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2018-09-20 EAB MEETING MINUTESEDUCATION ADVISORY BOARD MEETING THURSDAY, SEPTEMBER 20, 2018 BROCKWAY MEMORIAL LIBRARY CONFERENCE ROOM 6:00 PM The meeting was called to order at 6:01 pm with the following members present: Tiffany Anderson Sylvie Cuerkop Leslie Fraser Dana Vignale Patricia Walker Doug Garber Christina Crespi (representing Miami Shores Elementary School) Absent: Antonio Netto Also present: Ysabely Rodriguez, Village Clerk Ms. Crespo will serve in the place of Lily Nguyen, since Ms. Nguyen is an employee of Miami Shores Elementary and therefore not eligible to serve in this situation. Ms. Vignale offered to chair the meeting in the absence of Mr. Netto (Board chair). 1. Public Comments No public comments were offered. 2. Approval of August 1, 2018 meeting minutes: Patricia Walker moved to approve the minutes, Tiffany Anderson seconded, and the motion passed. 3. The members agreed that the best fixed time to meet for all involved is on the 3rd Thursday of the month at 6:00 p.m. Ms. Walker moved to approve the fixed meeting day and time, and Mr. Garber seconded. The motion passed unanimously. 4. Discussion of Business: A. Ms. Crespi described the situation regarding advertising banners, which have been placed on the school’s fence facing 6th avenue, as a source of fundraising for the PTA. The amount generated from these banners is approximately $10,000 for the year. Residents in the vicinity have complained that the banners are an eyesore and would like them to be removed. The PTA has researched the legality of these banners, and has met with the Village Manager and spoken to the Village attorney. The Village is open to a permanent electronic marquee as a compromise. It was stated that the cost for the marquee was prohibitive and that the amount of money that could be raised advertising on the marquee may not be as much as currently being received by the banner advertising. The contracts for banner advertisement have been signed, money received, and all the money would have to be returned to the vendors should the banners be removed. The Board agreed that while it would like to see the funds be raised for MSES, it is also important to consider the opinions of the residents who are affected. Ms. Vignale will research similar previous instances and report to the Board as to how those situations were resolved. B. The Board decided that in order to move forward in the most effective manner, they will choose an area of focus. It was decided by consensus that, as discussed in the first meeting, it was important to first seek information from residents of Miami Shores, specifically as to what parents would like to see in their community elementary school. The Board will create a survey to be administered to parents in Miami Shores, including those whose children attend MSES and those who do not. A special meeting was called for October 4 (October 11 as a follow-up date if it was not possible to meet on October 4) dedicated solely to creating the survey. C. The Board also agreed that prior to sending the survey, the members should “introduce” themselves to provide context to the survey when it is received by the parents. This will be accomplished through posting an Introduction of the Board, created by Ms. Vignale, on the page of the Education Advisory Board of the MSV website. Also included on the page will be links to meeting minutes, the Education Compact, the biographies of Board members, and an opportunity for residents to share feedback. Ms. Rodriguez stated that the subpage has been created and is ready for content. It was agreed that the introduction should also be included in the Village Newsletter at the next possible opportunity. The special meeting will be held on October 4 at 6:00 pm in the Miami Shores Village Hall conference room and, prior to that meeting, members will send possible survey questions to Ms. Rodriguez. The next regular meeting will be held on Thursday, October 18, at 6:00 p.m. in the Miami Shores Village Hall conference room. The meeting was adjourned at 7:30pm.