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R-1137-07
RESOLUTION NO. 1137-07 A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, CREATING BUDGET AMENDMENT#2 TO THE FY 2006-07 OPERATING BUDGETS, INCREASING REVENUES AND EFFECTUATING FUND TRANSFERS TO REVERSE THE YEAR END BUDGETARY DEFICIT. WHEREAS,the Village has adopted an annual operating budget for all funds and departments for the fiscal year which began on October 1,2006 and ended on September 30, 2007; and, WHEREAS,Florida State Statutes prohibit departmental budgets to close with a deficit; and, WHEREAS, in order to adequately fund the deficits realized during the prior fiscal year, corresponding revenues shall be increased and fund transfers shall be reapportioned; and, WHEREAS,the referenced revenue increases and fund transfers are set forth in Exhibit "A"as attached hereto; NOW,THEREFORE,BE IT RESOLVED by the Miami Shores Village Council: Section 1. That this resolution and Exhibit"A"attached hereto,creates and approves Budget Amendment#2 to the Fiscal Year 2006-07 Operating Budgets. Section 2. That adoption of this resolution shall effectuate the specified transfers to reverse the year end budgetary deficit. Section 3. That this resolution shall become effective immediately upon its adoption by the Village Council. PASSED AND ADOPTED this 20th day of November,2007. Attest: /j- q /.r /�nG Herta Holly,Mayor e M Barbara A. Estep,MMC Village Clerk proved as to Form: Richard Sarafan Village Attorney Miami Shores Village FY 2006-07 Summary: Budget Amendment 2 Schedule by Fund Exhibit Al ADOPTED BUDGET Budget Amendment#1 Budget Amendment#2 AMENDED BUDGET Total Total Total Total Fund Total Revenues: Expenditures Total Revenues: Expenditures Total Revenues: Expenditures Total Revenues: Expenditures General Fund $ 12,203,519 : $ 12,203,519 $ 112,983 : $ 112,983 $ 840,556 : $ 840,556 $ 13,157,058 : $ 13,157,058 Excise Taxes 1,806,381 1,806,381 - - 607,641 607,641 2,414,022 , 2,414,022 Local Option Gas Tax 343,247 : 343,247 6,000 : 6,000 100,656 : 100,656 449,903 : 449,903 Transport Surtax 745,094 ; 745,094 18,245 ; 18,245 - - 763,339 ; 763,339 Grants - - - - - - Hurricane/Disaster - - - - - - - - Debt service 671,446 : 671,446 - - 380,328 : 380,328 1,051,774 : 1,051,774 2nd Ave Rehab - Capital Projects GO Bond-Aquatics - - - - - - - GO Bond-Cht School - - - - - - - Storm water 713,744 : 713,744 23,300 : 23,300 - - 737,044 : 737,044 Sanitation 2,734,213 ; 2,734,213 5,800 ; 5,800 60,000 ; 60,000 2,800,013 ; 2,800,013 Risk Management 846,599 : 846,599 - - 239,783 : 239,783 1,086,382 : 1,086,382 Fleet Maintenance 1,017,059 ; 1,017,059 24,088 ; 24,088 5,350 ; 5,350 1,046,497 ; 1,046,497 TOTAL $ 21,081,302 ; $ 21,081,302 $ 190,416 $ 190,416 $ 2,234,314 $ 2,234,314 $ 23,506,032 : $ 23,506,032 Source: FY 2007 Adopted Budget Page#1 of 1 Prepared by FIN on 11/14/2007 at3:14 PM Miami S /illage FY 2006-07 Revenue Expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget GENERAL FUND 10/01/06 11/07/06 11/14/07 •' Ad valorem Taxes-Current Property $ 6,321,257 $ $ 6,321,257 Ad valorem Taxes-Current Personal Property 129,005 129,005 Ad valorem Taxes-AV Tax sales&Other 75,000 75,000 Ad valorem Taxes-Delinquent Taxes 125,000 125,000 City Occupational Licenses $ 71,571 $ $ 71,571 County Occupational Licenses 25,000 25,000 Building Permits 511,199 j 511,199 Plans submittal Fees 15,000 15,000 Insurance inspection fees Architectural review fees - Certificate of reoccupancy 12,750 12,750 Permit utility digging - - 1 Zoning&variance fees 10,000 { 10,000 Alarm permit charges 35,000 j 35,000 Other licenses&permits 26,050 1 26,050 School crossing guard $ 34,000 $ $ 34,000 Fines&forfeitures'Police 75,000 75,000 Library Fines 5,500 5,500 Penalties&delinquents 12,500 12,500 Code enforcement fees 125,000 107,309 232,309 Rent:Country Club Contract $ 25,000 $ $ 25,000 Rent:Country Club supplemental - Rent:Country Club profit sharing Interest:cost offset $ $ j $ Interest:Ad Valorem collections Interest:SBA 6,500 i 6,500 Interest:Interest income 12,500 ? 60,000 72,500 Interest:Investment interest 35,000 ; 65,606 `• 100,606 Source:FY 2007 Adopted Budgets Page Y 1 of 5 Prepared by Fin on 11/14/2007 013:13 Pt.1 !• Miami S Village FY 2006-07 Revenue Expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget Recycling sales. $ 2,500 $ $ 2,500 Books lost&paid 1,200 1,200 Insurance proceeds 24,000 24,000 Health insurance Revenue offset - Sale of surplus property 25,000 25,000 Other miscellaneous revenue 40,761 40,761 Library miscellaneous 1,000 1,000 Discounts 250 250 SRS:Cigarette taxes $ 232,402 $ $ 232,402 SRS:8-cent motor fuel 91,277 91,277 SRS-Special fuel tax 950 i 950 Alcohol beverage tax 1,100 1,100 Half-cent sales tax 673,888 € 673,888 Gasoline tax rebate 9,500 9,500 Other governmental proceeds 1,250 1,250 Lien search charges $ 27,500 $ $ 27,500 Police extra duty pay 127,000 i 127,000 Police extra duty pay-surcharge 31,750 I 31,750 Police extra duty:Special Security detail 10,000 10,000 Police extra duty:DEA Task Face 29,000 29,000 False Alarm charges 3,000 3,000 Lot cleaning&mowing 12,000 12,000 DOT Landscape maintenance contract 19,901 19,901 Library application fee 4,988 4,988 Library computer use fees 3,000 3,000 Parking meters 3,500 '• ! 3,500 RecFees:Summer Camp Program 104,000 { 104,000 RecFees:Camp Trips/FYSA 10,000 t 10,000 r RecFees:Afterschool programs 118,406 118,406 RecFees:Intramural soccer 25,321 ; ? 25,321 RecFees:Intramural baseball 22,000 i 22,000 r RecFees:Intramural basketball 19,000 ; 19,000 RecFees:Intramural softball 7,500 ': £ 7,500 RecFees:Travel soccer 15,000 ; 15,000 RecFees:Travel baseball 6,500 j 6,500 Rec Fees:Other Athletic Programs 2,000 2,000 RecFees:Community Center rentals 12,554 12,554 RecFees:Community Center classes 125,000 125,000 RecFees:Community Center special 2,500 i 2,500 RecFees:Specialty camps 21,000 ! 21,000 RecFees:Other community center programs 1,000 j 1,000 RecFees:Basketball 1,000 i 1,000 RecFees:Concession fees 1,800 1,800 RecFees:Pool concessions 48,589 48,589 RecFees:Tennis fees 5,431 5,431 Source:FY 2007 Adopted Budgets ?cge 42 or 5 Prepared by Fin on 11/14{2007 a13:13 PPA Miami S Village FY 2006-07 Revenue Expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget RecFees:Aquatics admissions 89,250 89,250 RecFees:Facility Rental 30,000 30,000 RecFees:Swim Classes 26,250 26,250 RecFees:Swim Team registration 13,000 13,000 RecFees:Other Recreation programs/projects RecFees:Program Refunds(Contra-revenue) Transfer-in from Excise Tax Fund $ 1,806,381 $ $ 607,641 $ 2,414,022 Management Fee(Transfer-in)from Stormwater 285,000 285,000 Management Fee(Transfer-in)from Stormwater 25,000 25,000 Transfer in from Local Option Gas Tax Fund 241,739 241,739 Transfer-in from Grants Fund 73,750 73,750 Transfer-in from Building Bond Reserves - Appropriation from Unreserved Fund Balance $ $ $ Appropriation from Unres F/Balance:Prior Year Surplus Appropriation from Reserved Fund Balance-Encumb. 112,983 112,983 TOTAL:GENERAL FUND $ 12,203,519 $ 112,983 $ 840,556 $ 13,157,058 General Fund Office of the Mayor&Village Council $ 8,818 $ - $ - $ 8,818 Office of the Village Attorney 207,920 9,000 216,920 Office of the Village Manager 248,062 - 248,062 Office of the Village Clerk 169,041 2,121 171,162 PZ&CE:Code Enforcement Division 257,157 - 257,157 Building Department 412,581 412,581 PZ&CE:Planning&Zoning Division 334,864 - 334,864 Finance Deaprtment 658,389 10,030 668,419 Non-departmental-Unclassified accounts 1,161,609 62,432 840,556 2,064,597 See Exhibit A3 Police Operations 4,508,139 16,846 4,524,985 Police-School Crossing Guards 35,954 - 35,954 Public Works:Parks Division 574,445 574,445 Public Works:Streets Division 589,481 589,481 Public Works:Administrative Division 546,327 2,718 549,045 Public Works:Recreation Mice Division 200,895 - 200,895 Recreation:Recreation Administrative Div. 236,467 236,467 Recreation:Athletics Division 252,820 252,820 Recreation:Athletics-Summer Camp Pgm 89,392 89,392 Recreation:Athletics-Travel Soccer Pgm 35,920 35,920 Recreation:Athletics-Intramural Soccer Pgm 23,506 23,506 Recreation:Athletics-Travel Baseball Pgm 19,753 2,689 22,442 Recreation:Athletics-Intramural Baseball Pgm 37,571 - 37,571 Recreation:Athletics-Softball Pgm 11,375 11,375 Recreation:Athletics-Intramural Basketball Pgm 34,019 34,019 Recreation:Athletics-After School Pgm 88,578 - 88,578 Recreation:Community Center Division 374,470 2,635 377,105 Recreation:Aquatics Operations Division 625,711 3,432 629,143 Recreation:Tennis Division 68,306 68,306 Library Operations 391,949 1,080 393,029 Sub-total: General Fund $ 12,203,519 $ 112,983 $ 840,556 $ 13,157,058 Source:FY 2007 Adopted Budgets 'age 43 of 5 Prepared by Fin on 11/14/2007 a73'.13 Pi,' Miami S J[Ilage FY 2006-07 Revenue expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget SPECIAL REVENUE FUNDS Excise Tax Fund(I 29L Franchise Fees:Electricity $ 558,250 $ $ 71,000 $ 629,250 Franchise Fees:Gas 17,000 - 17,000 Franchise Fees:Solid waste 9,500 9,500 Utility Taxes:Electricity 668,000 668,000 Utility Taxes:Telecommunications(Simplified) 434,544 248,000 682,544 Utility Taxes:Water 101,051 6,000 107,051 Utility Taxes:Gas 18,036 4,077 22,113 Reserved for Fund Balance - 278,564 278,564 Total:Excise Tax Fund[120] $ 1,806,381 $ $ 607,641 $ 2,414,022 i 1 Special Revenue Funds Excise Tax Proceeds Fund[120] $ 1,806,381 $ $ 607,641 $ 2,414,022 See Exhibit A3 Local Option Gas Tax(1301 I I LOGT:6-cent $ 144,000 $ $ 70,000 's $ 214,000 LOGT:3-cent 14,540 30,656 45,196 Interest:Miscellaneous 5,000 5,000 Interest:SBA Appropriation from Reserved Fund Balance-Encumb. 6,000 f 6,000 Appropriation from Unreserved Fund Balance 179,707 179,707 Total:Local Option Gas Tax Fund[130] $ 343,247 $ 6,000 $ 100,656 $ 449,903 Local Option Gas Tax Fund[130] $ 343,247 $ 6,000 1 $ 100,656 j $ 449,903 See Exhibit A3 4 � Half-cent Transport Surtax Ll 35L Surtax proceeds $ 352,262 $ $ i $ 352,262 Surtax proceeds(20%Transport Dediction) 88,066 88,066 Interest:Miscellaneous 1,000 ] 1,000 Appropriation from Reserved Fund Balance-Encumb. - 18,245 ! 18,245 Appropriation from Unreserved Fund Balance 303.766 303,766 Total:Transportation Surtax Fund[135] $ 745,094 $ 18,245 $ $ 763,339 ] Half-cent Transport Surtax Fund(1351 $ 745,094 $ 18,245 ] $ $ 763,339 Source:FY 2007 Adopted Budgets Page#4 of 6 Prep_�red by Fin on I(/14/2007 atli3 Prn OMiami SeVillage FY 2006-07 Revenue Expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget DEBT SERVICE FUND Debt Service Fund(201) AV Taxes-Series 1999(Aquatics) $ 286,261 $ $ $ 286,261 AV Taxes-Series 2004(Cht School) 385,185 - 385,185 Interest earnings - Equity transfers(in)/out - 380,328 380,328 Total:Debt Service Fund[201[ $ 671,446 $ $ 380,328 $ 1,051,774 Debt Service Fund Debt Service Fund[2011-Aquatics $ 286,261 $ $ - $ 286,261 Debt Service Fund[201]-Charter School 385,185 - 385,185 Debt Service Fund 1201]-Suntrust Loan - 380,328 380,328 See Exhibit A3 Sub-total: Debt Service Fund $ 671,446 $ $ 380,328 $ 1,051,774 ENTERPRISE FUNDS Storm water Fund 14021 Storm water user fees $ 193,370 $ $ - $ 193,370 Interest 1,085 1,085 Other miscellaneous revenue sources 48,000 48,000 Contribution from Reserved Ret Earnings-Encumb - 23,300 j 23,300 Contribution from Retained Earnings*Unreserved 471,289 471,289 Total:Storm Water Operations[402] $ 713,744 $ 23,300 $ $ 737,044 Public Works:Storm Water Operations[402] $ 713,744 $ 23,300 $ $ 737,044 i Sanitation Fund 14051 Charges: Sanitation Fees $ 2,648,713 $ $ :, $ 2,648,713 Charges:Special pickup fees 15,000 15,000 Charges:Recycling(Biscayne Park) 35,000 [ 35,000 Penalties:Delinuent&Penalty Fees 12,000 [ 12,000 Interest 12,500 ; 12,500 Sale of surplus assets - Contribution from Reserved Ret Earnings-Encumb - 5,800 1 i 5,800 Contribution from Retained Earnings*Unreserved 11,000 60,000 j 71,000 Total:Sanitation Operations 14051 $ 2,734,213 $ 5,800 i $ 60,000 $ 2,800,013 r [ i 1 Public Works:Sanitation Operations[4051 $ 2,734,213 $ 5,800 $ 60,000 $ 2,800,013 See Exhibit A3 s E t Source:Fl 3037 Budgets Page 05 or 6 Prepared by Fin on 1 1/14/%007 ar3:13 Prn Miami swilage FY 2006-07 Revenue Expenditure Budgets Exhibit A 2 Adopted Amendment Amendment Amended Fund Budgets #1 #2 Budget INTERNAL SERVICE FUNDS Risk Management IS Fund 15011 Internaltronsfers4n $ 846,599 $ $ 238,165 $ 1,084,764 Interest - - Contribution from Unreserved Retained Earnings - 1,618 1,618 Reserved Retained Eamings-ENCUMB - Total:Risk Management Fund[501] $ 846,599 $ $ 239,783 $ 1,086,382 Internal Service Funds Finance:Risk Management ISF[501] $ 846,599 $ $ 239,783 $ 1,086,382 See Exhibit A3 Fleet Maintenance I$Fund(550) Internal transfers-in $ 1,017,059 $ $ 5,350 $ 1,022,409 Interest - - i Contribution from Unreserved Retained Earnings Reserved Retained Earnings-ENCUB 24,088 24,088 Total:Fleet Maintenance[550] $ 1,017,059 $ 24,088 $ 5,350 $ 1,046,497 Public Works:Fleet Maintenance Operations[550] $ 1,017,059 $ 24,088 $ 5,350 $ 1,046,497 See Exhibit A3 Grand Total: All Funds $ 21,081,302 1 $ 190,416 $ 2,234,314 $ 23,506,032 Source:FY 2007 Adopted Budgets Page#e of 6 Prepared by Fin on 11/14/200 7at3:1 3 PI/ Budget Amendment#2 C OV veCFe-0 FY 2006-07 Exhibit A3 Revised Confirm Account# Description Budget Bud Amd 2 Budget Entry 001-0800-519-00000 $ 1,224,042 $ - $ - 001-0800-519-91501 Unclas:Transfer to Risk Mgmt - $ 157,870 $ 157,870 001-0800-519-91602 Unclas:Transfer toDebt Sery 380,328 : 380,328 001-0800-519-91604 Unclas:Transfer to Pension Fund 77,715 77,715 001-0800-519-91605 Unclas:Transfer to Grant Fund 21,826 21,826 001-0800-519-31000 Unclas:Prof.Services 16,910 16,910 001-0800-519-22000 Unclas:Employ Contrib.Pension 56,709 56,709 001-0800-519-18500 Unclas:Accum.Leave Settle 81,849 : 81,849 001-0800-519-64500 Unclas:Software Licenses 16,084 ' 16,084 001-0800-519-64000 Unclas:Mach&Equipment 24,526 € 24,526 001-0800-519-45200 Unclas:ISF Fleet Mtce/Auto Liab 6,739 1 6,739 Sub-total:General Fund(001) $ 1,224,042 $ 840,556 $ 2,064,598 120-0000-519-91000 Transfer to Gen Fund:Excise Tax $ 1,806,381 $ 607,641 : $ 607,641 Sub-total:Excise Tax Fund(120) $ 1,806,381 $ 607,641 $ 2,414,022 130-1202-541-00000 $ 349,247 $ - $ - 130-1202-541-91150 Transfer to Better Community $ 100,656 : $ 100,656 Sub-total:LOGT Fund(130) $ 349,247 $ 100,656 $ 449,903 201-0000-519-00000 $ 671,446 $ - $ - 201-0000-519-71002 Debt Serv:Suntrust Prin 225,017 1 225,017 201-0000-519-72002 Debt Serv:Suntrust Interest 155,311 1 155,311 Sub-total:Debt Service Fund(201) $ 671,446 $ 380,328 : $ 1,051,774 405-3000-534-00000 $ 2,740,013 $ - $ - 405-3000-534-45100 ISF:Risk Management 60,000 60,000 Sub-total:Sanitation-E-Fund(405) $2,740,013 $ 60,000 $ 2,800,013 501-6500-519-00000 $ 846,599 $ - $ - 501-6500-519-24400 Premium:Worker Comp 70,000 70,000 501-6500-519-45131 Premium:Excess Liabilty 32,000 32,000 501-6500-519-45120 Premium:Excess Property 137,783 137,783 Sub-total:Risk Mgmt-Fund(501) $ 846,599 $ 239,783 : $ 1,086,382 550-6000-541-0000 $ 1,041,147 $ - $ - 550-6000-541-45100 FLMtce:Risk Management 5,350 1 5,350 Sub-total:Fleet Mtce ISFund(550) $1,041,147 $ 5,350 1 $ 1,046,497 Sub-total: BudAmendment 2(a) $7,637,728 $2,234,314 € $ 10,913,189