R-0939-95 l
RESOLUTION NO. 9 s g-9
A RESOLUTION REPEALING RESOLUTION NO. 746-82 CONCERNING
PURCHASING POLICY OF MIAMI SHORES VILLAGE AND ESTABLISHING
NEW PURCHASING POLICY.
BE IT RESOLVED BY MIAMI SHORES VILLAGE:
It shall be the policy of Miami Shores Village to make purchases in the following
manner, which purchases shall be made to the best advantage of the Village:
1. All purchases which exceed $7,500 in value shall be made by the Village
Council on the basis of sealed bids. Said procedure may be waived by the
Council upon written recommendation of the Village Manager when said
action is determined to be in the best interest of the Village.
2. All invitations for bids shall include a reservation by the Village of the right to
reject any and all bids.
3. Purchases for an estimated amount of$7,500 or less shall be handled by the
Village Manager.
4. In the case of purchases estimated to be less than $5,000 and more than
$3,000, the Village Manager or Department Heads shall secure a minimum
of three telephone quotations. Said telephone quotations shall be submitted
at the time a purchase order is processed for the goods or services desired.
Telephone quotes shall be submitted on the standard telephone quote sheet.
5. Purchases for an estimated amount of $3,000 or less shall be purchased
from the vendor which the Village Manager or Department Head feels will
provide the best possible product for the lowest price which meets the needs
of the department requesting the purchase.
6. Purchases estimated to be less than $7,500 and more than $5,000 shall
require a minimum of three written quotations. Said written quotations shall
be attached to the purchase order at the time the purchase order is
processed for the goods or services desired.
7. Budgeted items listed on any authorized State, County, Municipal or G.S.A.
bid list may be purchased without bidding.
8. The Council may waive all procedures hereinabove set forth upon written
recommendation of the Village Manager.
9. When the Village Manager determines that an immediate purchase of goods
or services is required to prevent harm to the health, safety or welfare of the
residents of the Village or to prevent a loss or damage to public property, the
Village Manager may authorize such purchase without regard to the value
thereof, and if said purchase is in excess of$7,500, the Village Manager shall
advise the Council of same as soon as possible.
10. Purchasing policies contained within this resolution under $7,500 shall be
waived in the event a good faith effort has been made to secure a good or
service when it is determined by the Village Manager or Department Head
that there is a sole source for the commodity desired. When this situation
exists "sole source" is to be indicated on the purchase order at the time the
purchase order is submitted. It shall be the responsibility of the purchasing
officer to ensure that all reasonable purchasing avenues have been
exhausted before an item is declared to be a sole source.
11. This purchasing policy shall not apply to items that must be disassembled in
order to obtain a price quotation.
12. Resolute, No. 746-82 is hereby repealed.
PASSED AND ADOPTED this 2 0th day of June 1995.
Mayor
ATTEST:
Village Clerk
Approved as to form
Village Attorney