R-1002-99 RESOLUTION No. 1002-99
A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE,
FLORIDA,AUTHORIZING AND DIRECTING THE VILLAGE MANAGER AND
FINANCE DIRECTOR TO OPEN A NEW, SEPARATE BANK ACCOUNT TO
RECORD RECEIPTS AND DISBURSEMENTS OF DONATIONS MADE TOWARD
THE BROCKWAY MEMORIAL LIBRARY EXPANSION PROJECT.
WHEREAS,the Brockway Memorial Library Board has determined that it is in the Village's and
Library's best interest to entertain the possible expansion of the facility to meet its growing needs; and,
WHEREAS,the Village does not currently have available resources to fund these expansion plans;
and,
WHEREAS,the Board has decided to solicit personal and corporate sponsorship ofthe project;and,
WHEREAS,the Administration has received confirmation from the Village's external auditors,
Rachlin Cohen&Holtz,that contributions made toward the project would be tax deductible assuming certain
criteria and procedures are implemented by the Village; and,
WHEREAS,a critical component to determine tax deductibility mandates that donated funds are
separated from other Village operating funds; and,
WHEREAS,to efficiently segregate all donation.a separate trust account should be opened,a direct
which requires Village Council action.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE VILLAGE COUNCIL OF MIAMI
SHORES VILLAGE,FLORIDA:
Section 1: That the Village Council authorizes and directs the Village Manager and Finance
Director to open a new,separate bank account to record donations and disbursements
made toward the Brockway Memorial Library Expansion Project.
Section 2: That the Village Council directs the Village Manager and Finance Directorto identify
the new account as follows:Brockway Library Expansion Trust Fund.
Section 3: That the Village Council directs the Village Manager and Finance Director to
designate the authorized signers on the new account to be the Village Mayor,Village
Manager, and Finance Director. All disbursements must have no less than two
signatures on each check for validation.
Section 4: That this Resolution will be implemented upon its adoption.
Passed and Adopted this 16'h day of November 1999.
Mark S.Ulmer,Mayor
Attest: A ved as to fo
Barbara A. Fugazzi, M Richard Sarafan,Esq.
Village Clerk Village Attorney