - $ - Enterprise Fund: Stormwater - Enterprise Fund: Sanitation - ISF: Fleet Maintenance $ 21,000 $ 21,000 - Grants - Other - - - TOTAL $ 21,000 $ 21,000 $ - $ - $ $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Planning, Design, Permitting $ $ - $ - $ - $ - $ - 'Site Work Improvement - - - - Construction - - - - Furnishings /Equipment - - - - - 'Vehicles 21,000 21,000 - - - 'Other - - ITOTAL $ 21,000 $ 21,000 $ - $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Project Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN_CAP1 Revised: March 2016 MIAMI SHORES VILLAGE Capital Improvement Project Detail Sheet For Fiscal Year 2017 - 2021 Department Public Works /Fleet Project Name: Replace Vehicle #9768 - Box Truck Fund PROJECT STATUS Project Rating ii: Effective Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1- Submittal 5); Rating date Effective year 1 4/2612016 1 Cost Estimate $ 44,838 Project expected to begin: Q1: Oct -Dec X Q2: Jan -Mar Q3: Apr Jun Q4: Jul -Sep Description of Item(s) or Project: Vehicle 9768 will have met its life expectancy. FUNDING SOURCES R SCHEDULE (000'S) Funding Source TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 General Fund Capital Outlay $ $ - $ - $ - $ - $ - Enterprise Fund: Stormwater Enterprise Fund: Sanitation ISF: Fleet Maintenance $ 44,838 $ 44,838 Grants - - Other 'TOTAL $ 44,838 $ 44,838 $ $ - $ - $ EXPENDITURE SCHEDULE (000'S): do not use less than $5000 Cost TOTAL FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (Planning, Design, Permitting $ $ - $ - $ _ $ _ $ _ Site Work Improvement Construction Furnishings/ Equipment - - Vehicles 44,838 44,838 - - - Other - _ TOTAL $ 44,838 $ 44,838 $ - $ - $ - $ - OPERATING BUDGET IMPACT (000'S) GENERAL INFORMATION Pr r] ect Approval Date 1st Year 2nd Year 3rd Year Personnel Costs $ $ $ Operating Expenses NET OPERATING IMPACT $ - $ - $ - PROJECT COST (000'S) $ - COMMENTS: Form FIN_CAP1 Revised: March 2016 CAPITAL PROJECTS Services, Functions and Activities The FY 2017 -2021 Capital Improvement Plan (CIP) represents department reque, for capital equipment and projects valued at more than $5,000 with a life expectancy of least three years. The purpose of the CIP is to establish a long term plan of propos capital expenditures with the means and methods of financing. The Village is required adopt a five -year comprehensive plan in order to comply with state requirements. The five -year CIP is updated annually to add new projects, to re- evaluate the program project priorities in light of unanticipated needs, and to revise recommendations to take i account new requirements and new sources of funding. Capital Improvem programming thus becomes a continuing part of the Village's budgeting and managem procedures. The Proposed Budget is divided into each funding year and identifies the following project or program description; 2) the department submitting the request; 3) the divi: that will benefit from the investment; and, 4) the cost of the project by funding source. the five -year period scheduled to begin on October 1, 2016 and continue thro September 30, 2021, $26,262,971 is planned for investment in Village assets infrastructure as follows: TTSCM_?EAR REQUE87 2016- 2017��$ Building 11824,879 2017 -2018 f$- 21,641,092„ 2018 -20194 J $ 1,332,000 I' 2019 -2020 pg� $ 860,000 I - 2020 -2021 .3s __ TOTAL _605,000 TOTAL $ 26,262,971 IfE - Building $ 131,921 C Finance is 75,000 Lib 730,333 w Police Public Works $ 4,821,911 Recreation __ TOTAL !�� 26,262,971 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2017 Source FINANCE Computer Technology NON 75,000 GEN $ 75,000 LIBRARY i rary Addition LIB 350,000 3,333 GEN - FB (Provide Wireless Printing to Patrons LIB GEN Replace /Add New Lighting and Signage LIB 5,000 GEN $ 358,333 POLICE Replace Current A/C Units (1 /2) Replacement of (2) Police K -9's Replace Windows with Impact Resistant Windows (1 /3) Taser ECD Replacement POL 20,000 28,000 60,000 5,000 GEN GEN GEN POL POL POL GEN $ 113,000 PUBLIC WORKS Replace Christmas Tree Replace Memorial Park Lights PW :1201 17,503 GEN PW:1201 8,000 GEN Water Fountains at Bayfront Park PW :1201 7,000 GEN 96th Street Median Renovation PW:1202 85,000 GEN Public Works Renovation (1 /4) PW:1202 20,000 GEN Repair Damaged Walls PW :1202 20,000 GEN Replace Public Works Compound Lights "Village Hall Renovation PW:1202 3,160 GEN PW:1202 50,000 GEN $ 210,663 RECREATION Purchase Golf Cart REC -1402 5,500 GEN Install Fencing around Constitution Park REC -1402 30,000 GEN Replace Concession Stand Shutters REC -1405 14,000 GEN Replace Lifeguard Stands REC -1405 9,000 GEN Replace (4) Shipwreck Cove Sunbrella Tops REC -1405 6,800 GEN Retile Office Shower REC -1405 5,000 1 GEN $ 70,300 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2017 Source LOCAL OPTION GAS TAX FUND (F. 130) Replace 109th Street Median Lights PW: Sts 15,000 LOGT - FB $ 15,000 CITT FUND (F. 135) Instaltation of Decorative Street Name Signs Replace Sidewalks. PW: CITT PW: CITT 100,000 85,000 CITT CITT $ 185,000 SPECIAL PURPOSE REVENUE FUND (F. 161) Upgrade Permitting Program (EnerGov) BLDG 131,921 SPR - FB $ 131,921 — BROCKWAY MEMORIAL EXPANSION FUND (F. 164) Library Addition LIB 277,000 BME - FB $ 277,000 SANITATION FUND (F. 405) Gas Pump Island Renovation PW:SAN 30,000 SAN - FB Replace Public Works Generator PW:SAN 135,000 SAN - FB Replace Variable Message Board PW:SAN 17,824 SAN - FB Replace Vehicle #0102 (Code Enforcement) PW:SAN 35,000 SAN - FB Replace Vehicle #0201 F -250 Pick -Up PW:SAN 30,000 SAN - FB $ 247,824 FLEET MAINTENANCE FUND (F. 550) Replace (2) Police Cars PW: FF PW: FF 68,000 7,000 FF - FB FF - FB Replace Vehicle #f6 Replace Vehicle #172 - Turf Truck PW: FF 21,000 FF - FB Replace VehIcLe #97WF-_I3Zi7xJ ruc PW:FF 44,838 FF . FB $ 140,838 TOTAL: ALL DEPARTMENTS $ 1,824,879 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2018 Fund Source POLICE Replace Current A/C Units (2/2) (Replace Windows with Impact Resistant Windows (2/3) POL 20,000 GEN POL 60,000 GEN $ 80,000 PUBLIC WORKS Replace Optimist Park Lights PW :1201 3,600 GEN (Public Works Renovation (2/4) Replace Vehicle #178 - Recreation Tractor PW:1202 50,000 GEN PW:1204 32,000 GEN $ 85,600 RECREATION Install Irrigation System at Constitution Park Construct New Community Center Replace Aquatic Center Sound System REC -1402 8,500 GEN REC -1403 20,000,000 BOND REC -1405 15,000 GEN Resurface Shipwreck Cove Upgrade Spa Strantrol System REC -1405 40,000 GEN REC 1405 9,000 GEN $20,072,500 CITT FUND (F. 135) Installation of Decorative Street Name Signs PW: CITT 100,000 CITT $ 100,000 -- GRANT FUND (F. 150) Install Shared Multimodal Improvements GRANT 594,992 GRANT $ 594,992 SANITATION FUND (F. 405) Replace Vehicle #9553 - High Sided Dump Truck PW :SAN 100,000 SAN SAN Replace Vehicle #9558 - Low Sided International Truck PW:SAN 100,000 $ 200,000 FLEET MAINTENANCE FUND (F. 550) Replace Air Compressor Replace (3) Detective Cars Et (4) Marked Police Cars PW:FF 25,000 FF FF PW:FF 240,000 Replace Vehicle #0109 - Chipper Replace Vehicle #0703 - Bucket Truck PW:FF 28,000 FF PW:FF 145,000 FF (Replace Vehicle #0710 - Stump Grinder IReplace Vehicle #0711 - F250 Crew Cab Pick -Up Truck PW:FF 40,000 30,000 FF PW:FF FF $ 508,000 TOTAL: ALL DEPARTMENTS 1 $21,641,092 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2019 Fund Source LIBRARY Upgrade Library Software Et Accomanying Required Hardware LIB 95,000 GEN $ 95,000 POLICE Replace Windows with Impact Resistant Windows (3/3) POL 60,000 GEN $ 60,000 PUBLIC WORKS Public Works Renovation (3/4) Replace Vehicle #0401 - Village Hall Generator PW:1202 20,000 GEN PW:1202 50,000 GEN $ 70,000 RECREATION Laser Level Athletics ports Feld REC -1402 75,000 GEN Replace Pool Deck Equipment (Chairs, Lounges Et Tables) REC -1405 13,000 GEN Retile Pool Office REC -1405 20,000 GEN $ 108,000 LOCAL OPTION GAS TAX FUND (F. 130) Replace Vehicle #0703 - Bucket Truck PW: Sts 100,000 LOGT $ 100,000 SANITATION FUND (F. 405) Replace (1) Trash Truck Replace Vehicle #3148 - Garbage Truck Replace Vehicle #3150 - Recycling Truck PW:SAN 120,000 SAN PW:SAN 275,000 SAN SAN PW:SAN 275,000 $ 670,000 FLEET MAINTENANCE FUND (F. 550) Replace (4) MarKed PoTice Cars PW:FF Replace (1) Smalt Generators PW:FF 128,000 FF 16,000 FF Replace Vehicle #0402 (Code Enforcement) PW :FF Replace Vehicle #0601 - F250 Pick -up Truck PW :FF Replace Vehicle #174 - Smithco Groom Master PW :FF 35,000 30,000 20,000 FF FF FF $ 229,000 TOTAL: ALL DEPARTMENTS $ 1,332,000 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2020 Fund Source PUBLIC WORKS Public Works Renovation (4/4) Replace Pick -Up Replace Vehicle #0401 - Village Hall Generator PW:1202 20,000 GEN PW:1202 35,000 GEN PW:1202 50,000 GEN $ 105,000 LOCAL OPTION GAS TAX FUND (F. 130) Replace Vehicle #0532 - Street Sweeper PW: Sts 80,000 LOGT $ 80,000 STORMWATER FUND (F. 402) Replace Bayshore Drive Generator It Pumps PW:SW 220,000 5TW $ 220,000 SANITATION FUND (F. 405) Replace Vehicle #34 - Skid Loader Replace Vehicle #0318 - Backhoe Replace Vehicle #1010 - Trash Truck PW:SAN 65,000 SAN PW:SAN 130,000 SAN PW:SAN 150,000 SAN $ 345,000 FLEET MAINTENANCE FUND (F. 550) Replace (4) Marked Police Vehicles PW :FF 110,000 FF $ 110,000 TOTAL: ALL DEPARTMENTS $ 860,000 Capital Project Master List FY2017thru FY2021 by Fund Project Description Dept FY 2021 Fund Source LOCAL OPTION GAS TAX FUND (F. 130) Replace Vehicle #1150 - Water Truck PW: Sts 130,000 LOGT $ 130,000 SANITATION FUND (F. 405) Purchase Pick -Up Truck Replace Vehicle #1110 - Trash Truck PW:SAN PW:SAN 35,000 SAN 155,000 SAN $ 190,000 FLEET MAINTENANCE FUND (F. 550) Replace (4) Police Cars PW:FF 120,000 FF Replace Police Generator PW :FF 75,000 FF Replace Variable Message Sign PW :FF 20,000 FF Replace Vehicle #0712 - Chipper PW:FF 35,000 FF Replace Vehicle #1101 - Pick -Up Truck PW:FF 35FF $ TOTAL: ALL DEPARTMENTS $