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2018-06-05 MINUTES1 MEETING MINUTES TUESDAY, JUNE 5, 2018 6:30 PM COUNCIL CHAMBERS 1. CALL TO ORDER Mayor Glinn called the meeting to order at 6:30 PM. 2. MOMENT OF SILENCE/ PLEDGE OF ALLEGIANCE 3. ROLL CALL (3) Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilmembers Steven Zelkowitz and Jonathan Meltz were absent. Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4. PUBLIC COMMENTS (3 Minutes Time Limit Per Speaker) Ms. Mary Ross Augusta, former Village Mayor, encouraged the Village Council and residents to work together on the objectives and goals of the proposed Comprehensive Plan and further advocated for increased transparency, and public outreach concerning the matter. Mr. Lou Perez thanked the Village Council and Mr. Benton for their efforts in addressing speed enforcement in response to resident concerns. Mr. Al Crespo spoke about the Village Council’s attendance and advocated for a question and answer forum before second reading to address the public’s concerns regarding the proposed Comprehensive Plan. Ms. Patrice Gillespie-Smith spoke about Item 7B and advocated for the Plaza 98 event sponsorship. Ms. Mary Benton agreed with Mr. Crespo’s public forum suggestion and spoke in support of Plaza 98 events. Ms. Sheryl Piper supported Ms. Gillespie-Smith’s comments regarding Plaza 98 events and thanked the Village Council for their hard work. Ms. Robin Carney spoke in opposition to the reclassification provision detailed in the proposed Comprehensive Plan. Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Miami Shores Village 2 Mr. Damon Stinson spoke about the Miami Shores Police Department’s rapid response to excessive speeding and further spoke in opposition to the proposed Comprehensive Plan. Mr. Daniel Brady spoke about the Planning & Zoning Board’s three months review of the proposed Comprehensive Plan and the lack of public participation at all of the board’s public hearings concerning the item. He further advocated for the Village to join Miami-Dade County’s Age-friendly Community initiative. Ms. Michelle Jayme spoke in opposition to the proposed Comprehensive Plan and advocated for increased communication by way of Village social media platforms. Mr. Michael (last name indistinguishable) spoke in opposition to the proposed Comprehensive Plan and advocated for the status quo. Mr. Ronnie Guillen spoke in opposition to the proposed Comprehensive Plan and spoke about the legal effects of said document if adopted. He further advocated for increased public outreach concerning the Comprehensive Plan. Ms. Mary Pericles spoke in favor of additional public outreach and the opportunity to discuss the proposed comprehensive plan in an open public forum before second reading. Mr. Calvin Ross spoke in favor of the proposed Comprehensive Plan, specifically as it relates to the benefits associated with the redevelopment of the Downtown District. Ms. Miriam Rojas spoke in favor of increased public outreach concerning the proposed Comprehensive Plan and further proposed launching a Sculpture Park as part of the Arts in Public Places initiative on the property located at 9301 NE 2nd Avenue. Mr. Bernard Favole advocated for increased public outreach and expressed concern regarding the proposed Comprehensive Plan. Mr. Andrew Bellinson spoke in favor of the pre-meeting comments made by the Mayor and requested additional public outreach and public participation. Mr. Raul Parra Orizondo shared the concerns he has received from residents who frequent his local business and encouraged the Village Council to reach out to the residents. 5. CONSENT AGENDA (Items are routine, self-explanatory matters and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Council, that item must be removed from the Consent Agenda and considered separately. If the public wishes to speak on a matter on the Consent Agenda, they must inform the Village Clerk prior to the start of the meeting. They will be recognized to speak prior to the approval of the Consent Agenda) The Village Clerk, Ysabely Rodriguez, read the caption of the items contained on the Consent Agenda. By way of consensus, as per Councilwoman Burch’s request, Item 5F was pulled from the Consent Agenda. A motion was moved by Vice Mayor Brady to approve the Consent Agenda as amended. The motion was seconded by Councilwoman Burch, which passed unanimously. A. APPROVAL OF THE MAY 15, 2018 VILLAGE COUNCIL MEETING MINUTES Passed on Consent. 3 B. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET AMENDMENT #3 TO THE FISCAL YEAR 2017-2018 OPERATING BUDGETS; APPROPRIATING $60,000 FROM THE GENERAL FUND BALANCE FOR THE SEA LEVEL RISE VULNERABILITY STUDY (STAFF: FINANCE DIRECTOR). Passed on Consent. C. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET AMENDMENT #4 TO THE FISCAL YEAR 2017-2018 OPERATING BUDGETS; TRANSFERRING $118,998 FROM THE NON-DEPARTMENTAL CONTINGENCY ACCOUNT IN THE GENERAL FUND TO VARIOUS DEPARTMENT PAYROLL ACCOUNTS, TRANSFERRING $2,830 FROM THE LOCAL OPTION GAS TAX FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $2,170 FROM THE TRANSPORTATION SURTAX FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $1,953 FROM THE STORMWATER FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $25,123 FROM THE SANITATION FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS AND TRANSFERRING $5,180 FROM THE FLEET MAINTENANCE FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS (STAFF: FINANCE DIRECTOR). Passed on Consent. D. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET AMENDMENT #5 TO THE FISCAL YEAR 2017-2018 OPERATING BUDGETS; APPROPRIATING $18,550 FROM THE GENERAL FUND BALANCE FOR THE TRANSFER TO CAPITAL PROJECTS FOR THE DEMOLITION OF THE HOUSE AT 9301 NE 2ND AVENUE (STAFF: FINANCE DIRECTOR). Passed on Consent. E. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET AMENDMENT #6 TO THE FISCAL YEAR 2017-2018 OPERATING BUDGETS; APPROPRIATING $34,950 FROM THE GENERAL FUND BALANCE FOR THE TRANSFER TO CAPITAL PROJECTS FOR THE POLICE SEWER CONNECTION, VILLAGE HALL SEWER CONNECTION, THE 9900 BUILDING SEWER CONNECTION AND THE LIBRARY SEWER CONNECTION (STAFF: FINANCE DIRECTOR). Passed on Consent. F. A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA SUPPORTING THE MIAMI-DADE TRANSPORTATION PLANNING ORGANIZATION'S STRATEGIC MIAMI AREA RAPID TRANSIT (SMART) PLAN (STAFF: VILLAGE MANAGER). Mr. Benton explained the Village would need to pass the attached SMART Plan Resolution to be considered for a Miami-Dade Transportation Planning Organization (TPO) SMART Demonstration Grant, which requires a 50% match from the applicant and is for a period of up to three (3) years. The Village specifically applied to operate the Shores Shuttle from the Community Center to the Brightline train station in Downtown Miami. A motion was moved by Vice Mayor Brady and seconded by Councilwoman Burch to approve the Resolution. There being no further discussion, Mayor Glinn called for the vote, which passed unanimously. 4 6. ORDINANCE ON FIRST READING- PUBLIC HEARING A. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING THE VILLAGE’S COMPREHENSIVE PLAN’S GOALS, OBJECTIVES, AND POLICIES, CONSISTENT WITH THE VILLAGE’S EVALUATION AND APPRAISAL REPORT (EAR) OF THE VILLAGE’S COMPREHENSIVE PLAN, IN ACCORDANCE WITH SECTION 163.3191, FLORIDA STATUTE; TOGETHER WITH OTHER AMENDMENTS THERETO; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: PLANNING & ZONING DIRECTOR). The Village Clerk read the title of the Ordinance into the record. Mr. Travis Kendall, Planning and Zoning Director, summarized the amendments included in the proposed Comprehensive Plan and briefly mentioned the Comprehensive Plan will be updated between First and Second Reading to reflect the 9301 N.E 2nd Avenue parcel to be designated for park use only and to reflect the removal of the Downtown District overlay. Mr. Sarafan clarified the review of the Village’s Comprehensive Plan is required pursuant to Florida Statute and the objectives outlined in the proposed Comprehensive Plan are aspirational goals and policies, which are comprised of subsections dictated to municipalities by the State of Florida. Mayor Glinn provided a brief overview of the Comprehensive Plan’s review process as required by 163.3184, F.S. and proposed staff publish, on the Village website, a red line version of the proposed Comprehensive Plan amendments and the recommendations made by the review bodies at least thirty days before the next time it appears before the Village Council. Individual Council members spoke in favor of hosting a workshop to further engage residents. Council members spoke of their respective concerns over the amendment to the Future Land Use Map, which would expand the designation of five parcels north of N.E. 101st Street, currently, zoned as residential, to also have future commercial/parking lot designation. The discussion centered around the possible ramifications of the above dual designation and the effect on the residential properties which abut potential parking lots and office spaces. Mayor Glinn moved to approve the Ordinance on First Reading as amended subject to the deletion of the changes to properties north of N.E. 101st Street, thereby reverting to residential designation only. The motion was seconded by Vice Mayor Brady. Mayor Glinn opened the Public Hearing. Mr. Al Crespo advocated for increased public outreach and spoke in opposition to the public comments protocol for Ordinances on First Reading. Ms. Miriam Rojas spoke in favor of conducting a workshop to engage public input. Mr. Lou Perez spoke about increasing communication mediums to gauge the public’s input. Ms. Michelle Jayme voiced concerns regarding the objectives outlined in the proposed Comprehensive Plan. Mr. Ronnie Guillen spoke about some of the objectives and goals outlined in the Comprehensive Plan and further recommended gauging additional public input prior to passing the Ordinance on First Reading. Mr. Victor Bruce spoke in favor of revitalizing the Downtown District and expressed his support for the proposed Comprehensive Plan. 5 Mr. Bernard Favole suggested the Village advertise its Notice of Public Hearings in the Biscayne Times. As no one else wished to speak, Mayor Glinn closed the Public Hearing. The motion was withdrawn. By way of consensus, the Village Council directed staff to amend the proposed Future Land Use Map subject to the deletion of the changes to properties north of N.E. 101st Street alongside N.E. 2nd Avenue, thereby reverting to residential designation only. Mayor Glinn moved to defer the Ordinance on First Reading to a time certain on September 18, 2018. The motion was seconded by Vice Mayor Brady. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. 7. DISCUSSION & POSSIBLE ACTION ITEMS A. DISCUSSION AND POSSIBLE ACTION ON RAISING THE STORMWATER FEE IN THE 2018- 19 BUDGET YEAR (SPONSORED BY: COUNCILWOMAN ALICE BURCH). Councilwoman Burch introduced the item and noted a correction made by the Finance Director to the supporting memo to indicate “$220,000 in annual debt service would allow us to borrow approximately $2.6 million for 15 years at 3.25%. This $2.6 million …” Councilwoman Burch proposed raising the current Stormwater Utility (SWU) rate from $45 to $90 to help address administrative costs, Stormwater pollution, flooding problems, and long-term capital needs. Mr. Sarafan clarified the SWU rate is a special assessment allocated in the Enterprise Fund, which generally uses impervious area as the basis for calculating the fee. Prior to increasing the Stormwater fee, Mr. Sarafan recommended the Village Council pursue an expert report that analyzes the current expenses and supports a conclusion whereby, at the new rate, residents will be assessed an amount equal to the benefit they’re receiving. Mr. Benton also recommended the Village engage a professional to conduct an Equivalent Residential Unit (ERU) study prior to the approval of the rate increase. Councilwoman Burch moved to direct the Village Manager to prepare a request for qualifications (RFQ) competitive solicitation for a Stormwater ERU Study. The motion was seconded by Vice Mayor Brady and the vote was unanimous in favor of the motion. No further action was taken on this item. B. DISCUSSION AND POSSIBLE ACTION ON SUPPORTING THE 2018-19 PLAZA 98 SEASON WITH EVENT SPONSORSHIP(S) (SPONSORED BY: COUNCILWOMAN ALICE BURCH). Councilwoman Burch introduced the item and spoke in favor of the Village allocating $5,000 for future Plaza 98 events in the Fiscal Year (FY) 2018-2019 budget. Brief discussion amongst the Council Members centered around increased community engagement as a result of such events. Councilwoman Burch moved to direct staff to allocate $5,000 in the FY18-19 budget for the 2018-2019 Plaza 98 season. The motion was seconded by Mayor Glinn and the vote was unanimous in favor of the motion. 6 No further action was taken on the item. C. SEWER SYSTEM PROJECT UPDATE BY THE VILLAGE MANAGER Mr. Benton did not have an update regarding the Sewer System Project. 8. ANNOUNCEMENTS The Village Clerk read the announcements. 9. VILLAGE COUNCIL COMMENTS Councilwoman Burch spoke about the Hurricane Preparedness Workshop. Vice Mayor Brady encouraged residents to provide feedback with respect to the Comprehensive Plan, specifically as it relates to the Vulnerability Study. Mayor Glinn thanked the public for attending the meeting and encouraged residents to provide their feedback concerning the proposed Comprehensive Plan. 10. ADJOURNMENT There being no further discussion, the meeting was adjourned at 9:20 PM.