R-1564-15 1
RESOLUTION NO. 1564-15
A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL ADDRESSING
THE USE OF FUNDS BUDGETED FOR COUNCIL MEMBERS TO COVER
EXPENSES ASSOCIATED WITH CARRYING OUT THE DUTIES OF OFFICE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the Miami Shores Village Council is desirous of budgeting the sum of$1,000 annually
per Council Member to fund expenses associated with carrying out the duties of office; and,
WHEREAS,the discretionary spending fund will be in addition to the routinely budgeted travel
and training expenses appropriated for the Council representative to attend the annual Florida League
of Cities Conference and for the Council representative to attend the monthly Miami-Dade League of
Cities meetings; and,
WHEREAS,examples of expenses deemed to be appropriate for reimbursement are local and/or
State League of Cities events and local civic organization events; and,
WHEREAS, examples of expenses deemed to be inappropriate for reimbursement are costs that
are not associated with carrying out the duties of municipal office, any partisan events or political
fundraising efforts; and,
WHEREAS, reimbursement shall be made following submission of a Travel Request Form and/or
the applicable expense receipts to the Clerk's office,
NOW,THEREFORE, BE IT RESOLVED BY THE MIAMI SHORES VILLAGE COUNCIL that:
Section 1. The Council hereby confirms the budgeted funding of$1,000 for each Council Member
subject to the parameters set forth below:
Appropriate Expenses: Local and/or State League of Cities events, conferences,seminars,or
workshops; local civic organization events; and expenses which are deemed to be associated with
carrying out the duties of their municipal office.
Inappropriate Expenses: Expenses not associated with carrying out the duties of their municipal
office, partisan events,or political fundraising efforts.
Section 2. Expense reimbursement will not be approved for expenditures for which Village funds
may not lawfully be used or for events deemed inappropriate as stated above.
Section 3. Funds shall not be carried forward from one fiscal year to the next. Rather, any funds
not used by the Council Member shall revert back to the General Fund surplus.
Section 4. This resolution shall be effective immediately upon adoption and shall be implemented
as of October 1, 2015.
Adopted this 21St day of July , 2015.
ATTEST: Ali a Burch, Mayor
AC
U -
Barbara A. Estep, MMC
Village Clerk
Resolution ReDiscretionaryFunds