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2018-04-16 HPB Minutes MIAMI SHORES VILLAGE DEPARTMENT OF PLANNING & ZONING 10050 NE 2nd Avenue Miami Shores, FL 33138 www.miamishoresvillage.com Main Number: 305-795-2207 Fax Number: 305-756-8972 Travis Kendall, Director MIAMI SHORES VILLAGE HISTORIC BOARD MEETING Village Hall Council Chambers 10050 NE 2nd Avenue, Miami Shores Monday, April 16, 2018, 6:30 P.M. 1) CALL TO ORDER In attendance: Mr. Travis Kendall, Director, Planning and Zoning Ms. Mariana Gracia, Clerk 1) Roll Call Present: Ms. Abeer Jadallah, Mr. Tieres Tavares, Mr. Charles Humphries, Ms. Nina Korman Absent: Ms. Kristen Adsit BOARD MEMBER DISCLOSURES - None 2) SWEARING IN OF WITNESSES a. SWEARING IN OF WITNESSES BY VILLAGE ATTORNEY: “Do you solemnly swear or affirm that the testimony you are about to give will be the truth, the whole truth, and nothing but the truth.” 3) ACTION ITEMS: PUBLIC HEARINGS: NONE A) CONTINUED ITEMS: 1) None B) MINUTES 1) Approval of March 26th, 2018 Motion to approve the Minutes of March 26, 2018 by Ms. Korman, seconded by Ms. Jadallah and the vote was approved 4-0. C) TABLED ITEMS 1) None D) NEW ITEMS None 4) DISCUSSION Miami Shores Village, Planning Board Meeting 2 a. Discussion about recent revisions in the county’s historic preservation ordinance. Staff read into the record the Miami Dade Ordinance guidelines for municipal historic preservation. There was a discrepancy between what Ms. Korman information she had and what Staff had. The Board expressed that the amount of meetings that can be missed by a Board member is three meetings before they can be replaced. Absenteeism was addressed by Board. Actual meetings to be no less than four per calendar year. Staff offered to find out what the latest historic preservation ordinance by the county is and will provide to the Board. Staff spoke about the one designation report to be generated by the Board. b. Discussion about initiating and conducting a survey of properties in Miami Shores. The Board spoke about conducting a survey and how there is a Florida master file and that the county will assist the board. The Board will like to find out if this is something that can be done internally. There might be need to contract outside assistance for this. There was discussion about the date of the homes to be designated historic. c. To create an updated list of all properties designated historic in Miami Shores. Historic value is what the board is interested in designating. The Board spoke about the criteria to be followed. Ms. Korman will reach out to the state and as well to see what the county could do and how to go about things. It was established that the Clerk has the list of the historical designated properties. The state master file does not have that many historic designated properties. They should have the designated properties in their files. d. To compare and cross-reference such list with any official and unofficial existing lists. The list that Staff has is about 40 historic preservations. The Board asked questions. Miami Shores Village, Planning Board Meeting 3 e. To conduct a survey of all potential properties to be designated historical. In order to conduct the survey, the board needs to verify if the county provides the proper forms. f. To collaborate with the Brockway Memorial Library on the Historic Tours. The Board spoke about how this Board and the Library Board should be interconnected. The should collaborate with each other. There was conversation between Board members about how they would like for this to happen. Ms. Jadallah agreed to coordinate with the Library Board to make this possible. She spoke about how she sees this happening and how long it will take. The Board gave a few suggestions to be followed for this curriculum to be done. There was some discussion about the teachers and how they would be involved. g. To seek partnership with Miami Shores Schools for lectures on the history behind the historic designated property in Miami Shores. Mr. Tavares spoke about the meaning of what he is trying to accomplish with this item. There was discussion by the Board regarding how the community should be involved in this. There are so many possibilities that they need to be narrowed down. The Board spoke at some length about narrowing this. The Board is in agreement that this would take a few months to accomplish. h. To evaluate the idea of creating a Historic Preservation Society. Ms. Korman introduced the idea to the Board. The Board asked questions and made suggestions about this item. The Board spoke at length about pushing forward the idea. This is something that is more independent and more accessible to the public. The Board mentioned that there are other communities that we could tap into. Mr. Humphries offered to be the contact person for this item. The Board asked questions as to the name. Miami Shores Historical Society is what the Board agrees as far as the name. 5) NEXT REGULAR BOARD HEARING – May 23, 2018 at 6:30 PM. Staff informs the Chair is correct in her reading of the Code. The Code was read into the record by Staff. Miami Shores Village, Planning Board Meeting 4 Discussion took place about the criteria by which something is and is not considered to be historic. This is to be discussed next meeting. This can be outsourced with the least financial impact. Ms. Korman moved to adjourn the meeting, seconded by Mr. Humphries and the Motion passed 4-0. 6) ADJOURNMENT Miami Shores Village complies with the provisions of the American with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (5 days’ notice required), or information, please notify the Village Clerk’s office of such need at least 72 hours (3 days) in advance.